HomeMy Public PortalAbout01.09.95 VB Minutes
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE : JANUARY 9 , 19 °,.'~"
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, J. DEMENT.
OTHERS PRESENT:
D. VAN VOO]
S. JANIK -
D. BENNETT
J. HARVEY
J. DJERF -
P. WALDOCK
J. DURBIN
2EN - ADMINISTRATOR
CLERK
- POLICE CHIEF
- ATTORNEY
ENGINEER
- PLANNER
- ASSISTANT PLANNER
At 7.02 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. He then led the pledge to the
flag.
President Peterson read a letter of resa.gnation from Trustee Joseph
Ray, who will be moving out of the area for employment as of
January 9th, 1995. A Past Office Committee has been created
consisting of the following persons: Edward Remus-retired
Postmaster; John Peterson; Edward Schrader, Chamber of Commerce
President; Trustee Jack Heimerdinger and any other Trustees who may
wish to participate; Robert Schinderle, Plan Commission Member;
Jeff Durbin, Assistant Village Planner; Patrick Soris, Coil Plus;
David Van Vooren, Village Administrator; Barbara Pitney, Plainfield
Public Library; Leonard Kurtz; Fox Valley Press; Wayne Perry,
Editor of the Enterprise and Randall Kinley, employee of the
Plainfield Past Office. The first meeting will be January 14, 1995
on Saturday morning at 7:30 a.m. at 704 DesPlaines Street.
President Peterson stated that because of the loss of Trustee Joe
Ray, he would personally take care of his positions on various
committees until we fill those positions either by election ar by
nomination.
Public Comments:
Richard Olson, adjacent property owner to the Wallin Farm,
questioned the Board as to why they hired a comprehensive planner
if they were not going to follow ha,s recommendations concerning a
bypass route on the west side of the Wallin Woods property.
Village attorney, Jim Harvey, further clarified his legal opa..nion
regarding the required number of elected officials necessary to
constitute a quorum, as well as the resolutions, and motions where
a vacancy or vacancies exist in the office of village trustee.
That according to Illinois Statutes, a quorum of the Board will
still be four trustees or three trustees and the Village President .
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 9, 199"
PAGE TWO
There are still enough trustees seated to approve action that is
required, but he informed the Board that many can be approved only
if all four trustees are present and no one excludes himself from
the vote. Because of this situation, President Peterson asked
Attorney Harvey to check each agenda before the meetings begin, and
advise the Board of the numbear of votes needed to pass any proposed
action.
President Peterson requested an Executive Session on goals and
performance of employee and pending litigation not to reconvene.
J. Dement moved to approve the Agenda as amended. Seconded by J.
Heimerdinger. Voice vote. 4, yes, 0 no. Motion carried.
Clerk Janik made comments on changes to the December 5th minutes to
the regular meeting. One change to the first page, substituting
Joe Ray's name for Larry Kelly. Page six, change of the word
"evaluation" to "valuation".
M. Lambert moved to approve the Consent Agenda as amended.
Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes. ~ yes, 0 no. Motion
carried.
#3 DISCUSSION - TAX ABATEMENT FOR 503._LOCKPORT
Administrator Van Vooren explained that the Commerce Committee and
the Ways & Means Committee along with the Staff have been
discussing the proposed tax abatement program suggested by owners,
John & Charlotte Bates. The Bates are the new owners of 503
Lockport Street and are in the process of renovating the facade of
said building. The building facade will be redone to bring back
the structures original appearance. Their principal concern was to
have the Village Board establish a precedent in supporting downtown
improvements by participating through a tax abatement program.
Their proposal would abate property taxes for a five year period
with a 20~ abatement each year, compounded. The abatement
discussed was for property taxes only and the Village only has
responsibility far approximately 10•°s of these taxes, therein the
financial magnitude of said abatements is minor. Staff recommended
that the President and Board of Trustees deny this request, but
direct the Staff to investigate further the possibility of working
with the Chamber of Commerce and local financial institutions on
developing a facade restoration program.
John and Charlotte Bates were present and Mr. Bates gave a short
presentation to explain his request far a tax abatement and seek
from the Village it's support of the downtown restoration.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 9 , 19 9, j
PAGE THREE
Trustees discussed the recent financial commitments recently made
to downtown through the purchase of the ornamental street lights.
It was the consensus of the Board to deny this request since the
Village Board has never participated, to their knowledge, in any
other downtown improvements with tax abatement programs. They also
acknowledged the possibility of working with the Chamber of
Commerce and local financial institutions on developing a facade
restoration program.
4 RESOLUTION - AGREEMENT WITH THE PLAINFIELD TOWNSHIP PARK
DISTRICT.
M. Lambert moved that we approve RESOLUTION No. 1097 AUTHORIZING
THE VILLAGE PRESIDENT AND CLERK TO EXECUTE AN AGREEMENT BETWEEN THE
VILLAGE OF PLAINFIELD AND THE PLAINFIELD TOWNSHIP PARK DISTRICT.
