HomeMy Public PortalAbout11.07.94 VB MinutesC~
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: NOVEMBER 7, 1994
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, L. KELLY,
J. DEMENT.
OTHERS PRESENT:
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLICE CHIEF
M. EITING - LTEUTENANT
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
P. WALDOCK - PLANNER
J. DURBIN - ASSTSTANT PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. He then led the pledge to the
flag. President Peterson announced that Trustee Larry Kelly will
be leaving Plainfield, and as a result will no longer be a resident
of the Village and forced to resign his office. Trustee Kelly was
also the ESDA Director and on the Public Works Committee.
President Peterson recommended appointment of Plan Commissioner
Larry Kachel to fill Kelly's unexpired term. Trustee Kelly thanked
the Board and the residents who supported him, and addressed the
public briefly with a challenge to encourage everyone to make a
commitment to work far the good of the community, and not just
their neighborhood.
There was a short presentation from Mr. Tom Howard and Mr. Chet
Rutkowski on the Flash Alert System. They have offered to
residents living in Plainfield's Fire District 1,000 units to be
installed with permission of the Board, in homes of disabled
people, or elderly or anyone who feels that they could use this and
then compile statistics far a given period of time to find out
exactly what fast response can happen as a result of the units.
The consensus of the Board was if residents were interested that
they would be informed to call Ed Schrader of the Plainfield Fire
Department to arrange installation of the units.
There were no public comments.
M. Lambert moved to adjourn the regular meeting and to conduct a
Public Hearing. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
7:I.8 p.m. Adjourned the regular meeting.
7:31 p.m. Reconvene the regular meeting. M. Lambert moved to
reconvene the regular meeting. Seconded by J. Ray. Voice vote.
6 yes, 0 no. Motion carried. All members are present.
•
•
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 7, 1994
PAGE TWO
Trustee Ray made comments that the Public Safety Committee met and
discussed the Open Burning issue and fully support Ed Schrader's
position on this.
President Peterson added to the Consent Agenda under Bills Payable
a bill. from McGrath Office Equipment for $8,295.00 for new
equipment at the Village Hall, and add letter L on the Consent
showing Resolution No. 1092-Temporary Liquor License far the
Knights of Columbus for November 12, x.994 Turkey Raffle.
Administrator Van Vooren also requested an Executive Session on
Litigation not to reconvene.
J. Heimerdingerr moved to approve
M. Lambert. Vote by roll call.
Kelly, yes; Lambert, yes; Ray,
Motion carried.
the amended Agenda. Seconded by
Dement, yes; Heimerdinger, yes;
yes; Rock, yes. 6 yes, 0 no.
J. Heimerdinger moved to approve the amended Consent Agenda.
Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger,
yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
3 DISCUSSION - WALLIN FARM ANNEXATION
Planner Waldock spoke regarding the annexation of the Wallin Farm.
It includes provision for an annexation agreement that would
accomplish and control the development of the site. Subject site
is 151 acres and is located along the south side of U. S. Rt. 30,
west of the E. J. & E. Railroad tracks, east of Indian Oak
Subdivision, north of the Village Sanitary Sewer Plant. The Wallin
Woods plat includes a major north/south community collector near
the east boundary of the property, running along the west side of
a 25 acre park area. The placement of the road will allow possible
connections later to a reala.gned Van Dyke Road to the north, and
Drauden or Renwick Road to the south. It will be designed to
accommodate from 5,000 to 14,000 vehicles per day, but will have
weight restrictions that will prohibit large truck traffic. The
plat also allowed for possible east/west connections to I11ini
Drive to the west and Ottawa Street to the east. Parcel B, the
northeast parcel will be annexed as a residential zoning district,
however, The Village of Plainfield and the owner mutually agreed
that parcel B shall be rezoned in the future to a B-3 zoning
district for the purposes of creating a Village Center concept with
a combination of businesses and residences sharing common elements
with creative pedestrian scale and orientation in a compatible
manner. The' agreement includes seven design criteria for
development of Parcel B including agreement by the owners and a
Va~llage to sponsor and fund a design competition for the design and
development of Parcel B within three years of the signing of the
agreement.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 7, 1994
PAGE THREE
Parcel A, the northwest parcel, will also be annexed as a
residential district with the intent of later changing the zoning
to business. Eight design criteria are included in the agreement
for Parcel A. Both parcels will require additional public hearings
for rezoning. The Planning Commission by a 6 to 1 vote, recommends
denial of the Annexation Agreement and Preliminary Plat for Wallin
Woods Subdivision due to lack of adequate north/south
transportation corridors through the subject site. Staff disagreed
with the Planning Commission, and has no objection to the approval
of the Annexation Agreement and Preliminary Plat subject to the
fallowing stipulations: Compliance with the provision of the
Plainfield Fire Protection District; Compliance with the provisions
of the Village Engineer's report; Revisions of the Preliminary Plat
to accommodate the specifications of the Annexation Agreement.
