HomeMy Public PortalAbout11.21.94 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: NOVEMBER 21, 1994
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, J. DEMENT,
J. RAY.
OTHERS PRESENT:
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLICE CHIEF
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
P. WALDOCK - PLANNER
J. DURBIN - ASSISTANT PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. He then asked former plan
commissioner members, Tony Consols and Mark Krippel to lead the
pledge to the flag.
President Peterson presented Mark Krippel and Tony Consols, former
plan commission members, plaques in appreciation of their services.
President Peterson nominated Larry Kachel to fill the vacated
position of Trustee. The Board postponed consideration of the
recommendation. The appointment will be considered at the December
5, 1994 meeting.
Public Comments:
There were no public comments.
Trustee Heimerdinger made comments regarding the future of Central
School. At the Chamber of Commerce luncheon, comments regarding
the future of Central School were made. Since the luncheon, I have
received many telephone calls from concerned parents. Some of the
parents believe that the Village is interested in purchasing
Central School. Some believe that the Village and the Park
District will convert the school into a community center. Some
believe that the Village is going to pay upwards to a million
dollars for the building, and some believe that this offer will
influence the School Board, and the closing of Central School is
imminent. I would like to assure the community that no proposal to
purchase Central School had been discussed or entertained by the
Village Board.
Trustee Rock asked Administrator Van Vooren to remove the flower
pots that are downtown on Lockport Street.
CJ
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 21, 1994
PAGE TWO
President Peterson asked for an addition on the Executive Session
of Litigation and that we reconvene the meeting after the Session.
Trustee Heimerdinger requested a Motion be added on the Agenda
regarding the purchase of Central School as #11.
J. Dement moved that we approve the amended Agenda. Seconded by M.
Lambert. Voice vote. 5 yes, 0 no. Motion carried.
M. Lambert moved that we approve the Consent Agenda. Seconded by
J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried.
~,3 DISCUSSION _ FINAL PLAT FOR VINTAGE HARVEST COMMERCIAL
Planner Waldock spoke regarding the Final Plat approval for Vintage
Harvest Commercial Re-Subdivision. The purpose of the re-
subdivision is to establish a second developable site along Rt . 59 .
The re-subdivision involves two lots. Lot 2 is 2.63 acres in area,
located along Rt. 59. Lot 3 is 5.62 acres in area and is located
in the west half of the Commercial area. Access is provided to
both lots via a permanent access easement of 66 ft. in width,
located between Lots 1 & 2. A "no access" easement is provided
along Rt. 59 to preclude additional access. The re-subdivision
proposal includes the extension of the right-of-way easement along
the entire length of the north property line of Lot 2. The re-
subdivision is consistent with the prova.sa..ons of the Illinois
Department of Transportation as follows: a 1 ft. wide, "no access"
easement along the Rt. 59 frontage except at the ingress/egress
easement between lots 1 and 2; prior to development of Lot 2 and/or
cross access to Vintage Harvest Residential Subdivision Unit 1, a
permit for access upgrading and related Illinois Rt. 59 roadway
improvements must be obtained from the Illinois Department of
Transportation. State approvals in this way will be necessary for
the Subdivision Plat. The Plan Commission recommends approval of
the Vintage Harvest Commercial Re-subdivision, subject to the
following stipulations: Compliance with the requirements of the
Plainfield Fire Protection District; Compliance with the
requirements of the Illinois Department of Transportation;
Provision of Rt. 59 improvements as specified by the Illinois
Department of Transportation, which may include right and left turn
lanes.
J. Dement moved to approve the Final Plat of Vintage Harvest
Commercial Re-subdivision subject to the 4 stipulations recommended
by the Plan Commission. Seconded by J. Ray. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes.
5 yes, 0 no. Motion carried.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 21, 1994
PAGE THREE
~„4 DISCUSSION - REZONING OF SANDHURST SUBDIVISION
Planner Durbin spoke regarding the request of downzoning for
rezoning of Lots 1,2,3,4,6,7 and $ of Sandhurst Subdivision from
the existing B--3, General Business District to Residence A-3,
Multi-family. This property was annexed by the Village in 19$9 as
part of the Route 30 Annexation. The Final Plat for Sandhurst
Subdivision was approved in July 1992. The subject lots are
vacant, however, Waterfront Court has been paved and water and
sewer mains have been installed. The applicant hopes to rezone
these lots to allow for the construction of Duplex/Condo units.
