HomeMy Public PortalAbout02.20.95 VB Minutes
PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
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DATE: FEBRUARY 20, 1995
MEMBERS OF BOARD PRESENT:
OTHERS PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, J. DEMENT.
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
P. WALDOCK - PLANNER
J. DUBBIN - PLANNER
At 7:02 p.m. President Peterson called the meeting to order. Ball
call was taken, all were present. He then led the pledge to the
flag.
President Peterson appointed Mrs. Kathleen O'Connell to fill one of
the two vacancies on the Board as Trustee. Trustee Dement moved
to accept the appointment. The motion was not seconded due to Mrs.
O'Connell not being present. It was pointed out to the Board that
if the appointment was approved, because of her absence, it could
have an effect an all votes taken. The appointment was then moved
to the end of the meeting.
Public Comments:
Kurt Stalzer, a candidate for Village Trustee in the April ~
election, was present and opposed the appointment of Kathleen
O'Connell for the reason that if someone was to be appointed, it
should be someone who took the time to do the petitions.
President Peterson asked for an Executive Session on Land
Acquisition, not to reconvene. Trustee Heimerdinger made a mation
to remove Item 4- Report of the Post Office Committee and Item 5-
Discussion Naperville Boundary from the Agenda. Seconded by R.
Rock. The Baard had a discussion. It was the consensus of the
Board to vote on each item separately. President Peterson asked
each Trustee separately if Item 4 should be on the Agenda tonight.
Dement; yes; Heimerdinger, no; Lambert, yes; Rock, na.
J. Dement moved to sever the two issues and have two votes.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, no; Lambert, yes; Rack, yes.
J. Heimerdinger moved to receive the Post Office Committee Report.
Seconded by R. Rock. Vote by roll call. Dement, yes;
Heimerdinger, no; Lambert, yes; Rock, no; J. Peterson, yes; 3 yes,
2 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1995
PAGE TWO
J. Heimerdinger moved to have rtem #5 Discussion of Naperville
Boundary removed from the Agenda. Seconded by M. Lambert. Vote by
roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack,
yes. Motion carried and Item #5 Discussion of Naperville Boundary
removed from Agenda.
J. Dement moved to approve the Agenda as amended. Seconded by M.
Lambert. Voice vote. 4 yes, 0 no. Motion carried.
J. Dement moved to approve the Consent Agenda. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried.
3 ZONING ORDINANCE
J. Heimerdinger moved to adopt ORDINANCE N0. 1604 UPDATE OF THE
PLAINFIELD'S ZONING ORDINANCE. Seconded by M. Lambert. Vote by
roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Rock, yes.
3 yes, 1 no. Motion carried.
#4 REPORT OF THE POST OFFICE COMMITTEE
Ed Schrader, co-chair for the Past Office Committee, said the 10-
~- member Committee had completed it's evaluation of the facts and
issues. He then presented the Committee's "Position Statement" to
the Board. A full service Past Office is essential to the
community; best served by a facility more centrally located to its
patrons; recommended sites far the post office-the south side of
Lockport Street/US Route 30/Illinois Route 126 between the Elgin,
Joliet & Eastern Railroad and Indian Boundary Road; the north side
of Lockport Street/US Route 30/Illinois Route 126 between the
Elgin, Joliet & Eastern Railroad and 1131 West Lockport Street; or
similar property which meets the above criteria, will. encourage
economic growth, is predominately commercial, has access to a major
roadway and is convenient to patrons. Committee members are Wayne
Perry, Edward Schrader, John Peterson, Jeff Durbin, Randy Kinley,
Leonard Kurtz, Barbara Pitney, Edward Remus, Robert Schinderle, Pat
Soris, and David Van Vooren. Schrader stated that the Position
Statement will now be presented to the U.S. Postal Service.
#6 ORDINANCE - ANNEXING HINTZSCHE/SENECA PROPERTY
J. Heimerdinger stressed the importance of planting of trees on
private property.
J. Dement moved to adapt ORDINANCE N0. 1605 ANNEXING PROPERTY OWNED
BY ROBERT AND SHIRLEY HINTZSCHE AND FRANK AND JEAN SENECA.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion
carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1995
PAGE THREE
#7 RESOLUTION-RECAPTURE AGREEMENT HINTZSCHE-SENECA PROPERTY
M. Lambert moved to pass RESOLUTION NO. 1100 AUTHORIZING THE
VILLAGE PRESIDENT AND VILLAGE CLERK TO SIGN A RECAPTURE AGREEMENT
BETWEEN THE VILLAGE OF PLAINFIELD AND ROBERT HINTZSCHE, SHIRLEY
HINTZSCHE, JEAN SENECA AND FRANK SENECA. Seconded by R. Rock.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rack, yes. 4 yes, 0 no. Motion carried.
