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HomeMy Public PortalAbout11.07.94 VB MinutesC~ • PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: NOVEMBER 7, 1994 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, L. KELLY, J. DEMENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF M. EITING - LTEUTENANT J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER J. DURBIN - ASSTSTANT PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson announced that Trustee Larry Kelly will be leaving Plainfield, and as a result will no longer be a resident of the Village and forced to resign his office. Trustee Kelly was also the ESDA Director and on the Public Works Committee. President Peterson recommended appointment of Plan Commissioner Larry Kachel to fill Kelly's unexpired term. Trustee Kelly thanked the Board and the residents who supported him, and addressed the public briefly with a challenge to encourage everyone to make a commitment to work far the good of the community, and not just their neighborhood. There was a short presentation from Mr. Tom Howard and Mr. Chet Rutkowski on the Flash Alert System. They have offered to residents living in Plainfield's Fire District 1,000 units to be installed with permission of the Board, in homes of disabled people, or elderly or anyone who feels that they could use this and then compile statistics far a given period of time to find out exactly what fast response can happen as a result of the units. The consensus of the Board was if residents were interested that they would be informed to call Ed Schrader of the Plainfield Fire Department to arrange installation of the units. There were no public comments. M. Lambert moved to adjourn the regular meeting and to conduct a Public Hearing. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 7:I.8 p.m. Adjourned the regular meeting. 7:31 p.m. Reconvene the regular meeting. M. Lambert moved to reconvene the regular meeting. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. All members are present. • • • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 7, 1994 PAGE TWO Trustee Ray made comments that the Public Safety Committee met and discussed the Open Burning issue and fully support Ed Schrader's position on this. President Peterson added to the Consent Agenda under Bills Payable a bill. from McGrath Office Equipment for $8,295.00 for new equipment at the Village Hall, and add letter L on the Consent showing Resolution No. 1092-Temporary Liquor License far the Knights of Columbus for November 12, x.994 Turkey Raffle. Administrator Van Vooren also requested an Executive Session on Litigation not to reconvene. J. Heimerdingerr moved to approve M. Lambert. Vote by roll call. Kelly, yes; Lambert, yes; Ray, Motion carried. the amended Agenda. Seconded by Dement, yes; Heimerdinger, yes; yes; Rock, yes. 6 yes, 0 no. J. Heimerdinger moved to approve the amended Consent Agenda. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 3 DISCUSSION - WALLIN FARM ANNEXATION Planner Waldock spoke regarding the annexation of the Wallin Farm. It includes provision for an annexation agreement that would accomplish and control the development of the site. Subject site is 151 acres and is located along the south side of U. S. Rt. 30, west of the E. J. & E. Railroad tracks, east of Indian Oak Subdivision, north of the Village Sanitary Sewer Plant. The Wallin Woods plat includes a major north/south community collector near the east boundary of the property, running along the west side of a 25 acre park area. The placement of the road will allow possible connections later to a reala.gned Van Dyke Road to the north, and Drauden or Renwick Road to the south. It will be designed to accommodate from 5,000 to 14,000 vehicles per day, but will have weight restrictions that will prohibit large truck traffic. The plat also allowed for possible east/west connections to I11ini Drive to the west and Ottawa Street to the east. Parcel B, the northeast parcel will be annexed as a residential zoning district, however, The Village of Plainfield and the owner mutually agreed that parcel B shall be rezoned in the future to a B-3 zoning district for the purposes of creating a Village Center concept with a combination of businesses and residences sharing common elements with creative pedestrian scale and orientation in a compatible manner. The' agreement includes seven design criteria for development of Parcel B including agreement by the owners and a Va~llage to sponsor and fund a design competition for the design and development of Parcel B within three years of the signing of the agreement. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 7, 1994 PAGE THREE Parcel A, the northwest parcel, will also be annexed as a residential district with the intent of later changing the zoning to business. Eight design criteria are included in the agreement for Parcel A. Both parcels will require additional public hearings for rezoning. The Planning Commission by a 6 to 1 vote, recommends denial of the Annexation Agreement and Preliminary Plat for Wallin Woods Subdivision due to lack of adequate north/south transportation corridors through the subject site. Staff disagreed with the Planning Commission, and has no objection to the approval of the Annexation Agreement and Preliminary Plat subject to the fallowing stipulations: Compliance with the provision of the Plainfield Fire Protection District; Compliance with the provisions of the Village Engineer's report; Revisions of the Preliminary Plat to accommodate the specifications