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HomeMy Public PortalAbout08.02.93 VB Minutes• PLAINFIEL VILLA E BOARD_OF TRiJSTEES REGULAR MEETING :~ • DATE: AUGUST 2, 1993 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT; PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER H. HAMILTON - ENGINEER At 7:00 p.m. President Peterson opened the meeting with the pledge to the flag. Roll call was taken, all were present. President P_terson's Comments: Concerning the letters I sent out to the various public agencies regarding a round table meeting, I have received a formal reply from the Plainfield Library District and an informal reply from the Plainfield Township. At this time, T have had no reply from the Plainfield Park District or School District. Tonight, we will be considering a Bed and Breakfast Ordinance, a Subdivision-The Reserve of Plainfield at Rt. 126 and I55, Subdivision-Arbor of Plainfield, townhouse development on Renwick Rd. Tomorrow night the Plainfield Planning Commission will be considering an ordinance on Related Living Units in private residences, and a new Walkers Grove Subdivision. A reminder that this is the first week that the new garbage contractor will be in place, and collection this week will be on Friday, August 6, 1993. Last Monday night the Village Board of Trustees and myself started a debate on goals and objections which has been broadcast on Cable TV. It will be re-broadcast and I encourage everyone to watch. Trustee Kelly made comments relative to the Wescom Communication Center. Mayor Peterson is a member of the Board, he asked me to attend the annual meeting this past week. The 911 system for the month of June received 10,302 calls across the county, the Plainfield Dispatch center represents 1A~ of all the calls. Joliet was 37$. An educational program is necessary to the public, that in a weather situation, if your call is not to report an emergency, please do not call 911. You are better off to stay inside, turn on radio or put on your local cable station. Otherwise, the 911 system becomes overloaded with non-emergency calls. Also spoke on the situation in the Mississippi River Valley. Tf anyone chooses to be of assistance, rather than sending food or clothing, if they PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1993 PAGE TWO would please forward money or a check through their local church, American Red Cross, Salvation Army or the Robert McCormick Fund with the Tribune. The McCormick Fund will match dollars. Trustee Heimerdinger commented that he hopes that the Planning and Development Committee meetings would include other committees, as well. He hopes that the Ways and Means Committee would be able to have input. Trustee Lambert stated that everyone is invited to attend. He assured Trustee Heimerdinger that any issues relative to the financing of any item will come back to the Ways and Means Committee. Trustee Ray announced that Cable TV will be having a panel discussion on gangs within the Plainfield Community Area on Thursday, August 12, 1993. President Peterson also acknowledged a meeting on Wednesday, August 4, 1993 in Shorewood of the Gang Task Force. Publi Comments• There were no public comments. J. Dement moved to approve the Agenda and requested an Executive Session for land acquisition and personnel and to reconvene. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to approve the Consent Agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to adopt Resolution No. 1044 RELATING TO PARTICIPATION BY ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding the a uest: Re-plat for Lakelands, Unit 1-A Final Plat, Location: Northeast corner of Naperville/Plainfield and 135th Street, Auplicant Lakelands Corporation, Current zoni.n A-~4 Multi family, Planned Use, Comprehensive_ plan: Wetlands, Open area and Residential. In February of this year Lakelands Corporation received an amendment to their Annexation Agreement to accommodate Luxury two family dwellings in the south west corner of their development. The re- plat of Lakelands, Unit 1-A and the Easement Vacation Plat are presented to accommodate correct lot alignments for the new two unit dwellings. The Plat provides 18,units (9 buildings), seven outlots are provided to preserve common areas for lake access, maintenance and common driveways. The Plan Commission recommends approval of the Lakelands Easement Vacation Plat and Unit 1-A re-- plat with stipulations as follows: Compliance with the requirements PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1993 PAGE THREE of the Village Engineer; compliance with provisions of the Plainfield Fire District; Resolution of the surface drainage problem. J. Ray moved to approve the Lakelands Easement Vacation Plan and Unit 1-A re-plat with stipulations as outlined by Plan Commission. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, abstain, removed himself from this room prior to this agenda item; Ray, yes; Rock, yes. 5 yes, 1 abstain, 0 no. Motion carried. Planner Waldock spoke regarding Text Amendment to provide for Bed and Breakfast Establishments as a Special Use in Residential Zoning Districts. Loc tion: Village Wide/Historic Core Area, Auolicant: Joan Mc Gowan, 129 N. Joliet Rd., Robert Graham, Attorney. The draft Ordinance proposed with this case will provide an amendment to the current Zoning Ordinance simply to add Bed and Breakfast facilities as the 14th land use allowed after Special Approval in Residential Zoning Districts. The Plan Commission recommends approval of a Text Amendment to allow Bed and breakfast Inns as a Special Use in Residential Zoning Districts, subject to revision as follows: Define Historic Significance; open the ordinance to apply Village Wide; provide for annual inspections as part of licensing requirements; change reference to "Historic Homes" as generally being considered 5o years old rather than 80 as originally drafted. Much discussion was heard regarding the pros and cons of Bed and Breakfast Inns. The applicant, Joan McGowan spoke about the type of people who tend to use these facilities. It was the consensus of the Board to table to the next Board Workshop for further consideration. J. Ray moved to table the approval of a Text Amendment to allow Bed and Breakfast Inns to the next Board Workshop for further consideration. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding the Final Plat for the Reserve of Plainfield - Phase I, Location• Along the south side of Route 126 east of I-55, and Lily Cache Creek, Applicant:. Tope Corporation, Developers, C rent onin Res. A-2, per approved Annexation Agreement when the site is annexed, Compre ensive ..plan:. Low Density/Single-family Residential. The Plan Commission recommends conditional approval of the Final Plat for The Reserve of Plainfield Phase I, subject to the following stipulations: Compliance with the requirements of the Village Engineer; Construction of adequate storm water detention facilities to • service this phase, including easements as necessary for improvements in adjoining phases; anne ation o the sub' ct site; submission of proper surety's for all off site utility extensions. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1993 PAGE FOUR Surety's for on site improvements may be submitted at the time of Village signatures on the record plat; compliance with provisions of the Plainfield Fire District. Discussions were had and Attorney Rick Selfridge, attorney for developers, also spoke regarding the need for the conditional approval of the Final Plat. M. Lambert moved to conditionally approve the Final Plat for The Reserve of Plainfield Phase I, subject to the stipulations of the Planning Commission and to add a sixth stipulation that this conditional approval is for a six month maximum term. (Clarification, current code allows for a 90 day execution of the Final Plat, so you are just asking for 90 additional days on that stipulation). Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding Rezoning from Res. A Single-family to Res. A-2, multi family at a 9.7 acre site. ation• 1,250 ft. east of Illinois Rt. 59 and 1,100 ft. west of Howard Avenue along the south side of Renwick Road in the Arbor of Plainfield Subdivision. A ~1'cant: Arbor of Plainfield Inc., Developer: Howard Koop, Agent. Current zonin Residence A, Single-family residential. Com rehensive la Single-family Residential. The subject site in this case is a 9.7 acre out lot along the west property line of Arbor of Plainfield south of Renwick Road. The applicants are requesting a re-zoning to accommodate construction of 57 town home units. Staff notes that the Comprehensive Plan specifically calls for single-family residential development at the subject site. All adjoining land to the re-zoning site is projected at the present time for single-family development only. The re-zoning site is not contiguous to land uses of a more intense category than single--family residential. During the Public Hearings for the two previous re-zoning attempts at the subject site, substantial public opposition was identified. Petitions with over 200 names were presented to the Village in opposition. Parcels along Rt. 59 or immediately adjoining commercially zoned properties are better suited for moderate density development. The Plan Commission recommends denial of the requested re-zoning from Res A, Single-family Residential to Res A-2 Multi Family Residential. There was discussion among the Board members. Tom Wilson, attorney for Zone and Norm Mueller spoke regarding the inappropriate use of multi family on this site. Howard Koop, Developer was present and gave his reasons for the continued pursuit of multi-family zoning. L. Ke11y moved that we concur with the recommendation of the Planning Commission and deny the re-zoning from Res A, Single- family Residential to Res A-2 Multi Family. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1993 PAGE FIVE Administrator Van Vooren spoke regarding the replacing of public sidewalks that are in need of repair. Staff is recommending that the President and Board of Trustees authorize the advertising for bids, the 1993 sidewalk replacement program. Additionally that the Board approve a supplemental resolution for the expend~.ture of Motor fuel tax monies in the amount of $4,OOO.QO for sidewalk repair. L. Kelly moved to authorize the advertising for bids, the 1993 sidewalk replacement program and that the Board approve a supplemental resolution for the expenditure of Motor fuel tax monies in the amount of $4,000.00 for sidewalk repair. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke on the status of street lighting - U. S. Route 30. The Village of Plainfield was successful in obtaining approximately $250,000 in grant funds to complete the ornamental street lights on Lockport Street from Illinois Route 59 to Main Street. Staff anticipates that the bids would be advertised in September, if IDOT addresses the funding source, with an opening in October. The question of maintenance of the lights was addressed. Planner Waldock spoke regarding Request: Will County Special Use Approval for Professional Office in a Residential site. Location: 12100 South Route 59, Wheatland Township Section 28. 1/2 mile south of 119th Street on the West side of Rt. 59. Auulicant: Robert L. and Claudia D. Kramer. Curren Zonin Will County A-1 Agricultural. C m re nsive Plan: single-family Residential. Robert and Claudia Kramer are practicing Attorneys At Law, they seek to relocate their office into a home they own along Rt. 59 south of 119th Street. The subject premises adjoins their residence. They indicate that they also own the surrounding property. Village Zoning regulations permit professional offices located within owner occupied premises. This case provides the law offices in a separate building from the residence of the applicants. L. Kelly moved that we concur with the recommendation of the Plan Commission that no objection be filed regarding the Special Use Permit request of Robert L. and Claudia D. Kramer for 12100 South Rt. 59 in Wheatland Township Section 28. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke regarding the Agreement for the Regulation of Traffic and Parking and the Enforcement of Certain • Village Ordinances at Plainfield School District #202 within the Village of Plainfield. • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1993 PAGE SIX L. Kelly moved that the Agreement for the Regulation of Traffic and Parking and the Enforcement of Certain Village Ordinances be executed by the proper Village Officials, Village President and Village Clerk. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. The Board received a Police Operations Report from Don Bennett, Chief of Police for June 1993. M. Lambert moved to adopt Ordinance No. 1519 AMENDING THE VILLAGE FRONT YARD FENCE REGULATIONS. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke regarding 1) a letter from Continental Cablevision which talked about the impact of the Cable Television Competition and Consumer Protection Act of 1992 and recent rule making by the Federal Communication Commission. 2) Information from DuPage Mayors and Managers Conference 27th Municipal Auction held on September 11, 1993 regarding participation. 3) The Staff will be attending a Public Hearing tomorrow morning at the Wi11 County Office Building to discuss and create a Stormwater Management Committee for the County of Will. 4) Letter from E. J. & E. relative to the closing of 143rd Street (Whiskey Road) through Plainfield for a two week period of time. They are looking for closing of the road between August 30, 1993 and September 10, 1993 to do track improvements and intersection improvements. 5) Staff did conduct a Dress-Down Day where we paid to dress in more casual attire. The purpose behind this was to raise some funds for some of our existing charities. Net $31.00 for Easter Seals. Planner Waldock spoke regarding a Letter from Arbor of Plainfield requesting a reduction in their Letters of Credit. In accordance with Village policy, a reduction in Credit is a bit premature at this time, but it is anticipated that that would be ready in the near future. We have several Letters of Credit expiring on August 15. All of the projects relate to Winding Creek Unit No. 2 and Sandhurst Subdivision. These projects are seeing steady progress, and with the Board's permission, T would seek that those Letters be extended. J. Heimerdinger moved that we seek renewal extensions for Letters of Credit which will be expiring on August 15, 1993. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 2, 1993 PAGE SEVEN Planner Waldock also spoke regarding two Public Hearing Notices that appeared in the paper for surrounding communities. They both relate to the City of Bolingbrook holding Annexation Agreement hearings for sites adjoining the Plainfield's FPA. In response to a previous request from the Board, Attorney Harvey reported that incidents regarding the use of obscenities at Plainfield Parks could best be prosecuted under disorderly conduct charges. Harvey said the charges require the signing of a complaint, and have been successfully prosecuted in court in the past. L. Kelly moved to adjourn to Executive Session to discuss land acquisition and personnel. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. 9:00 p.m. Adjourn to Executive Session. 9.50 p.m. Reconvene the Regular Meeting. Roll call was taken, all were present. J. Dement moved that we authorize Administrator Van Vooren, to negotiate with a representative of Scott Trucking Warehouse far a lease on one section of the Scott Building. Seconded by R. Rock. Voice vote. G yes, 0 no. Motion carried. J. Dement moved that we authorize the Village President to appoint Donald W. Kandl as a part-time Building Inspector for $15.00/hour with no benefits, as needed. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Village President Peterson appointed Donald w. Kandl as a part-time Building Inspector at a rate of $15.00/hour with no benefits, as needed. J. Heimerdinger moved to adjourn. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 10:00 p.m. . ,~~~'. , S SAN JANI , VILLAGE CLERK ~1