#8 DISCUSSION- SPANGLER FARM SUBDIVISION FINAL PLAT
Planner Durbin told the Board that the Plan Commission recommended
approval of the Final Plat of Unit One with the following
stipulations: Provide a letter of credit for the construction of
Renwick Road as shown on the Final Plat for Unit One. Renwick Road
shall be constructed to Collector Street status; comply with the
provisions of the Village Engineer regarding the stormwater
draa.nage .
J. Heimerdinger moved to approve the Final Flat of Unit One of the
Spangler Farm Subdivision as long as they comply with the
stipulations as recommended by the Staff. Seconded by J. Dement.
• Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes. 4 yes, 0 no. Motion carried.
#9 DISCUSSION-FINAL PLAT FOR CAMBRIDGE HOMES
Planner Durbin told the Board that the Preliminary Plat and Site
Flan Review were approved on October 3, 1994 by the Board and
allowed for construction of 100 townhouse units on the 21 acre
Cambridge Homes site at the Reserve Subdivision. The Plan
Commission and Staff recommend approval of the Final Plat for
Cambridge Place of Plainfield at the Reserve, subject to the
following stipulations: Compliance with the requirements of the
Village Engineer; Compliance with provisions of the Plainfield Park
and Fire District; provide off site water main looping along Rt.
126 between the subject site and Ash Street as required in the
Preliminary approvals. This stipulation must be completed prior to
occupancy of the town house units; complete construction of Hunt
Club Lane with curbs, gutters, street signs, street lights, and a
paved street surface, prior to occupancy of townhouse units; all
necessary offsite utility improvements must be complete and
operational prior to occupancy of townhouse units; The Village
shall not sign Final Plat recoxd documents until sufficient Letter
of Credit are provided for all public improvements, including water
main looping along Rt. 126, sanitary sewer Lift station, and off
site extensions along 135th Street and Material Service property
• and public street improvements for Hunt Club Lane have been
provided.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1995
PAGE FOUR
J. Heimerdinger moved to table action on the Final Plat far
Cambridge Place of Plainfield at the Reserve until the Village
receives a applicable Letter of Credit. Seconded by J. Dement.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rack, yes. 4 yes, 0 na. Motion carried, item is tabled.
#10 DISCUSSION - RIVER RIDGE UNIT 2 FINAL PLAT
Planner Waldock spoke briefly and informed the Board that the Plan
Commission recommends approval of the Final Plat for River Ridge
Estates, Unit 2 subject to the following stipulations: Adjust lot
widths along Sharp Drive to 85' minimum, if possible, to maintain
at least 10,000 square feet of lot area far lots 46 and 47. This
stipulation to be waived if it is shown that lot area will not
reach 10,000 square feet far lots 46 and 47; Comply with Village
Engineers requirements; Comply with Fire District requirements;
Comply with stipulations of Preliminary Plat approval; extend Allen
Robert Drive to Naperville/Plainfield Road with this unit.
M. Lambert moved to approve the Final Plat of River Ridge Unit 2
with the five (5) stipulations of the Plan Commission. Seconded by
J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger,
yes; Lambert, yes; Rock, yes. 4 yes, 0 na. Motion carried.
#11 DTSCUSSION-DEAN'S PLAT OF CONSOLIDATI_ON
Planner Waldock spoke briefly on the request for Final Plat
approval for Deborah and Charles Dean who reside at 625 Joseph
Avenue. Their house adjoins the south end of Lot 15 of Quail Run
Subdivision. Lot 15 is the stormwater detention pond for Quail Run
and Pheasant Chase Subdivisions. Lot 15 has vacant open space in
the southwest portion of the tract. The Deans have been mowing and
maintaining this dry, grassy area far the last few years. They
wish to purchase .867 acres of Lot 15 from Gus Damis, the current
owner and developer of Quail Run Subdivision. Rather than
establish a second buildable lot from the property transfer, the
Deans wish to consolidate the vacant acreage with their existing
homesite. The Plan Commission recommended approval of Dean's Plat
of Consolidation as presented.
J. Dement moved to concur with the Plan Recommendation of approval
of the Dean's Plat of Consolidation. Seconded by J. Heimerdinger.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes. 4 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1995
PAGE FIVE
#12 DISCUSSION -PAINTING MILL STREET WATER TOWER
H. Countryman stated that bids were opened at the Village Hall on
January 19, 1995 for the painting of the Mill Street Water Tower.
The apparent low bid is from AM-Coat Painting, Inc. in the amount,,.':
of $162,370.00 and price includes the potential disposal of a
hazardous waste and painting logo on the tank.
