HomeMy Public PortalAbout07.11.94 VB Minutes
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JULY 11., 1994
MEMBERS OF BOARD PRESENT:
OTHERS PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. DEMENT, J.
HEIMERDINGER, R. ROCK, ~I..LAMBERT,
L. KELLY, J. RAY.
D. VAN VOOREN .. ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLICE CHIEF
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
P. WALDOCK - PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. He then led the pledge to the
flag.
President Peterson expressed thanks to Realty World for American
Flags that were placed throughout the entire Village on the morning
of July 4, 1994. He then proceeded to issue commendations to
retiring school teachers and administrators: Anne Anderson; Robert
Cutter; Betty E11is; Emmett Fleming; Rosetta Ford; Pat Gill;
Dolores Jones; Janice Keeley; James King; Kay K1int; Phillip
Lackey; Bonnie McBeth; Jeannette McCarthy; Betty Morton; Lois
Smolich; Steve Tunell; Florence Wheeler; James Waldorf; Terry
Wittekiend.
During the Public Comments section of the meeting Ray Smolich asked
to reserve his comments until after the regular meeting adjoining
Executive Session. His comments will be regarding law enforcement.
M. Lambert moved to adjourn the regular meeting and go into the
Public Hearing on the Appropriation Ordinance. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
7:15 p.m. Adjourn to Public Hearing.
7:30 p.m. Reconvene the Regular Meeting.
M. Lambert moved to go into the regular meeting. Seconded by J.
Dement. Voice Vote. 6 yes, 0 no. Motion carried, The approved
roll call to stand.
G REMARKS BY RESPECTIVE CHAIRMAN OF THE COMMITTEES.
Trustee Lambert spoke briefly regarding a newspaper article in the
Herald News, Sunday, July 3rd, wherein a resident residing in Caton
Crossing Subdivision, a new subdivision located in the City of
Joliet, but in the Plainfield School District. The resident asked
for the City Officials to clarify the boundary confusion. He also
PLATNFIELD VILLAGE BOARD OF TRUSTEES
JULY 11, 1994
PAGE TWO
requested that a letter be sent from the Village of Plainfield
establishing that we are well aware where the boundaries are, the
answers she got regarding the services were correct, and that we
stress that municipal boundaries do not necessary coincide with
Park District, Library, Fire District, Post Office, etc.
President Peterson requested an Executive Session on land
acquisition to reconvene. Trustee Heimerdinger requested two
additions to the Agenda. 9) Increase the Village Administrator's
monetary signing authority; 10) Discussion on Home Rule.
L. Kelly moved to approve the Agenda as amended with the above
inclusions. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
L. Kelly moved to approve the Consent Agenda. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes.
#3 ORDINANCE - EXECUTION OF WEINHOLD/KLETT ANNEXATION AGREEMENT
Planner Waldock passed out to the Trustees the latest revision of
the Annexation Agreement which eliminated mining activities from
the Weinhold/K1ett Agreement. Otherwise the Agreement remains
consistent with what the Trustees originally were presented.
Attorney Mike Martin was also present for questions from the
Trustees.
L. Ke11y moved to adopt ORDINANCE NO. 1564 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD, ILLINOIS AND WEINHOLD AND KLETT. Seconded by J. Ray.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
#4 ORDINANCE - EXECUTION OF ANNEXATION AGREEMENT KELLY PROPERTY.
L. Kelly moved to adopt ORDINANCE NO. 1565 AUTHORIZING THE
EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF
PLAINFIELD AND MARY A. KELLEY. Seconded by M. Lambert. Vote by
roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rack, yes. 6 yes, 0 no. Motion carried.
#5 DISCUSSION - FINAL PLAT ARBOR OF PLAINFIELD, UNIT #2
Planner Waldock spoke regarding the Final Plat for Unit 2 which
includes 52 single family homesites. That plat also includes the
extension of Arbor Drive, Lexington Drive, Dan O'Connell Drive and
Feeney Drive. The Plan Commission feels that the Final Plat for
Arbor of Plainfield Unit Two is in substantial compliance with the
provisions of the Preliminary Plat. Each of the stipulations of
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 11, 1994
PAGE THREE
the Preliminary Plat are being satisfied with the development of
the project as it continues. However, as yet a landscape berm has
not been provided along Renwick Road as required by stipulation #7
of the Preliminary Plat. The landscape berm should be developed at
this time as part of the Unit Two improvements. The storm
detention areas located on three independent lots must be
maintained by an owners association or individual lot owners
adjoining these parcels. The development of Unit Two will require
the construction of a lift station serving both Renwick Pointe and
Arbor of Plainfield. Construction plans submitted with the Final
Plat provide for this facility. The Plan Commission recommends
approval subject to the following stipulations: Compliance with
the requirements of the Village Engineer; Compliance with
provisions of the Plainfield Fire District; Submit Homeowners
Association documents and Subdivision covenants for Village review.