Seconded by J. Heimerdinger. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion
carried.
5 ORDINANCE.__- ZONING
Planner Waldock spoke briefly regarding some slight revisions in
language pursuant to the R1 Overlay District (two family dwelling
units in the Village care). The Board approved the revisions, but
requested that he present the ordinance in it' s entirety at the
next meeting, January 23, 1995, before passage. Trustee
Heimerdinger asked that when people came in to register their two-
family dwellings that written notice be given advising that
Registration and two-family use shall not be permitted far sites
which have converted to Single-family uses or have otherwise
discontinued use and occupancy as a two-family dwelling for a
continuous period of six months or more.
#6 ORDINANCE - STORMWATER CONTROL
Planner Waldock discussed the new Stormwater Drainage and Detention
Ordinance proposed stating that it more closely complies with the
Northeast Illinois Planning Commission's guidelines. He does not
believe that our present ordinance is up to the standards we ought
to be operating under. The Plan Commission and Village Staff
recommend approval. The Trustees had concerns over the impact of
the more restrictive Stormwater control ordinance and they
requested more study be done on the impact it would have on
developers, particularly commercial developers. Engineer Jahn
Djerf addressed some issues and gave his opinion to the members of
the Board. He noted that Hamilton Engineering did Studies on this
subject probably about 6 months ago regarding the increase of
storage capacity in all developments, including commercial areas.
The Board asked to have this matter tabled until the January 23rd
meeting, far the requested studies to be performed.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANi7ARY 9 , 19 9 ,~
PAGE FOUR
#7 DISCUSSION- SOIL EROSION CONTROL ORDINANCE
Planner Waldock withdrew consideration of the Soil. Erosion Control
Ordinance at this time. He would prefer that he also be considered
in conjunction with the Stormwater Control Ordinance.
#8 DISCUSSION - NEW WATER[WASTEWATER EMPLOYEE
J. Dement moved to approve the hiring of DOUGLAS KISSEL for full-
time employment (probationary period six months) as an additional
employee at the Water/Wastewater Department upon completion of an
employee physical at a salary of Grade 3 Level I
$20,940.00/annually. Seconded by M. Lambert. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0
no. Motion carried.
#9 .DISCUSSION - STATE PURCHASE POLICE VEHICLES
J. Heimerdinger moved to approve the purchase of (2) 1995 full-size
police sedans, Chevrolet Caprices from Miles Chevrolet, Inc. of
Decatur, Illinois in the amount of $30,193,44 and a third vehicle,
1995 middle-size sedan, Buick Century from Liberty Buick Company,
Inc. in the amount of $13,1.45.00, for a total purchase price far
three vehicles of $43,33$.44. Seconded by M. Lambert. Vote by
roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock,
yes. 4 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Van Vooren presented a letter from IDOT District
Engineer Duane Carlson telling us that a traffic light is scheduled
far installation at the intersection of Route 59 and Renwick Road
by late summer or early fall of this year. According to the
letter, IDOT's Bureau of Traffic is conducting a speed study to
determine the appropriate speed limit far that section of Route 59.
The study is expected to be completed in the first quarter of this
year. The Village has received notification of the intent to
bargain far the upcoming contract with the Metropolitan Alliance of
Police Chapter 93. At the present time, we have no active Police
Committee, in that both Trustee Kelly and Trustee Ray were on that
committee. In this case, we have no place for Chief Bennett to
address his operational budget for 1995-96. staff suggests that
the above committee be coordinated through other committees, along
with the help of President Peterson. President Peterson suggested
that those matters involving financial requests be brought before
the Ways & Means Committee, such as Police Budget and the Village
Budget. wescom is a Intergovernmental Agency that has it's own set
of Bylaws. To that end, each community has a voting member and
they have two meetings a year in which the Chief of Police and one
Trustee attend. President Peterson stated that he would cover
this meeting.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 9, 199'
PAGE FIVE
Attorney Harvey spoke briefly regarding the new Open Meetings Act
which went into effect January 1, 1995. Agenda's must now be
posted for a regular meeting 48 hours in advance; minutes from
closed sessions must now have a summary of all matters, rather than
a general description; roll call vote going into a closed session
is required.
Chief Bennett spoke regarding an Ordinance regulating outside
activity. Attorney Harvey suggested that he would prefer further
review of certain issues which seem to be too broad and would
prefer to narrow down to regulate specific activity based on
certain hours that are acceptable.
President Peterson read a letter from a resident commending Harry
Countryman for his thoughtful service.
M. Lambert moved to adjourn the meeting and to go into Executive
Session to discuss the goals and performance of an employee and
pending litigation and possible land acquisition and not to
reconvene. Seconded by J. Dement. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, Q no.
Motion carried.
8:55 p.m. Adjourned.
`SUSAN JANIK, VILLA
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