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HomeMy Public PortalAbout12.05.94 VB Minutes.7 PLAINFIELD VILLAGE HOARD OF TRUSTEES REGULAR MEETING DATE: DECEMBER 5, 1994 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. RAY, J. DEMENT. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER J. DURBIN - ASSISTANT PLANNER At 7:02 p.m. President Peterson called the meeting to order. Roll call was taken. M. Lambert was absent, all other Trustees were present. He then led the pledge to the flag. 7:05 p.m. Trustee Lambert arrived far the meeting. Seven auxiliary police officers were sworn in and presented to the Board. DOUG E. KAISER, JERRY GATLIN, MICHAEL MC ELROY, TIMOTHY A. PROKOPEC, ROBERT J. KOWALSKT, DAVID D. SCHOLTES AND STEVEN J. DOW. Sgt. Sacco then issued their badges. President Peterson briefly spoke on the accident which occurred on Friday at Rt. 59 and Renwick Rd. between a school bus and vehicle. After the fatal accident occurred at the intersection, the Illinois Department of Transportation was contacted to find out when a traffic light would be installed. IDOT informed us that plans are underway for installation of the light in the fall of 1995. As a result of the accident, IDOT was considering speeding up that schedule. Letters were then sent to IDOT officials requesting the speed limit on Rt. 59 be reduced to 35 mph, that temporary signals be installed at that intersection and that installation of permanent signals be expedited. We also asked IDOT to provide state police officers or the resources for the Village to provide officers to direct traffic at the intersection during peak morning and evening hours. Trustees gave comments on signals needed at Rt. 59 and Renwick, also the possibility of flashing warnings, signs or something to call attention to this dangerous intersection. Trustee Lambert also asked that the Board address the issue of car washes and the water that is tracked out onto the public streets, causing ice on the roadways, thereby causing possible accidents. President Peterson nominated Larry Kachel to fill the vacancy of Trustee and called for a motion. There was much discussion on this appointment. J. Heimerdinger moved to table this nomination until our next regular meeting. Seconded by J. Dement. Vote by roll call. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 5, 1994 PAGE TWO Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. Attorney M. Martin spoke briefly on the status of the Annexation Case. On the Kelley Annexation case he just received an order from the Appellate Court today denying Bolingbrook's Petition far Rehearing. Trustee Lambert made remarks and cited President Peterson's comments regarding the annexation battle with Bolingbrook in the November 23 Enterprise as a misstatement of facts. He publicly called on the Enterprise to discontinue Mr. Peterson's weekly column, which he felt was causing dissension on this Board. Trustee Rack said he has been embarrassed on several. occasions by the public comments he hears and reads. J. Heimerdinger moved to adjourn the regular meeting and to conduct a Public Hearing on the Tax Levy discussion. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. 7:28 p.m. Adjourn the regular meeting. 7:53 p.m. Reconvene the regular meeting. J. Heimerdinger moved to reconvene the regular meeting. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. All members are present. President Peterson asked to be added to the Agenda a #6 entitled Discussion/Post Office. J. Heimerdinger moved to approve the Agenda as amended. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. #3 ORDINANCE - ANNEXATION AGREEMENT WALLIN FARM Planner Waldock spoke regarding the Ordinance for the Annexation Agreement far the Wallin Farm. At the Staff's request we have amended same language that we had concerns about, and it addresses certain items ie. an establishment of a benefit area for the roadway extension that would run along the west property line in the north portion of the Wallin Farm. President Peterson questioned if there had been any discussion with the developers regarding donating land for the post office. The developers remarked that there was no interest in their property from the Post Office . PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 5, 1994 PAGE THREE Trustee Lambert spoke on three items that he had concerns about: 1) Cul-de-sac lengths. Both cul-de-sacs exceed our minimum length of 600 ft. 2) Detention facility on Van Dyke Rd. 3) B3 or to use B5 (If adopted by the Village) Traditional Business option, designated. President Peterson questioned wording in Section 10 which states that the Village would not anticipate further public street intersections along Rt. 126 between subject collector and Old Indian Boundary Line Rd. Planner Waldock answered that in Staff's analysis we do not believe there is sufficient room realistically far a street between Indian Boundary Line Road and the intersection with Rt. 30 as it turns North. The Soard addressed the cul-de-sac issue with the developers. The Village Planners stated that there is merit to the argument of health and safety with regard to those issues. The fire department had an opportunity to look at the cul-de-sacs, and did not object to the length. Administrator Van Vooren gave comment with regard to the cul-de-sac to the north, in that if you allow for a straight transition from Rt. 30 down in a new road that will be potentially • built when the commercial develops into a clean site on Rt. 30, that people will be attracted to that particular non cul-de-sac street as a means to get through. Trustee Lambert stated that he would like to see the language changed in the Annexation Agreement regarding the following issues: potentially stopping the Van Dyke Rd. south of the property line and arranging for a reasonable contribution for the balance of the road; an increase in zoning options on the B3 piece to include B5, and any or all modifications to the two culdesacs. With the Boards concurrence, it was decided to amend the face of the Annexation Agreement and after the amendments have been made to continue with the meeting. 8:27 p.m. Break in meeting to accomplish written revisions and amend the Annexation Agreement. 