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Home My Public Portal About03.06.95 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MARCH 6, 1995 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, K. O'CONNELL, J. DEMENT WAS ABSENT. OTHERS PRESENT: C D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER J. DURBIN - PLANNER Newly appointed Village Trustee Kathleen O'Connell took her seat at the Board meeting. At 7:01 p.m. President Peterson called the meeting to order. Roll call was taken, J. Dement was absent, all others were present. He then led the pledge to the flag. President Peterson introduced Kathleen O'Connell, new member of the Board. President Peterson then proclaimed the week of March 5 through 11, 1995 as Tornado Preparedness Week in Plainfield. He then proceeded to acknowledge recognition to Planner Waldock far the work he has done on the zoning Ordinance. PUBLIC COMMENTS: Mr. Anton Vodicka introduced members of the Moose Lodge who spoke to the Board regarding instituting a Moose Lodge in Plainfield. They would need to secure from the Village a Liquor License to sell alcohol on premises only. President Peterson explained the procedure and they should proceed through the Planning Department stages. Mr. Ed Schrader, President of the Chamber of Commerce, reminded the Board and the community that the Chamber of Commerce is sponsoring a Candidate's night on March 23, 1995 from 7:00 to 9:30 p.m. at the Plainfield High School Auditorium. This Forum is for all candidates to the Village Board, Park District and the Library District Board. Kevin Myers, resident, spoke regarding his concern regarding numerous real estate signs and campaign signs being placed in the parkways in the Village. President Peterson requested Planner Waldock to report publicly on what the rules are for campaign signs and signs placed in the right-of-way. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6 , 1.99 5 PAGE TWO J. Heimerdinger moved to remove Item #~.0 Discussion of the Post Office from the Amended Agenda. M. Lambert would rather see this discussion as an item on a Workshop. Seconded by M. Lambert. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. Motion is stricken. President Peterson requested the addition of Item #10 Discussion of the WIKADUKE Center line in reference to the Sohol county application for zoning and the report. The Board was not prepared to discuss the issues and had hoped that this item could be first discussed at a scheduled Workshop. For lack of motion, the above item was not placed on the Agenda. President Peterson requested an Executive Session on Personnel to reconvene. Administrator Van Vooren asked to change Item g on the Consent Agenda, payout for engineering survey to Mostardi-Platt Associates from $3,450.00 to $1,725.00. J. Heimerdinger moved to approve the amended Agenda. Seconded by M. Lambert. Voice vote. 4 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the amended Consent Agenda. Seconded by M. Lambert. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rack, yes; O'Connell, yes. 4 yes, 0 no. Motion carried. #3_DISCUSSION - LAKEI,ANDS, UNIT #4 Planner Waldock spoke regarding the Lakelands, Unit 4 proposal. It is a revision to the approved Preliminary Plat of October 16, 1989. The revisions primarily affect lots 38 through 41 at the intersection of Marina Drive and Wood Duck Drive. The original Preliminary Plat provided for rectangular lots fronting on Wood Duck Drive. The current proposal calls for pie shaped fats allowing for access to the lake from all parcels. In Staff's view, the revision to create wedge shaped lots do not create problematic situation. Therefore, the changes pose no substantial concerns to development. Staff also feels that the reduction in density for the unit a.s an improvement over the Preliminary Plat. Staff has no objection to reduction in the size of the unit as proposed. R. Rock moved to approve the revised Preliminary Plat of Lakelands, Unit #4 as the Plan Commission recommended. Seconded by J. Heimerdinger. Vote by roll call. Heimerdinger, yes; Lambert, abstain; Rack, yes; O'Connell, yes. 3 yes, 1 abstain. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 1995 PAGE THREE #4 RESOI~,LTTION - CHANGE OR;DFR #1, KOV~L,IC/WELL HOLJSE #5 M. Lambert moved to pass RESOLUTION NO. 1101 AUTHORIZING A CHANGE ORDER IN THE CONTRACT BETWEEN THE VILLAGE OF PLAINFIELD AND KOVILIC CONSTRUCTION COMPANY, INC. Seconded by J. Heimerdinger. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. Motion carried. ~5,R.ESOLUTION - CONTRACT PHASE I ENG,I,NEERING/FT.,AEGGS RD J. Heimerdinger moved to pass RESOLUTION N0. 