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HomeMy Public PortalAbout08.15.94 VB Minutes PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: AUGUST 15, 1994 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, L. KELLY, J. RAY, J. DEMENT. OTHERS PRESENT: • D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER F. WALDOCK - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the p~.edge to the flag. COMMENDATION - POLICE OFFICERS Commendation presented to JAMES A. CALIENDO, Police Officer for Pursuit of a fleeing murder suspect, which resulted in the apprehension of the Offender from the Plainfield Police Department, Donald Bennett, Chief of Police. Commendation presented to JASON B. KOPEK, Police Officer for Apprehension of burglary suspects during the commission of an in- progress motor vehicle burglary from the Plainfield Police Department, Donald Bennett, Chief of Police. Commendation presented to ROBERT A. PLUTZ, Police Officer for Apprehension of burglary suspects during the commission of an in- progress motor vehicle burglary from the Plainfield Police Department, Donald Bennett, Chief of Police. PROCLAMATION Mayor Peterson proclaimed "SCHOOL'S OPEN SAFETY WEEK" in the Village of Plainfield August 22 through August 26, 1994. PUBLIC COMMENTS Mr. David Blaha, Golden Meadow Estates resident spoke regarding concerns about the lack of follow up service by Neumann Homes. He a],so requested the Village to take some action to make Mr. Neumann complete the repairs as promised. His request was referred to Trustee Dement to review. Administrator Van Vooren requested the removal of a bill on the Bills Payable, Section d, of the Consent Agenda. The bill is in the amount of $60.00 to the Plainfield Area Chamber of Commerce for the Business Expo. Additionally, include a Letter of Credit PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1994 PAGE TWO Reduction from Riverview Estates under the Consent Agenda as Section g. Items 4 through 10 are to be tabled and not brought back until receipt of Letter of Credit. Add Item #14 -- Employment of Jeff Durbin, Planner z. Trustee Lambert also requested an additional Item #15- Discussion on Workshop Seminar in St. Charles on Revitalizing Suburban Main Streets to be held September 19 and 20. L. Kelly moved to approve the amended Agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 no, Motion carried. M. Lambert made a correction to the Minutes of July 18, 1994. In the third paragraph correct the spelling of the name of Karen Kummer. L. Kelly moved to approve the corrected Consent Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no, Motion carried. MR. ED ZAK, IDOT DISCUSSION - U.S. ROUTE 30 Administrator Van Vooren gave some background regarding the potential realignment of a portion of U. S. Route 30 to Renwick Road. Mr. Ed Zak spoke regarding IDOT's plans for U. S. Route 30 through Plainfield. With the Village's support, IDOT would be willing to study the potential realignment of a portion of Route 30 to Renwick Road. As a result of the proposed realignment, Route 30 would follow Renwick Road, then proceed North along Route 59. Mr. Zak made it clear that this proposed study wou~.d be a beginning of a very lengthy process that could possibly take several years. He suggested that the Board send a letter to IDOT if it feels there is merit in this potential realignment. Mr. Zak felt that it could be a step in the right direction toward a more efficient traffic flow through Plainfield. Under ideal conditions Mr. Zak thought between 4 to 5 years would be a timetable for this realignment. There was discussion between the Berard and Mr. zak regarding improvements that are needed in the Village of Plainfield for mare efficient traffic flow. Mr. Zak suggested working with regional groups to identify corridors that should be protected to address the arterial deficiencies in this area. Present Peterson questioned Mr. Zak if an option to reroute truck traffic to 143rd Street could be one included in the study for Route 30. Mr. Zak responded to this question in stating that once a study is started, it is difficult to change. Once projects have been funded, the studies are limited to the original intent. M. Lambert moved to direct Staff to prepare a Resolution to endorse the Route 30 realignment option and transfer that Resolution in a form of a letter to IDOT. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes, Rock, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1.994 PAGE THREE Trustee Heimerdinger questioned Mr. Zak as to why there is no School Zone Sign on South Route 59 between Rt . 