HomeMy Public PortalAbout09.12.94 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: SEPTEMBER 12, 1994 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, L. KELLY, J.
RAY, J. DEMENT.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLICE CHIEF
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
P. WALDOCK - PLANNER
J. DURBIN - ASSISTANT PLANNER
At 7:04 p.m. President Peterson called the meeting to order. Ro11
call was taken, all were present. He then led the pledge to the
flag.
Daniel Kelly, President of Plainfield Kiwanis Club, and Miss
Peanut, Emily Vigga were introduced to the Board and audience, and
spoke about Kiwanis Peanut Day.
President Peterson introduced our new Assistant Planner, Mr.
Jeffrey Durbin.
Trustee Heimerdinger asked for Item #10 School Safety Plan to be
added to the Agenda. Administrator Van Vooren requested an
Executive Session on Land Acquisition to reconvene and also discuss
Imminent. Litigation.
J. Dement moved to approve the amended Agenda. Seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
J. Heimerdinger moved to approve the Consent Agenda. Seconded by
M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion
carried.
u3 AND 4 ORDINANCES - SPEED AND WEIGHT LT.MIT ON
NAPERVILLE PLAINFIELD RD„_
This issue arose as a result of an intergovernmental agreement
between the Village of Plainfield and the Illinois Department of
Transportation. Under that agreement, the Village will take
jurisdiction over Naperville/Plainfield Road from Route 59 to 127th
Street. IDOT is currently resurfacing the road. The change in
.jurisdiction will occur as soon as that resurfacing is complete.
This agreement allowed the Village to proceed with the Ornamental
Street Lighting Program that was funded by IDOT as a proponent of
our Intergovernmental jurisdictional swap. We anticipate that the
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 12, 1994
FAGE TWO
transfer will be complete by October 1, 1994. It was decided that
at this point of the meeting, the Trustees would like to hear from
the public. President Peterson stated that Attorney Jim Harvey
will be studying any legal questions that may be involved in the
aspects of the change.
Attorney Tam Wilson represented Prairie Materials, Vulcan Materials
and Boughton Materials, who all are companies who oppose the new
weight limit because it would force their trucks to travel
additional miles to make deliveries. He explained that those extra
miles will mean extra expense for the companies and will reduce
their ability to compete in the market. He used Prairie Materials
as an example, and if their trucks cannot use Naperville/Plainfield
Rd., they would have to drive 1-1/2 miles north to 111th to Route
59. Wilson estimated the additional cost at $11 per truck. On a
slow day 100 trucks leave the three gravel pits and on a heavy day,
the number would be closer to 300. Wilson also pointed out that
the companies have contracts extending into the beginning of next
year. And if he does not succeed, would it be possible that a
compromise be worked out until those contracts expire. He also
expressed the fact that they have no problem or concern with the
reduced speed limint. Truck drivers and owners opposing the
weight limit change were the following:
Dan Schoger _ Schoger Motor Inc.
Wayne A. Szepelak
Ed Plours
Steve Clancy - J. V. H. Trucking
William C. Kohler
Hintzsche, Inc.
Thomas Bowe - Maverick Motor Service/M. WAS Trucking
Dan Wise - Maverick Mtr. Ser.
Dans Concrete Services, Inc. - Dan Saxon
There was many residents supporting the new weight limit and a
lower speed Limit. The residents urged the Board to approve the
changes, citing safety and road deterioration as their primary
concerns, along with noise and air pollution. The following
residents spoke in support of the change:
Bob Holland- Homeowners
Paula DiGovinni
Bud King
Mr. Stalzer
Ed Scofield
Marie Vinteli
Don Hamilton
Jeff Malek
Association of the Lakelands
PLAINFIELD VILLAGE HOARD OF TRUSTEES
SEPTEMBER 12, 1994
PAGE THREE
A letter was given to the Clerk signed by Christopher P. Russ who
stated that he was against the heavy vehicle traffic south of 127th
Street. (a copy of this letter is made a part of the minutes
hereof)
The Trustees then continued to discuss the weight limit and how
they would be able to pay for the cost of maintaining the road.
