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Home My Public Portal About08.01.94 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: AUGUST 1, 1994 MEMBERS OF BOARD PRESENT AT: PLAINFTELD PUBLIC LIBRARY PRESIDENT PETERSON, J. DEMENT, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. RAY. L. KELLY WAS ABSENT. J. DEMENT ARRIVED AT 7:20 P.M. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S . JANIK -- CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken. Dement, absent; Heimerdinger, here; Kelly, absent; Lambert, here; Ray, here; Rock, here. He then led the pledge to the flag. There was no ublic comments. President Peterson requested an addition to the Consent Agenda, Item g to be a Letter of Credit Reduction affecting Walkers Grove, Unit #1. Also, strike Items #3 through #9, the TOPE Development has not brought in their Letter of Credit at this time. Administrator Van Vooren made a correction on Item f in the Consent Agenda. Please add $924.90 for additional cable TV equipment, bringing the total to $3,917.72. Trustee Heimerdinger requested Item f on the Consent Agenda be pulled out of the Consent Agenda and placed as a new Item #3 far discussion. Staff also requested an Executive Session on personnel and pending litigation and to reconvene the regular meeting. J. Ray moved to approve the Agenda as amended. Seconded by M. Lambert. Voice vote. 4 yes, 0 no, 2 absent. Motion carried. M. Lambert moved to approve the Consent Agenda with inclusion of Letter of Credit Reduction for Walkers Grove, Unit #1. Seconded by J. Ray. Vote by roll call. Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 4 yes, 0 no, 2 absent. Motion carried. #3 PURCHASE OF VIDEO EQUIPMENT FOR PLAINFIELD CABLE J. Heimerdinger moved to authorize the payment of $3,917.72 to Video Basics, Inc. for Cable TV expenditures which includes 1 Sony monitor, 1 JVC VCR and 1 Audio Mixer and a Video Switcher. Seconded by J. Ray. Vote by roll call. Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 4 yes, 0 no, 2 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 1, 1994 PAGE TWO #10 ORDINANCES AMENDING THE LIQUOR CODE. Trustee Rock questioned the hours of operation far a Class A license holder. There was discussion by the Board members and Attorney Harvey checked the Cade of Ordinance Boak to check the correctness of the hours of operation. J. Heimerdinger moved to pass by omnibus vote the next seven ordinances dealing with the Liquor Code. Seconded by M. Lambert. Vote by roll call. Heimerdinger, yes; Lambert, yes; Ray, yes; Rack, yes. 4 yes, 0 no, 2 absent. Motion carried. M. Lambert moved to adopt Ordinance 1570 through 1576 AMENDING THE VILLAGE OF PLAINFIELD LIQUOR CODE. Seconded by J. Heimerdinger. Vote by roll call vote. Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 4 yes, 0 no, 2 absent. Motion carried. #11 ORDINANCE - AUTHORIZATION FOR SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY. We would like to participate in the disposal of a pickup truck and two police cars in the DuPage Mayors and Managers Conference public auction to be held on Saturday, September 10, 1.994. Staff would recommend the adoption of an Ordinance authorizing the sale of personal property. J. Ray moved to adopt Ordinance No. 1577 AUTHORIZING THE SALE OF PERSONAL PROPERTY. Seconded by M. Lambert. Vote by roll call. Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 4 yes, 0 no, 2 absent. Motion carried. 12 ORDINANCE - INCREASING THE AUTHORITY OF THE VILLAGE ADMINISTRATOR TO EXPEND VILLAGE FUNDS. J. Heimerdinger moved to adopt Ordinance No. 1578 INCREASING THE AUTHORITY OF THE VILLAGE ADMINISTRATOR TO EXPEND VILLAGE FUNDS. Seconded by M. Lambert. Vote by roll call. Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 4 yes, 0 no, 1 absent. Motion carried. 7:20 P.M. The records show that Trustee Dement arrived far the meeting. 13 DISCUSSION - WALKER'S ..GROVE FINAL PLAT FOR UNITS 2 & 3. Planner waldock spoke regarding the continuation of the Final Platting process far Walker's Grove Subdivision. It is located on the northwest corner of 135th Street and Rt. 30 in Wheatland Township portion of the Village. The Final Plats far 2 & 3 will establish 124 Single-family homesites. This is a continuation of • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 3, 1994 PAGE THREE the Preliminary Plat that was approved in August of 1993. The Preliminary Plat was approved subject to 8 stipulations, and those stipulations are being complied with as the subdivision develops. The subdivision appears in conformance with the Annexation Agreement, therefore no objections are found. These units achieve access from Round Barn Road and 135th Street. Storm water detention facilities have been established as part of Unit 1. Staff is working on final engineering details with regard to these units. Some technical modifications regarding easements and utility structures are being finalized. All engineering details must be completed prior to Village Board consideration of this request. The Plan Commission recommends approval subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with