HomeMy Public PortalAbout09.19.94 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: SEPTEMBER 19, 1994 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. DEMENT, J.
HEIMERDINGER, M. LAMBERT, L. KELLY,
R. ROCK, J. RAY.
OTHERS PRESENT: D.
S.
D.
J.
P.
J.
VAN VOO]
JANIK -
BENNETT
HARVEY
WALDOCK
REGIS -
BEN - ADMINISTRATOR
CLERK
- POLICE CHIEF
-- ATTORNEY
-- FLANNER
ENGSNEER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. President Peterson led the
pledge to the flag.
Chief Bennett introduced three of the four new police officers, and
hoped that the fourth will be able to stop in during the later
portion of the meeting. MICHAEL FISHER, MICHAEL FRIDDLE, KENNETH
RUGGLES.
President Peterson proclaimed the months of September and October,
1994 as United Way Months in the Village of Plainfield and asks
residents of our community to become aware of the United Way of
Will County's services and actively support its fund raising
efforts.
There were no public comments.
President Peterson also asked far an Executive Session on Land
Acquisition to reconvene.
J. Dement moved to approve the Agenda as amended. Seconded by L.
Kelly. Voice vote 6 yes, 0 no. Motion carried.
L. Kelly moved to approve the Consent Agenda. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
#3 DISCUSSION - WEST NORMAN DRAIN INTERCEPTOR SEWER RIGHT.-OF-WAY.
Administrator Van Vooren spoke regarding that when the Annexation
and Development Flan for Walkers Grove Subdivision was entered into
the Village was to participate in securing the necessary easements
for the extension of the West Norman Drain Interceptor Sewer. This
sewer facility is needed to service all houses constructed in Unit
#5 through #8 in Walkers Grove. Fry Development will have the
responsibility of constructing the facility to be remembered
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 19, 1994
FACE TWO
through the previously approved Recapture Agreement. There is
need now to open communications with the following landowners:
McMicken, Day, Stickney and Thompson. The Village needs to secure
the necessary easements for said construction. We have some time,
in that Walker's Grove has currently platted only Unit #1 and #2.
I would expect that by the end of Spring of 1996 that we would need
to secure the necessary easements. Staff is recommending that the
Village Boaxd authorize the Village Attorney and Village
Administrator to prepare a sample easement document and contact the
property owners in question to begin the process of obtaining the
necessary easements.
M. Lambert moved that we concur with Staff recommendation to begin
the process of obtaining the easements. Seconded by L. Kelly.
Voice vote. 6 yes, 0 no. Motion carried.
~,,4 DISCUSSION -- LAKE MICHIGAN WATER
Administrator Van Vooren spoke on the fact that Citizens Utility
Company has approached the Village regarding the possibility of
obtaining Lake Michigan Water. Staff has been in communication
with representatives from Citizens far several months on this
issue. Due to radium levels above the EPA's current standards, the
Village has been operating it's water system under a variance for
about five years. This doesn't mean that the water is unsafe. It
just means it is above the recommended level. The EPA is currently
discussing radium levels and is expected to issue a new standard
soon. The Federal and State EPA agencies have indicated the new
standard may be less restrictive that the current one and could
potentially bring Plainfield's drinking water within the limits.
With the current variance scheduled to expire in November 1995, it
would be to the Village's best interest to look at another option.
Citizens Utility Company is in the process of applying for a lake
water allocation for its Will County customers. Citizens has done
its initial cast estimate and currently anticipates a wholesale
price of $2.75/1000 gallons. With all these factors, I am
estimating that the retail price in Plainfield would be
approximately $4.75 to $5.25/1000 gallons. This would result in
approximately doubling the existing water rates. I am addressing
this now, in that in order to potentially obtain Lake Water from
Citizens we need to respond to their request by the end of 1994.
Citizens will be required to design a distribution system
sufficient to deliver water to meet their needs as well as those
communities desiring to participate. Sizing of the infrastructure
is the critical component in designing the system and if not done
initially may be available later at a reasonable cost. If the
change is not made and the standard is not lowered and a new
variance cannot be obtained, the Village will be forced to expend
considerable capital funds to upgrade its current water system to
reduce radium levels, and water bills will still go up. President
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 19, 1994
PAGE THREE
Peterson has written letters to U.S. Representatives Dennis Hastert
and Harris Fawell asking them to help speed up the EPA's decision
on the new radium standard. The water and Sewer Committee did
review this and suggested a direct mail questionnaire to all
utility customers. Said questionnaire would outline proposed cost
to the user and based upon the cost if they desire Lake Water as an
alternative water supply. The trustees had a lengthy discussion.
Trustee Dement stated that possibly the Federal and State EPA
agencies have inda.cated the new standard may be less restrictive
than the current one. But the new standards are a year-and-a-half
late. If the EPA had made a decision we wouldn't be in this
position now. He would hope that all the facts would be presented
to the residents even before the survey is sent out. The problem
with saying yes to Citizens is we are committed regardless of what
the EPA does. Questions were brought up as to the changes that
would occur to the operation in the water and sewer department,
like personnel, facilities, if we were to go to Lake Michigan
water. If was also asked if the water service could be split, part
on Village's water and part on Lake Michigan water. Administrator
Van Vooren told the Board that there is current interest from our
residents in our water system and also the possibility of acquiring
Lake Michigan water. If the Board doesn't object, Staff will
• prepare a cover letter and questionnaire that we could run back
through the committee and back to the Board before we mail out to
the residents. The Board agreed with no objections.
