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HomeMy Public PortalAbout07.11.94 VB Minutes • PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JULY 11., 1994 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. DEMENT, J. HEIMERDINGER, R. ROCK, ~I..LAMBERT, L. KELLY, J. RAY. D. VAN VOOREN .. ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson expressed thanks to Realty World for American Flags that were placed throughout the entire Village on the morning of July 4, 1994. He then proceeded to issue commendations to retiring school teachers and administrators: Anne Anderson; Robert Cutter; Betty E11is; Emmett Fleming; Rosetta Ford; Pat Gill; Dolores Jones; Janice Keeley; James King; Kay K1int; Phillip Lackey; Bonnie McBeth; Jeannette McCarthy; Betty Morton; Lois Smolich; Steve Tunell; Florence Wheeler; James Waldorf; Terry Wittekiend. During the Public Comments section of the meeting Ray Smolich asked to reserve his comments until after the regular meeting adjoining Executive Session. His comments will be regarding law enforcement. M. Lambert moved to adjourn the regular meeting and go into the Public Hearing on the Appropriation Ordinance. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 7:15 p.m. Adjourn to Public Hearing. 7:30 p.m. Reconvene the Regular Meeting. M. Lambert moved to go into the regular meeting. Seconded by J. Dement. Voice Vote. 6 yes, 0 no. Motion carried, The approved roll call to stand. G REMARKS BY RESPECTIVE CHAIRMAN OF THE COMMITTEES. Trustee Lambert spoke briefly regarding a newspaper article in the Herald News, Sunday, July 3rd, wherein a resident residing in Caton Crossing Subdivision, a new subdivision located in the City of Joliet, but in the Plainfield School District. The resident asked for the City Officials to clarify the boundary confusion. He also PLATNFIELD VILLAGE BOARD OF TRUSTEES JULY 11, 1994 PAGE TWO requested that a letter be sent from the Village of Plainfield establishing that we are well aware where the boundaries are, the answers she got regarding the services were correct, and that we stress that municipal boundaries do not necessary coincide with Park District, Library, Fire District, Post Office, etc. President Peterson requested an Executive Session on land acquisition to reconvene. Trustee Heimerdinger requested two additions to the Agenda. 9) Increase the Village Administrator's monetary signing authority; 10) Discussion on Home Rule. L. Kelly moved to approve the Agenda as amended with the above inclusions. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to approve the Consent Agenda. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. #3 ORDINANCE - EXECUTION OF WEINHOLD/KLETT ANNEXATION AGREEMENT Planner Waldock passed out to the Trustees the latest revision of the Annexation Agreement which eliminated mining activities from the Weinhold/K1ett Agreement. Otherwise the Agreement remains consistent with what the Trustees originally were presented. Attorney Mike Martin was also present for questions from the Trustees. L. Ke11y moved to adopt ORDINANCE NO. 1564 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS AND WEINHOLD AND KLETT. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #4 ORDINANCE - EXECUTION OF ANNEXATION AGREEMENT KELLY PROPERTY. L. Kelly moved to adopt ORDINANCE NO. 1565 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD AND MARY A. KELLEY. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion carried. #5 DISCUSSION - FINAL PLAT ARBOR OF PLAINFIELD, UNIT #2 Planner Waldock spoke regarding the Final Plat for Unit 2 which includes 52 single family homesites. That plat also includes the extension of Arbor Drive, Lexington Drive, Dan O'Connell Drive and Feeney Drive. The Plan Commission feels that the Final Plat for Arbor of Plainfield Unit Two is in substantial compliance with the provisions of the Preliminary Plat. Each of the stipulations of PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 11, 1994 PAGE THREE the Preliminary Plat are being satisfied with the development of the project as it continues. However, as yet a landscape berm has not been provided along Renwick Road as required by stipulation #7 of the Preliminary Plat. The landscape berm should be developed at this time as part of the Unit Two improvements. The storm detention areas located on three independent lots must be maintained by an owners association or individual lot owners adjoining these parcels. The development of Unit Two will require the construction of a lift station serving both Renwick Pointe and Arbor of Plainfield. Construction plans submitted with the Final Plat provide for this facility. The Plan Commission recommends approval subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Fire District; Submit Homeowners Association documents and Subdivision covenants for Village review. Covenants must be