1102 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND ROBERT E. HAMILTON CONSULTING ENGINEERS, P.C., FOR PHASE I ENGINEERING ON THE FT. BEGGS/ROBERTS ISTEA GRANT. Seconded by R. Rock. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. Motion carried. ~6 DISCUSSION - WATER„ANTS SEWER TAP-ON,FEES Administrator Van Vooren requested that the Village Engineer review the costs associated with determining the water and sanitary sewer tap-on fees. It is these fees which are assessed at permit that generate the revenue required to replace the capacity used by the new construction. Both engineers have determined that a slight increase is required. Sanitary Sewer charges would be increased to $570.00/PE from the current $525.00/PE and Water would be increased to $1,700/residential connection from the current $1,570/residential connection. This represents $287.50 increase over the current fees. Staff recommends that the Village President and Board of Trustees direct the Village Attorney to prepare the appropriate documents to increase the tap-on fees as outlined above. Said fees would commence on May 1, 1995. R. Rock moved to approve the direction to the Village Attorney to prepare the appropriate documents to increase the tap-on fees as outlined above. Seconded by J. Heimerdinger. 4 yes, 0 no. Motion carried. 7 DISCUSSION - WEIGHT RESTRICTION ESSINGTON ROAD Chief Sennett stated that the above item should be a discussion on load limit restrictions for Village streets. Because of the current building trend in Plainfield, it has resulted in a considerable increase in requests for overweight (equipment) special movement permits. Our present permit fee is outdated, as it does not take into consideration any formula far maximum loading nor does it take into consideration adjusting those fees based on equivalent single axle loading or ESAL. Hamilton Engineering submitted a fee schedule. The purpose of an overweight permit system is to control/minimize road damage by axle distribution over • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 1995 PAGE FOUR the entire trailer. It is Staff's opinion that we adopt this proposal, establishing a fee schedule for overweight (equipment) special movement permits using flexible (bituminous) pavement streets. J. Heimerdinger moved to approve the Police Department's overweight fee schedule and place into effect as soon as possible. Attorney Harvey questioned if the current fee schedule was adopted pursuant to Village Board motion or Resolution? Chief Bennett, to his knowledge, thought that it was administratively passed. Seconded by M. Lambert. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. Motion carried. #8 DISCUSSION - RAIL GRADE CROSSING IMPROVEMENTS Administrator Van Vooren spoke regarding correspondence received from Illinois Department of Transportation looking for candidate projects for their ].997 safety improvement program for rail and highway grade crossings. Staff has reviewed several locations in the Village which would potentially meet the parameters of the grant. Staff feels that the grade crossing at Lockport Street should be upgraded to a signalized gate system. Said improvements may also require some geometric redesign which may not be included in the grant. Staff based this request upon the increased use of Lockport Street as a regional collection street servicing both the east side of Interstate 55 as well as community facilities like Four Seasons Park and Indian Trail Junior High School. Staff is seeking the Village Board's concurrence in preparing an application for signalized crossing gates and geometric improvements for Lockport Street. The Board of Trustees had no objections. #9 DISCUSSION - COLLECTIVE BARGAINING A ENDMENTS Administrator Van Vooren received a proposal from the Illinois Municipal League to amend the Illinois Public Labor Relations Act. The initial correspondence deals with two suggestions, the first strengthening the management rights section and the latter dealing with "interest arbitration". It seems that there is an increasing movement toward interest arbitration by Unions throughout the State in lieu of bargaining. It was the consensus of the Board to support Illinois Municipal Leagues efforts in this matter. ADMINISTRATOR'S REPORT Administrator Van Vooren discussed the time-table the 1995-96 Administrative Budget: Village Board 27, 1995; Public Hearing on the 1995-96 Budget, Adoption of the Budget, April 17, x.995. The Water for adoption of Workshop March April 3, 1995; and Sewer PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 1995 PAGE FIVE Committee and Staff have anticipated the purchase of a replacement front end Loader for the waste water