J. Dement moved to approve the award of the Mill Street Water Tower
repainting contract to AM-Coat Painting, Inc. in the amount of
$162,370.00 and that Staff work with the water committee on the
color and logo. Seconded by R. Rock. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no.
Motion carried.
#13 VISTA LANE FLOOD MITIGATION PROJECT
Administrator Van Vooren reminded the Board that back in February
of 1992, the Village entered into an agreement with IDOT and the
Park District to acquire certain Lots adjacent to the DuPage River .
This agreement stipulated that the Village of Plainfield was to act
on behalf of the State of Illinois to acquire 10 Lots on the east
side of the river in the area of Vista Lane. To this date, we have
acquired nine of the ten lots, the owner of the tenth lot is still
asking far more money than the State of Illinois is willing to pay.
Staff would recommend a cutoff date of March 15 far acquisition of
the tenth lot. After that date, the Village will proceed with
grading and seeding of the nine lots, which will then be turned
over to the Plainfield Park District for development.
14 DISCUSSION - TORNADO SIREN FURCHASE ~''
Administrator Van Vooren spoke briefly regarding a grant that the
Village was awarded for $18,000 to install tornado sirens from the
State and Federal. Emergency IYlanagement Agency in 1994. Staff is
recommending that we install two (2) P-1.5 sirens. Due to the fact
that the placement of these units will enhance other units of local.
government,' Staff met with the Plainfield Park District and
Plainfield Township. After this meeting, the park district agreed
to donate $2,000 toward installation of the siren at Four Seasons
Park, while the Township agreed to donate $6,000 toward the
purchase of sirens. Staff is looking at placing the sirens at
the following locations: Four Seasons Park and Lilx Cache Road
(near Plazas _ Staff has met with Fulton Contractors and
Commonwealth Edison an site location and are in the process of
obtaining the current electrical hookup. Staff is requesting
authorization to waive formal bidding and accept the sole bid of
$19,439.50 for two (2) American Signal PN-15, 125 db, 240 V, 3 -
phase outdrive warning sirens, which will be mounted on sixty (60')
foot, Class II wood poles.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
. FEBRUARY 20, 1995
FACE SIX
J. Dement moved to waive the bidding procedure and authorize the
purchase of two (2) outdoor warning sirens, installation and
electrical connection not to exceed $26,000. Seconded by R. Rock.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rack, yes. 4 yes, 0 no. Motion carried.
#15 DISCUSSION - 1995 STREET MAINTENANCE PROGRAM
Administrator Van Vooren stated that Staff has been working with
Engineer, Joe Regis in evaluating all streets in town to determine
a priority for repair. He has proposed the following roads be
completed this year. Lockport Street Maintenance estimated at
$87,500; Mallard Drive South estimated at $20,000; Indian Boundary
estimated at $48,500; Willow Drive West estimated at $42,000. The
$200,000 program would be the largest the Village has ever embarked
upon, but still falling far short of what needs to be done. Staff
recommended that the Village Board authorize the Village Engineer
to complete the engineering to bid the above referenced projects.
J. Heimerdinger moved to approve authorization to have the Village
Engineer complete the engineering to bid the above projects.
Seconded by D. Rack. Voice vote. 4 yes, 0 no. Motion carried.
. #16 DISCUSSION - FORT BEGGS DRIVE ISTEA GRANT
Administrator Van Vooren told the Board that last year the Village
received a grant for the construction and realignment of Ft. Beggs
Road. Based upon the evaluation criteria, the Village was
primarily awarded a grant for the project. This grant would assist
in 80~ of the Phase II engineering (plan & specs) and 80~ of the
canstructian casts. The grant will not cover any costs associated
with the Phase I engineering ax' any land acquisition. The
anticipated costs associated are as follows: Village- $398,500.00
and Grant-$815,500.00. In order to proceed with this parcel, the
Village's next action is to enter into a contract far Phase I
engineering. By doing this, we will be demonstrating goad faith in
proceeding with the completion of this project as required by the
Will County Transportation Committee. I have requested that
Hamilton Engineering prepare an Engineering Service Contact to
complete Phase I with a maximum not to exceed amount of $44,500.
Staff recommends that the Village President and Board of Trustees
authorize the execution of the Phase I engineering contract for
Fort Beggs Drive with Hamilton Engineering. There was discussion
by the Board. They must weight the benefit of a controlled access
point on Illinois Route 59 to service the high school and 80
percent federal marries to waiting for others to complete this
project. Staff believes that this is the best way to fund road
construction available to us.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1995
PAGE SEVEN
J. Heimerdinger moved to authorize the execution of the Phase I
engineering contract far Fort Beggs Drive with Hamilton Engineering
and that the Staff prepare documents for execution at the next
Board meeting. Seconded by M. Lambert. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0
no. Motion carried.
