HomeMy Public PortalAbout07.18.94 VB MinutesPLAINFTELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JULY 18, 1994 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, L. KELLY,
J. RAY. J. DEMENT WAS ABSENT.
OTHERS PRESENT: D.
S.
D.
J.
H.
P.
VAN VOOREN - ADMINISTRATOR
JANIK - CLERK
BENNETT - POLICE CHIEF
HARVEY - ATTORNEY
HAMILTON - ENGINEER
WALDOCK - PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, J. Dement was absent, all other Trustees were
present. He then led the pledge to the flag.
President Peterson then turned the meeting over to Trustee Lambert,
who presented the Urbana Group, planners which the Village hired to
do the Historic Preservation Reconnaissance Survey.
Alice Edwards and Karen Kummer, presented their Second Public
Informational Meeting. The survey is a preliminary survey and is
• meant to identify areas of the community that. need to be studied in
more detail for historic preservation purposes. Presently, we are
conducting the field work, (windshield survey), driving around and
lacking at the resources in the Village and the result will be put
in report farm. Tasks include conducting literature searches at
the Village of Plainfield Planning Department, Historical Society,
Public Library to assist with the identification of historic
contexts or themes in Plainfield's history, consulting individuals
knowledgeable about Plainfield's history and we have completed
black and white and color slide photography of representative
samples of the resources. The Trustees asked a few questions and
participated in the discussion.
There were no ublic comments.
L. Kelly moved to adjourn the regular meeting and go into the
Public Hearing to discuss annexation agreements for Tope/Rathbun,
Mc Clellan and Cambridge. Seconded by J. Ray. Voice vote. 5 yes,
0 no, 1 absent. Motion carried.
7:10 p.m. Adjourn to Public Hearing.
7:26 p.m. Reconvene the Regular Meeting.
L. Kelly moved to go into the regular meeting. Seconded by M.
Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. The
approved roll call to stand.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 18, 1994
PAGE TWO
Trustee Lambert commended the Street Department and Police
Department for their services during the Plainfield Fest this last
weekend.
R. Rack moved to approve the Agenda. Seconded by M. Lambert.
Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
L. Ke11y moved to approve the Consent Agenda. Seconded by M.
Lambert. Vote by roll call. Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion
carried.
#3 DISCUSSION - CHILD CARE CENTER/MARVIN HOCHSTETTER
Planner Waldock spoke regarding the proposed Child Care Center.
Location is Renwick Rd. east of Rt. 59 on a farm previously known
as the Waite Farm. Mr. Hochstetter gave a presentation and further
defined his intentions of operating a full day/preschool program as
well as a before and after school program. He spoke briefly on his
past experience with offerings of these types of services. The
Trustees had a discussion. It was learned that the business hours
would be 7:00 a.m. until 6:00 p.m. Previously it has been a
problem as to placing a commercial day care center in a residential
location with concerns as to reuse. The position of the Trustees
was in agreement to the plan.
4 ORDINANCE - AMENDMENT TO ANNEXATION AGREEMENT FOR
LAKELANDS/MATERIAL SERVICE.
Planner Waldock spoke regarding the amendment to Annexation
Agreement on the remaining back half of the Lakelands phases two
and three subdivision. It would account far the annexation of the
balance of the property, roughly 160 acres.
After discussion by the Board and legal advise from Attorney
Harvey, the Board agreed to table the annexation of the Tope and
Material Services properties until a Letter of Credit is provided
from Tope Carp. Under the annexation agreement, the Tope Carp.
will be required to extend water and sewer lines from the Lakelands
east along 135th Street to Lily Cache Creek, and south along the
east side of the creek to the north boundary of the Material
Services property. Administrator Van Vooren gave a recommendation
that we annex the backhalf of the Lakelands in Units 2 and 3 to
close that chapter of the annexation process.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 18, 1994
PAGE THREE
L. Kelly moved to adopt ORDINANCE N0. 1566 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT AMENDMENT BETWEEN THE
VILLAGE OF PLAINFIELD, LAKELANDS CORPORATION AND MATERIAL SERVICE
CORPORATION. Seconded by R. Rock. Vote by roll call.
Heimerdinger, yes; Kelly, yes; Lambert, abstain, Ray, yes, Rock,
yes, Peterson, yes. 5 yes, 1 absent, 1 abstain, 0 no, Motion
carried.
#5 ORDINANCE -- ANNEXATION FOR MATERIAL SERVICE/LAKEhANDS
L. Kelly moved to adopt ORDINANCE NO. 1557 ANNEXING PROPERTY OWNED
BY LAKELANDS CORPORATION AND MATERIAL SERVICE CORPORATION.
Seconded by J. Ray. Vote by roll call. Heimerdinger, yes; Kelly,
yes; Lambert, abstain; Ray, yes; Rack, yes; Peterson, yes. 5 yes,
1 absent, 1 abstain, 0 no. Motion carried.
5 ORDINANCE -_ EXECUTION OF' ANNEXATION AGREEMENT WITH MATERIAL
SERVICE.
