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PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JULY 12, 1993
MEMBERS OF BOARD PRESENT:
OTHERS PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, R. ROCK, M.
LAMBERT, J, DEMENT, L. KELLY,
J. HEIMERDINGER. J. RAY WAS
ABSENT.
D. VAN VOOREN - ADMINISTRATOR
S . JANIK -- CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
H. HAMILTON - ENGINEER
At 7:00 p.m. President Peterson opened the meeting.
Roll call was taken, J. Ray was absent. President Peterson led the
pledge to the flag,
Mr. Bill Shreffler of Continental Cablevision presented to the
Village of Plainfield a Seal of Good Customer Service Award.
President Peterson's Comments:
Presented to the Board members and audience a copy of Sunday, July
11, 1993 Herald News concerning two articles. 1) Joliet continues
to head west. 2) Officials discuss Rt. 59 highway. He met with
the Department of Transportation and found out their initial plans
far Rt. 59 is to have 6 lanes of traffic coming in and going out of
the downtown Village of Plainfield. He is meeting Tuesday with Mr.
Ed Zack, to see if there is a possibility of an alternate route. We
are in a development crisis. We have had numerous developers
talking to us with interest about developing land around Walkers
Grove School. He sent out a letter to all elected officials in the
Township and Village asking them to join in establishing a
governmental round table to discuss this development.
Public Comments:
There were no public comments.
J. Heimerdinger moved to approve the Consent Agenda to include the
Plainfield Jr. Cats Request for permission to Conduct "Tag Day" on
August 6th and 7th, 1993, Automated Check signing, Re-appraisal of
village property, Bills payable for July 12, 1993, and with an
addition of an Executive Session for personnel matters, land
acquisition and pending litigation to reconvene. Seconded by J.
Dement. Voice vote. 5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 12, 1993
PAGE TWO
We adjourned the regular meeting to reconvene upon the completion
of the Public Hearing, and proceed to the Public Hearing.
'7:15 p.m.
7:30 p.m.
President Peterson reconvened the meeting at 7:30 p.m., July 12,
1993. J. Ray was absent.
Chief Bennett discussed the security plan for the Plainfield Fest
(July 16-18, 1993) There is approximately an $800.00 increase from
last year. Additional personnel are used at the Fest, so that we
can continue with normal coverage of the Village.
H. Countryman spoke regarding the painting of the 200,000 gallon
water tank on Mill Street & Naperville/Plainfield Road. Staff has
requested that Baxter and Woodman complete the bid documents and
price estimate for the painting and they anticipate an estimate of
$61,200.
L. Kelly moved that we advertise and open bids for the painting of
the 200,000 gallon water/storage tank. Seconded by M. Lambert.
Voice vote. 5 yes, 0 no. Motion carried.
H. Countryman explained that the Water/Sewer Department Staff has
been looking for infiltration problems by inspecting sanitary
manholes. Staff has found that a portion of the infiltration is
occurring along the north/west .interceptor sewer line. Staff has
also found that another portion of the infiltration is caused by
illegal sump pump connections to the sanitary sewer system.
J. Dement moved to authorize the Staff to proceed as follows:
Raise manholes, grout leaking manholes, televise the north/west
interceptor sewer and repair leaking sections, give information
regarding sump pump connections and reinspect and red tag sump
pumps. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion
carried.
J. Heimerdinger commented about the great work the street
department provided during the recent storm.
Planner Waldock spoke regarding Vintage Harvest Subdivision
Annexation Agreement. Staff is looking for direction from the
Board regarding the latest modifications to the agreement. First
noted amendment to the Annexation Agreement was a recommended
change by the Planning Commission regarding commercial zoning
classified as B-3; Cost to Owners, the owners shall provide $325.00
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 12, 1993
PAGE THREE
per each residential lot for ancillary costs to the Village for
expenses related to civil defense sirens, interim street
maintenance, Fraser Road bridge construction, and other uses the
Village may deem necessary. This fee has been found agreeable by
developer. Said sums shall be paid in addition to the Village's
customary tapron fees. Road Improvements, Offsite improvements to
Fraser Road shall be constructed when 50~ of the number of Lots
(from the Preliminary Plat are developed). Easy Street shall be
extended by the owners across the Commonwealth Edison Right-of-way
to complete the connection between Lewood Subdivision and subject
premises. The Village shall contribute 33$ of the cost of this
extension. Recapture of Construction Costs, the developer has
asked for recapture of construction costs for Fraser Road
improvements. Staff felt that no more than 50~ of the total
construction costs would be recapturable. Such recapture fees
shall be assigned to adjoining property owners benefiting from
street improvements. Interest on the recapturable costs at a rate
of 6~ shall accrue for up to 8 years, interest shall not commence
until the beginning of the 3rd year after completion of required
recapturable improvements. The owners shall not be eligible to
receive any recapture funds after a period of 1o years from the
time of completion of improvements.
