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HomeMy Public PortalAbout01.09.95 VB Minutes • • PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE : JANUARY 9 , 19 °,.'~" MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. DEMENT. OTHERS PRESENT: D. VAN VOO] S. JANIK - D. BENNETT J. HARVEY J. DJERF - P. WALDOCK J. DURBIN 2EN - ADMINISTRATOR CLERK - POLICE CHIEF - ATTORNEY ENGINEER - PLANNER - ASSISTANT PLANNER At 7.02 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson read a letter of resa.gnation from Trustee Joseph Ray, who will be moving out of the area for employment as of January 9th, 1995. A Past Office Committee has been created consisting of the following persons: Edward Remus-retired Postmaster; John Peterson; Edward Schrader, Chamber of Commerce President; Trustee Jack Heimerdinger and any other Trustees who may wish to participate; Robert Schinderle, Plan Commission Member; Jeff Durbin, Assistant Village Planner; Patrick Soris, Coil Plus; David Van Vooren, Village Administrator; Barbara Pitney, Plainfield Public Library; Leonard Kurtz; Fox Valley Press; Wayne Perry, Editor of the Enterprise and Randall Kinley, employee of the Plainfield Past Office. The first meeting will be January 14, 1995 on Saturday morning at 7:30 a.m. at 704 DesPlaines Street. President Peterson stated that because of the loss of Trustee Joe Ray, he would personally take care of his positions on various committees until we fill those positions either by election ar by nomination. Public Comments: Richard Olson, adjacent property owner to the Wallin Farm, questioned the Board as to why they hired a comprehensive planner if they were not going to follow ha,s recommendations concerning a bypass route on the west side of the Wallin Woods property. Village attorney, Jim Harvey, further clarified his legal opa..nion regarding the required number of elected officials necessary to constitute a quorum, as well as the resolutions, and motions where a vacancy or vacancies exist in the office of village trustee. That according to Illinois Statutes, a quorum of the Board will still be four trustees or three trustees and the Village President . • PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 9, 199" PAGE TWO There are still enough trustees seated to approve action that is required, but he informed the Board that many can be approved only if all four trustees are present and no one excludes himself from the vote. Because of this situation, President Peterson asked Attorney Harvey to check each agenda before the meetings begin, and advise the Board of the numbear of votes needed to pass any proposed action. President Peterson requested an Executive Session on goals and performance of employee and pending litigation not to reconvene. J. Dement moved to approve the Agenda as amended. Seconded by J. Heimerdinger. Voice vote. 4, yes, 0 no. Motion carried. Clerk Janik made comments on changes to the December 5th minutes to the regular meeting. One change to the first page, substituting Joe Ray's name for Larry Kelly. Page six, change of the word "evaluation" to "valuation". M. Lambert moved to approve the Consent Agenda as amended. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. ~ yes, 0 no. Motion carried. #3 DISCUSSION - TAX ABATEMENT FOR 503._LOCKPORT Administrator Van Vooren explained that the Commerce Committee and the Ways & Means Committee along with the Staff have been discussing the proposed tax abatement program suggested by owners, John & Charlotte Bates. The Bates are the new owners of 503 Lockport Street and are in the process of renovating the facade of said building. The building facade will be redone to bring back the structures original appearance. Their principal concern was to have the Village Board establish a precedent in supporting downtown improvements by participating through a tax abatement program. Their proposal would abate property taxes for a five year period with a 20~ abatement each year, compounded. The abatement discussed was for property taxes only and the Village only has responsibility far approximately 10•°s of these taxes, therein the financial magnitude of said abatements is minor. Staff recommended that the President and Board of Trustees deny this request, but direct the Staff to investigate further the possibility of working with the Chamber of Commerce and local financial institutions on developing a facade restoration program. John and Charlotte Bates were present and Mr. Bates gave a short presentation to explain his request far a tax abatement and seek from the Village it's support of the downtown restoration. . PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 9 , 19 9, j PAGE THREE Trustees discussed the recent financial commitments recently made to downtown through the purchase of the ornamental street lights. It was the consensus of the Board to deny this request since the Village Board has never participated, to their knowledge, in any other downtown improvements with tax abatement programs. They also acknowledged the possibility of working with the Chamber of Commerce and local financial institutions on developing a facade restoration program. 4 RESOLUTION - AGREEMENT WITH THE PLAINFIELD TOWNSHIP PARK DISTRICT. M. Lambert moved that we approve RESOLUTION No. 1097 AUTHORIZING THE VILLAGE PRESIDENT AND CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD AND THE PLAINFIELD TOWNSHIP PARK DISTRICT. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. 5 ORDINANCE.__- ZONING Planner Waldock spoke briefly regarding some slight revisions in language pursuant to the R1 Overlay District (two family dwelling units in the Village care). The Board approved the revisions, but requested that he present the ordinance in it' s entirety at the next meeting, January 23, 1995, before passage. Trustee Heimerdinger asked that when people came in to register their two- family dwellings that written notice be given advising that Registration and two-family use shall not be permitted far sites which have converted to Single-family uses or have otherwise discontinued use and occupancy as a two-family dwelling for a continuous period of six months or more. #6 ORDINANCE - STORMWATER CONTROL Planner Waldock discussed the new Stormwater Drainage and Detention Ordinance proposed stating that it more closely complies with the Northeast Illinois Planning Commission's guidelines. He does not believe that our present ordinance is up to the standards we ought to be operating under. The Plan Commission and Village Staff recommend approval. The Trustees had concerns over the impact of the more restrictive Stormwater control ordinance and they requested more study be done on the impact it would have on developers, particularly commercial developers. Engineer Jahn Djerf addressed some issues and gave his opinion to the members of the Board. He noted that Hamilton Engineering did Studies on this subject probably about 6 months ago regarding the increase of storage capacity in all developments, including commercial areas. The Board asked to have this matter tabled until the January 23rd meeting, far the requested studies to be performed. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANi7ARY 9 , 19 9 ,~ PAGE FOUR #7 DISCUSSION- SOIL EROSION CONTROL ORDINANCE Planner Waldock withdrew consideration of the Soil. Erosion Control Ordinance at this time. He would prefer that he also be considered in conjunction with the Stormwater Control Ordinance. #8 DISCUSSION - NEW WATER[WASTEWATER EMPLOYEE J. Dement moved to approve the hiring of DOUGLAS KISSEL for full- time employment (probationary period six months) as an additional employee at the Water/Wastewater Department upon completion of an employee physical at a salary of Grade 3 Level I $20,940.00/annually. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. #9 .DISCUSSION - STATE PURCHASE POLICE VEHICLES J. Heimerdinger moved to approve the purchase of (2) 1995 full-size police sedans, Chevrolet Caprices from Miles Chevrolet, Inc. of Decatur, Illinois in the amount of $30,193,44 and a third vehicle, 1995 middle-size sedan, Buick Century from Liberty Buick Company, Inc. in the amount of $13,1.45.00, for a total purchase price far three vehicles of $43,33$.44. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Van Vooren presented a letter from IDOT District Engineer Duane Carlson telling us that a traffic light is scheduled far installation at the intersection of Route 59 and Renwick Road by late summer or early fall of this year. According to the letter, IDOT's Bureau of Traffic is conducting a speed study to determine the appropriate speed limit far that section of Route 59. The study is expected to be completed in the first quarter of this year. The Village has received notification of the intent to bargain far the upcoming contract with the Metropolitan Alliance of Police Chapter 93. At the present time, we have no active Police Committee, in that both Trustee Kelly and Trustee Ray were on that committee. In this case, we have no place for Chief Bennett to address his operational budget for 1995-96. staff suggests that the above committee be coordinated through other committees, along with the help of President Peterson. President Peterson suggested that those matters involving financial requests be brought before the Ways & Means Committee, such as Police Budget and the Village Budget. wescom is a Intergovernmental Agency that has it's own set of Bylaws. To that end, each community has a voting member and they have two meetings a year in which the Chief of Police and one Trustee attend. President Peterson stated that he would cover this meeting. PLAINFIELD VILLAGE BOARD OF TRUSTEES JANUARY 9, 199' PAGE FIVE Attorney Harvey spoke briefly regarding the new Open Meetings Act which went into effect January 1, 1995. Agenda's must now be posted for a regular meeting 48 hours in advance; minutes from closed sessions must now have a summary of all matters, rather than a general description; roll call vote going into a closed session is required. Chief Bennett spoke regarding an Ordinance regulating outside activity. Attorney Harvey suggested that he would prefer further review of certain issues which seem to be too broad and would prefer to narrow down to regulate specific activity based on certain hours that are acceptable. President Peterson read a letter from a resident commending Harry Countryman for his thoughtful service. M. Lambert moved to adjourn the meeting and to go into Executive Session to discuss the goals and performance of an employee and pending litigation and possible land acquisition and not to reconvene. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes. 4 yes, Q no. Motion carried. 8:55 p.m. Adjourned. `SUSAN JANIK, VILLA ~J