~,5 DISCUSSION - DEMOLITION AND REMOVAL OF WATER .WELL HOUSE
~1 AND_2
Administrator Van Vooren advised the Board that during the Spring
of 1993, they entered into an agreement with Clarence Schmitz. The
agreement stated that after Mr. Schmitz had removed the pumping
equipment from old water well #1 and #2 and properly sealed both
wells that the Village would then demolish and remove the two pump
houses and concrete reservoir tank. On August 8, 1994 Layne-
Western, under Mr. Schmitz's direction, completed the removal of
the old pumping equipment and the sealing of the two wells. It is
now the responsibility of The Village to demolish and remove the
old structures at this site. Staff has received two proposals
from two local contractors that are capable of completing the
demolition and removal of these structures. Staff recommends John
Green Excavating to demolish and remove all concrete and debris at
the old water well #1 and #2 and fill any excavations as quoted
with a price not to exceed $12,915.00.
lJ
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 19, 1994
PAGE FOUR
J. Dement moved to approve John Green Excavating contract to
demolish and remove all concrete and debris at the old water well
#1 and #2 and fill any excavations as quoted with a price not to
exceed $12,915.00. Seconded by M. Lambert. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly; Lambert, yes; Ray, yes;
Rock, yes. 6 yes 0 no. Motion carried.
At this time, Sgt. Sacco introduced our fourth new officer: JOHN
RONOPER, JR.
ADMINISTRATOR'S REPORT
The Plainfield Kiwanis Club will hold Peanut Day on September 23
and 24th, 1994. The Chairman of Harvest Fest, Larry Loethen, has
requested the closing of Illinois Street on Saturday, September 24,
I994. Administrator Van Vooren presented an Ordinance to the Board
members for Parking Restrictions on Renwick Road, from Route 59
west to the Village limits. This was recommended in response to
traffic problems caused by picketers parking on the road.
Laborer's Unit 75 has been picketing the construction site of well
#5 for the past two weeks. He stated that there was vandalism at
the sate on Friday and again on Monday.
L. Kelly moved to adapt ORDINANCE NO. 1582 AMENDING CHAPTER 5 OF
THE CODE IN REGARDS TO PARKING RESTRICTIONS ON RENW2CK ROAD, FROM
ROUTE 59 WEST TO THE VILLAGE LIMITS. Seconded by M. Lambert. Vote
by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
J. Regis spoke on the near completion of the MFT Street program.
There as a small section of sod that needs to be placed. When the
work is completed we will ask the contractor to prepare his partial
final pay request for that project. The contractor had 20 days to
construct the project. On the Lockport Street Lighting project
there was a purchase order issued by the contractor on Friday. It
will be about an 8 week delivery and we anticipate completion
before Christmas. We will begin work the first week of October
setting the bases or foundation of the poles. IDOT has approved
the Festoon Lighting, and an additional 6 light fixtures. The
Trustees suggested that the setting of bases and foundation of the
poles should be after Homecoming weekend, October 8, 1.994.
CLERK'S REPORT
S. Janik spoke briefly regarding her attendance during a
demonstration of Interactive Computer Surveys. The inventors of
Flash Alert System would like to make a presentation at a future
workshop. The Board agreed to have them make a short presentation
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 19, 1994
PAGE FIVE
at a future Board meeting. Discussion was had regarding the
Plainfield Area Chamber of Commerce starting a Greeter Program.
Staff requests that permission be given by the Berard to identify
new residents moving into the Village.
J. Dement moved to approve the identification of new residents in
the Village to the Chamber for the purpose of a Greeter Program.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
S. Janik also spoke regarding the Chamber's involvement with
producing a Village Profile. The Chamber is asking for help from
the Village and some support. The Board agreed to pass this
information on to the Ways and Means Committee with a
recommendation one way or the other on the Village Profile.
M. Lambert moved to adjourn the meeting and to ga to Executive
Session to reconvene thereafter. Seconded by J. Ray. Voice vote.
6 yes, 0 na. Motion carried.
8:00 p.m. Adjourn to Executive Session
• 8:16 p.m. Reconvene the regular meeting. Roll call was taken. J.
Heimerdinger left the regular meeting before the Executive Session.
All others were present.
M. Lambert moved to authorize a contract far the purchase of the
property entitled the William Group Trust for an amount of $10,000
per acre with half due at closing and the other half on the 1 year
anniversary. Seconded by L. Kelly. Vote by roll call. Dement,
yes; Kelly, yes; Lambert, yes; Ray, yes, Rock, yes. 5 yes, 0 no,
1 absent. Motion carried.
M. Lambert moved to waive the bidding process on the removal and
demolition of Well House $#1 and #2. Seconded by L. Kelly. Vote by
roll call. Dement, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock
yes. 5 yes, 0 no. Motion carried.
M. Lambert moved to adjourn the meeting. Seconded by J. Ray.
Voice vote. 5 yes, 0 no. 1 absent. Motion carried.
8:20 p.m.
S SAN JANIK, ILLAGE CLERK