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HomeMy Public PortalAbout10.17.94 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: OCTOBER 17, 1994 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. DEMENT, J. HEIMERDINGER, R. ROCK, M. LAMBERT, L. KELLY, J. RAY. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK M. EITING - POLICE LIEUTENANT J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER J. DUBBIN - ASSISTANT PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then asked Eagle Scout, David C. Richardson to lead us in the pledge to the flag. Presentation from Mr. Randy Varju, Campaign Director of United Way of Will County. Commendation to David C. Richardson on his accomplishment of Eagle Scout. Trustee Dement spoke briefly on a request from the American Legion for a collection on the first Saturday in November for Gifts For Yanks. Planner Durbin spoke regarding the Plainfield Rotary Club affiliating with the Illinois Department of Transportation Adopt-a- Highway program for the Route 59 area from Renwick Road to Caton Farm Road. If we participate in this program, the Village will be responsible for conducting pre-cleanup safety meetiangs, far providing safety vests, trash bags, and trash pickup, and for the cost of new signs (both the signs indicating that this section of IL. Rt. 59 has been adopted by the Plainfield Rotary Club and the Temporary Road Crew Working signs. The adoption of this segment will involve litter pickup only, it will involve no mowing, landscaping, or other work and cleanups will occur a minimum of four times a year. The Rotary Club will assume full liability for all their workers, except for the negligent acts of the State and Village. The workers will not be allowed on the highway pavement and must provide supervision for anyone under 18. This will be a two year agreement that will provide the Rotary Club with the right to renew the agreement at the end of this time. The Village can revoke the agreement if the group fails to clean the adapted section of highway at least four times a year. The proposal benefits the village at minimal cost to the village. The required administrative efforts will be minimal., and the associated casts are estimated to be less than $500.00 annually. Staff recommends approval of the Plainfield Rotary Club adoption of this segment of PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 17, 1994 PAGE TWO highway as requested. Robert Irwin of the Plainfield Rotary Club spoke .briefly regarding the above. There were no public comments - Trustee Rock directed two items to Administrator Van vooren to investigate. In Indian Oaks there are 3 or 4 lots that are overgrown, and downtown next to the Methodist Church there are two street lights that are out. President Peterson requested an Executive Session on land acquisition, as well as pending litigation to reconvene. J. Dement moved to approve the Agenda as amended. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to approve the Consent Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #3 MAF DEVELOPMENT, ..INC. CONCEPT PLAN Planner Waldock spoke regarding the MAF Development. The subject site is located on 285 acre site known as the Arnold Farm. This property is located approximately one-quarter mile west of U. S. Route 30 between Illinois Route 126 on the South and 143rd Street on the North. The petitioner has provided an annexation agreement provided as a starting point for discussions with the Village. The proposal in this case involves 740 single family detached dwelling units to be constructed on the 285 acre site. The proposal is divided into four neighborhood planning areas. It is the developers intention to sell blocks of building sites to individual builders for construction of custom or semi-custom homes. Home sizes will range from 1,700 sq. ft. one story dwellings, to two-story units in the range of 2,000/3,000 sq. ft. Minimum lot sizes in the four residential areas would range from 7,500 to 10,000 square feet, and homes would range in price from $190,000 to $250,000. The proposal also includes the dedication of a 10 acre elementary school site, a 33 acre community park, and a 6 acre lake with associated 1.8 acre wetland for natural filtration. The plans will accommodate two baseball fields, four tennis courts, a soccer field, a tot lot and hard surface parking for the public park areas. Other amenities include a three quarter mile bicycle path through the public park site wet lands area, a privately held five acre recreation center. The aquatic/recreation center will be owned and operated by the owner's association for the subdivision. During the first stages of the development, memberships to the aquatic center will be available to non-owner association residents. As the project builds out, the number of non-resident FLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 17, 1994 PAGE THREE memberships will be reduced annually, until full. occupancy of the subdivision is achieved and no outside memberships are available. Attorney Philipchuck, Bill Haider, President of MAF Development, Bernice Ellis, Project Coordinator, and our Civil Engineer, Steve Roarke spoke to the Board giving some insight to the type of project they are planning. An informal discussion took place between the trustees who gave numerous opinions and suggestions for the project, but all were in agreeance on one aspect of the plan, that 7,500 sq. ft. lots would not be acceptable. By suggestion of Administrator Van Vooren, this project should come before a workshop session so we can provide direction, and the Board agreed. #4 DISCUSSION - WALLIN FARM ANNEXATION Administrator Van Vooren explained that this discussion is brought forward relative to the terms and conditions of the Annexation Agreement. All of the conditions that I have asked of this developer relative to the Annexation Agreement, from impact fees to right-of-way needs, to capacity issues at the wastewater treatment plant, recapture payments an existing utilities, this developer has attempted