~7 ORDINANCE - ANNEXATION OF MATERIAL SERVICE
#$ ORDINANCE - AMENDMENT TO ANNEXATION AGREEMENT FOR
TOPE RATHBUN MCCLENNAN
~;9 ORDINANCE - ANNEXATION OF TOPE/RATHBUN/MCCLENNAN
. PROPERTY
#10 RESOLUTION - AUTHORIZATION FOR EXECUTION OF MATERIAL SERVICE
TOPE RECAPTURE AGREEMENT
11 RESOLUTIONS - AUTHORIZATION FOR EXECUTION OF P RMANENT END
CONSTRUCTION EASEMENT 135TH STREET
J. Heimerdinger moved to table the above items #6,7,8,9,10 and 11
until required security from the Tope Corp. is received. Seconded
by R. Rock. Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
Administrator Van Vooren spoke briefly regarding an issue which
needs to be addressed by the Board. Under the U. S. Army Corp. of
Engineer Flood Plain Regulations, the Village now has to sign off
at any and all permits that result in maintenance or changing of
the floodway channels. The above projects require additional
modification to the Lily Cache Drainage Creek, as it is adjacent to
and runs through the incorporated portion of the TOPE piece.
Therein, the Village has been asked to oversee maintenance of the
drainage way. I have spoken regarding modifying documents both on
the Final Flat and in the Restrictive Covenants that will allow for
the Homeowners Association to have a Declaration that they have the
ultimate responsibility for maintaining any of the floodway that is
through their piece. If they choose not to enforce or clean it up,
the Village can go in and~^require it to be done through legal
action or clean it up and attempt to collect through legal action.
• Staff is seeking direction to execute that permit as the
responsible party to assist in the floodway improvement plan as
submitted by TOPE and Cambridge. Attorney
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FLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 18, 1994
PAGE FOUR
Selfridge announced that
changes to the Covenants
references conservation
maintenance requirement
consensus of the Board was
plan that would ask the
drainage way.
late this afternoon he faxed proposed
on the TOPE site which specifically
easements and the floodway as the
of the Homeowners Association. The
to direct Staff to foJ.low through on the
Village to oversee maintenance of the
12 DISCUSSION - CAMBRIDGE HOMES SITE PLAN REVIEW AND PRELIMINARY
Planner waldock spoke regarding Cambridge Homes Preliminary Plat
and Site Plan review in the Reserve Subdivision. Cambridge Homes
proposes to construct 100 townhouse units on a 20.25 acre site
located in the Reserve Subdivision. The Annexation Agreement for
the site allows for up to 125 units. The plan as presented calls
for 25 four units each occupying opposite corners of the structure.
The common party wall separating each unit runs in a cross pattern
through each structure. In this way, no more than two units are
visible from any one facade elevation. The project is designed for
access along Cambridge Circle. The road system is a private street
to be awned and maintained by the Owners Assaciation. Cambridge
Drive will access Hunt Club Lane, a public street serving the
Reserve Subdivision and accessing Illinois Rt. 126. The Annexation
Agreement provides that improvements to Illinois Rt. 126 will be
conducted in accordance with IDOT approvals for turn lanes,
signalization, and drainage. The parking and drive areas are
paved. The lighting plan provides for pedestrian style lighting to
eliminate the offstreet parking areas. The plan calls for
provision of lighting similar to public street lighting at a style
to be chosen by Cambridge. Each unit is supplied public utilities
via individual services for water and a common single service for
sanitary sewer that has been reviewed and found to be acceptable.
The plan does not call far dumpsters or trash enclosures for each
unit. Instead, a curbside pickup is preferred by the applicants.
Building facades are combination brick and siding. Models vary
with 4 styles. Storm water management is provided in the overall
development scheme. There are 909 approved plant materials
required by site development regulations. 1250 plants are provided
fox the development. Parkway trees are provided along Hunt Club
Lane and Cambridge Circle. Individually, each structure would have
about 50 plants. Staff recommends approval of the Preliminary Plat
and Site Plan far Cambridge subject to stipulations: Comply with
requirements of the Village Engineer; Camply with requirements of
the Plainfield Fire District; Lot 14 shall be limited to building
Type 2; All exterior lighting shall be consistent with Plainfield
Public Street lighting system standards for Cambridge Circle, and
parking lot lighting shall be of a pedestrian scale similar to
typical; Trash collection for pickup provided at curbside similar
to single family residences, unless alternate dumpsters, and then
a trash enclosure achieving a 100% visual screen is necessary.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 18, 1994
PAGE FIVE
Trustee Lambert discussed the names of the streets, and noted that
this is just a discussion and cannot be approved by the Board until
annexation of the entire Reserve Subdivision site and adjoining 43
acre tract owned by Material Service Corporation. He also
questioned if Cambridge was going to have monumental signs.
Representatives from Cambridge Homes announced that as a part of
the Reserve Development there will be a low level landscaping type
entry at Rt. 126, but would not be putting anything at the
Cambridge entrance. There was a concern as to the carriage walk
system throughout the Cambridge development.
