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HomeMy Public PortalAbout07.19.93 VB MinutesC] PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JULY 19, 1993 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, M. LAMBERT, J. DEMENT, L. KELLY, J. HEIMERDINGER, J. RAY. OTHERS PRESENT: D- S. J. P. D. R. VAN VOOREN - ADMINISTRATOR JANTK _ CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF HAMILTON - ENGINEER At 7:00 p.m. President Peterson opened the meeting with the pledge to the flag. Roll call was taken, all were present. president Peterson's Comments: I would personally like to thank all of the people who did such a wonderful job at the Plainfield Fest. This afternoon, I met with Mr. Ed Zack of IDOT and we were joined with Mike Lambert, Transportation Committee to discuss Route 59. Public Comments: There were no public comments. J. Heimerdinger moved to have added to the Consent Agenda the request from Karen Wickers for a Block party on August 7th, 1993, and also change the policy and have the Police Chief handle all future Block party requests and include in his authority the ability to block the street for a period of eight hours, and give notification to Trustees. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to approve the Consent Agenda and requested an Executive Session for land acquisition and to reconvene. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Sewer Extension .. Riverview Estates. Mr. Soave needs a definite time table from the Village for the installation of sanitary sewers to service the . PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 19, 1993 PAGE TWO subdivision. Discussion was had regarding sewer extension for Riverview Estates. Staff has designed the sewer extension project to run south on the west side of Plainfield/Naperville Road to a point approximately 300 feet north of Mill street where it would cross to the east side and proceed to Mill Street. Staff recommends that the Village Board authorize the advertising of bids for the sewer extension for Riverview Estates. Additionally, that plans be drawn and bids received for the second extension on Plainfield/Naperville Road to service the interested properties. J. Dement moved to authorize Staff to go to bid on the Naperville/Plainfield sewer extension and also prepare specifications for a secondary collector sewer to service the homes off of Melody Lane. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to approve Ordinance No. 1518 MAKING APPROPRIATIONS FOR THE VILLAGE OF PLAINFIELD FOR THE FISCAL YEAR BEGINNING MAY 1, 1993. Seconded by J. Ray. Vote by roll call. Dement, yes;' Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding Re-Approval for Renwick Pointe Unit. The final plat was approved in February of 1992. He is in the process of finalizing the sale of the property to Robert Bright and Associates who intend to complete the subdivision as originally approved. Right-of-way adjustments to Arbor of Plainfield's portion of Dan O'Connell Drive will now require only 11 ft. of right-of-way from Renwick Pointe (rather than 18 ft. as originally provided) . This will allow lot depth to increase by 7 ft. for Renwick Pointe lots fronting on Dan O'Connell and still maintain the required 56 ft. of public right-of-way. Staff recommends approval of the Final Plat for Renwick Pointe Unit One with Stipulations consistent with the original approval stated as - follows: Compliance with current requirements of the Village Engineer; compliance with specifications of the Plainfield Fire Protection District; provisions of easements for storm sewers and storm detention basins which are located off site; annexation of the subject site. Administrator Van Vooren discussed the maintenance of Howard Street. The Renwick Pointe subdivision will reconstruct Howard Street full with curb and gutters from Renwick Avenue to Reuben Street on Plat One and if additional property is annexed they will be held to reconstruct Howard Street full with curb and gutters from Rueben Street further south. The securing of those improvements will be in the form of a Letter of Credit that is issued in conjunction with the filing of their executed plat. • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 19, 1993 PAGE THREE M. Lambert moved that we re-approve the Renwick Pointe Unit One Final Plat with the stipulations that the developers would reserve the right to contribute only 11 ft. towards the 65 ft. right of way for Dan O'Connel Drive and all other stipulations that were previously discussed. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke regarding the Annexation and Preliminary Plat approval for Riviera Estates. The Street Department has reviewed the Plat. The developer has no objection to the $325.00 per unit impact fee. The developer has had difficulties in gaining easements through Golden Meadows Estates Units 4 & 5. Therefore, the developers may now seek to extend sanitary sewer from it's terminus on 135th around the Village Green Shopping Center site and along Rt. 59 to their property.. It this is the chosen alternative for sewer extension, the developers would seek cost recapture provisions through an annexation agreement. This issue must be resolved prior to final plat submission. This would be a Preliminary Plat approval subject to stipulations for sewer extension to access the site. Discussions were had regarding the sewer extension through Golden Meadows. Dan O'Donnell, owner, was present. He stated that they met with Mr, Neumann of Golden Meadows. Riviera offered to extend the sewer line; extend the road 150 ft. into this property; all these items with no recapture, and also to participate on the mutual storm sewer. Mr. Newmann feels that not enough was offered. Plan Commission recommends approval of Preliminary Plat for Riviera Estates subject to the following stipulations: Meet all stipulations and requirements of the IDOT; compliance with the requirements of the Village Engineer; utility extensions through Golden Meadow Estates Unit IV; compliance with provisions of the Plainfield Fire District. M. Lambert moved to approve the Preliminary Plat for Riviera Estates subject to the stipulations of the Planning Commission and a progress report on the Annexation Agreement. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren discussed the 1993 Garbage Contract with BFI/Aurora. The service will begin on August 1st with the first pick-up August 6th. Discussions were had regarding general items to be picked up, day of pick up service and time garbage will be picked up. Staff recommends that the President and Board of Trustees authorize the execution of the contract upon receipt of insurance and Bond from BFI/Aurora. C. • PLAINFTELD VILLAGE BOARD OF TRUSTEES JULY 19, 1993 PAGE FOUR L. Kelly moved to authorize the President and Village Clerk to execute the Two Year Garbage Contract with BFI/Aurora. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke regarding a request from Pat Hensely from the Senior Services Center. During the budget process we discussed reallocating $1,000.00 to Meals on Wheels. They have now made a request for our financial support, but do not stipulate any particular dollar amount. J. Heimerdinger directs the Staff to contribute $1,000 to the Senior Services Center. Administrator Van Vooren stated that we have received 1993 recycling grant to assist in the publication of quarterly recycling newsletters. We asked for $2,475.00, we have received 50~ of the requested funds . In order for us to partake in the $1, 2 3 8.00 grant we need to amend our grant application. L. Kelly moved to authorize the Village Manager to amend the grant agreement per the $1,238.00 grant award and to execute the grant agreement. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Mr. Waldock has successfully completed certification as an AICP Planner. This is a prestigious award relative to planning. Congratulations were give to Mr. Waldock. Administrator Van Vooren talked regarding a request from Ottawa Street Residents. Discussions were had regarding the traffic safety and reduction of speed around the Ottawa Street Pool Complex and also profanity used at the Ottawa Park. Staff is looking for authorization to proceed with a traffic study to determine a safe speed in front of the Ottawa Street pool, second to that, direct Staff to have Village Attorney, J. Harvey, review an Obscenity Ordinance. President Peterson brought up the issue of the possibility of sidewalks on areas of Ottawa Street that do not have them, and also the possibility of street closing during large tournaments, swim meets, etc. L. Kelly moved to direct the Staff to proceed with a traffic study and to have Attorney Harvey review an Obscenity Ordinance. Seconded by J, Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Heimerdinger expressed thanks for the Stop Sign outside of the Springhill Estates. . PLAINFTELD VILLAGE BOARD OF TRUSTEES JULY 19, 1993 PAGE FIVE Administrator Van Vooren gave a report on the paving of Frederick Street and Roberts and informed us that this will conclude the Plainfield Acres Subdivision road improvement project. The Village Ha11 paving project should be completed this week. Planner Waldock spoke regarding the TOPE project. They are seeking the approval of the Final Plat for The Reserve prior to the annexation. They are asking the Board to allow six months within which to complete the annexation. He also stated that he talked to TOPE about the sidewalk issue The consensus of the Board was to let the Planning Commission review this. L. Ke11y discussed ordinances to suppress gang activity and truancy from school. Chief Bennett discussed an activity report for the Plainfield Fest weekend. Workshop Agenda scheduled for Monday, July 26 7:00 p.m. to 9:00 p.m. Goals need to be addressed regarding the Village Hall, IDOT- Rt. 59, etc. • L. Kelly moved to adjourn into Executive Session to consider land acquisition. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 8:10 p.m. Adjourn to Executive Session. 8:55 p.m. Reconvene the Regular Meeting. Roll call was taken, all were present. J. Heimdinger moved to adjourn. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. 9:00 p.m. ~, SAN JAN , VILLAGE CLERK C