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HomeMy Public PortalAbout07.12.93 VB MinutesC. C7 • PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JULY 12, 1993 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, J, DEMENT, L. KELLY, J. HEIMERDINGER. J. RAY WAS ABSENT. D. VAN VOOREN - ADMINISTRATOR S . JANIK -- CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF H. HAMILTON - ENGINEER At 7:00 p.m. President Peterson opened the meeting. Roll call was taken, J. Ray was absent. President Peterson led the pledge to the flag, Mr. Bill Shreffler of Continental Cablevision presented to the Village of Plainfield a Seal of Good Customer Service Award. President Peterson's Comments: Presented to the Board members and audience a copy of Sunday, July 11, 1993 Herald News concerning two articles. 1) Joliet continues to head west. 2) Officials discuss Rt. 59 highway. He met with the Department of Transportation and found out their initial plans far Rt. 59 is to have 6 lanes of traffic coming in and going out of the downtown Village of Plainfield. He is meeting Tuesday with Mr. Ed Zack, to see if there is a possibility of an alternate route. We are in a development crisis. We have had numerous developers talking to us with interest about developing land around Walkers Grove School. He sent out a letter to all elected officials in the Township and Village asking them to join in establishing a governmental round table to discuss this development. Public Comments: There were no public comments. J. Heimerdinger moved to approve the Consent Agenda to include the Plainfield Jr. Cats Request for permission to Conduct "Tag Day" on August 6th and 7th, 1993, Automated Check signing, Re-appraisal of village property, Bills payable for July 12, 1993, and with an addition of an Executive Session for personnel matters, land acquisition and pending litigation to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 12, 1993 PAGE TWO We adjourned the regular meeting to reconvene upon the completion of the Public Hearing, and proceed to the Public Hearing. '7:15 p.m. 7:30 p.m. President Peterson reconvened the meeting at 7:30 p.m., July 12, 1993. J. Ray was absent. Chief Bennett discussed the security plan for the Plainfield Fest (July 16-18, 1993) There is approximately an $800.00 increase from last year. Additional personnel are used at the Fest, so that we can continue with normal coverage of the Village. H. Countryman spoke regarding the painting of the 200,000 gallon water tank on Mill Street & Naperville/Plainfield Road. Staff has requested that Baxter and Woodman complete the bid documents and price estimate for the painting and they anticipate an estimate of $61,200. L. Kelly moved that we advertise and open bids for the painting of the 200,000 gallon water/storage tank. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. H. Countryman explained that the Water/Sewer Department Staff has been looking for infiltration problems by inspecting sanitary manholes. Staff has found that a portion of the infiltration is occurring along the north/west .interceptor sewer line. Staff has also found that another portion of the infiltration is caused by illegal sump pump connections to the sanitary sewer system. J. Dement moved to authorize the Staff to proceed as follows: Raise manholes, grout leaking manholes, televise the north/west interceptor sewer and repair leaking sections, give information regarding sump pump connections and reinspect and red tag sump pumps. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger commented about the great work the street department provided during the recent storm. Planner Waldock spoke regarding Vintage Harvest Subdivision Annexation Agreement. Staff is looking for direction from the Board regarding the latest modifications to the agreement. First noted amendment to the Annexation Agreement was a recommended change by the Planning Commission regarding commercial zoning classified as B-3; Cost to Owners, the owners shall provide $325.00 • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 12, 1993 PAGE THREE per each residential lot for ancillary costs to the Village for expenses related to civil defense sirens, interim street maintenance, Fraser Road bridge construction, and other uses the Village may deem necessary. This fee has been found agreeable by developer. Said sums shall be paid in addition to the Village's customary tapron fees. Road Improvements, Offsite improvements to Fraser Road shall be constructed when 50~ of the number of Lots (from the Preliminary Plat are developed). Easy Street shall be extended by the owners across the Commonwealth Edison Right-of-way to complete the connection between Lewood Subdivision and subject premises. The Village shall contribute 33$ of the cost of this extension. Recapture of Construction Costs, the developer has asked for recapture of construction costs for Fraser Road improvements. Staff felt that no more than 50~ of the total construction costs would be recapturable. Such recapture fees shall be assigned to adjoining property owners benefiting from street improvements. Interest on the recapturable costs at a