the provisions of the Plainfield Fire District; Compliance with the provisions of the Annexation Agreement and consider changing Wheeler Road back to Round Barn Road with Unit 5 is developed. It was pointed out that Wheeler Road is in the Fire District, west of County line Road in Kendall County. Engineer Hamilton gave comments on Walkers Grove Units 2 and 3. IDOT has requested that they be allowed to review the detention and • the storm sewer line in the subdivision. This would then place time constraints on the subdivision, because the school district has requested that the storm sewer work being done adjacent to their site be completed before classes start (22nd of August), and the feeling that IDOT is extremely slow in responding to requests. We have discussed the possibility of Fry developers beginning the storm sewer improvements at their own risk. The last item would be whether we would allow the contractor to work before the Letter of Credit has been posted. There was a discussion by the Board regarding Letter of Credit Policy, Impact fees, and Tree controversy (requirement of park trees), and the consideration to change the name of Round Barn Road. J. Heimerdinger moved to table action on this case until we receive a Letter of Credit. Seconded by R. Rock. President Peterson questioned if the Letter of Credit needs to be before the subdivision is approved. Administrator Van Vooren explained that the Board authorizes the approval contingent upon the receipt of the Letter of Credit, and we do not execute the Plat until the Letter of Credit is in hand. Engineer Hamilton cleared the matter stating that his question was should we allow the construction to roPce,ed without the Letter of Credit. J. Heimerdinger rescinded his motion due to the new information. Gordon Fry and Alan Fry, developer, also joined the discussion in respond to IDOT concurrence in regard to storm sewer improvements and drainage issue. Staff's recommendation was to proceed at this time even at the developers risk with the drainage, because of the time frame of the school. Engineer Hamilton stated that Parcel 2 of Unit 2 PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 1, 1994 PAGE FOUR abuts the highway, and will require the sign off of IDOT on the Final Plat for Unit 2. Attorney Harvey stated that the Board could approve the Final Plat subject to IDOT's approval and until then it is not a recordable plat. J. Dement moved to approve the Final Plat for Walker's Grove Subdivision Units #2 and #3 subject to the four stipulations of the Plan Commission along with additional stipulations 5) Letter of Credit; and 6) IDOT's letter of approval. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. Developer Alan Fry talked briefly with the Board regarding the landscaping in Walker's Grove Unit 2 and 3 and also would consider the request of Trustee Lambert to consider changing the name of the street Round Barn. 14 DISCUSSION - CABLE TV RATE REGULATION Administrator Van Vooren spoke briefly on correspondence he has received from Continental Cablevision of Will County. Most of this correspondence has dealt with Continental's response to the Federal Government's additional attempts to regulate this industry prior to an effective level of competition. As a result of this regulative environment, Continental has lowered its basic service rate twice with the latest coming July 15, 1994. With their two rate reduction for basic service, Continental's basic rate is below the Federally regulated "benchmark rate" far operators of their size. PLANNER'S REPORT Planner Waldock spoke regarding a request to the Village Board to approve an off premises directional sign for Sharon United Methodist Church. The proposed sign is to be located in the front yard area of Gehrke's Super Value. A sign permit has been submitted to the building department and denied due to the conflict with present sign regulations. If the Village Board wishes to find that the Sharon United Methodist Church off premises directional sign is a sign in the public .interest, it can be erected by order of the Village Board. There was discussion by the Board. It was the consensus that this request be denied. M. Lambert moved to adjourn the meeting and to go to Executive Session to discuss personnel and pending litigation and to reconvene thereafter. Seconded by J. Ray. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 8:15 p.m. Adjourned to Executive Session • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 1, 1994 PAGE FIVE 9:31 p.m. Reconvene the Regular Meeting L. Kelly was absent, all other Trustees were present. J. Dement moved to ratify Ordinance No. 1577 AUTHORIZING THE SALE OF PERSONAL PROPERTY. This Ordinance was adopted this evening. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried. J. Dement moved to authorize the Chief to hire another sergeant. 5 yes, 0 no, 1 absent. Village Administrator and Police Seconded by J. Ray. Voice vote. M. Lambea~t moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 9:34 p.m. SAN JANIK, V GE CLERK