The gross density of a Duplex/Condo development on the subject site
would be at 4.3 units per acre. The Duplex/Condo Development would
be accessed only from Renwick Road at Waterfront Circle. There
would be no access from Mc Clellan Avenue. The Plan Commission
recommends approval of the request to rezone from B-3, General
Business to Residence A-3, Multi-family, with the following
stipulations; Trees/landscaping should be removed from the center
of Waterfront Circle and be replaced with parkway trees; the
landscape easement, along with a berm, be extended along the east
property line; the density be limited to a maximum of 5 dwelling
units per acre. Administrator Van Vooren stated that currently the
. road is a dedicated public right-of-way, and that with the multiple
drive-way cuts it would be the Village's desire to re-dedicate or
convey back the right-of-way to the property owners in question and
make it a private culdesac, therein requiring private services for
the removal of snow. There was a discussion regarding the
landscaping and utility plans, and the number of parking spaces and
facades of townhomes among the Board.
J. Heimerdinger moved that we direct the Staff to prepare the
Ordinance approving the downzoning of the Sandhurst Subdivision
from B-3 to A-3 Multi-family with the 3 recommendations from the
Plan Commission and also adding an additional stipulation that we
vacate the road right-of-way back to property owners. Seconded by
M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Ray, yes; Rack, no. 4 yes, 1 no. Motion carried.
#5 DISCUSSION - CENTENNIAL FARM REZONING
Planner Waldock spoke advising the Board that the Centennial Farm
annexation area is a portion of the Spangler Farm properties. The
subject site is located at the northwest corner of the intersection
of Renwick Road with Howard Avenue. The site contains
approximately 51 acres, and is presently vacant agricultural land.
Currently the subject site is unincorporated and has an active
Annexation Agreement calling for Single family residential
• development with up to 3 acres of Commercial along the Lincoln
Highway frontage in the northeast portion of the site. The
developers propose a land donation (to the Village) of three acres
C
•
C.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 21, 1994
PAGE FOUR
for use as a Fost Office or for other public uses. The proposed
primary zoning district for the subject site would be B-3 General
Business District for the bulk of the property. B-4 Highway
Business Zoning is proposed for that area necessary to site a
bowling alley. Also discussed is a 80 unit senior citizen housing
complex. This matter is presented simply for informal discussion
in an effort to provide feedback to the developer. The land
proposals presented with this discussion will require revision and
amendments to the current Annexation Agreement.
Tam Wilson, attorney for Norman, Ione and David Mueller presented
a proposal that would change the zoning on the bulk of the
property. Mx'. Wilson asked for an exchange for the three acre
donation of land for a post office, that his clients wanted a
waiver of filing and annexation fees for the entire tract, plus a
waiver of sewer and water tap on fees for the bowling alley
complex.
The Trustees discussed at quite length regarding the fact that the
Village is working to reduce the traffic flaw on Rt. 30. An IDOT
study is underway to consider realignment of Route 30 to Renwick
Road and if approved, the current Route 30 may end in a culdesac.
Mr. Wilson stated that his clients would consider changing the
location of the bowling alley if there was reason to believe Route
30 would be realigned in the future.
Postmaster Edith Williams stated that the Mueller property would be
the most profitable and advantageous to more residents of the
community. They will pursue the post office at this site and she
asked for the Boards support in meeting the community needs.
The consensus of the Board was that a land plan needs to be brought
forward showing haw the uses will be abutting one another. We
need to consider that if the requested zoning changes were granted
it would be the largest commercial area in the Village and what
this community could absorb. They also expressed concerns that the
property is bounded on three sides by residential areas and on the
fourth by the Lake Renwick Heron Rookery.