8:47 p.m. Return to the regular meeting. All trustees axe present. Tom Cisar, attorney for the developers, told the Board of the changes discussed and made during the break in the meeting. First change, page 4, Paragraph 3, insert (provided however that no cul-de-sac shall exceed 600 feet in length under the measurement criteria stated in the subdivision ordinance). • PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 5, 1994 PAGE FOUR Second change, also on the same page (a) Land Use- to read B-3 as used herein shall also include the B-5 classification if adopted by the village of Plainfield during the term of this agreement, and if the B-5 classification is chosen by Contract Purchaser. Also attach a copy of the proposed B-5 zoning ordinance. Third change, page 8, add (j) Van Dyke Road shall not be extended south of Dan Patch Drive until the alignment of said extension and location of the south retention pond are mutually agreed upon by the village and Contract Purchaser. After reaching such agreement, Contract Purchaser shall construct said extension and retention pond or be responsible for the cost thereof. Contract Purchaser will also provide for any easements necessary to affect the agreed upon realignment. Fourth change, page 11, Paragraph 10, to read "public street intersections along Route 126 between the Northeast corner of Section 17 and the Old Indian Boundary Line to the west. Attorney Harvey stated that the Ordinance authorizing the annexation agreement would require 5 votes or 2/3rds of the entire Board, rather than just 4. J. Heimerdinger moved that we authorize ORDINANCE NO. 1597 THE EXECUTION OF THE ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD AND PLAINFIELD PARTNERS, INC. INCLUDING THE WRITTEN IN ADDITIONS TO THE ANNEXATION AGREEMENT. Seconded by M. Lambert. President John Peterson noted that his would be the deciding vote, and stated that "I will vote in favor of the Wallin Farm, provided we put an addendum on it approving Larry Kachel as Trustee. Discussion was had by Trustees concerning the appointment of Larry Kachel. Vote by roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Ray, yes; Rack, yes; Peterson, no. 4, yes, 2 no. Attorney Harvey stated that the required 2/3rd's vote was not received, therefore, the Ordinance failed. Developer Clayton Olson announced to the audience that it was incredibly unfair to them to get involved in politics like this and it was a disservice to the community. He also asked what his next steps should be and how he should proceed. The Boarrd had no answers or directions far Mr. Olson. President Peterson said that even if his vote had not been needed to pass the ordinance, he would have vetoed it, because he wanted to see 12 mare acres of park land donated. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 5, 1994 PAGE FIVE The Board proceeded to pass on ITEM 4-ANNEXATION OF WALLIN FARM due to the fact that the Annexation Agreement for Wallin Farm failed to receive the required votes. #5 ORDINANCE - ANNEXATION AGREEMENT FOR RENWICK POINTS UNIT II. J. Dement moved to adopt ORDINANCE N0. 1597 AMENDMENT TO ANNEXATION AGREEMENT FOR RENWICK POINTS UNIT II (FIRST NATIONAL BANK OF JOLIET, AS TRUSTEE UNDER A TRUST AGREEMENT DATED THE 21ST DAY OF JULY, 1993 AND KNOWN AS TRUST NUMBER 4334). Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. #6 DISCUSSION ON POST OFFICE President Peterson stated that the Board needs some high level contact immediately with Edith Williams, of the Post Office, to see if we can keep the post office from possibly leaving the Village of Plainfield. His recommendation is for a committee to be started consisting of Trustee Heimerdinger, Trustee Ray, Mr. Robert Schinderle, Planning Commission, and former Postmaster, Ed Remus, and immediately work with the people of Bedford Park and see what we can do to get that post office located here. ADMINISTRATOR'S REPORT Administrator Van Vooren spoke of a special appreciation for certain employees. From August 1 through October 20, the three full-time employees ALLEN PERSONS, MARK STOFKO AND DANIEL BIERMANN maintained all operations of both the Wastewater and water system without appreciable notice of Mr. Countryman's absence during his heart by-pass surgery this past summer. On October 27, 1994, four employees of the Village participated in SWARM'S ANNUAL SNOW PLOW RODEO, TERRY FREEMAN, BILL CURWICK, DOUG KISSEL, DAVID COUNTRYMAN. For the employees of the Wastewater Plant a $50.00 gift certificate at a local area restaurant and for the employees participating in the snow plow rodeo, a Village sponsored lunch at a local restaurant. He also announced a Christmas Bonus for all full time and part time employees. Board gave their approval for the above. Administrator Van Vooren talked regarding a request from Steve Langert of the School District on a request far the Transportation Committee to review a need for a crossing guard to assist the crossing of junior high students at the Rt. 59-Lockport Street intersection. Chief Bennett has prepared a reasonable written response to the School District to the request. We are unable to justify a crossing guard when there are no students crossing the street, and to be noted that it has a fully activated traffic device that a junior high would be able to use. At the next Board meeting, I will bring forward a Resolution supporting the c PLATNFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 5, ].994 PAGE SIX WIKADUKE'S five recommendations far transportation in the new SRA study. A formal abjection to the Village's School Dedication Ordinance, the one which was recently amended by the School District, to increase land values from the previously $26,000 fee to $.65,000. This objection was prepared by Lynn Krause, President of Timberview Development and he also is President or Immediate Fast President of Will Grundy Home Builders Association. Announced that on December 12th at 5:30 p.m. will be the official turn on date for the Downtown Street Lighting. The consensus of the Board was to ask Helen Taylor to officiate at the ceremony. Planner Waldock placed on the Workshop Agenda a discussion on Land Use and the Transportation Plan. Lane Kendig expressed an interest in attending this meeting. Attorney Harvey stated that we received an Objection to the Schools Tables and their valuation per acre and also to the timing that they recently filed about a week ago. The Village was served with an Objection dated December 5th from Timberview Development as to those matters. M. Lambert moved to adjourn the meeting. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. 9:25 p.m. Adjourned. SUSAN JANIK, V,~+LLA.GE CLERK •