X17 DISCUSSION - ISTEA GRANT APPLICATION/LOCKPORT STREET AND VAN
DYKE ROAD.
Administrator Van Vaoren explained that in the past the Village has
used Federal Funding far road improvements. This funding source
can be a tremendous opportunity to the Village to make necessary
improvements by leveraging local monies with Federal Funds. There
exists certain requirements in order to qualify for this funding,
one of which is that the roads need to serve a regional benefit or
connect regional streets. To that end, two such roads do exist;
Van Dyke Road and Lockport Street. Bath of these roads will
require almost complete reconstruction to meet urban standards, and
would potentially cost in excess of one million dollars each to
reconstruct approximately one mile. Submitting an ISTEA Grant is
the first step to seek outside funding.
M. Lambert moved to authorize the submission of an application to
the Will County Transportation Committee for ISTEA grants far
improvements to Lockport Street and Van Dyke Raad. Seconded by J.
Dement. .Voice vote. 4 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Van Vooren talked about the purchase of vehicles
through state purchase. This year the Village would like to
acquire two additional state purchase vehicles. The Utility
Department is seeking to purchase one full size half ton pickup
truck, and the Building Department has budgeted one pick-up truck
for the 1995-96 fiscal year. This year Ford has been awarded the
state purchase contract far their F-150 pick-up truck. The
standard state bid pick-up truck is offered at a base price of
$11,522.00. In an effort to do business locally we have contacted
Rod Baker Ford and Bill Jacobs to see if they could meet the State
Bid Purchase Prices for the F-150 Fick-up Truck with the
specifications required by the Village. On January 9, 1995 Rad
Baker Ford indicated that they would be able to provide a F-150
with the necessary options at a price of $12,576.00. The Rod Baker
quote is only $63.00 more than the State bid price for the same
truck. We believe this price difference is not sufficient to
warrant the purchase from an out of town source. We also fee that
• there is greater benefit in the Village purchasing locally. Staff
recommends purchase of the two Ford F-150 pick-up trucks from Rod
Baker Ford.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1995
PAGE EIGHT
J. Heimerdinger moved to waive the formal bidding procedure and
recommend the purchase of two Ford F-150 pick-up trucks at the
quoted price of $12,576.00 each from Rod Baker Ford. Seconded by
J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rack, yes. 4 yes, 0 no. Motion carried.
Administrator Van Vooren announced that a workshop with the
transportation planners will be held Monday, February 27 and a
workshop with comprehensive planner Lane Kendig is scheduled for
Tuesday, March 14, 1995.
Administrator Van Vooren talked to the Board about a Change Order
for reduction in price on Well House #5 contract with Kovilic. The
first item in this respective change order was to add $520.00 to
the cost, in that we found unsuitable material in the foundation
and had to replace it with 3" stone. Then we exchanged 4 light
fixtures in the garage to be consistent with the light fixtures
throughout the building and received a credit of about $1152.00
making those light fixtures consistent. The final item on this
change order was the time extension of 14 calendar days for
substantial completion and 52 calendar days for final completion.
We are looking far authorization for the Village President to
execute Change Order #1 that would extend the substantial
completion 14 days and provide far a credit of $632.00 to the
contract. Attorney Harvey stated that if there is a change that
extends completion 30 days or the price is $10,000 or less, it
needs to be by Resolution. Staff will prepare a Resolution and
bring back to the next Board meeting.
9:15 p.m. Chief Bennett joined the meeting.
ITEM M APPOINTMENT OF TRUSTEE
The Board had discussion on appointing a Trustee. They had
concerns as to the April 4 election being so close, and the
necessity of appointment at this time.
J. Dement moved to accept the appointment of Kathleen O'Connell to
the Board. Seconded by M. Lambert. At this point, the Board had
a discussion. Vote by roll call. Dement, yes; Heimerdinger, no;
Lambert, abstain; Rock, abstain; Peterson, yes. Trustee
Heimerdinger suggested that Peterson should not be allowed to vote
for his own appointment. 2 yes, 2 abstain, 1 no. Motion carried.
President Peterson asked Attorney Harvey to study the Illinois
Statutes and advise the Board as soon as possible as to whether the
appointment was indeed legally approved.
•
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
FEBRUARY 20, 1995
PAGE NINE
M. Lambert moved to adjourn the meeting and to go into Executive
Session for the purpose of discussions on land acquisition.
Seconded by R. Rock. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rack, yes. 4 yes, 0 no. Motion
carried.
9:30 p.m. Adjourned.
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SUSAN JANIK, V LAGE CLERK
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