Loading...
HomeMy Public PortalAbout02.20.95 VB Minutes PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING c: DATE: FEBRUARY 20, 1995 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. DEMENT. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER J. DUBBIN - PLANNER At 7:02 p.m. President Peterson called the meeting to order. Ball call was taken, all were present. He then led the pledge to the flag. President Peterson appointed Mrs. Kathleen O'Connell to fill one of the two vacancies on the Board as Trustee. Trustee Dement moved to accept the appointment. The motion was not seconded due to Mrs. O'Connell not being present. It was pointed out to the Board that if the appointment was approved, because of her absence, it could have an effect an all votes taken. The appointment was then moved to the end of the meeting. Public Comments: Kurt Stalzer, a candidate for Village Trustee in the April ~ election, was present and opposed the appointment of Kathleen O'Connell for the reason that if someone was to be appointed, it should be someone who took the time to do the petitions. President Peterson asked for an Executive Session on Land Acquisition, not to reconvene. Trustee Heimerdinger made a mation to remove Item 4- Report of the Post Office Committee and Item 5- Discussion Naperville Boundary from the Agenda. Seconded by R. Rock. The Baard had a discussion. It was the consensus of the Board to vote on each item separately. President Peterson asked each Trustee separately if Item 4 should be on the Agenda tonight. Dement; yes; Heimerdinger, no; Lambert, yes; Rock, na. J. Dement moved to sever the two issues and have two votes. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Rack, yes. J. Heimerdinger moved to receive the Post Office Committee Report. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Rock, no; J. Peterson, yes; 3 yes, 2 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 20, 1995 PAGE TWO J. Heimerdinger moved to have rtem #5 Discussion of Naperville Boundary removed from the Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes. Motion carried and Item #5 Discussion of Naperville Boundary removed from Agenda. J. Dement moved to approve the Agenda as amended. Seconded by M. Lambert. Voice vote. 4 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. 3 ZONING ORDINANCE J. Heimerdinger moved to adopt ORDINANCE N0. 1604 UPDATE OF THE PLAINFIELD'S ZONING ORDINANCE. Seconded by M. Lambert. Vote by roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Rock, yes. 3 yes, 1 no. Motion carried. #4 REPORT OF THE POST OFFICE COMMITTEE Ed Schrader, co-chair for the Past Office Committee, said the 10- ~- member Committee had completed it's evaluation of the facts and issues. He then presented the Committee's "Position Statement" to the Board. A full service Past Office is essential to the community; best served by a facility more centrally located to its patrons; recommended sites far the post office-the south side of Lockport Street/US Route 30/Illinois Route 126 between the Elgin, Joliet & Eastern Railroad and Indian Boundary Road; the north side of Lockport Street/US Route 30/Illinois Route 126 between the Elgin, Joliet & Eastern Railroad and 1131 West Lockport Street; or similar property which meets the above criteria, will. encourage economic growth, is predominately commercial, has access to a major roadway and is convenient to patrons. Committee members are Wayne Perry, Edward Schrader, John Peterson, Jeff Durbin, Randy Kinley, Leonard Kurtz, Barbara Pitney, Edward Remus, Robert Schinderle, Pat Soris, and David Van Vooren. Schrader stated that the Position Statement will now be presented to the U.S. Postal Service. #6 ORDINANCE - ANNEXING HINTZSCHE/SENECA PROPERTY J. Heimerdinger stressed the importance of planting of trees on private property. J. Dement moved to adapt ORDINANCE N0. 1605 ANNEXING PROPERTY OWNED BY ROBERT AND SHIRLEY HINTZSCHE AND FRANK AND JEAN SENECA. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 20, 1995 PAGE THREE #7 RESOLUTION-RECAPTURE AGREEMENT HINTZSCHE-SENECA PROPERTY M. Lambert moved to pass RESOLUTION NO. 1100 AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO SIGN A RECAPTURE AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD AND ROBERT HINTZSCHE, SHIRLEY HINTZSCHE, JEAN SENECA AND FRANK SENECA. