Loading...
HomeMy Public PortalAbout11.21.94 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: NOVEMBER 21, 1994 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. DEMENT, J. RAY. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER J. DURBIN - ASSISTANT PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then asked former plan commissioner members, Tony Consols and Mark Krippel to lead the pledge to the flag. President Peterson presented Mark Krippel and Tony Consols, former plan commission members, plaques in appreciation of their services. President Peterson nominated Larry Kachel to fill the vacated position of Trustee. The Board postponed consideration of the recommendation. The appointment will be considered at the December 5, 1994 meeting. Public Comments: There were no public comments. Trustee Heimerdinger made comments regarding the future of Central School. At the Chamber of Commerce luncheon, comments regarding the future of Central School were made. Since the luncheon, I have received many telephone calls from concerned parents. Some of the parents believe that the Village is interested in purchasing Central School. Some believe that the Village and the Park District will convert the school into a community center. Some believe that the Village is going to pay upwards to a million dollars for the building, and some believe that this offer will influence the School Board, and the closing of Central School is imminent. I would like to assure the community that no proposal to purchase Central School had been discussed or entertained by the Village Board. Trustee Rock asked Administrator Van Vooren to remove the flower pots that are downtown on Lockport Street. CJ PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 21, 1994 PAGE TWO President Peterson asked for an addition on the Executive Session of Litigation and that we reconvene the meeting after the Session. Trustee Heimerdinger requested a Motion be added on the Agenda regarding the purchase of Central School as #11. J. Dement moved that we approve the amended Agenda. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. M. Lambert moved that we approve the Consent Agenda. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. ~,3 DISCUSSION _ FINAL PLAT FOR VINTAGE HARVEST COMMERCIAL Planner Waldock spoke regarding the Final Plat approval for Vintage Harvest Commercial Re-Subdivision. The purpose of the re- subdivision is to establish a second developable site along Rt . 59 . The re-subdivision involves two lots. Lot 2 is 2.63 acres in area, located along Rt. 59. Lot 3 is 5.62 acres in area and is located in the west half of the Commercial area. Access is provided to both lots via a permanent access easement of 66 ft. in width, located between Lots 1 & 2. A "no access" easement is provided along Rt. 59 to preclude additional access. The re-subdivision proposal includes the extension of the right-of-way easement along the entire length of the north property line of Lot 2. The re- subdivision is consistent with the prova.sa..ons of the Illinois Department of Transportation as follows: a 1 ft. wide, "no access" easement along the Rt. 59 frontage except at the ingress/egress easement between lots 1 and 2; prior to development of Lot 2 and/or cross access to Vintage Harvest Residential Subdivision Unit 1, a permit for access upgrading and related Illinois Rt. 59 roadway improvements must be obtained from the Illinois Department of Transportation. State approvals in this way will be necessary for the Subdivision Plat. The Plan Commission recommends approval of the Vintage Harvest Commercial Re-subdivision, subject to the following stipulations: Compliance with the requirements of the Plainfield Fire Protection District; Compliance with the requirements of the Illinois Department of Transportation; Provision of Rt. 59 improvements as specified by the Illinois Department of Transportation, which may include right and left turn lanes. J. Dement moved to approve the Final Plat of Vintage Harvest Commercial Re-subdivision subject to the 4 stipulations recommended by the Plan Commission. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 21, 1994 PAGE THREE ~„4 DISCUSSION - REZONING OF SANDHURST SUBDIVISION Planner Durbin spoke regarding the request of downzoning for rezoning of Lots 1,2,3,4,6,7 and $ of Sandhurst Subdivision from the existing B--3, General Business District to Residence A-3, Multi-family. This property was annexed by the Village in 19$9 as part of the Route 30 Annexation. The Final Plat for Sandhurst Subdivision was approved in July 1992. The subject lots are vacant, however, Waterfront Court has been paved and water and sewer mains have been installed. The applicant hopes to rezone these lots to allow for the construction of Duplex/Condo units. The gross density of a Duplex/Condo development on the subject site would be at 4.3 units per acre. The Duplex/Condo Development would be accessed only from Renwick Road at Waterfront Circle. There would be no access from Mc Clellan Avenue. The Plan Commission recommends approval of the request to rezone from B-3, General Business to Residence A-3, Multi-family, with the following stipulations; Trees/landscaping should be removed from the center of Waterfront Circle and be replaced with parkway trees; the landscape easement, along with a berm, be extended along the east property line; the density be limited to a maximum of 5 dwelling units per acre. Administrator Van Vooren stated that currently the . road is a dedicated public right-of-way, and that with the multiple drive-way cuts it would be the Village's desire to re-dedicate or convey back the right-of-way to the property owners in question and make it a private culdesac, therein requiring private services for the removal of snow. There was a discussion regarding the landscaping and utility plans, and the number of parking spaces and facades of townhomes among the Board. J. Heimerdinger moved that we direct the Staff to prepare the Ordinance approving the downzoning of the Sandhurst Subdivision from B-3 to A-3 Multi-family with the 3 recommendations from the Plan Commission and also adding an additional stipulation that we vacate the road right-of-way back to property owners. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rack, no. 4 yes, 1 no. Motion carried. #5 DISCUSSION - CENTENNIAL FARM REZONING Planner Waldock spoke advising the Board that the Centennial Farm annexation area is a portion of the Spangler Farm properties. The subject site is located at the northwest corner of the intersection of Renwick Road with Howard Avenue. The site contains approximately 51 acres, and is presently vacant agricultural land. Currently the subject site is unincorporated and has an active Annexation Agreement calling for Single family residential • development with up to 3 acres of Commercial along the Lincoln Highway frontage in the northeast portion of the site. The developers propose a land donation (to the Village) of three acres C • C. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 21, 1994 PAGE FOUR for use as a Fost Office or for other public uses. The proposed primary zoning district for the subject site would be B-3 General Business District for the bulk of the property. B-4 Highway Business Zoning is proposed for that area necessary to site a bowling alley. Also discussed is a 80 unit senior citizen housing complex. This matter is presented simply for informal discussion in an effort to provide feedback to the developer. The land proposals presented with this discussion will require revision and amendments to the current Annexation Agreement. Tam Wilson, attorney for Norman, Ione and David Mueller presented a proposal that would change the zoning on the bulk of the property. Mx'. Wilson asked for an exchange for the three acre donation of land for a post office, that his clients wanted a waiver of filing and annexation fees for the entire tract, plus a waiver of sewer and water tap on fees for the bowling alley complex. The Trustees discussed at quite length regarding the fact that the Village is working to reduce the traffic flaw on Rt. 30. An IDOT study is underway to consider realignment of Route 30 to Renwick Road and if approved, the current Route 30 may end in a culdesac. Mr. Wilson stated that his clients would consider changing the location of the bowling alley if there was reason to believe Route 30 would be realigned in the future. Postmaster Edith Williams stated that the Mueller property would be the most profitable and advantageous to more residents of the community. They will pursue the post office at this site and she asked for the Boards support in meeting the community needs. The consensus of the Board was that a land plan needs to be brought forward showing haw the uses will be abutting one another. We need to consider that if the requested zoning changes were granted it would be the largest commercial area in the Village and what this community could absorb. They also expressed concerns that the property is bounded on three sides by residential areas and on the fourth by the Lake Renwick Heron Rookery. #6 DISCUSSION KUJATH RE-SUBDIVISION Administrator Van Vooren spoke briefly to clarify one point. The owners of this project, the Kujaths, are looking to subdivide their existing property and build an additional single family residence that they intend to reside in. The Kujath's desire to construct a sewer line servicing their property and the corner parcel. They have received proposals to construct this sewer line based upon two elevations. The first elevation would be deep enough only to service their parcel and the second elevation would allow for future extension south. The difference in price is approximately PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 21, 1994 PAGE FIVE $4,500 to $6,000 depending on vender. I believe it is in the Village's best interest to have the sewer line installed at the lower depth for the future. To facilitate this, I have suggested in the Annexation Agreement that the Village contribute the difference in price between the two alignments. This contribution will, in fact, be a paper transaction based upon the impact fees and expenses the Kujath's have agreed to in their Annexat~.on Agreement. Staff is also proposing the use of an impound account in lieu of a Letter of Credit due to the size of the project. The total public improvements far this project may be less than $20,000. We are also providing for a potential recapture an the corner parcel of $3,600.00 of the cost of the line extension with no interest far an eight year period. I am seeking the Boards authorization to authorize the Village's participation in the sewer line extension prior to the annexation of the parcel. M. Lambert moved to authorize Village participation in the sewer line extension prior to the annexation of the parcel outlined in Administrator Van Vooren's memo. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. 7 DISCUSSION OF 1994 TAX LEVY. A short discussion on the 1994 Tax Levy was had. Staff has anticipated the 1994 Tax Levy rate to decrease by 6.75 to $0. per $100 of equalized assessed value. The tax extension or revenue will increase by 10.72% to a total of $803.024. M. Lambert moved to authorize the publishing and conducting of a Truth in Taxation Hearing for the 1994 Village of Plainfield Tax Levy. Seconded by J. Ray. Voice vote. 5 yes, 0 na. Motion carried. #8 DISCUSSION -- DOWNTOWN PARKING Chief Bennett stated that Staff took the liberty in reviewing our current parking ordinances and found same changes made that were not reflected into the ordinances. Also had two locations where requests for change have been made. 1) Village Valet Cleaners has requested that some type of time limit parking be imposed in front of the cleaners; 2) The office building on Oak Street requested 4- hour parking on part of DesPlaines Street near Oak Street. Staff requests the Berard to authorize Attorney Harvey to change the ordinance to reflect proposed changes. M. Lambert moved to authorize the preparation of an Ordinance in accordance with the information submitted by Chief Sennett • regarding Downtown Parking. Seconded by J. Ray. Voice vote. 5 yes, 0 na. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 21, 1994 PAGE SIX #9 RESOLUTION - ADMINISTRATIVE CITATION,R_.EVZSIONS J. Heimerdinger moved to adopt RESOLUTION 1096 ESTABLISHING FINES FOR PARKING AND ORDINANCE VIOLATIONS. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimeedinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. 10 ORDINANCES REGARDING NUISANCE AND MINOR OFFENSES. J. Heimerdinger moved that we consider all five (5) of the various ordinances regarding nuisance and minor offenses by omnibus vote. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved that we adopt ORDINANCE NO. 1592 PROHIBITING ELECTRONIC PAGING AND CELLULAR RADIO TELECOMMUNICATIONS DEVICES ON SCHOOL PROPERTY, ORDINANCE NO. ].593 DEFINING THE OFFENSE OF RETAIL THEFT, ORDINANCE NO. 1594 REGULATING REMOVAL OF RECYCLABLE MATERIAL, AND ORDINANCE NO. 1595 REGULATING THE POSSESSION OF TOBACCO PRODUCTS BY MINORS. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. #11 DISCUSSION ON CENTRAL SCHOOL__ Trustee Heimerdinger presented a motion to direct the Village Staff to write a letter to the appropriate school officials explaining that the Village is not contemplating the purchase of Central School and that the Board believes the building should continue to be used as an important educational facility by the District. Trustee Lambert believes Central School is one of the things that gives the community its identity. He supports the idea of encouraging neighborhood schools, but preferred not to give the School Board any indication that the Village is involved in the issue. Trustee Dement stated that it would not be in the best interest of the Village to even consider the purchase of the building and that he also favors neighborhood schools, but not in that location. Trustee Ray also agreed with informing the School District that the Village is not considering purchase of the building, but opposed the second half of the motion, which encouraged the District to continue to use the building as a school. President Peterson stated that he did not believe the building should be used as an educational facility. M. Lambert moved that the Village Board direct the Village Staff to write to the appropriate school officials explaining to them that the Village is not contemplating the purchase of Central School and • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 21, 1994 PAGE SEVEN that we believe Central School should continue to be used as an important educational facility by the District. Seconded by J. Heimerdinger. Vote by roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Ray, no; Rock, no. 3 no, 2 yes. Motion defeated. ADMINISTRATOR'S REPORT Administrator Van Vooren spoke briefly on the Downtown Lighting project. ENGINEER'S REPORT H. Hamilton spoke on notification received last week from the EPA that they are in the public hearing process to implement new standards for ammonia discharges from wastewater treatment plants. The earliest that we would have to be in compliance with the new regulations is July of 1999, that is if everything is implemented on this new rule before July of 1996. He talked briefly on new designs that would make our plant comply with the EPA regulations. PLANNERS'S REPORT Planner Waldock spoke briefly on the six land use scenarios per Land Kendig's SAVES program. The documents are for the Trustees to provide comments and review, with a goal of identifying a preferred alternative to use as a base for development of the comprehensive land use plan. On December 12, 1994 we would like to conduct a Workshop on Land Uses. Planner Waldock told the Board that Letters of Credit for 10•°s Maintenance amounts for Golden Meadows Units 1, 2 and 3 are going to expire this week, and all public improvements have been completed. The Village Engineer and the Planning Department have no abjection to the expiration of those maintenance sureties. CHIEF'S REPORT The Police Committee requests that the proposed seven (7) candidates be reviewed by the Trustees and if there are no objections from anyone, that they be appoa.nted Auxiliary Officers at the first meeting in December. Chief Bennett spoke in reference of COPS FAST, which is a grant program for new police officers under the Crime Bill. It is an opportunity that the Village should attempt to apply for. He would purpose that we apply under this grant for three officers. The grant pays $75,000 over the three year period for each individual • officer up to '75~ of the individual officers salary, whichever is lesser. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 21, 1994 PAGE EIGHT J. Heimerdinger moved to authorize Chief Bennett to submit the COPS FAST grant. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. J. Dement moved to adjourn the meeting and to go to Executive Session to discuss litigation and personnel and to reconvene after taking a 5 minute break. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. 9:49 p.m. Adjourned to Executive Session 7.0:29 p.m. Reconvene the regular meeting, and present roll call stands. Staff recommends the placement of Mark Eiting as a Full Time Village Employee with a salary increase of 4~ effective his anniversary date. J. Heimerdinger moved to approve Mark Eiting as a full time employee with a salary increase of 4~ effective November 8, 1994. Seconded by M. Lambert. Voice Vote. 5 yes, 0 no. Motion carried. J. Dement moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. 10:30 p.m. Adjourned. _ _-a..~_.c..~C..~ USAN JANIK, VILL CLERK