Attorney R. Selfridge brought up two important issues of which he
requested explanations. Concerns as to the water line extension
along Rt. 126 and the original annexation agreement ca].1ed for the
triggering of installation of that line at the 80th unit, or if
pressure requirements dictated, at Engineer Hamilton's
recommendation, that it would be required now, and included with
the Letter of Credit. Engineer Hamilton spoke regarding concerns
as far as water pressure. This question will be discussed and
answered before the annexations come back to the board.
The other issue was a requirement that a Letter of Credit be posted
for restoration for earthwork. The Trustees needed to examine this
request. Administrator Van Vooren stated that this has been a
standard policy.
13 ORDINANCE - APPROPRIATIONS FOR 1994-~95
L. Kelly moved to adopt ORDINANCE N0. 1568 MAKING APPROPRIATIONS
FOR THE VILLAGE OF PLAINFIELD FOR THE FISCAL YEAR BEGINNING 1994.
Seconded by M. Lambert. Vote by roll call. Rack, yes; Ray, yes;
Lambert, yes; Kelly, yes; Heimerdinger, yes; 5 yes, 0 no, 1 absent.
Motion carried.
14 OR INANCE - INCREASING SCAVENGER LICENSES
L. Kelly moved to adopt ORDINANCE N0. 1569 AMENDING THE CODE OF
ORDINANCES OF THE VILLAGE OF PLAINFIELD RELATING TO INCREASING THE
NUMBER OF LICENSES FOR SCAVENGERS AND GARBAGE COLLECTORS FROM FIVE
TO SIX. Seconded by J. Ray. Vote by roll call. Heimerdinger,
yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no,
1 absent. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Van Vooren spoke regarding a request submitted from
the Village for a grant for 17 bike racks to be placed on public
property throughout the Village, basically school sites and park
sites. The Village has been awarded 17 bike racks, but in order to
facilitate the process they are asking the Village to enter into an
Intergovernmental Agreement that says they agree to spend up to
$1,200.00.
FLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 18, 1994
PAGE SIX
L. Ke11y moved to adopt RESOLUTTON NO. 1082 AUTHORIZING THE VILLAGE
PRESIDENT AND VILLAGE CLERK TO SIGN AN INTERGOVERNMENTAL AGREEMENT
FOR FUNDTNG THE BIKE RACK GRANT BETWEEN THE VTLLAGE OF PLAINFTELD
THE VILLAGE OF FRANKFORT. Seconded by M. Lambert. Vote by roll
call. Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock,
yes. 5 yes, 0 no, 1 absent. Motion carried.
ENGINEER'S REPORT
H. Hamilton spoke regarding request received from Mark Soave, who
is the developer far Riviera Estates Subdivision located along
Naperville/Plainfield Rd. The original plan called far a sidewalk
to be installed at 49' from the center line of
Naperville/Plainfield Rd. Mr. Soave felt that with that alignment
it would appear to be in the middle of the yards. He requested to
realign the sidewalk to 39'. Our office has reviewed and have no
objections, but it will require IDOT review. The request is a
revision from the approved plat of the subdivision.
L. Ke11y moved to approve the revision in the sidewalk right-of-way
of the original Plat of Riviera Estate Subdivision, subject to IDOT
approval. Seconded by R. Rock. Voice vote. 5 yes, 0 no, 1
absent. Motion carried.
PLANNER'S REPORT
Planner Waldock spoke regarding a letter received from Kirk and
Pamela Phillips who placed a pool in their yard which is presently
enclosed with a 4 ft. fence. Building code requires a 5 ft. fence.
This is a temporary pool that is taken down annually during the
winter season and it is filtered. The Phillips live at 13438 South
Columbine Circle in Golden Meadows Subdivision. There are
restrictive covenants in the subdivision that would prevent a fence
taller than 4 ft. The applicants are asking for the Village Board
to approve a building code variance to allow them to use their pool
with a 4 ft. fence instead. Discussion was had between the
Trustees over the pool issues. The consensus of the Board was to
have this issue go back to committee for evaluation and to also
communicate with the property owner that the pool can only be used
at a depth of 2' or less, until further decisions have been made.
Planner Waldock spoke with regard to progress being made on Planner
interviews. The committee has narrowed the applicants down to 3
finalists and scheduled final interviews before the selected Staff
at the end of July.
L. Kelly moved to make the Executive Session Minutes public.
• Seconded by J. Ray. Voice vote. 5 yes, 0 no, 1 absent. Motion
carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 1$, 1994
PAGE SEVEN
Administrator Van Vooren spoke about the scheduled workshop for
July 25 to be a round table discussion amongst the Board members on
the Community Character of the Village of Plainfield.
L. Kelly moved to adjourn the meeting. Seconded by R. Rock. Voice
vote. 5 yes, 0 no, 1 absent. Motion carried.
9:30 p.m. Adjourned.
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USAN JANIK, V LADE CLERK
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