established to provide for maintenance of Parcels A, B and C. .7. Dement moved to approve the Final Plat for Arbor of Plainfield Unit Two subject to the stipulations presented by the Plan Commission. Seconded by R. Rock. Voice Vote. 6 yes, 0 no. Motion carried. #6 INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE AND THE PARK DISTRICT. Planner Waldock spoke regarding the draft of an Intergovernmental Agreement regarding joint use and maintenance responsibilities for selected storm water detention areas in new subdivision. The Park District has expressed an interest in utilizing storm water detention basins in new subdivisions as recreational space and playgrounds where possible. The Park District accepts ownership of the detention basins be used for recreational space. The District then maintains the landscaping including grass mowing, pruning of trees and bushes, installing and maintaining playground equipment, fishing piers, picnic tables and shelters where appropriate. The Agreement asks the Village to maintain responsibility for design, maintenance and operation of the storm water structures and water management aspect of the detention areas. The Agreement addresses the issue of liability in terms of each agencies responsibility. Staff is interested in this Agreement from the standpoint that it provides a reliable source of maintenance for local storm water detention facilities. Tt is felt that this Agreement will foster public recreational use of common storm water basins. The Trustees discussed the liability factor and where responsibilities will fall. It was the consensus of the Board members to have the Staff do further research, and possible review by Village Attorney. . PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 11, 1994 PAGE FOUR #7 VILLAGE HEALTH INSURANCE Administrator Van Vooren spoke regarding the Village's Employee Health Insurance which is provided by a Municipal Pool. The Board of Director's of the Pool felt the rate increase was too high and voted to modify the plan benefits in two actions. They increased deductibles and co-insurance payouts. They also agreed to offer a managed health care policy through Blue Crass/Blue Shield HMO Illinois program. The rate for. the HMO program was equal to the current premium paid by the Village. As an incentive for Village employees to choose the HMO program I added dental insurance, This was two fold, if the employees were to select the HMO program with dependents, the Village would pay 100 dependent care and 100$ of the dependent dental care. If single employees the Village would continue to pay 100 of the dental care, but they would also provide a one-time $125.00 stipend. If the employees chose to stay in the present program, they would be paying 85$ of dependent coverage on both the dental and the medical. That 85~ is roughly a $50.00 contribution monthly. We have all but 8 employees that have selected to go to the HMO Plan. Authorization is required to put into place the percentages in the Employee Manual as far as dependent coverage and to also authorize the Staff to make payments to single employees that chose the inducement of $125.00 stipend effective after August 1, 1994. J. Dement moved to approve placing the dependent coverage percentages in the Employee Manual and to provide checks to the single employees that selected HMO. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. #8 RESOLUTION _ TEMPORARY LIQUOR LICENSE FOR BEER GARDEN AT FEST '94. L. Kelly moved the adoption of RESOLUTION NO. 1081 CREATING A CLASS "H" LIQUOR LICENSE FOR THE. BEER GARDEN AT PLAINFIELD FEST FOR THE PARK DISTRICT. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #9 DISCUSSION - INCREASE THE MONETARY SIGNING AUTHORITY .FOR THE VILLAGE ADMINYSTRATOR. .T. Heimerdinger moved to direct the Village Attorney to revise an existing Ordinance to increase the spending authority of the Village Administrator from $2,500.00 to $5,000.00 and the Village Administrator provide a monthly log of approvals above the sum of $2,500.00 in his monthly report. Seconded by J. Dement. Voice . vote. 6 yes, o no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 11, 1994 PAGE FIVE 10 DISCUSSION - HOME RULE J. Heimerdinger made an inquiry regarding a letter that was send by President John Peterson to Dr. James M. Banowitz asking him to do a presentation on Home Rule at a Community Council meeting. He gbjected to the first sentence which read "The Village of Plainfield is considering a Home Rule referendum". I think President Peterson should have informed the Board before sending out this letter. The Trustees questioned why President Peterson requested the presentation at a Community Council meeting rather than a Village Board meeting. President Peterson defended the request describing the Council as an "educational vehicle". ADMINTSTRATOR~S REPORT Clerk