Present at the meeting were developers, Plainfield Partners, and
more. than 100 residents. Most of the residents were present to
protest a proposed truck bypass from the Route 30/Route 126
intersection along the west edge of the property to Drauden Road.
The proposal would have put the bypass in the backyards of eight
Indian Oaks residents. The following persons gave their opinion
and protested a truck bypass through this project: Mr. Doug
Galain, Indian Oaks resident; Mr. Ron Turling, Fondulac resident;
Mr. Joe Shay, Prairie Street, Indian Oaks; Mr. Greg Warpinski,
Prairie Street, Indian Oaks; Mr. Jack Rosseto, Fondulac resident.
Trustee Heimerdinger stated that the agreement gives the Village
more control aver development of the two northern parcels than has
been the case with any other annexation agreement. He also made
comments regarding the proposed Tree Preservation. This agreement
has, for the first time, a requirement to plant trees on private
property.
Trustee Dement opposed the plan for the annexation agreement for
reasons relating to density, and also desired to see multi-family
housing limited and passibly spread out and not all contained in
one area. His other concerns was the trade off a lot size far the
park donation, which he thought was useless being that it
overlooked a railroad track, sewage plant and major collector.
Also he wanted to address the issue of the school contribution
being possibly cash.
Mr. Greg Gable, representative of Plainfield Partners, made a
presentation of concepts of the design criteria that could occur on
Parcel A and Parcel B for Board members and residents in the
audience. Mr. Gable also spoke of their concern for Tree
Preservation on the subject site.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 7, 1994
PAGE FOUR
President Peterson stated that he supports the project because the
planners had said the road system will work, and because of the
innovations included in the project.
Trustee Lambert suggested that a provision be included in the
agreement to restrict the structural density per lot to 30 or 35
percent. Such a restriction would prohibit building very large
homes on small lots. He also recommended that a requirement for a
bike/pedestrian path along Lockport Road be changed to allow the
path to be built further south. I would like to strike the wards
"along Lockport Street" and simply state that the ownears agree to
construct a pedestrian bicycle path through Parcel A to connect to
the Ottawa Street pathway crossing Parcel C and similar language
for Parcel B. He also would like to see a linkage study done
between Lockport Street and 143rd Street.
Trustee J. Ray stated that the developers have agreed to almost
every suggestion and recommendation the Committee and Trustees have
made.
J. Ray moved that we instruct Staff to prepare the Ordinance
executing the Annexation Agreement for Wallin Woods including the
3 stipulations recommended by Staff and also including two
additional stipulations 1) the structural density per lot ratio of
30~ and 2) the reference of the bicycle path along Lockport Street
stricken. J. Heimerdinger seconded the motion. Vote by roll call.
Dement, no; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 5 yes, ~. no. Motion carried.
9:00 p.m. A five minute break.
9:11 p.m. President Peterson called the meeting back to order with
roll call standing.