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes. 4 yes, 0 no. Motion carried. #8 DISCUSSION- SPANGLER FARM SUBDIVISION FINAL PLAT Planner Durbin told the Board that the Plan Commission recommended approval of the Final Plat of Unit One with the following stipulations: Provide a letter of credit for the construction of Renwick Road as shown on the Final Plat for Unit One. Renwick Road shall be constructed to Collector Street status; comply with the provisions of the Village Engineer regarding the stormwater draa.nage . J. Heimerdinger moved to approve the Final Flat of Unit One of the Spangler Farm Subdivision as long as they comply with the stipulations as recommended by the Staff. Seconded by J. Dement. • Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. #9 DISCUSSION-FINAL PLAT FOR CAMBRIDGE HOMES Planner Durbin told the Board that the Preliminary Plat and Site Flan Review were approved on October 3, 1994 by the Board and allowed for construction of 100 townhouse units on the 21 acre Cambridge Homes site at the Reserve Subdivision. The Plan Commission and Staff recommend approval of the Final Plat for Cambridge Place of Plainfield at the Reserve, subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Park and Fire District; provide off site water main looping along Rt. 126 between the subject site and Ash Street as required in the Preliminary approvals. This stipulation must be completed prior to occupancy of the town house units; complete construction of Hunt Club Lane with curbs, gutters, street signs, street lights, and a paved street surface, prior to occupancy of townhouse units; all necessary offsite utility improvements must be complete and operational prior to occupancy of townhouse units; The Village shall not sign Final Plat recoxd documents until sufficient Letter of Credit are provided for all public improvements, including water main looping along Rt. 126, sanitary sewer Lift station, and off site extensions along 135th Street and Material Service property • and public street improvements for Hunt Club Lane have been provided. . PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 20, 1995 PAGE FOUR J. Heimerdinger moved to table action on the Final Plat far Cambridge Place of Plainfield at the Reserve until the Village receives a applicable Letter of Credit. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes. 4 yes, 0 na. Motion carried, item is tabled. #10 DISCUSSION - RIVER RIDGE UNIT 2 FINAL PLAT Planner Waldock spoke briefly and informed the Board that the Plan Commission recommends approval of the Final Plat for River Ridge Estates, Unit 2 subject to the following stipulations: Adjust lot widths along Sharp Drive to 85' minimum, if possible, to maintain at least 10,000 square feet of lot area far lots 46 and 47. This stipulation to be waived if it is shown that lot area will not reach 10,000 square feet far lots 46 and 47; Comply with Village Engineers requirements; Comply with Fire District requirements; Comply with stipulations of Preliminary Plat approval; extend Allen Robert Drive to Naperville/Plainfield Road with this unit. M. Lambert moved to approve the Final Plat of River Ridge Unit 2 with the five (5) stipulations of the Plan Commission. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 na. Motion carried. #11 DTSCUSSION-DEAN'S PLAT OF CONSOLIDATI_ON Planner Waldock spoke briefly on the request for Final Plat approval for Deborah and Charles Dean who reside at 625 Joseph Avenue. Their house adjoins the south end of Lot 15 of Quail Run Subdivision. Lot 15 is the stormwater detention pond for Quail Run and Pheasant Chase Subdivisions. Lot 15 has vacant open space in the southwest portion of the tract. The Deans have been mowing and maintaining this dry, grassy area far the last few years. They wish to purchase .867 acres of Lot 15 from Gus Damis, the current owner and developer of Quail Run Subdivision. Rather than establish a second buildable lot from the property transfer, the Deans wish to consolidate the vacant acreage with their existing homesite. The Plan Commission recommended approval of Dean's Plat of Consolidation as presented. J. Dement moved to concur with the Plan Recommendation of approval of the Dean's Plat of Consolidation. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 20, 1995 PAGE FIVE #12 DISCUSSION -PAINTING MILL STREET WATER TOWER H. Countryman stated that bids were opened at the Village Hall on January 19, 1995 for the painting of the Mill Street Water Tower. The apparent low bid is from AM-Coat Painting, Inc. in the amount,,.': of $162,370.00 and price includes the potential disposal of a hazardous waste and painting logo on the tank. J. Dement moved to approve the award of the Mill Street Water Tower repainting contract to AM-Coat Painting, Inc. in the amount of $162,370.00 and that Staff work with the water committee on the color and logo. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. #13 VISTA LANE FLOOD MITIGATION PROJECT Administrator Van Vooren reminded the Board that back in February of 1992, the Village entered into an agreement with IDOT and the Park District to acquire certain Lots adjacent to the DuPage River . This agreement stipulated that the Village of Plainfield was to act on behalf of the State of Illinois to acquire 10 Lots on the east side of the river in the area of Vista Lane. To this date, we have acquired nine of the ten lots, the owner of the tenth lot is still asking far more money than the State of Illinois is willing to pay. Staff would recommend a cutoff date of March 15 far acquisition of the tenth lot. After that date, the Village will proceed with grading and seeding of the nine lots, which will then be turned over to the Plainfield Park District for development. 