Discussion was had regarding the storm water retention sewers, the
reconstruction of Fraser Road, impact fees, communication with
school board with regard to fees.
It was the consensus of the Board that the Annexation Agreement be
reviewed by Village Attorney, J. Harvey.
Planner Waldock spoke with reference to A licant: Jim
Angelopoulos, Location: 23224 W. Lincoln Highway, Lots 15 and 16 of
Sandhurst Subdivision, Reauest_ Site Plan Review for White Orchid
Restaurant. Staff recommends approval of the Site Plan for the
White Orchid Restaurant with the following stipulations:
Compliance with the requirements of the Village Engineer; The
elimination of the wall lights as shown on sheet one of one, by
Rogina and Associates; All lighting must be directed immediately to
the ground; Provide "No Parking" signs as requested by the
Plainfield Fire Protection District; Provide $850.00 toward the
cost of sidewalks along Rt. 30. Plans have been modified to
include future parking should the need for additional parking area
by warranted.
L. Kelly moved to approve the Site Plan for the White Orchid
Restaurant with stipulations by Planning Commission. Seconded by
M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
Administrator Van Vooren discussed the Illinois Public Treasurers
Investment Pool. The State of Illinois through the Treasurers
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 12, 1993
PAGE FOUR
Office has offered to local Governmental Agencies a daily deposit
saving account. The account invests in government obligations and
repurchase agreements that are fully collateralized at all times.
Funds can be deposited or withdrawn on a daily basis and there
exist no administrative fees to participate.
J. Dement moved to authorize the opening of two IPTIP accounts,
(one for General Corporate and Motor Fuel Tax) for use by the
Village. Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion
carried.
L. Kelly moved to adopt Ordinance No. 1516 VARIATION TO ZONING
ORDINANCE NO. 674, VARIATION OF MINIMUM LOT SIZE REQUIREMENTS FOR
PROPERTY AT 303 RENWICK ROAD, OWNED BY JEFFREY S. REACH. Seconded
by M. Lambert. Vote by roll call. Dement; yes; Heimerdinger, yes;
Ke11y, yes; Lambert, yes; Rock, yes. 5 yes, 0 no. Motion carried.
Planner Waldock spoke regarding Riviera Estates. Abt~licant:_ Dan
O'Donnell, Owner, Locationt Rt. 59 north of Golden Meadow Estates
Unit IV, approximately 1/4 north of 135th Street in Wheatland
Township Section 33, Request: Annexation and Preliminary Plat
approval for Riviera Estates. The Preliminary Plat is in
• substantial compliance with Village Zoning and Subdivision Control
Regulations. The property is contiguous to the Village limits at
the south property line. Annexation of the 10.68 acre site is a
logical extension of the Village Boundaries. Adequate access is
available to the subject site for. public utilities and
transportation systems. The Preliminary Plat is complete and
acceptable with minor adjustments. Lots 12 and 13 should be
adjusted to accommodate 85 ft. of width at the building setback
line. It is felt that this can be accomplished by adjustments to
Lots 11 and 14, to gain the extra width necessary. The report of
the Village Engineer dated June 4, 1993 by John Djerf, indicates
several technical comments and recommendations which also should be
provided for in the plat revisions in this case. The Annexation in
this case does not include an Annexation Agreement. The Plan
Commission recommends approval of the Annexation and Preliminary
Plat for Riviera Estates, subject to the following stipulations:
Meet all stipulations and requirements of the Illinois Department
of Transportation, including, but not limited to possible right
turn lane requirements for south bound traffic from Rt. 59 onto
Douglas Drive; Compliance with the requirements of the Village
Engineer; Utility extensions through Golden Meadow Estates Unit IV
must be coordinated between the two subdivision developers.
Easements will be required prior to Final Plat Application;
Compliance with provisions of the Plainfield Fire District; All
Stipulations must be in compliance before the case goes to the
Village Board.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 12, 1993
PAGE FIVE
Discussions were had with regard to the Preliminary Plat not being
reviewed by all departments. It should be reviewed by all
departments before coming before the Board. There were questions
asked regarding why there was no $325.00 impact fee assessed to
Developer. The issue of buffalo boxes was brought up.
J. Heimerdinger moved to table the approval of the Annexation and
Preliminary Plat for Riviera Estates for one week so that the
necessary departments may review, we can add an additional
stipulation of $325.00 impact fee, and also check out the issue of
buffalo boxes. Seconded by J. Dement. Voice vote. 5 yes, 0 no.
Motion carried.