#6 DISCUSSION KUJATH RE-SUBDIVISION
Administrator Van Vooren spoke briefly to clarify one point. The
owners of this project, the Kujaths, are looking to subdivide their
existing property and build an additional single family residence
that they intend to reside in. The Kujath's desire to construct a
sewer line servicing their property and the corner parcel. They
have received proposals to construct this sewer line based upon two
elevations. The first elevation would be deep enough only to
service their parcel and the second elevation would allow for
future extension south. The difference in price is approximately
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 21, 1994
PAGE FIVE
$4,500 to $6,000 depending on vender. I believe it is in the
Village's best interest to have the sewer line installed at the
lower depth for the future. To facilitate this, I have suggested
in the Annexation Agreement that the Village contribute the
difference in price between the two alignments. This contribution
will, in fact, be a paper transaction based upon the impact fees
and expenses the Kujath's have agreed to in their Annexat~.on
Agreement. Staff is also proposing the use of an impound account
in lieu of a Letter of Credit due to the size of the project. The
total public improvements far this project may be less than
$20,000. We are also providing for a potential recapture an the
corner parcel of $3,600.00 of the cost of the line extension with
no interest far an eight year period. I am seeking the Boards
authorization to authorize the Village's participation in the sewer
line extension prior to the annexation of the parcel.
M. Lambert moved to authorize Village participation in the sewer
line extension prior to the annexation of the parcel outlined in
Administrator Van Vooren's memo. Seconded by J. Dement. Voice
vote. 5 yes, 0 no. Motion carried.
7 DISCUSSION OF 1994 TAX LEVY.
A short discussion on the 1994 Tax Levy was had. Staff has
anticipated the 1994 Tax Levy rate to decrease by 6.75 to $0. per
$100 of equalized assessed value. The tax extension or revenue
will increase by 10.72% to a total of $803.024.
M. Lambert moved to authorize the publishing and conducting of a
Truth in Taxation Hearing for the 1994 Village of Plainfield Tax
Levy. Seconded by J. Ray. Voice vote. 5 yes, 0 na. Motion
carried.
#8 DISCUSSION -- DOWNTOWN PARKING
Chief Bennett stated that Staff took the liberty in reviewing our
current parking ordinances and found same changes made that were
not reflected into the ordinances. Also had two locations where
requests for change have been made. 1) Village Valet Cleaners has
requested that some type of time limit parking be imposed in front
of the cleaners; 2) The office building on Oak Street requested 4-
hour parking on part of DesPlaines Street near Oak Street. Staff
requests the Berard to authorize Attorney Harvey to change the
ordinance to reflect proposed changes.
M. Lambert moved to authorize the preparation of an Ordinance in
accordance with the information submitted by Chief Sennett
• regarding Downtown Parking. Seconded by J. Ray. Voice vote. 5
yes, 0 na. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 21, 1994
PAGE SIX
#9 RESOLUTION - ADMINISTRATIVE CITATION,R_.EVZSIONS
J. Heimerdinger moved to adopt RESOLUTION 1096 ESTABLISHING FINES
FOR PARKING AND ORDINANCE VIOLATIONS. Seconded by J. Dement. Vote
by roll call. Dement, yes; Heimeedinger, yes; Lambert, yes; Ray,
yes; Rock, yes. 5 yes, 0 no. Motion carried.
10 ORDINANCES REGARDING NUISANCE AND MINOR OFFENSES.
J. Heimerdinger moved that we consider all five (5) of the various
ordinances regarding nuisance and minor offenses by omnibus vote.
Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
J. Heimerdinger moved that we adopt ORDINANCE NO. 1592 PROHIBITING
ELECTRONIC PAGING AND CELLULAR RADIO TELECOMMUNICATIONS DEVICES ON
SCHOOL PROPERTY, ORDINANCE NO. ].593 DEFINING THE OFFENSE OF RETAIL
THEFT, ORDINANCE NO. 1594 REGULATING REMOVAL OF RECYCLABLE
MATERIAL, AND ORDINANCE NO. 1595 REGULATING THE POSSESSION OF
TOBACCO PRODUCTS BY MINORS. Seconded by M. Lambert. Vote by roll
call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes;
Rock, yes. 5 yes, 0 no. Motion carried.