Janik spoke briefly regarding the need to amend the Liquor License Code Ordinance and Attorney Harvey was instructed to review and bring forth an amended Ordinance in the near future. Chief Bennett also spoke regarding the classifications of the liquor licenses and stated that we needed to change the hours of operation to correspond with the new classifications. He also spoke regarding the request from Gehrke's Food Store to be able to hire • check out clerks who are under the age of 21 at his store who would be able to check out liquor sales, and the way it should be handled. J. Heimerdinger moved to instruct Attorney Harvey to amend the Liquor ordinance to permit individuals under the age of 21 to handle liquor in supermarkets, but not be able to ring the sale up, the person of majority would still have to ring up the sale. Seconded by M. Lambert. Voice vote. 6 yes, o no. Motion carried. It was also brought up information that was supplied by Clerk Janik regarding Business Licenses and some background on surrounding communities that have business license policies. There was a brief discussion by the Trustees. M. Lambert moved to direct the discussion on Business Licenses to the Ways and Means Committee to work with the Chamber of Commerce Board. Seconded by J. Dement. Voice vote. 5 yes, 1 no. The record shows that R. Rock voted no. Motion carried. Administrator Van Vooren spoke in reference to a letter received from Wadsworth Golf Construction Company with inquiry as to a higher level of maintenance that might need to be discussed on Van Dyke Road, north of 143rd Street and south of the railroad tracks. The Village Staff will continue to try to maintain and keep our investment in these roads, but to do improvements necessary to CJ . PLAINFTELD VILLAGE BOARD OF TRUSTEES JULY 11. , 19 9 4 PAGE SIX facilitate truck traffic on Van' Dyke Road it would mean reconstruction and not just general maintenance. This item will be referred to the Public Works Committee for further review. Administrator Van Vooren spoke regarding interest the Village might have in participating in corporate cup competition which could possibly promote community-wide interest and involvement in fitness and health activities. Tt was decided that the Trustees would respond if they had an interest in participating in the Gommunity Corporate Cup Competition. Notified the Village Board for informational purposes that Continental Cablevision will be reducing some basic service rates. L. Kelly asked if the Board should direct the Administrator to be in contact with our representatives in Springfield urging them to vote "no" on Housebill 3636, which would allow telecommunications to preempt franchising authority to allow local telephone companies to provide cable services without being subject to local franchising requirements. It was the consensus of the Board to ask Staff to further review. Administrator Van Vooren announced the IML 81st Annual Conference • to be held September 29-October 2, 1.994 at the Chicago Hilton and Towers in Chicago, Illinois. Hardees Restaurant which is owned by Aurora Fast Foods is requesting the use of the Village's logo on an etched glass decorative lobby separator in his restaurant. Discussion on this matter was held by the Trustees and it was the consensus of the Board not to allow the use of the Village Logo for commercial purposes. Mr. David Grimaldi, resident who lives on Golden Meadow Court, has indicated that he has resided there approximately two years. He has had a conversation with Chief Bennett with regard to a request to have a three way stop sign erected at the intersection of 135th and Golden Meadow Drive. Conditions for this matter probably will be difficult to meet warrants for a three way traffic stop sign. Secondly, in a traffic transportation network, 135th Street is serving as a collector street and the purpose of it is to move traffic from Rt. 30 to Rt, 59. If the problem is relative to speed, that is an enforcement problem that we need to monitor and maintain. It was decided to further review the traffic situation. ENGINEER'S REPORT J. Dement moved to approve authorization to advertise for bids to hall liquid sludge, about 500,000 gallons, on August 10th, 1994. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. r~ PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 11, 1994 PAGE SEVEN PLANNER'S REPORT Planner Waldock gave an update as to the status of Golden Meadows concerns, and the approach that the Village has taken to this point. We received letters from 21 owners within the 85 lot Golden Meadows One, Two and Three Subdivison area. In response to the homeowners' list of more than 300 concerns, the Village Staff has instituted new enforcement policies with regard to trash control, requiring dumpsters or other types of containers for trash control at each construction sate. New final inspection procedures were also established by the building department. The operation of furnaces and water heaters as now checked, where previously only the installation of the systems was inspected. Homeowners also had concerns with regard to the storm water pond. The Village Engineer evaluated two sidewalks that were extended to the banks of the pond, and had made some recommendations to address the owner's concerns. The developer had agreed to remove portions of the sidewalk to address those concerns from the owners association. The Village Engineer was also asked to evaluate the storm water system performance. That evaluation indicated that the pond is constructed according to plans approved in 1989 and 1990. Recent drought conditions this year has decreased the water level causing cattails to grow. However, this is not seen as a detriment to the function of the storm water system. Concerns were expressed about incomplete occupancy permits. In March, there were 15 unresolved occupancy permits among the 85 homes in Golden Meadows, and they have now all been resolved. Though residents continue to have some public improvement concerns, the Staff has worked diligently to bring this matter to a conclusion and will continue to assist homeowners who have identified concerns. Trustee Kelly asked Staff how much the Village's participation in the dispute had cost. It was calculated that it was primarily man-hours expended on behalf of the homeowners. Some legal expense was also involved. Trustee Dement stated that whatever the cost, he felt it was warranted and possibly would help prevent such problems in the future. Trustee Lambert requested a breakdown of the costs expanded brought back to the Board. Planner Waldock spoke regarding receipt of request from Mark Soave to discuss the Village sidewalk requirements relative to River View Estates. Mr. Soave has requested relocation of the placement of sidewalk by 10 ft. Any changes that are made need to be approved by IDOT, since they have jurisdiction over the roadway today. Mr. Soave would like to install the sidewalk between now and the expiration of their Letter of Credit which expires on August 25, 1994, so he would not have to renew. The Board's direction was to have Staff present the relocation of the sidewalk to IDOT and present back to the Board with the findings of IDOT. Trustee Dement suggested that mare information, ie. sketch on the placement of sidewalk be brought back at the July 18th Board Meeting. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 11, 1994 PAGE EIGHT Planner Waldock notified the Board about the Community Expo '94 scheduled for Saturday, September 10 from 10:00 a.m. to 4:00 p.m. at Plainfield High School in the Field House. The Board expressed their desire to participate and asked Mr. Waldock to coordinate. Trustee Lambert brought up discussions on parking facilities in the Plainfield Plaza. Further discussions continued, including a discussion on a request for a produce stand in the Plainfield Plaza parking lot. Trustee Heimerdinger recommended approval, Trustee Lambert and Dement disagreed. Trustee Lambert was concerned whether there was adequate parking in the Plaza. Trustee Dement suggested that it would be unfair to business owners who spend money to rent or purchase a store front to allow someone else to conduct business without that investment. It was suggested that we continue to explore the potential problems over the next few weeks. ATTORNEY'S REPORT Attorney Harvey gave some pertinent information regarding business licenses. He informed the Board that municipalities in Illinois cannot tax businesses at all, but you can regulate them through licensing. He also spoke regarding changes in the Open Meeting Act. Ray Smolich, resident of Plainsman Terrace Subdivision, presented a letter of complaint to the Board regarding lack of cooperation by Plainfield Police officers. Smolich objected to the officers' behavior when he contacted the police department about neighbors burning yard waste at night. The Board asked Mr. Smolich to contact Chief Bennett about the problem. J. Dement moved to adjourn the meeting and to go to Executive Session to discuss Land Acquisition and to reconvene thereafter. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 9:55 p.m. Adjourned to Executive Session 10:20 p.m. Reconvene the Regular Meeting All Trustees present. • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 11, 1994 PAGE NINE R. Rock moved to approve the execution of a sales contract by the Village President and attested by the Village Clerk for the purchase of 37 acres by the village with Mr. Billings in the purchase amount of $7,000.00/acre. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried. R. Rock moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 10:25 p.m. .~" SUSAN JANIK, VIL CLERK • r~