Covenants must be established to provide for maintenance of Parcels
A, B and C.
.7. Dement moved to approve the Final Plat for Arbor of Plainfield
Unit Two subject to the stipulations presented by the Plan
Commission. Seconded by R. Rock. Voice Vote. 6 yes, 0 no.
Motion carried.
#6 INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE AND THE PARK
DISTRICT.
Planner Waldock spoke regarding the draft of an Intergovernmental
Agreement regarding joint use and maintenance responsibilities for
selected storm water detention areas in new subdivision. The Park
District has expressed an interest in utilizing storm water
detention basins in new subdivisions as recreational space and
playgrounds where possible. The Park District accepts ownership of
the detention basins be used for recreational space. The District
then maintains the landscaping including grass mowing, pruning of
trees and bushes, installing and maintaining playground equipment,
fishing piers, picnic tables and shelters where appropriate. The
Agreement asks the Village to maintain responsibility for design,
maintenance and operation of the storm water structures and water
management aspect of the detention areas. The Agreement addresses
the issue of liability in terms of each agencies responsibility.
Staff is interested in this Agreement from the standpoint that it
provides a reliable source of maintenance for local storm water
detention facilities. Tt is felt that this Agreement will foster
public recreational use of common storm water basins.
The Trustees discussed the liability factor and where
responsibilities will fall. It was the consensus of the Board
members to have the Staff do further research, and possible review
by Village Attorney.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 11, 1994
PAGE FOUR
#7 VILLAGE HEALTH INSURANCE
Administrator Van Vooren spoke regarding the Village's Employee
Health Insurance which is provided by a Municipal Pool. The Board
of Director's of the Pool felt the rate increase was too high and
voted to modify the plan benefits in two actions. They increased
deductibles and co-insurance payouts. They also agreed to offer a
managed health care policy through Blue Crass/Blue Shield HMO
Illinois program. The rate for. the HMO program was equal to the
current premium paid by the Village. As an incentive for Village
employees to choose the HMO program I added dental insurance, This
was two fold, if the employees were to select the HMO program with
dependents, the Village would pay 100 dependent care and 100$ of
the dependent dental care. If single employees the Village would
continue to pay 100 of the dental care, but they would also
provide a one-time $125.00 stipend. If the employees chose to stay
in the present program, they would be paying 85$ of dependent
coverage on both the dental and the medical. That 85~ is roughly
a $50.00 contribution monthly. We have all but 8 employees that
have selected to go to the HMO Plan. Authorization is required to
put into place the percentages in the Employee Manual as far as
dependent coverage and to also authorize the Staff to make payments
to single employees that chose the inducement of $125.00 stipend
effective after August 1, 1994.
J. Dement moved to approve placing the dependent coverage
percentages in the Employee Manual and to provide checks to the
single employees that selected HMO. Seconded by J. Heimerdinger.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried.
#8 RESOLUTION _ TEMPORARY LIQUOR LICENSE FOR BEER GARDEN AT FEST
'94.
L. Kelly moved the adoption of RESOLUTION NO. 1081 CREATING A
CLASS "H" LIQUOR LICENSE FOR THE. BEER GARDEN AT PLAINFIELD FEST FOR
THE PARK DISTRICT. Seconded by J. Ray. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
#9 DISCUSSION - INCREASE THE MONETARY SIGNING AUTHORITY .FOR THE
VILLAGE ADMINYSTRATOR.
.T. Heimerdinger moved to direct the Village Attorney to revise an
existing Ordinance to increase the spending authority of the
Village Administrator from $2,500.00 to $5,000.00 and the Village
Administrator provide a monthly log of approvals above the sum of
$2,500.00 in his monthly report. Seconded by J. Dement. Voice
. vote. 6 yes, o no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 11, 1994
PAGE FIVE
10 DISCUSSION - HOME RULE
J. Heimerdinger made an inquiry regarding a letter that was send by
President John Peterson to Dr. James M. Banowitz asking him to do
a presentation on Home Rule at a Community Council meeting. He
gbjected to the first sentence which read "The Village of
Plainfield is considering a Home Rule referendum". I think
President Peterson should have informed the Board before sending
out this letter. The Trustees questioned why President Peterson
requested the presentation at a Community Council meeting rather
than a Village Board meeting. President Peterson defended the
request describing the Council as an "educational vehicle".