#4 ORDINANCE - SIGN REGULATLONS
J. Heimerdinger moved to adopt ORDINANCE N0. 1588 COMPREHENSIVELY
REGULATING SIGNS IN THE VILLAGE OF PLAINFIELD as presented by Staff
with the corrections. Seconded by M. Lambert. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
5 ORDINANCE - ANNEXATION OF 210 GETSON.
J. Dement moved to adopt ORDINANCE NO. 1589 ANNEXING PROPERTY OWNED
BY DAVID P. AND PATRICIA M. KONIECZNY LOCATED AT 210 GETSON TO THE
VILLAGE OF FLAINFIELD. Seconded by M. Lambert. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rack, yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 7, 1994
PAGE FIVE
#6 ORDINANCE -- REZONING OF PROPERTY OWNED_BY MATERIAL SERVICE
CORPORATION.
L. Kelly moved to adapt ORDINANCE NO. 1590 REZONING PROPERTY OWNED
BY MATERIAL SERVICE PROPERTY. Seconded by J. Dement. Vote by rail
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes;
Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
#7 ORDINANCE - VARIATION OF SIDE YARD SETBACK/735 CENTER
M. Lambert moved to adapt ORDINANCE N0. 1591 VARIATION OF SIDE YARD
SETBACK REQUIREMENTS FOR PROPERTY LOCATED AT 735 NORTH CENTER,
OWNED BY CAROL J. AND JAMES R. KNOTTS. Seconded by J. Ray. Vote
by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
#8 AWARD OF 1994-1995 SNOW REMOVAL - RESOLUTIONS- MAINTENANCE OF
STREETS AND HIGHWAYS.
Administrator Van Vooren spoke briefly on the results of the
bidding process far Snow Removal for 1994-95. Low bidder was Baish
Excavating, Inc. of Plainfield. Staff anticipates that any
• services provided by Baish Excavating will be funded by the Motor
Fuel Tax Fund, the Village is required to submit an expenditure
request to IDOT for approval. Staff recommends that the Village
Board award the 1994-1995 snow removal contract to Baish
Excavating, Inc. and to adopt two Resolutions authorizing $56,160
for snow removal activities.
J. Dement moved to award the 1994-1995 snow removal contract to
Baish Excavating, Inc. Seconded by L. Kelly. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rack, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to adopt RESOLUTION NO. L093 appropriating the sum
of $15,685.00 of Motor Fuel Tax Funds 1994. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Mot~.on carried.
J. Dement moved to adopt RESOLUTION N0. 1094 appropriating the sum
of $40,465.00 of Motor Fuel Tax Funds 1995. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motian carr~.ed.
#9 DISCUSSION - LEASE OF ROD BAKER FORD BUILDING
Administrator Van Vooren spoke regarding the lease for the Rod
. Baker Ford Building which was entered into in November of 1993.
Our lease is such that the first two years are guaranteed and that
should the Village desire to extend said lease for one year, it
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 7, 1994
PAGE SIX
must be given to the Baker's twelve (12) months in advance. Staff
recommends that the President and Board of Trustees authorize a one
year extension to the existing lease of 221 Joliet Road.
L. Kelly moved to authorize a one year extension to the existing
lease of 221 Joliet Road. Seconded by M. Lambert. Voice vote. 6
yes, 0 no. Motion carried.
9:50 p.m. Trustee L. Kelly left the meeting.
#10 DISCUSSION - UPDATE ADMINISTRATIVE TICKET POLICY
Chief Bennett presented a proposal far fines for an Administrative
Ticket Program. There was same discussion by the Trustees
regarding the fines. Staff recommended the adoption of property
code violations and some selected additional local ordinances which
can be enforced by the use of the administrative citation. It was
requested by Trustee Heimerdinger to raise certain violations;
Unlawful Consumption by Minor of Alcohol to $75.00; Retail Theft
$75.00; Possession of Cannabis $75.00. Attorney Harvey wall make
corrections and revisions and bring back to the next meeting with
a Resolution. Chief Sennett also presented to the Board various
Ordinances regarding nuisance and minor offenses, ie. Removal of
Recyclable Material, Outside Work Noise, Additions to Tobacco
Ordinance, Regulating Off..Street parking for recreational vehicles,
Additions to Theft Ordinance, Addition to obedience to Traffic
Control Devices (barricades), use of/possession of electronic
paging or cellular radio communications on school property. The
Board decided that more thought and review should be given to
regulating off-street parking for recreational vehicles, but had no
problems with bringing the other discussed Ordinances to the next
board meeting. The next discussion was a proposal made by Chief
Bennett for consideration for some Community Service Officers.