#11 DISCUSSION ON CENTRAL SCHOOL__
Trustee Heimerdinger presented a motion to direct the Village Staff
to write a letter to the appropriate school officials explaining
that the Village is not contemplating the purchase of Central
School and that the Board believes the building should continue to
be used as an important educational facility by the District.
Trustee Lambert believes Central School is one of the things that
gives the community its identity. He supports the idea of
encouraging neighborhood schools, but preferred not to give the
School Board any indication that the Village is involved in the
issue. Trustee Dement stated that it would not be in the best
interest of the Village to even consider the purchase of the
building and that he also favors neighborhood schools, but not in
that location. Trustee Ray also agreed with informing the School
District that the Village is not considering purchase of the
building, but opposed the second half of the motion, which
encouraged the District to continue to use the building as a
school. President Peterson stated that he did not believe the
building should be used as an educational facility.
M. Lambert moved that the Village Board direct the Village Staff to
write to the appropriate school officials explaining to them that
the Village is not contemplating the purchase of Central School and
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 21, 1994
PAGE SEVEN
that we believe Central School should continue to be used as an
important educational facility by the District. Seconded by J.
Heimerdinger. Vote by roll call. Dement, no; Heimerdinger, yes;
Lambert, yes; Ray, no; Rock, no. 3 no, 2 yes. Motion defeated.
ADMINISTRATOR'S REPORT
Administrator Van Vooren spoke briefly on the Downtown Lighting
project.
ENGINEER'S REPORT
H. Hamilton spoke on notification received last week from the EPA
that they are in the public hearing process to implement new
standards for ammonia discharges from wastewater treatment plants.
The earliest that we would have to be in compliance with the new
regulations is July of 1999, that is if everything is implemented
on this new rule before July of 1996. He talked briefly on new
designs that would make our plant comply with the EPA regulations.
PLANNERS'S REPORT
Planner Waldock spoke briefly on the six land use scenarios per
Land Kendig's SAVES program. The documents are for the Trustees to
provide comments and review, with a goal of identifying a preferred
alternative to use as a base for development of the comprehensive
land use plan. On December 12, 1994 we would like to conduct a
Workshop on Land Uses.
Planner Waldock told the Board that Letters of Credit for 10•°s
Maintenance amounts for Golden Meadows Units 1, 2 and 3 are going
to expire this week, and all public improvements have been
completed. The Village Engineer and the Planning Department have
no abjection to the expiration of those maintenance sureties.
CHIEF'S REPORT
The Police Committee requests that the proposed seven (7)
candidates be reviewed by the Trustees and if there are no
objections from anyone, that they be appoa.nted Auxiliary Officers
at the first meeting in December.
Chief Bennett spoke in reference of COPS FAST, which is a grant
program for new police officers under the Crime Bill. It is an
opportunity that the Village should attempt to apply for. He would
purpose that we apply under this grant for three officers. The
grant pays $75,000 over the three year period for each individual
• officer up to '75~ of the individual officers salary, whichever is
lesser.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 21, 1994
PAGE EIGHT
J. Heimerdinger moved to authorize Chief Bennett to submit the COPS
FAST grant. Seconded by J. Dement. Voice vote. 5 yes, 0 no.
Motion carried.
J. Dement moved to adjourn the meeting and to go to Executive
Session to discuss litigation and personnel and to reconvene after
taking a 5 minute break. Seconded by M. Lambert. Voice vote. 5
yes, 0 no. Motion carried.
9:49 p.m. Adjourned to Executive Session
7.0:29 p.m. Reconvene the regular meeting, and present roll call
stands.
Staff recommends the placement of Mark Eiting as a Full Time
Village Employee with a salary increase of 4~ effective his
anniversary date.
J. Heimerdinger moved to approve Mark Eiting as a full time
employee with a salary increase of 4~ effective November 8, 1994.
Seconded by M. Lambert. Voice Vote. 5 yes, 0 no. Motion carried.
J. Dement moved to adjourn the meeting. Seconded by M. Lambert.
Voice vote. 5 yes, 0 no. Motion carried.
10:30 p.m. Adjourned.
_ _-a..~_.c..~C..~
USAN JANIK, VILL CLERK