Administrator Van Vooren stated that there is a valid point being
there is outstanding contracts and there may be something that we
can do to work with the homeowners and the industry to try to make
those contracts work if it were far a short period of time. He
also mentioned a couple of things brought up today that the Village
would want in exchange for cooperation. It may be mare appropriate
for us to tarp the trucks.
President Peterson then read a letter sent to Chief Bennett from
the law firm of Jenner & Block in Chicago, who represent the owner
of the property operated as a quarry by Prairie Materials. (a copy
of this letter is made a part of the minutes hereof).
J. Heimerdinger moved to adapt ORDINANCE NO. 1579 TO CONTROL THE
SPEED ON NAPERVILLE/PLAINFIELD ROAD. Seconded by R. Rock. Vote by
roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motian carried.
J. Heimerdinger moved to adopt ORDINANCE NO. 1580 TO CONTROL THE
GROSS WEIGHT ON NAPERVILLE/PLAINFIELD ROAD. Seconded by J. Dement.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, no; Rock, yes.' S yes, 1 no. Motion carried.
#5 RESOLUTION - ENDORSEMENT OF ROUTE 30 REALIGNMENT.,
M. Lambert moved to adopt RESOLUTION NO. 1084 REQUESTING THAT IDOT
COMMENCE A STUDY THAT WILL DETERMINE THE VIABILITY OF REDESIGNATING
A PORTION OF U. S. ROUTE 30 TO RENWICK ROAD BETWEEN EXISTING U. S.
ROUTE 30 AT RENWICK WEST TO ILLINOIS ROUTE 59. Seconded by L.
Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Ray, yes; Rack, yes. Motion carried.
Trustee Dement made comment that he feels it is imperative that the
homeowners and business owners along both affected routes have been
notified and will have an opportunity to respond to what will be
happening in front of their homes or businesses.
Administrator Van Vooren agreed to publish the entire Resolution in
the Enterprise and also to send a copy of the Resolution along with
• a letter to the property owners along the affected portions of
Route 30 and Renwick Road. In addition, IDOT will hold at least
one public hearing during the course of the study.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 12, 1994
PAGE FOUR
#6 RESOLUTION - TEMPORARILY CLOSING A PORTION OF U. S._ ROUTE 30 AND
ROUTE 59 IN THE VILLAGE OF PLAINFIELD FOR THE PURPOSE OF THE
PLAINFIELD HOMECOMING PARADE TO BE HELD SATURDAY OCTOBER 8, 1994.
M. Lambert moved to adopt RESOLUTION NO. 1085 TEMPORARILY CLOSING
A PORTION OF U. S. ROUTE 30 AND ROUTE 59 IN THE VILLAGE OF
PLAINFIELD FOR THE PURPOSE OF THE PLAINFIELD HOMECOMING FARADS TO
BE HELD ON SATURDAY, OCTOBER 8, 1994. Seconded by L. Kelly. Vote
by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rock, yes. 0 yes, 0 no. Motion carried.
#7 RESOLUTION - APPROPRIATION FOR ADDITIONAL MOTOR FUEL TAX MONIES
FOR THE CALENDAR YEAR 1993.
Administrator Van Vooren stated that in his review of the Village's
activity in 1993 that more work was completed than monies
appropriated for. To correct this bookkeeping problem with IDOT a
supplemental Resolution needs to be approved appropriating an
additional $10,000 of Motor Fuel Tax Monies to be spent in Calendar
year 1993.
J. Dement moved to adopt RESOLUTION NO. 1086 in concurrence with
the Staff's request appropriating an additional $10,000 of Motor
Fuel Tax Monies to be spent in the calendar year 1993. Seconded by
L. Kelly. Vote by roll call. Dement, yes; Heimerda~.nger, yes;
Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
#8 RESOLUTION - TEMPORARY LIQUOR LICENSE/PLAINFIELD FIRE
PROTECTION DISTRICT/TURKEY RAFFLE, NOVEMBER.,.5, 19.94.
M. Lambert moved to adopt RESOLUTION NO. 1087 CREATING A TEMPORARY
LIQUOR LICENSE TO PLAINFIELD FIRE PROTECTION DISTRICT FOR THEIR
TURKEY RAFFLE TO BE HELD ON NOVEMBER 5, 1994. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. Motion carried.