This position involves varied service oriented tasks as they relate
to the operation of the police department. They perform duties
under the supervision of the day shift supervisor. Their duties
would include the assisting of officers with non-skilled activities
such as parking ordinance enforcement, directing traffic, assisting
motorists, running errands and other "non-.skilled" activities.
Staff recommends possibly two (2) part-time Community Service
Officerrs at an hourly wage of $7.50 per hour at a cost of no more
than $12,675 for the remainder of the fiscal year.
J. Heimderdinger moved to approve the hiring of Community Police
Officers at costs of no more than $12,675 for the remainder of the
fiscal year. Seconded by J. Dement. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes,
1 absent, 0 no. Motion carried.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 7, 1994
PAGE SEVEN
ADMINISTRATOR'S REPORT
Administrator Van Vooren spoke briefly regarding correspondence
received from IDOT on U. S. Route 30 realignment to 143rd Street.
Also discussed was the purchase of two new dump trucks for the
Street Department. Staff is seeking to borrow $80,000 through a
lease purchase for the two dump trucks . We received proposals from
First Midwest Bank, New Lenox State Sank and Country Leasing. The
results of the proposal were that First Midwest Bank was the low
proposal which authorized a 42 month lease at 4.75 for total
payment over the 3 1/2 years at $87,308.00. This would show a
quarterly payment of $6,236.23.
J. Dement moved to pass RESOLUTION NO. 1095 AUTHORIZING THE
EXECUTION OF A MUNICIPAL LEASE AND OPTION AGREEMENT WITH FIRST
MIDWEST BANK FOR THE LEASE PURCHASING OF TWO (2) NEW DUMP TRUCKS.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Ray, yes; Rack, yes. 5 yes, 1
absent, 0 no. Motion carried.
ENGINEER'S REPORT
H. Hamilton gave the Board an update on the Lockport Street
Lighting project.
H. Hamilton also spoke regarding a conditional letter of map
revision forms by FEMA for the flood plain at the Reserve
Subdivision which requires the signatures of the Village. We have
reviewed the permit and find no problems, and therefore, recommend
the amendment to the Flood Plain for the Reserve Subdivision.
J. Ray moved to approve the Village's signature on a conditional
letter of map revision forms of FEMA regarding the Reserve
Subdivision. Seconded by M. Lambert. Voice vote. 5 yes, 1
absent, 0 no. Motion carried.
PLANNER'S REPORT
J. Durbin recommended to the Board that we formally accept the
Reconnaissance Survey Report prepared by the Urbana Group which was
presented at our October 24th, 1994 workshop meeting. Staff has
begun to review the various options regarding the next step in
implementing a historic preservation program. These options
include establishing a study committee beginning an intensive level
historic preservation survey based upon the recommendations of the
reconnaissance survey, preparing a draft historic district
ordinance.
M. Lambert moved that we formally accept the Reconnaissance Survey
prepared by the Urbana Group. Seconded by J. Ray. Voice vote.
5 yes, 1 absent, 0 no. Motion carried.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 7, 1994
PAGE EIGHT
J. Ray moved to adjourn the meeting and to go to Executive Session
to discuss litigation and not to reconvene. Seconded by M.
Lambert. Voice vote. 5 yes, 1 absent, 0 no. Motion carried.
10:25 p.m. Adjourned to Executive Session
SUSAN JANIK, LLAGE CLERK
•
•