126 and Lockport Street. Administrator Van Vooren stated that he would speak to IDOT and come back to the Board at the next meeting with explanations. X11 D7SCUSSrON - SITE PLAN REVIEW/FOUR SEASONS PARK. Planner waldock spoke regarding the Site Flan Review for a Storage Facility at Four Seasons Park. The Plainfield Township Park District is requesting Site Plan Approval for a storage building of 50 by 100 ft. in area. The building is to be located as part of a "campus" of maintenance structures currently located at Four Seasons Park. The storage facility is a combination of masonry and steel construction. The building is to be partially earth bermed along the south and east walls. The structure is designed to be improved at a later date to include offices, rest rooms, and a lunch room as funds become available. The site is in close proximity to the Lily Cache Creek. The 1982 Flood Plain Map designates the contour of 598 ft. as the existing flood boundary. The Preliminary Floodplain Map dated September 20, 1993 shows a contour of 600 ft. for the new flood plain limit. The building as • proposed encroaches into the proposed flood plain area, and would trigger the need for compliance with Flood Plain Development Regulations during construction of the building. To property address this issue, the applicants have several options. One is to relocate the building to the east by about 20 ft. to avoid the flood plain with the construction of the building, or two, by providing a greater finished floor elevation (with an additional 18 inches). Either solution would be satisfactory in compliance with the Flood Plain Development Regulations. However, each solution causes residual impacts on green space or driveway slope. The plan does not include construction of paved parking or driveway surfaces with this building's construction. This proposal is based upon the existing grave]. driveway and parking tat system currently in use at the' site. No exterior lighting plan has been provided at this time. No trash enclosure plans have been provided with this Site Plan. Trash must be stored inside the building or if a dumpster is kept outside, a trash enclosure providing a 100 visual screen shall be required. Landscape Plan provides pine trees for buffering the maintenance yard area between the building from view of traffic on Lockport Street. Mr. Greg Bott of the Plainfield Township Park District was in attendance and spoke regarding the intentions of the Park District. They would like the Board to approve the bui~.ding within the 1982 FEMA Ordinance. We would be in compliance with the existing Flood Plain Ordinance. They would have some difficulty in meeting the proposed 1993 Floodplain Map. Administrator Van Vooren questioned Attorney Harvey as to if there would be a potential jeopardy in . PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1994 PAGE FOUR regards to the Village's standing for the Federal. Flood Insurance Program and if there is a need for a variance. Attorney Harvey stated that we could not deal with the issuance of the variance because the 1993 Flood Ordinance has not been adapted yet. At this point, all we can do is ask that the Park District consider locating the building so it would not impact the preliminary findings set forth in the FEMA studies of 1993. Planner Waldock said that the field work that was done this morning is indicating that the building daes brush the 600 ft. contour and it would be in the 1993 Preliminary Flood Plain if it were adopted today. Mr. Bott has indicated that the Park District would be willing to do some extra elevation on the building, increasing to 501 ft. bringing it to 1 ft. above the proposed flood plain level. J. Dement moved to approve the site plan review for a Storage Facility at Four Seasons Park on the recommendation of the Plan Commission subject to the four stipulations with the amendment of stipulation 1 to show 601 ft. as the finished floor elevation and not the contour line. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, abstain, Ray, yes; Rack, yes. Motion carried. Trustee Lambert made a few comments regarding the fact that he feels our ordinances are failing what we are trying to attempt to do as a Village Board. We must be concerned as to the importance of our gateways to our community and what they look like, and what types of buildings are placed on same. I would propose that the Board discuss the requirement of the walls visible from public rights-of-way maintain the 25% masonry coverage. Trustee Dement also expressed his views on masonry buildings and that they are the most substantial quality buildings. #12 DISCUSSION - AMENDMENT TO TRAFFIC CODE NAPERVILLE/FLAINFIELD RD. Administrator Van Vooren spoke regarding the fact that the Village of Plainfield signed an agreement with IDOT which results in a jurisdictional transfer for Naperville/Plainfield Rd. Said transfer is to begin upon the completion of the resurfacing of said road. In that this project is currently underway and will be completed within a few weeks, Staff has been reviewing said road for the purpose of establishing speed and weight restrictions. Staff has suggested a speed limit of 45 mph - from northern terminus of the Lakelands Subdivision to 135th Street and 35 mph from 135th Street to Illinois Route 59. Staff would also like to bring the weight limit on that road to 5 ton. Chief Sennett gave some ideas concerning the weight and other options. The change of . some signage to include the registered gross weight of the vehicles, so that we could eliminate the empty vehicles and running by classifications. He would like to maintain the 10 ton concept PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1994 PAGE FIVE and address the dump trucks simply by changing the wording of the signs. Trustee Lambert questioned .the position of where we are changing the speed limit transition. There was discussion by the Trustees. The Staff discussed the decision to post, change the speed limit, and use surveys periodically to determine where the appropriate safe transition point is. The Berard approved an amendment to ,the Village traffic code for new speed and weight limits on Naperville/Plainfield Road. 13 RESOLUTION _...CREATING A CLASS "H" LI UOR LICENSE. J. Dement moved to adopt RESOLUTION NO. 1083 CREATING A CLASS "H" LIQUOR LICENSE TO ST. MARY'S IMMACULATE PARISH FOR THE PARISH PICNIC TO BE AT MARIAN LAKE, 16949 DRAUDEN RD., PLAINFIELD, ILLINOIS. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 14 EMPLOYMENT OF JEFF DURBIN J. Heimerdinger moved to approve the employment of Mr. Jeff Durbin as Planner I for the Village of Plainfield at a starting salary of $26,799.00 effective start date after September 1, 1994. Seconded by Joe Ray. Voice vote. 6 yes, 0 no. Motion carried. #15 DISCUSSION - WORKSHOP/SUBURBAN MAIN STREETS M. Lambert moved to approve the sending of one or two people to a warkshop held on September 19 and 20 to Hotel Baker in St . Charles, Illinois regarding Revitalizing Suburban Main Streets. Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Van Vooren spoke regarding the coordination effort between the transportation plan and the comprehensive planning process in order to get cohesive plans. It is extremely difficult to do transportation planning without the respective land uses determined which establishes traffic demand. It was the consensus of the Board to have Mx. Kendig alone do a presentation on September 8, 1994 on the status of his comprehensive plan and to receive public input at the Plainfield High School from 7:00 p.m. to 10:00 p.m. Dr. Banowitz of Northern Illinois University has responded to our letter of June 29, in which we had suggested a presentation either at Berard level or Community Council on home rule. Staff is looking for direction to either make this a workshop topic at the Village Board or as a potential source of community contact at a Community Council meeting. There was much discussion regarding Dr. Banowitz's presentation an home rule by the Trustees. Trustees expressed the desire to have Dr. Banowitz PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1994 PAGE SIX speak at a future Village Board workshop meeting. Additionally, Staff is looking at participating with the School District on a part-time high school vocational program to be used to provide an environment for high school learning and also to provide some assistance as a receptionist and general clerical work. It would be less than 15 hours per week. The Trustees expressed that it was an excellent idea. ENGINEER"S REPORT H. Hamilton noted that they have received Bids on August 10th to remove about 500,000 gallons of sludge. Staff recommends an award far the sludge hauling contract to Wheelabrator Clean Water Systems, Inc. in the amount of $19,500.00. M. Lambert moved to approve a sludge hauling contract to Wheelabrator Clean Water Systems, Inc. in the amount of $19,500.00. Seconded by J. Dement. Vote by roll call.. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. M. Lambert moved to adjourn the meeting. Seconded by J. . Heimerdinger. Voice Vote. 6 yes, 0 no. Motion carried. 9:45 p.m. adjourned. ~ . ~,L Cam..-Y.~.c-.~~' , SUSAN JANIK, VI GE CLERK C7