plant. This piece of equipment could be used in the operation of the waste water plant, and also assist in the removal of snow during the winter season. Staff is requesting authorization to advertise or solicit proposals from several area suppliers. The proposed 1995-96 budget does show funding for this equipment. M. Lambert moved to authorize the Staff to solicit proposals for the purchase of a replacement front end loader. Seconded by J. Heimerdinger. Voice vote. 4 yes, 0 no. Motion carried. Administrator Van Vooren reported on a letter received from IDOT notifying the Village of the installation of a traffic signal and left turn lanes at Route 59 and Renwick Road is tentatively scheduled far May 5, 1995 subject to availability of funds. IDOT also sent a letter in answer to our request for Highway Lighting on iL 126 (Center St. to Eastern Ave.) and IL 126 (Meadow Lane to Indian Boundary Rd.) They notified us that their current policy requires that the cost of any proposed lighting will be the responsibility of the Village of Plainfield. Staff is looking for direction from the Board as to the Village participating in funding a lighting program. Staff met with the Commonwealth Edison personnel and asked to have them install a different light fixture at Eastern in lieu of the current fixture, a more powerful light fixture. (from a mercury vapor to a high sodium) A "Beacon" light or similar light fixture will be installed at Center Street. Commonwealth Edison has also been asked to install a higher wattage fixture at Indian Boundary and Meadow Lane. Also received another response from IDOT on a recent request for a traffic and engineering speed study conducted on Illinois Rt. 59 from Fort Beggs Street to south of Renwick Road in Plainfield. The results indicate that the present 45 mph speed limit should be reduced to 40 mph. Administrator Van Vooren spoke regarding a request from Van Mack Electric to reduce the retainage on their contract. At the present time the Village Engineers are reviewing. ENGINEER'S REPORT H. Hamilton informed the Board that the Staff at the Sewer plant needs authorization to solicit bids to have liquid sludge removed. They would like to open bids on Wednesday, March 29, 1995 at 11:00 a.m. M. Lambert moved to authorize Staff to proceed with the bid process for sludge removal. Seconded by R. Rock. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. Motion carried. . PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 6, 1995 PAGE SIX Village Engineer H. Hamilton also voiced his concerns with a preliminary plat for the Spangler Farm Unit 1 which was conditionally approved by the Board at its last meeting. Engineers for the development have disagreed with Village engineer about requirements far the building and surfacing of Renwick Road and the handling of storm water drainage from the property. At this time, I recommend that the plat for that subdivision not be signed, until compliance with requests by Village engineers have been met. PLANNERS REPORT Planner Waldock told the Board that Public Hearings regarding the Village's Transportation Plan will be scheduled for Thursday, March 30, 1995 at 7:00 p.m. at the Plainfield High School Cafeteria. Trustee Heimerdinger asked if preceding the Public Hearings, if the Board could have a special meeting or at a workshop receive presentation of the public material. Planner Waldock received a project identification sign for the Vintage Knolls project on Eastern Avenue. Staff is anticipating allowing for a 32 sq. ft. project identification sign. The Board concurred with this request. M. Lambert moved to adjourn the meeting and to go into Executive Session, after taking a 5 minute break, for the purpose of discussion of personnel, to reconvene. Seconded by J. Heimerdinger. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. Motion carried. 8:15 p.m. Adjourned to go into Executive Session 9:37 p.m. Reconvene the Regular Meeting M. Lambert moved to approve the removal of Jeff Durbin's probationary period and approve his salary be raised to grade 6C $27,511.00. Seconded by J. Heimerdinger. Vote by roll call. Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. Motion carried. Administrator Van Vaoren told the Board that he had comments from Trustee Dement regarding the Contract Phase I Engineering/Ft. Beggs Road that he had failed to bring up during that section of the meeting. Mr. Dement had requested more information regarding the alignment of Roberts Street before he could make a fair decision. J. Heimerdinger moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 4 yes, 0 no. Motion ca ri d. • 9:45 p.m. Adjourned. USAN JANIK, VI GE CLERK