to try to formalize. Discussions relative to zoning and lot sizes and uses of commercial and transportation still need determination and recommendations from the Planning Commission. Planner Waldock spoke regarding the Annexation Agreement. The major differences in the original plan and the one considered now are an extensive park area added along the east edge of the property, and a change from proposed residential to commercial on the northeast corner along Route 126. The annexation agreement calls for 25.6 acres of public open space, parkway trails and forest preservation along the length of the site's eastern boundary. Although no details have been presented on plans for the northern section of the property, the agreement designates the northeast corner as a future development area for expansion of the village center, with a combination of business and residential uses. Net density is recognized at 2.6 units per acre for the single family portion of the site known as Parcel D. Lot areas range from a 9,000 sq. ft. minimum with a 70 ft. wide minimum lot area. The living area has been specified now at 1,500 sq. ft far one story units, and 2,000 sq. ft. for two story units. Setbacks and other development criteria are consistent with current Village zoning and building code regulations. The Annexation Agreement provides for up to 50•°s of the units to have two car garages, the remainder shall be permitted to have single car garages. The • Annexation Agreement provides far the developer to make every effort to save and preserve and maintain important vegetation on the property. • PLAINFTELD VILLAGE BOARD OF TRUSTEES OCTOBER 17, 1994 PAGE FOUR The Annexation Agreement acknowledges the Preliminary Plat and Preliminary Engineering Plans as part of the Annexation Agreement. We are not looking to vote on the Annexation Agreement, but merely to address the issues of the Annexation Agreement to determine whether we are on course, whether there are areas that might need further revision. Staff is anticipating that a recommendation for approval wall be forthcoming pending Planning Commission review and analysis. It was noted that transportation issues relating to this project would be addressed at the Plan Commission meeting held tomorrow, Tuesday, October 18, 1994. Further debate on the issues took place among the Trustees. Items questioned were the number of multi-family housing units allowed in this annexation agreement, and preference that the multi-family housing be spread throughout the development rather than concentrated in the two northern sections. In addressing the parking issue, they all thought 2 car garages would be more useful over the life of the building, and possibly address an issue of borrowed parking spaces. Some of the Trustees objected to the proposed park as a trade-off for smaller lot size. Because the parks are located along the E. J. & E. railroad and thought the area was not a reasonable trade-off . Despite these objections, the • consensus of the Board was to direct Staff to proceed on the Annexation Agreement. D. Rock moved that we take a five minute break. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 9:30 p.m. Five minute break. 9:35 p.m. Resume the meeting. 5 PRESENTATION OF AUDIT Administrator Van Vooren spoke regarding our Annual Audit for the Fiscal Year 1993/94. The Village Board is required to have the financial statements of the Village audited for purpose of determining that said Financial Statements accurately reflect the condition of the Village. Mr. Joseph Knutte of Knutte, Krueger & Smits, P. C. presented the favorable findings of the audit to the Board. 6 INTRODUCTION OF MR._ ROBERT RYAN, MERIDIAN ENGINEERS Administrator Van Vooren notified the Board that Ms. Jay Schaad is leaving Meridian to pursue other professional opportunities. As a • result of Ms. Schaad's departure, Meridian Engineers and Planners desires to have Mr. Robert Ryan assume the duties of project manager for our project. Meridians other two staff professionals, • PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 17, 1994 PAGE FIVE Mr. Mark Rinnan and Mr. Eric Widstrand, will continue to work on our project. Mr. Robert Ryan spoke briefly giving some background on himself and asked the Board if they had any specific questions relative to the change and how that might affect our document. 9:50 p.m. Trustee Larry Ke11y left the meeting. #7 DISCUSSION - SURVEY ON LAKE WATER Administrator Van Vooren spoke on the completed introductory letters and survey cards that will be sent out to the Village residents. Expenses for this survey should be approximately $1,000.00 to cover postage. Staff desires to send the survey out the latter part of October or first of November. Results would then be tabulated and returned to the Village Board in three weeks from the close of the survey. The Board asked that we add on to the survey the impact that Lake Michigan Water would have on the rates. They also agreed that Staff could work with the Water Committee and have Trustee Lambert help change the cover letter to address this issue. ~,8 DISCUSSION - ORNAMENTAL STREET LIGHTS_ Engineer Howard Hamilton spoke regarding his receipt of a change order to complete the project which now totals $85,289.00 along with Field engineering estimated of $22,500.00 would bring the total of the project to $287,254.00 or a difference in the amount of $37,254.00 using IDOT's financial obligation of $250,000.00. Funding for the difference to come from the Capital Improvement Fund. $250,000.00 received from IDOT is only to replace construction expenses, so the short fall that we are talking about is $14,754.00. D. Rock moved to waive the bidding procedure and also to approve the change order for additional ornamental street lights and curb replacement in the downtown area. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Ray, yes; Rack, yes. 4 yes, 1 no, 1 absent. Motion carried. ,~„9 ORDINANCE - SIGN AMENDMENT Planner Waldock spoke regarding text amendment to sign regulations. This began as a limited review of specific areas of the ordinance, and has become a substantial revision to the current ordinance. A series of text amendments have been introduced to meet the changing needs of the community. Among the issues addressed by this text amendment are an expanded list of definitions, increases in business sign area in height, elimination of permanent subdivision entrance signage, further restrictions on temporary signage, and clarification of awning regulations, sign calculation PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 17, 199~k PAGE SIX criteria, signs for non--residential uses in the residential district, (ie. schools, churches, governmental facilities), and recodification of the entire ordinance as part of this update. These revisions are seen as timely and necessary in order to better administer and control sign regulations within the Village. Staff feels that these regulations are more enforceable and easier to meet the needs of the business residents of our community. The Plan Commission recommends approval of the Text Amendment to the Sign Ordinance. There was a discussion among the Trustees regarding the amendments. Trustee Dement questioned an amortization period for existing non- conforming signs. The Trustees instructed the Staff to make the necessary amendments on the Ordinance, and to bring back to our next Board meeting for approval on November 7th. ENGINEER'S REPORT Engineer Hamilton, announced that he had a meeting with TDOT, along with Peter and Dave to discuss the Village's Transportation problems are relative to Route 30. They informed us that they will be proceeding with their Phase I review of Renwick Rd. • alignment for Rt. 30. They expect to have preliminary findings ready for discussion by mid to late summer of 1995. Planner Waldock reported that he spoke to Plainfield Township Highway Commissioner Larry See regarding the plan to replace the Renwick Road Bridge. See's decision to align the bridge at its current location is one of economics. Funding is available to replace the bridge at its current location, but not to purchase right-of-way to change it's alignment. Village Engineer Howard Hamilton said the bridge itself would cost nearly $2 million mare if Renwick Road were realigned to cross the DuPage River in a straight line. Because the River is wider at that particular point, the bridge would have to be longer. According to IDOT in a report issued in June of this year, the bridge would cast $3.3 million at that alignment as opposed to the expected $1.3 million at its current location. Those cost estimates are for an expandable two-lane bridge. He also indicated that a delay in the bridge construction would not result in the loss of any approved funding. The Trustees expressed that a four- lane bridge will be needed. Administrator Van Vooren suggested the Trustees consider their willingness to support a realignment of the bridge. PLANNER'S REPORT • Planner Waldock spoke on the necessity to establish a clear policy for traffic signage warrants and location criteria for traffic . PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 17, 1994 PAGE SEVEN signs in new subdivision. Chief Sennett, Joe Regis of Hamilton Engineering and I met to develop criteria for placement of Traffic Control Signs. This administrative policy will include stop signs/yield signs, speed limit signs, weight limit signs, and no overnight parking signs as needed. The written policy will clearly assign the cost responsibility to developers of new subdivisions. The Village will install or have the signs installed when demand for signage is generated by percentage of occupied homes in the subdivision or subdivision unit. signage costs will be required as an up front cast with each Final Plat. Stop sign warrants are based on the Manual for Uniform Traffic Control Devices. Placement of other types of traffic control signs are based on the goal of adequately and legally advising motorists of local traffic and parking ordinances. With the Boards concurrence, we will institute this administrative policy immediately upon notice to active developers. M. Lambert moved to adopt a Traffic Sign Policy. Seconded by J. Heimerdinger. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. Planner Waldock discussed the Zoning Ordinance update process. It is Staff's desire to complete the process of the adoption of the new ordinance for the zoning code by the end of the year. As part of the adoption of the updated Zoning Ordinance, Staff feels that it is important to initiate selected down zoning in certain areas where conflicts exist between present land uses and land uses designated on the existing map. It is not proposed to eliminate the spot zoning areas in the central part of town at this time. It is expected that Staff will need the next thirty days to notify affected property owners who would be down zoned as part of this process. The Board gave no response, Planner Waldock took that as an affirmative direction. J. Heimerdinger moved that we authorize the Staff to go ahead and implement the Plainfield Rotary Clubs adoption of the segment of highway on Route 59 south from Renwick Road to Caton Farm Road and for the Village President to execute the proposed agreement. Seconded by M. Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to adjourn the meeting and to go to Executive Session to discuss Land Acquisition and Pending Litigation and to reconvene thereafter. Seconded by M. Lambert. Voice vote. 5 yes, 0 no, ]. absent. Motion carried. 10:45 p.m. Adjourned to Executive Session 11:12 p.m. Reconvene the Regular Meeting. L. Kelly was absent, all other Trustees were present. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER ~. 7 , 19 94 PAGE EIGHT M. Lambea:t moved to approve the changes in the Lynch Contract for the purchase of property by the Village. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 1 absent, 0 no. Motion carried. J. Dement moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 11:15 p.m. ,~ ~.~,~ SUSAN JANIK, • CLERK C