14 DISCUSSION - TORNADO SIREN FURCHASE ~'' Administrator Van Vooren spoke briefly regarding a grant that the Village was awarded for $18,000 to install tornado sirens from the State and Federal. Emergency IYlanagement Agency in 1994. Staff is recommending that we install two (2) P-1.5 sirens. Due to the fact that the placement of these units will enhance other units of local. government,' Staff met with the Plainfield Park District and Plainfield Township. After this meeting, the park district agreed to donate $2,000 toward installation of the siren at Four Seasons Park, while the Township agreed to donate $6,000 toward the purchase of sirens. Staff is looking at placing the sirens at the following locations: Four Seasons Park and Lilx Cache Road (near Plazas _ Staff has met with Fulton Contractors and Commonwealth Edison an site location and are in the process of obtaining the current electrical hookup. Staff is requesting authorization to waive formal bidding and accept the sole bid of $19,439.50 for two (2) American Signal PN-15, 125 db, 240 V, 3 - phase outdrive warning sirens, which will be mounted on sixty (60') foot, Class II wood poles. PLAINFIELD VILLAGE BOARD OF TRUSTEES . FEBRUARY 20, 1995 FACE SIX J. Dement moved to waive the bidding procedure and authorize the purchase of two (2) outdoor warning sirens, installation and electrical connection not to exceed $26,000. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes. 4 yes, 0 no. Motion carried. #15 DISCUSSION - 1995 STREET MAINTENANCE PROGRAM Administrator Van Vooren stated that Staff has been working with Engineer, Joe Regis in evaluating all streets in town to determine a priority for repair. He has proposed the following roads be completed this year. Lockport Street Maintenance estimated at $87,500; Mallard Drive South estimated at $20,000; Indian Boundary estimated at $48,500; Willow Drive West estimated at $42,000. The $200,000 program would be the largest the Village has ever embarked upon, but still falling far short of what needs to be done. Staff recommended that the Village Board authorize the Village Engineer to complete the engineering to bid the above referenced projects. J. Heimerdinger moved to approve authorization to have the Village Engineer complete the engineering to bid the above projects. Seconded by D. Rack. Voice vote. 4 yes, 0 no. Motion carried. . #16 DISCUSSION - FORT BEGGS DRIVE ISTEA GRANT Administrator Van Vooren told the Board that last year the Village received a grant for the construction and realignment of Ft. Beggs Road. Based upon the evaluation criteria, the Village was primarily awarded a grant for the project. This grant would assist in 80~ of the Phase II engineering (plan & specs) and 80~ of the canstructian casts. The grant will not cover any costs associated with the Phase I engineering ax' any land acquisition. The anticipated costs associated are as follows: Village- $398,500.00 and Grant-$815,500.00. In order to proceed with this parcel, the Village's next action is to enter into a contract far Phase I engineering. By doing this, we will be demonstrating goad faith in proceeding with the completion of this project as required by the Will County Transportation Committee. I have requested that Hamilton Engineering prepare an Engineering Service Contact to complete Phase I with a maximum not to exceed amount of $44,500. Staff recommends that the Village President and Board of Trustees authorize the execution of the Phase I engineering contract for Fort Beggs Drive with Hamilton Engineering. There was discussion by the Board. They must weight the benefit of a controlled access point on Illinois Route 59 to service the high school and 80 percent federal marries to waiting for others to complete this project. Staff believes that this is the best way to fund road construction available to us. • PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 20, 1995 PAGE SEVEN J. Heimerdinger moved to authorize the execution of the Phase I engineering contract far Fort Beggs Drive with Hamilton Engineering and that the Staff prepare documents for execution at the next Board meeting. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. X17 DISCUSSION - ISTEA GRANT APPLICATION/LOCKPORT STREET AND VAN DYKE ROAD. Administrator Van Vaoren explained that in the past the Village has used Federal Funding far road improvements. This funding source can be a tremendous opportunity to the Village to make necessary improvements by leveraging local monies with Federal Funds. There exists certain requirements in order to qualify for this funding, one of which is that the roads need to serve a regional benefit or connect regional streets. To that end, two such roads do exist; Van Dyke Road and Lockport Street. Bath of these roads will require almost complete reconstruction to meet urban standards, and would potentially cost in excess of one million dollars each to reconstruct approximately one mile. Submitting an ISTEA Grant is the first step to seek outside funding. M. Lambert moved to authorize the submission of an application to the Will County Transportation Committee for ISTEA grants far improvements to Lockport Street and Van Dyke Raad. Seconded by J. Dement. .Voice vote. 4 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Van Vooren talked about the purchase of vehicles through state purchase. This year the Village would like to acquire two additional state purchase vehicles. The Utility Department is seeking to purchase one full size half ton pickup truck, and the Building Department has budgeted one pick-up truck for the 1995-96 fiscal year. This year Ford has been awarded the state purchase contract far their F-150 pick-up truck. The standard state bid pick-up truck is offered at a base price of $11,522.00. In an effort to do business locally we have contacted Rod Baker Ford and Bill Jacobs to see if they could meet the State Bid Purchase Prices for the F-150 Fick-up Truck with the specifications required by the Village. On January 9, 1995 Rad Baker Ford indicated that they would be able to provide a F-150 with the necessary options at a price of $12,576.00. The Rod Baker quote is only $63.00 more than the State bid price for the same truck. We believe this price difference is not sufficient to warrant the purchase from an out of town source. We also fee that • there is greater benefit in the Village purchasing locally. Staff recommends purchase of the two Ford F-150 pick-up trucks from Rod Baker Ford. • PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 20, 1995 PAGE EIGHT J. Heimerdinger moved to waive the formal bidding procedure and recommend the purchase of two Ford F-150 pick-up trucks at the quoted price of $12,576.00 each from Rod Baker Ford. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes. 4 yes, 0 no. Motion carried. Administrator Van Vooren announced that a workshop with the transportation planners will be held Monday, February 27 and a workshop with comprehensive planner Lane Kendig is scheduled for Tuesday, March 14, 1995. Administrator Van Vooren talked to the Board about a Change Order for reduction in price on Well House #5 contract with Kovilic. The first item in this respective change order was to add $520.00 to the cost, in that we found unsuitable material in the foundation and had to replace it with 3" stone. Then we exchanged 4 light fixtures in the garage to be consistent with the light fixtures throughout the building and received a credit of about $1152.00 making those light fixtures consistent. The final item on this change order was the time extension of 14 calendar days for substantial completion and 52 calendar days for final completion. We are looking far authorization for the Village President to execute Change Order #1 that would extend the substantial completion 14 days and provide far a credit of $632.00 to the contract. Attorney Harvey stated that if there is a change that extends completion 30 days or the price is $10,000 or less, it needs to be by Resolution. Staff will prepare a Resolution and bring back to the next Board meeting. 9:15 p.m. Chief Bennett joined the meeting. ITEM M APPOINTMENT OF TRUSTEE The Board had discussion on appointing a Trustee. They had concerns as to the April 4 election being so close, and the necessity of appointment at this time. J. Dement moved to accept the appointment of Kathleen O'Connell to the Board. Seconded by M. Lambert. At this point, the Board had a discussion. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, abstain; Rock, abstain; Peterson, yes. Trustee Heimerdinger suggested that Peterson should not be allowed to vote for his own appointment. 2 yes, 2 abstain, 1 no. Motion carried. President Peterson asked Attorney Harvey to study the Illinois Statutes and advise the Board as soon as possible as to whether the appointment was indeed legally approved. • . PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 20, 1995 PAGE NINE M. Lambert moved to adjourn the meeting and to go into Executive Session for the purpose of discussions on land acquisition. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes. 4 yes, 0 no. Motion carried. 9:30 p.m. Adjourned. ~~ ~' . t_~.- SUSAN JANIK, V LAGE CLERK ~,. :7