Planner Waldock spoke regarding Text Amendment to accommodate front
yard fences in certain sections of the Village. This would include
central core area of the Village and would exclude newer
subdivisions. Therefore, the Text Amendment includes provisions
for the prohibition of front yard fences in subdivisions
established after 1979. The Ordinance limits fence design to an
open style. Fences may not provide less that 50~ opacity. The
proposed Text Amendment includes provisions of front yard fences as
tall as 4 ft. in height. Limitations are proposed as to style and
• traffic safety for front yard fences. The Fence Ordinance
Amendment would also limit the types of material available for
fencing in front yard area. No woven wire (cyclone type) fences
would be permitted. This would include chicken wire and farm style
fencing, including wire strand fencing of all varieties. Setback
provisions in the Amendment propose a 1 ft. set back from sidewalks
and in no event shall fencing be permitted on public property.
M. Lambert moved to approve Ordinance No. 1517 AMENDING THE VILLAGE
ZONING REGULATIONS WITH REGARD TO FRONT YARD FENCES IN CERTAIN
RESIDENTIAL DISTRICTS. Seconded by J. Dement. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock,
yes. 5 yes, 0 no. Motion carried.
Planner Waldock spoke regarding Applicant: Phoenix Developers,
Inc., Loc tion~ Along the west side of Naperville Plainfield Rd.
South of 135th Street, Request: Preliminary Plat re-approval for
River Ridge Estates Subdivision and Final Plat re--approval for
Phase One of River Ridge Estates.
The applicants have further considered the sidewalk issue expressed
in our last discussion. They have presented two options which they
feel addresses the pedestrian transportation issue. Option One
includes extension of sidewalks to 135th Street along the storm
water detention area and park in the northwest corner of the
project. Option Two includes the extension of sidewalks between
. Lots 31 and 32 and then north along Naperville/Plainfield to the
north development boundary.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 12, 1993
PAGE STX
M. Lambert moved to approve the Preliminary Plat re-approval for
River Ridge Estates Subdivision and Final Plan re-approval for
Phase One of River Ridge Estates subject to stipulations and also
with the Option 2 Sidewalk plan. Seconded by L. Kelly. Voice
vote. 5 yes, 0 no. Motion carried.
L. Kelly accepted the Revenue and Expenditure Reports of June 30,
1993.
Administrator Van Vooren discussed letter received from Plainfield
Liquors store (Uptown Tap) requesting to have liquor out side of
the building on August 18, 1993 for a Golf outing dinner, and on
September 17-18, 1993 for Plainfield's Octoberfest and on September
24-25, 1993 for Plainfield Homecoming.
L. Ke11y moved to authorize the sale of liquor out side of building
for Uptown Tap on August 18, 1993, September 17-18, 1993 and
September 24-25, 1993. Seconded by J. Dement. Voice vote. 5
yes, 0 no. Motion carried.
Administrator Van Vooren discussed the Illinois Municipal League
80th Annual Conference on September 10-13, 1993 at Chicago Hilton
and Towers, Chicago, Illinois.
Planner Waldock spoke regarding an update of a letter from Neumann
Homes about completion of Public Improvements Golden Meadow Estates
Units I, II and ITI. They are scheduling the completion of all
public improvements for late July or early August and then will
repair the roadway base in conjunction with this completion
schedule. We have also received a letter from Timberview
Development Corporation of their intention to use the townhomes at
22839 Judith Drive and 22841 Judith Drive as models and a sales
center. They estimate that they will be used in that capacity for
approximately 2 1/2 to 3 years.
J. Heimerdinger made comments regarding traffic on Eastern Avenue,
and brought up the possibility of a stop sign by Springhill
Estates.
J. Heimerdinger moved to make the Executive Session minutes from
January 11, 1993 through June 21, 1993 public. Seconded by M.
Lambert. Voice vote. 5 yes, o no. Motion carried.
Mr. Russell Scent addressed the Board as to his erosion problem on
his property which he believes was caused by Dr. Conklin. This
matter has been previously discussed by the Development Committee.
The consensus of the Board is that no enforcement can be undertaken
against the Conklin property in this case.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 12, 1993
PAGE SEVEN
J. Dement made comments as to needed discussions between the Board
Members regarding the proposed plans for Rt. 59, the need for
policies for developers coming in to our Village.
M. Lambert moved to adjourn into Executive Session to consider
personnel, land acquisition and pending litigation and to
reconvene. Seconded by J. Dement. 5 yes, 0 no. Motion carried.
8:59 p.m. Adjourn to Executive Session,
1].:10 p.m. Reconvene the Regular Meeting.
Roll call was taken, J. Ray was absent.
M. Lambert moved to appoint Ms. Kujath Office Manager and for an
increase in pay of $250.00 a month effective retroactively as of
,Tune 14, 1993. Seconded by J. Dement. Voice vote. 5 yes, 0 no.
Motion carried,
M. Lambert moved to adjourn. Seconded by J. Dement. Voice vote.
5 yes, 0 no. Motion carried.
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11:15 p.m.
S SAN JANI , VILLAGE CLERK
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