rate of 6~ shall accrue for up to 8 years, interest shall not commence until the beginning of the 3rd year after completion of required recapturable improvements. The owners shall not be eligible to receive any recapture funds after a period of 1o years from the time of completion of improvements. Discussion was had regarding the storm water retention sewers, the reconstruction of Fraser Road, impact fees, communication with school board with regard to fees. It was the consensus of the Board that the Annexation Agreement be reviewed by Village Attorney, J. Harvey. Planner Waldock spoke with reference to A licant: Jim Angelopoulos, Location: 23224 W. Lincoln Highway, Lots 15 and 16 of Sandhurst Subdivision, Reauest_ Site Plan Review for White Orchid Restaurant. Staff recommends approval of the Site Plan for the White Orchid Restaurant with the following stipulations: Compliance with the requirements of the Village Engineer; The elimination of the wall lights as shown on sheet one of one, by Rogina and Associates; All lighting must be directed immediately to the ground; Provide "No Parking" signs as requested by the Plainfield Fire Protection District; Provide $850.00 toward the cost of sidewalks along Rt. 30. Plans have been modified to include future parking should the need for additional parking area by warranted. L. Kelly moved to approve the Site Plan for the White Orchid Restaurant with stipulations by Planning Commission. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. Administrator Van Vooren discussed the Illinois Public Treasurers Investment Pool. The State of Illinois through the Treasurers PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 12, 1993 PAGE FOUR Office has offered to local Governmental Agencies a daily deposit saving account. The account invests in government obligations and repurchase agreements that are fully collateralized at all times. Funds can be deposited or withdrawn on a daily basis and there exist no administrative fees to participate. J. Dement moved to authorize the opening of two IPTIP accounts, (one for General Corporate and Motor Fuel Tax) for use by the Village. Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried. L. Kelly moved to adopt Ordinance No. 1516 VARIATION TO ZONING ORDINANCE NO. 674, VARIATION OF MINIMUM LOT SIZE REQUIREMENTS FOR PROPERTY AT 303 RENWICK ROAD, OWNED BY JEFFREY S. REACH. Seconded by M. Lambert. Vote by roll call. Dement; yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Rock, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke regarding Riviera Estates. Abt~licant:_ Dan O'Donnell, Owner, Locationt Rt. 59 north of Golden Meadow Estates Unit IV, approximately 1/4 north of 135th Street in Wheatland Township Section 33, Request: Annexation and Preliminary Plat approval for Riviera Estates. The Preliminary Plat is in • substantial compliance with Village Zoning and Subdivision Control Regulations. The property is contiguous to the Village limits at the south property line. Annexation of the 10.68 acre site is a logical extension of the Village Boundaries. Adequate access is available to the subject site for. public utilities and transportation systems. The Preliminary Plat is complete and acceptable with minor adjustments. Lots 12 and 13 should be adjusted to accommodate 85 ft. of width at the building setback line. It is felt that this can be accomplished by adjustments to Lots 11 and 14, to gain the extra width necessary. The report of the Village Engineer dated June 4, 1993 by John Djerf, indicates several technical comments and recommendations which also should be provided for in the plat revisions in this case. The Annexation in this case does not include an Annexation Agreement. The Plan Commission recommends approval of the Annexation and Preliminary Plat for Riviera Estates, subject to the following stipulations: Meet all stipulations and requirements of the Illinois Department of Transportation, including, but not limited to possible right turn lane requirements for south bound traffic from Rt. 59 onto Douglas Drive; Compliance with the requirements of the Village Engineer; Utility extensions through Golden Meadow Estates Unit IV must be coordinated between the two subdivision developers. Easements will be required prior to Final Plat Application; Compliance with provisions of the Plainfield Fire District; All Stipulations must be in compliance before the case goes to the Village Board. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 12, 1993 PAGE FIVE Discussions were had with regard to the Preliminary Plat not being reviewed by all departments. It should be reviewed by all departments before coming before the Board. There were questions asked regarding why there was no $325.00 impact fee assessed to Developer. The issue of buffalo boxes was brought up. J. Heimerdinger moved to table the approval of the Annexation and Preliminary Plat for Riviera Estates for one week so that the necessary departments may review, we can add an additional stipulation of $325.00 impact fee, and also check out the issue of buffalo boxes. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Planner Waldock spoke regarding Text Amendment to accommodate front yard fences in certain sections of the Village. This would include central core area of the Village and would exclude newer subdivisions. Therefore, the Text Amendment includes provisions for the prohibition of front yard fences in subdivisions established after 1979. The Ordinance limits fence design to an open style. Fences may not provide less that 50~ opacity. The proposed Text Amendment includes provisions of front yard fences as tall as 4 ft. in height. Limitations are proposed as to style and • traffic safety for front yard fences. The Fence Ordinance Amendment would also limit the types of material available for fencing in front yard area. No woven wire (cyclone type) fences would be permitted. This would include chicken wire and farm style fencing, including wire strand fencing of all varieties. Setback provisions in the Amendment propose a 1 ft. set back from sidewalks and in no event shall fencing be permitted on public property. M. Lambert moved to approve Ordinance No. 1517 AMENDING THE VILLAGE ZONING REGULATIONS WITH REGARD TO FRONT YARD FENCES IN CERTAIN RESIDENTIAL DISTRICTS. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke regarding Applicant: Phoenix Developers, Inc., Loc tion~ Along the west side of Naperville Plainfield Rd. South of 135th Street, Request: Preliminary Plat re-approval for River Ridge Estates Subdivision and Final Plat re--approval for Phase One of River Ridge Estates. The applicants have further considered the sidewalk issue expressed in our last discussion. They have presented two options which they feel addresses the pedestrian transportation issue. Option One includes extension of sidewalks to 135th Street along the storm water detention area and park in the northwest corner of the project. Option Two includes the extension of sidewalks between . Lots 31 and 32 and then north along Naperville/Plainfield to the north development boundary. • C n PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 12, 1993 PAGE STX M. Lambert moved to approve the Preliminary Plat re-approval for River Ridge Estates Subdivision and Final Plan re-approval for Phase One of River Ridge Estates subject to stipulations and also with the Option 2 Sidewalk plan. Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried. L. Kelly accepted the Revenue and Expenditure Reports of June 30, 1993. Administrator Van Vooren discussed letter received from Plainfield Liquors store (Uptown Tap) requesting to have liquor out side of the building on August 18, 1993 for a Golf outing dinner, and on September 17-18, 1993 for Plainfield's Octoberfest and on September 24-25, 1993 for Plainfield Homecoming. L. Ke11y moved to authorize the sale of liquor out side of building for Uptown Tap on August 18, 1993, September 17-18, 1993 and September 24-25, 1993. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Administrator Van Vooren discussed the Illinois Municipal League 80th Annual Conference on September 10-13, 1993 at Chicago Hilton and Towers, Chicago, Illinois. Planner Waldock spoke regarding an update of a letter from Neumann Homes about completion of Public Improvements Golden Meadow Estates Units I, II and ITI. They are scheduling the completion of all public improvements for late July or early August and then will repair the roadway base in conjunction with this completion schedule. We have also received a letter from Timberview Development Corporation of their intention to use the townhomes at 22839 Judith Drive and 22841 Judith Drive as models and a sales center. They estimate that they will be used in that capacity for approximately 2 1/2 to 3 years. J. Heimerdinger made comments regarding traffic on Eastern Avenue, and brought up the possibility of a stop sign by Springhill Estates. J. Heimerdinger moved to make the Executive Session minutes from January 11, 1993 through June 21, 1993 public. Seconded by M. Lambert. Voice vote. 5 yes, o no. Motion carried. Mr. Russell Scent addressed the Board as to his erosion problem on his property which he believes was caused by Dr. Conklin. This matter has been previously discussed by the Development Committee. The consensus of the Board is that no enforcement can be undertaken against the Conklin property in this case. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 12, 1993 PAGE SEVEN J. Dement made comments as to needed discussions between the Board Members regarding the proposed plans for Rt. 59, the need for policies for developers coming in to our Village. M. Lambert moved to adjourn into Executive Session to consider personnel, land acquisition and pending litigation and to reconvene. Seconded by J. Dement. 5 yes, 0 no. Motion carried. 8:59 p.m. Adjourn to Executive Session, 1].:10 p.m. Reconvene the Regular Meeting. Roll call was taken, J. Ray was absent. M. Lambert moved to appoint Ms. Kujath Office Manager and for an increase in pay of $250.00 a month effective retroactively as of ,Tune 14, 1993. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried, M. Lambert moved to adjourn. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. • 11:15 p.m. S SAN JANI , VILLAGE CLERK C~