of the Annexation Agreement. Present at the meeting were developers, Plainfield Partners, and more. than 100 residents. Most of the residents were present to protest a proposed truck bypass from the Route 30/Route 126 intersection along the west edge of the property to Drauden Road. The proposal would have put the bypass in the backyards of eight Indian Oaks residents. The following persons gave their opinion and protested a truck bypass through this project: Mr. Doug Galain, Indian Oaks resident; Mr. Ron Turling, Fondulac resident; Mr. Joe Shay, Prairie Street, Indian Oaks; Mr. Greg Warpinski, Prairie Street, Indian Oaks; Mr. Jack Rosseto, Fondulac resident. Trustee Heimerdinger stated that the agreement gives the Village more control aver development of the two northern parcels than has been the case with any other annexation agreement. He also made comments regarding the proposed Tree Preservation. This agreement has, for the first time, a requirement to plant trees on private property. Trustee Dement opposed the plan for the annexation agreement for reasons relating to density, and also desired to see multi-family housing limited and passibly spread out and not all contained in one area. His other concerns was the trade off a lot size far the park donation, which he thought was useless being that it overlooked a railroad track, sewage plant and major collector. Also he wanted to address the issue of the school contribution being possibly cash. Mr. Greg Gable, representative of Plainfield Partners, made a presentation of concepts of the design criteria that could occur on Parcel A and Parcel B for Board members and residents in the audience. Mr. Gable also spoke of their concern for Tree Preservation on the subject site. • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 7, 1994 PAGE FOUR President Peterson stated that he supports the project because the planners had said the road system will work, and because of the innovations included in the project. Trustee Lambert suggested that a provision be included in the agreement to restrict the structural density per lot to 30 or 35 percent. Such a restriction would prohibit building very large homes on small lots. He also recommended that a requirement for a bike/pedestrian path along Lockport Road be changed to allow the path to be built further south. I would like to strike the wards "along Lockport Street" and simply state that the ownears agree to construct a pedestrian bicycle path through Parcel A to connect to the Ottawa Street pathway crossing Parcel C and similar language for Parcel B. He also would like to see a linkage study done between Lockport Street and 143rd Street. Trustee J. Ray stated that the developers have agreed to almost every suggestion and recommendation the Committee and Trustees have made. J. Ray moved that we instruct Staff to prepare the Ordinance executing the Annexation Agreement for Wallin Woods including the 3 stipulations recommended by Staff and also including two additional stipulations 1) the structural density per lot ratio of 30~ and 2) the reference of the bicycle path along Lockport Street stricken. J. Heimerdinger seconded the motion. Vote by roll call. Dement, no; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, ~. no. Motion carried. 9:00 p.m. A five minute break. 9:11 p.m. President Peterson called the meeting back to order with roll call standing. #4 ORDINANCE - SIGN REGULATLONS J. Heimerdinger moved to adopt ORDINANCE N0. 1588 COMPREHENSIVELY REGULATING SIGNS IN THE VILLAGE OF PLAINFIELD as presented by Staff with the corrections. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 5 ORDINANCE - ANNEXATION OF 210 GETSON. J. Dement moved to adopt ORDINANCE NO. 1589 ANNEXING PROPERTY OWNED BY DAVID P. AND PATRICIA M. KONIECZNY LOCATED AT 210 GETSON TO THE VILLAGE OF FLAINFIELD. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 7, 1994 PAGE FIVE #6 ORDINANCE -- REZONING OF PROPERTY OWNED_BY MATERIAL SERVICE CORPORATION. L. Kelly moved to adapt ORDINANCE NO. 1590 REZONING PROPERTY OWNED BY MATERIAL SERVICE PROPERTY. Seconded by J. Dement. Vote by rail call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #7 ORDINANCE - VARIATION OF SIDE YARD SETBACK/735 CENTER M. Lambert moved to adapt ORDINANCE N0. 1591 VARIATION OF SIDE YARD SETBACK REQUIREMENTS FOR PROPERTY LOCATED AT 735 NORTH CENTER, OWNED BY CAROL J. AND JAMES R. KNOTTS. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #8 AWARD OF 1994-1995 SNOW REMOVAL - RESOLUTIONS- MAINTENANCE OF STREETS AND HIGHWAYS. Administrator Van Vooren spoke briefly on the results of the bidding process far Snow Removal for 1994-95. Low bidder was Baish Excavating, Inc. of Plainfield. Staff anticipates that any • services provided by Baish Excavating will be funded by the Motor Fuel Tax Fund, the Village is required to submit an expenditure request to IDOT for approval. Staff recommends that the Village Board award the 1994-1995 snow removal contract to Baish Excavating, Inc. and to adopt two Resolutions authorizing $56,160 for snow removal activities. J. Dement moved to award the 1994-1995 snow removal contract to Baish Excavating, Inc. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adopt RESOLUTION NO. L093 appropriating the sum of $15,685.00 of Motor Fuel Tax Funds 1994. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Mot~.on carried. J. Dement moved to adopt RESOLUTION N0. 1094 appropriating the sum of $40,465.00 of Motor Fuel Tax Funds 1995. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motian carr~.ed. #9 DISCUSSION - LEASE OF ROD BAKER FORD BUILDING Administrator Van Vooren spoke regarding the lease for the Rod . Baker Ford Building which was entered into in November of 1993. Our lease is such that the first two years are guaranteed and that should the Village desire to extend said lease for one year, it PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 7, 1994 PAGE SIX must be given to the Baker's twelve (12) months in advance. Staff recommends that the President and Board of Trustees authorize a one year extension to the existing lease of 221 Joliet Road. L. Kelly moved to authorize a one year extension to the existing lease of 221 Joliet Road. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 9:50 p.m. Trustee L. Kelly left the meeting. #10 DISCUSSION - UPDATE ADMINISTRATIVE TICKET POLICY Chief Bennett presented a proposal far fines for an Administrative Ticket Program. There was same discussion by the Trustees regarding the fines. Staff recommended the adoption of property code violations and some selected additional local ordinances which can be enforced by the use of the administrative citation. It was requested by Trustee Heimerdinger to raise certain violations; Unlawful Consumption by Minor of Alcohol to $75.00; Retail Theft $75.00; Possession of Cannabis $75.00. Attorney Harvey wall make corrections and revisions and bring back to the next meeting with a Resolution. Chief Sennett also presented to the Board various Ordinances regarding nuisance and minor offenses, ie. Removal of Recyclable Material, Outside Work Noise, Additions to Tobacco Ordinance, Regulating Off..Street parking for recreational vehicles, Additions to Theft Ordinance, Addition to obedience to Traffic Control Devices (barricades), use of/possession of electronic paging or cellular radio communications on school property. The Board decided that more thought and review should be given to regulating off-street parking for recreational vehicles, but had no problems with bringing the other discussed Ordinances to the next board meeting. The next discussion was a proposal made by Chief Bennett for consideration for some Community Service Officers. This position involves varied service oriented tasks as they relate to the operation of the police department. They perform duties under the supervision of the day shift supervisor. Their duties would include the assisting of officers with non-skilled activities such as parking ordinance enforcement, directing traffic, assisting motorists, running errands and other "non-.skilled" activities. Staff recommends possibly two (2) part-time Community Service Officerrs at an hourly wage of $7.50 per hour at a cost of no more than $12,675 for the remainder of the fiscal year. J. Heimderdinger moved to approve the hiring of Community Police Officers at costs of no more than $12,675 for the remainder of the fiscal year. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 absent, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 7, 1994 PAGE SEVEN ADMINISTRATOR'S REPORT Administrator Van Vooren spoke briefly regarding correspondence received from IDOT on U. S. Route 30 realignment to 143rd Street. Also discussed was the purchase of two new dump trucks for the Street Department. Staff is seeking to borrow $80,000 through a lease purchase for the two dump trucks . We received proposals from First Midwest Bank, New Lenox State Sank and Country Leasing. The results of the proposal were that First Midwest Bank was the low proposal which authorized a 42 month lease at 4.75 for total payment over the 3 1/2 years at $87,308.00. This would show a quarterly payment of $6,236.23. J. Dement moved to pass RESOLUTION NO. 1095 AUTHORIZING THE EXECUTION OF A MUNICIPAL LEASE AND OPTION AGREEMENT WITH FIRST MIDWEST BANK FOR THE LEASE PURCHASING OF TWO (2) NEW DUMP TRUCKS. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rack, yes. 5 yes, 1 absent, 0 no. Motion carried. ENGINEER'S REPORT H. Hamilton gave the Board an update on the Lockport Street Lighting project. H. Hamilton also spoke regarding a conditional letter of map revision forms by FEMA for the flood plain at the Reserve Subdivision which requires the signatures of the Village. We have reviewed the permit and find no problems, and therefore, recommend the amendment to the Flood Plain for the Reserve Subdivision. J. Ray moved to approve the Village's signature on a conditional letter of map revision forms of FEMA regarding the Reserve Subdivision. Seconded by M. Lambert. Voice vote. 5 yes, 1 absent, 0 no. Motion carried. PLANNER'S REPORT J. Durbin recommended to the Board that we formally accept the Reconnaissance Survey Report prepared by the Urbana Group which was presented at our October 24th, 1994 workshop meeting. Staff has begun to review the various options regarding the next step in implementing a historic preservation program. These options include establishing a study committee beginning an intensive level historic preservation survey based upon the recommendations of the reconnaissance survey, preparing a draft historic district ordinance. M. Lambert moved that we formally accept the Reconnaissance Survey prepared by the Urbana Group. Seconded by J. Ray. Voice vote. 5 yes, 1 absent, 0 no. Motion carried. . PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 7, 1994 PAGE EIGHT J. Ray moved to adjourn the meeting and to go to Executive Session to discuss litigation and not to reconvene. Seconded by M. Lambert. Voice vote. 5 yes, 1 absent, 0 no. Motion carried. 10:25 p.m. Adjourned to Executive Session SUSAN JANIK, LLAGE CLERK • •