ADMINTSTRATOR~S REPORT
Clerk Janik spoke briefly regarding the need to amend the Liquor
License Code Ordinance and Attorney Harvey was instructed to review
and bring forth an amended Ordinance in the near future. Chief
Bennett also spoke regarding the classifications of the liquor
licenses and stated that we needed to change the hours of operation
to correspond with the new classifications. He also spoke
regarding the request from Gehrke's Food Store to be able to hire
• check out clerks who are under the age of 21 at his store who would
be able to check out liquor sales, and the way it should be
handled.
J. Heimerdinger moved to instruct Attorney Harvey to amend the
Liquor ordinance to permit individuals under the age of 21 to
handle liquor in supermarkets, but not be able to ring the sale up,
the person of majority would still have to ring up the sale.
Seconded by M. Lambert. Voice vote. 6 yes, o no. Motion carried.
It was also brought up information that was supplied by Clerk Janik
regarding Business Licenses and some background on surrounding
communities that have business license policies. There was a brief
discussion by the Trustees.
M. Lambert moved to direct the discussion on Business Licenses to
the Ways and Means Committee to work with the Chamber of Commerce
Board. Seconded by J. Dement. Voice vote. 5 yes, 1 no. The
record shows that R. Rock voted no. Motion carried.
Administrator Van Vooren spoke in reference to a letter received
from Wadsworth Golf Construction Company with inquiry as to a
higher level of maintenance that might need to be discussed on Van
Dyke Road, north of 143rd Street and south of the railroad tracks.
The Village Staff will continue to try to maintain and keep our
investment in these roads, but to do improvements necessary to
CJ
. PLAINFTELD VILLAGE BOARD OF TRUSTEES
JULY 11. , 19 9 4
PAGE SIX
facilitate truck traffic on Van' Dyke Road it would mean
reconstruction and not just general maintenance. This item will be
referred to the Public Works Committee for further review.
Administrator Van Vooren spoke regarding interest the Village might
have in participating in corporate cup competition which could
possibly promote community-wide interest and involvement in fitness
and health activities. Tt was decided that the Trustees would
respond if they had an interest in participating in the Gommunity
Corporate Cup Competition. Notified the Village Board for
informational purposes that Continental Cablevision will be
reducing some basic service rates.
L. Kelly asked if the Board should direct the Administrator to be
in contact with our representatives in Springfield urging them to
vote "no" on Housebill 3636, which would allow telecommunications
to preempt franchising authority to allow local telephone companies
to provide cable services without being subject to local
franchising requirements. It was the consensus of the Board to ask
Staff to further review.
Administrator Van Vooren announced the IML 81st Annual Conference
• to be held September 29-October 2, 1.994 at the Chicago Hilton and
Towers in Chicago, Illinois. Hardees Restaurant which is owned by
Aurora Fast Foods is requesting the use of the Village's logo on an
etched glass decorative lobby separator in his restaurant.
Discussion on this matter was held by the Trustees and it was the
consensus of the Board not to allow the use of the Village Logo for
commercial purposes. Mr. David Grimaldi, resident who lives on
Golden Meadow Court, has indicated that he has resided there
approximately two years. He has had a conversation with Chief
Bennett with regard to a request to have a three way stop sign
erected at the intersection of 135th and Golden Meadow Drive.
Conditions for this matter probably will be difficult to meet
warrants for a three way traffic stop sign. Secondly, in a traffic
transportation network, 135th Street is serving as a collector
street and the purpose of it is to move traffic from Rt. 30 to Rt,
59. If the problem is relative to speed, that is an enforcement
problem that we need to monitor and maintain. It was decided to
further review the traffic situation.
ENGINEER'S REPORT
J. Dement moved to approve authorization to advertise for bids to
hall liquid sludge, about 500,000 gallons, on August 10th, 1994.
Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried.
r~
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 11, 1994
PAGE SEVEN
PLANNER'S REPORT
Planner Waldock gave an update as to the status of Golden Meadows
concerns, and the approach that the Village has taken to this
point. We received letters from 21 owners within the 85 lot Golden
Meadows One, Two and Three Subdivison area. In response to the
homeowners' list of more than 300 concerns, the Village Staff has
instituted new enforcement policies with regard to trash control,
requiring dumpsters or other types of containers for trash control
at each construction sate. New final inspection procedures were
also established by the building department. The operation of
furnaces and water heaters as now checked, where previously only
the installation of the systems was inspected. Homeowners also had
concerns with regard to the storm water pond. The Village Engineer
evaluated two sidewalks that were extended to the banks of the
pond, and had made some recommendations to address the owner's
concerns. The developer had agreed to remove portions of the
sidewalk to address those concerns from the owners association.
The Village Engineer was also asked to evaluate the storm water
system performance. That evaluation indicated that the pond is
constructed according to plans approved in 1989 and 1990. Recent
drought conditions this year has decreased the water level causing
cattails to grow. However, this is not seen as a detriment to the
function of the storm water system. Concerns were expressed about
incomplete occupancy permits. In March, there were 15 unresolved
occupancy permits among the 85 homes in Golden Meadows, and they
have now all been resolved. Though residents continue to have some
public improvement concerns, the Staff has worked diligently to
bring this matter to a conclusion and will continue to assist
homeowners who have identified concerns. Trustee Kelly asked Staff
how much the Village's participation in the dispute had cost. It
was calculated that it was primarily man-hours expended on behalf
of the homeowners. Some legal expense was also involved. Trustee
Dement stated that whatever the cost, he felt it was warranted and
possibly would help prevent such problems in the future. Trustee
Lambert requested a breakdown of the costs expanded brought back to
the Board.
Planner Waldock spoke regarding receipt of request from Mark Soave
to discuss the Village sidewalk requirements relative to River View
Estates. Mr. Soave has requested relocation of the placement of
sidewalk by 10 ft. Any changes that are made need to be approved
by IDOT, since they have jurisdiction over the roadway today. Mr.
Soave would like to install the sidewalk between now and the
expiration of their Letter of Credit which expires on August 25,
1994, so he would not have to renew. The Board's direction was to
have Staff present the relocation of the sidewalk to IDOT and
present back to the Board with the findings of IDOT. Trustee
Dement suggested that mare information, ie. sketch on the placement
of sidewalk be brought back at the July 18th Board Meeting.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 11, 1994
PAGE EIGHT
Planner Waldock notified the Board about the Community Expo '94
scheduled for Saturday, September 10 from 10:00 a.m. to 4:00 p.m.
at Plainfield High School in the Field House. The Board expressed
their desire to participate and asked Mr. Waldock to coordinate.
Trustee Lambert brought up discussions on parking facilities in the
Plainfield Plaza. Further discussions continued, including a
discussion on a request for a produce stand in the Plainfield
Plaza parking lot. Trustee Heimerdinger recommended approval,
Trustee Lambert and Dement disagreed. Trustee Lambert was
concerned whether there was adequate parking in the Plaza. Trustee
Dement suggested that it would be unfair to business owners who
spend money to rent or purchase a store front to allow someone else
to conduct business without that investment. It was suggested that
we continue to explore the potential problems over the next few
weeks.
ATTORNEY'S REPORT
Attorney Harvey gave some pertinent information regarding business
licenses. He informed the Board that municipalities in Illinois
cannot tax businesses at all, but you can regulate them through
licensing. He also spoke regarding changes in the Open Meeting
Act.
Ray Smolich, resident of Plainsman Terrace Subdivision, presented
a letter of complaint to the Board regarding lack of cooperation by
Plainfield Police officers. Smolich objected to the officers'
behavior when he contacted the police department about neighbors
burning yard waste at night. The Board asked Mr. Smolich to
contact Chief Bennett about the problem.
J. Dement moved to adjourn the meeting and to go to Executive
Session to discuss Land Acquisition and to reconvene thereafter.
Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
9:55 p.m. Adjourned to Executive Session
10:20 p.m. Reconvene the Regular Meeting
All Trustees present.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 11, 1994
PAGE NINE
R. Rock moved to approve the execution of a sales contract by the
Village President and attested by the Village Clerk for the
purchase of 37 acres by the village with Mr. Billings in the
purchase amount of $7,000.00/acre. Seconded by J. Ray. Vote by
roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Ray, yes; Rock, yes. 5 yes, 0 no. Motion carried.
R. Rock moved to adjourn the meeting. Seconded by M. Lambert.
Voice vote. 6 yes, 0 no. Motion carried.
10:25 p.m.
.~"
SUSAN JANIK, VIL CLERK
•
r~