#9 ORDINANCE - LEASE PURCHASE/TWO NEW DUMP TRUCKS
Administrator Van Vooren explained the Village's intention to lease
purchase two dump trucks. Originally, the Staff was looking to the
State of IlJ.inois Financing Division, but believe they can get a
better interest rate through local solicitation of our banks. The
Village prepared their awn lease documents. Staff desires to
finance $80,000 of the purchase price for 42 months. This would
result in an estimated quarterly payment of $6,378.92. The purpose
of the proposed Ordinance is to allow the Staff to solicit
• proposals for the lease from local vendors, as well as one
insurance company, and that they would bid on our lease as
prepared.
FLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 12, 1994
PAGE FIVE
L. Kelly moved to adopt ORDINANCE NO. 1581 AUTHORIZING THE LEASE
AND OPTION TO PURCHASE PERSONAL PROPERTY. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Mota.on carried.
10 SCHOOL SAFETY PLAN
Trustee Heimerdinger presented a resolution to direct the
administrative and planning staff to create and implement an
educational program that will provide additional security to
children walking to and from schools, parks, and other recreational
facilities within the Village. He also suggested defining and
mapping walking routes; marking routes with icons painted on
sidewalks, crosswalk markings, and also petitioning IDOT to
lengthen the walk time for traffic signals on Division Street
during school crossing period. He also suggested establishing a
permanent liaison procedure with school officials to monitor,
improve and reduce possible hazards. The trustees all agreed that
the plan was excellent and they would support it, but expressed
that they would wish for the Staff to review and that the matter
should be referred to the Public Safety Committee.
. J. Heimerdinger moved that we direct Administrative and Planning
Staff to create and implement an educational program that will
provide additional security to children walking to and from school,
parks, and other recreational facilities. That they develop a plan
working with the Fublic Safety Committee that includes some of the
suggestions outlined on the piece of paper before you. For lack of
a second, the motion was not passed. L. Kelly moved to table the
issue of the Resolution. Seconded by M. Lambert. Vaice vote. 5
yes, 1 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Van Vooren told the Board that we sold three vehicles
at the DuPage Mayors and Managers Conference last Saturday. We
were seeking to obtain about $4,750. We obtained $7,750 less the
auction fee of 15~. The CHAMPS Task Force on gang awareness is
conducting a work session at the Illinois Municipal Conference on
October 1st, Saturday. Staff will be looking at the Open Burning
Ordinance at a request from Ed Schrader of the Fire Protection
District, and then sent to the Fublic Safety for review and
recommendation. Also, a request from Harvest Glen Subdivision was
received. Their Final Plat provided engineering criteria that
would have allowed for a curb and gutter profile that would have
been 11 inches of concrete in the flag of the currb. Standard
Subdivision improvements use an 8 inch standard concrete flag.
• They have requested relief from their 11 inch submittal down to the
Village Standard of 8 inch. Staff and Engineers see no problem
with this request. Illinois Municipal League has asked for our
PLAINFTELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 12, 1994
PAGE SIX
support in sending letters to our Federal Representatives in
regards to the Safe Drinking Water Amendment Acts. Spoke briefly
regarding a letter received from Mrs. Inez Krueger, 706 N. Illinois
Street, Plainfield about concerns of a drainage situation in her
rear yard believed to be caused by the additions of buildings added
on to the Fire Station. J. Heimerdinger suggested checking with
the Fire Station first, and then refer to the Public Works
Committee. Received information from the Will County Governmental
League on the Bike Rack Program and that they are now seeking
participation from the Village of Plainfield as Lead Agency,
meaning that we would pay the bills after getting reimbursed from
Will County Governmental League. It would be my recommendation
that the Board authorize Staff to enter into the Memorandum of
Agreement with the will County Governmental League far the Bicycle
Rack Park Program.
L. Kelly moved to approve the authorization of Administrator Van
Vooren's signature on the Memorandum of Agreement for the Bicycle
Rack Park Program. Seconded by M. Lambert. Voice vote. 6 yes, 0
no. Motion carried.
Mr. James M. Banovetz is scheduled for a Workshop Meeting on
Monday, October ].0th, 1994 at 7:30 p.m. We will ask far an
additional Workshop Meeting to be held on Monday, October 24 for
the purpose of a presentation from the Urbana Group on Histaric
Reconnaissance Histaric Survey. Received a letter from Seneca
Petroleum Company letting the Village know that they will no longer
be loading small kettles of asphalt for pick-up at their Lemont
Refinery.
ENGINEER'S REFORT
H. Hamilton explained the Bid Opening for the Ornamental Lighting
on Lockport Street. The low bid was Van Mack Electric who came in
at $179,4G5.00. They will be looking for a few minor change
orders. Administrator Van Vooren spoke briefly regarding the
Intergovernmental Agreement signed with IDOT in which they agreed
to provide up to $250,000 for ornamental lighting on Lockport
Street. Since the bid is substantially under that amount, I would
request the Board for authorization to negotiate with IDOT to
include additional work, such as new curbs and gutter in the 500
block of Lockport Street, and three more lights, one on Illinois,
DesPlaines and James Street, and Festoon lighting on all of the
light poles in the project area. Festoon lighting is to allow an
outlet on each pole. Completion date is on or around December 15,
1994.
L. Kelly moved to approve the low bid for Lockport Street
Ornamental Lighting to Van Mack Electric in the amount of $179,465.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 12, 1994
PAGE SEVEN
Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes.
6 yes, 0 no. Motion carried.
PLANNER'S REPORT
P. Waldock spoke regarding the receipt of an application for the
entrance monument for the Harvest Glen Subdivision. It is my
understanding that the Village Board authorized the establishment
of the Harvest Glen Entrance Monument and will proceed with review
and approval of this item at the administrative level unless there
are concerns. Also a request in the form of a letter dated August
31 from Attorney Selfridge asking for extension of the Final Plat
approval for Unit 1 Reserve Subdivision to December 31, 1994.
L. Kelly moved to authorize the extension of the Final Plat
approval. for Unit 1 of the Reserve Subdivision to December 31,
1994. Seconded by J. Ray. Voice vote. 6 yes, D no. Motion
carried.
ATTORNEY'S REPORT
J. Harvey spoke briefly on information supplied in the Trustee's
. packets in regards to the liability of Village Trustees for
allegedly libel statements. He summarized the reports in such that
whenever a Board Member or the Village President speaks at a
regularly called or scheduled meeting within confines of that
meeting, whatever is spoken or communicated, is absolutely
privileged. Once you go outside the Village Board Meeting, then
the privilege falls and there is no absolute privilege.
CLERK'S REPORT
S. Janik requested the appointment by the President of Raymond
Smolich and Alan Anderson. President Peterson appointed Raymond
Smolich and Alan Anderson to the Zoning Commission.
J. Dement moved to approve the appointment of Raymond Smolich and
Alan Anderson to the Zoning Commission. Seconded by L. Kelly.
Voice vote. 6 yes, 0 no. Motion carried.
S. Janik spoke briefly on a request in the form of a letter from
Raymond Filas, 1835 Willow Drive West, Plainfield for the
possibility of getting a No Passing Zone at the entrance of the
Whispering Creek Subdivision, Meadow Lane, going west on Rt. 126.
Last year a similar request was brought up and handled by the Board
in the form of correspondence with IDOT. At that time, IDOT
determined that a No Passing Zone was not warranted at this
location, but did indicate that the present 55 mph speed limit from
just west of Indian Boundary Road to approximately 0.6 miles to the
west should be 50 mph.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 12, 1994
PAGE EIGHT
L. Kelly moved to adjourn the regular meeting and to go into the
Executive Session to discuss land acquisition and imminent
litigation and to reconvene. Seconded by J. Ray. Voice vote. 6
yes, 0 no. Motion carried.
9:07 p.m. Adjourned to Executive Session.
9:56 p.m. Reconvene the Regular Meeting
Roll call was taken, all were present.
J. Dement moved to approve the amendment of the contract dated July
13, 1994, between the Village of Plainfield and William Billings
for the purchase of the William Billing's property. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion
carried.
J. Dement moved to adjourn the meeting. Seconded by M. Lambert.
Voice vote. 6 yes, 0 no. Motion carried.
9:58 p.m. Adjourned.
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SUSAN JANIK, ILLAGE CLERK
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