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PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JUNE 5, 1994
MEMBERS OF BOARD PRESENT:
OTHERS PRESENT:
AT: PLAINFTELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. DEMENT, J.
HEIMERDINGER, M. LAMBERT, L. KELLY,
R. ROCK. J. RAY WAS ABSENT.
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT _ POLICE CHIEF
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, J. Ray was absent, all other Trustees were present.
He then led the pledge to the flag.
President Peterson spoke briefly about the 50th Anniversary of D-
Day. We then a few moments of silence in honor of the American
Soldiers that were killed in World War II.
There were no ublic comments.
Trustee Heimerdinger commented briefly regarding his distaste of
the Village President's column in the Enterprise last week. There
was no further comments made from President Peterson.
President Peterson asked for an addition to the Agenda on Personnel
under the Executive Session.
L. Kelly moved to approve the adoption of the amended Agenda
showing the inclusion of Personnel under Executive Session.
Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried.
L. Kelly moved to approve the adoption of the Consent Agenda.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Ke11y, yes; Lambert, yes; Rock, yes. 5 yes, 1
absent, 0 no. Motion carried.
President Peterson appointed Robert Bundy as Plumbing Inspector
during the next fiscal year. J. Dement moved to concur with the
Village President's appointment. Seconded by L. Kelly. Voice
vote. 5 yes, 0 no, 1 absent. Motion carried.
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• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 6, 1994
PAGE TWO
ITEM #3 REESOLUTION - TOPE & LAKELANDS RECAPTURE AGREEMENT
Administrator Van Vooren spoke regarding the Tope and Lakeland
Recapture Agreement. One component of the TOPE Annexation was
their ability to install water and sanitary sewer facilities
adjacent to the Lakelands and receive in return payment upon use by
the Lakelands.
J. Dement moved to adopt Resolution No. 1073 AUTHORIZING THE
EXECUTION OF A RECAPTURE AGREEMENT BETWEEN TOPE CORPORATION AND THE
LAKELANDS CORPORATION AND THE VILLAGE OF PLAINFTELD. Seconded by
L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 1 absent, 0 no.
Motion carried.
ITEM #4 RESOLUTION - EASEMENT AGREEMENT - HERSCHEL PETERSON
PROPERTY
Plainfield Partners has agreed to provide utility easements. The
easement agreement differs from the Riviera Annexation Agreement in
that it provides a waiver of interest for the first five years
after completion of the sanitary sewer to be installed by Riviera
Estates. Also associated with the Riviera Estates Offsite sanitary
sewer extension is an additional easement across the Hershel
Peterson property.
J. Dement moved to adopt Resolution No. 1074, AUTHORIZING THE
EXECUTION OF AN EASEMENT AGREEMENT BETWEEN HERSCHEL W. PETERSON AND
PHYLLIS A. PETERSON AND THE VILLAGE OF PLAINFIELD. Seconded by L.
Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Rock, yes. 5 yes, 1 absent, 0 no. Motion
carried.
ITEM #5 RESOLUTION - EASEMENT AGREEMENT - RIVIERA ESTATES
J. Dement moved to adopt Resolution No. 1075 AUTHORIZING THE
EXECUTION OF AN EASEMENT AGREEMENT BETWEEN AMERICAN NATIONAL BANK,
UNDER TRUST AGREEMENT DATED AUGUST 1$, 1989 AND KNOWN AS TRUST
NUMBER 8177 AND THE VILLAGE OF PLAINFIELD. Seconded by L. Kelly.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Rack, yes. 5 yes, 1 absent, 0 no. Motion carried.
rmEM #6 EASEMENT AGREEMENT - WALKER'S GROVE .SCHOOL.
Administrator Van Vooren stated that in conjunction with
development of the Walkers Grove Subdivision there was the need for
sanitary sewer and water line easements adjacent to the school
property and U.S. Rt. 30. This Grant of Easement and Temporary
Construction Easement allows for the conveyance of those easements
for the utilities along the school property adjacent to U.S. Rt.
30.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 6, 1994
PAGE THREE
J. Dement moved to approve the Execution by the Village President
and attested by Village Clerk of a Permanent and Temporary
Construction Easement for Water and Sewer purposes on the Walker's
Grove School Site. Seconded by L. Ke11y. Voice vote. 5 yes, 0
no, 1 absent. Motion carried.
ITEM #7 WINDING CREEK #8 .FINAL PLAT
Planner Waldock stated that the Final Plat for Winding Creek
Subdivision Unit 8 is the last phase of the project. This phase
included 31 single family residential lots and one park site.
Stipulations remaining to be satisfied with this development
include, turn lane construction on Rt. 30, stop light construction
for Rt. 30 (at the service road), and lift station improvements to
replace the capacity used by this project. The lift station
improvements shall be carried out with the rest of the public
improvements. It is suggested that a Letter of Credit sufficient
to accomplish the turn lanes and the traffic signals would be
appropriate to satisfy the necessary stipulations. Winding Creek
Subdivision will have responsibility for 25~ of the cost of
signalization at the frontage road and U.S. Rt. 30. The developers
and truck stop owners will jointly be required to improve Route 30
in the eastbound and westbound directions. These improvements will
include a five-lane cross section with dedicated left turn lanes.
The Plan Commission recommends approval with the following
stipulations: Compliance with the requirements of the Village
Engineer; Provision of surety in the amounts approved by the
Village Engineer to include all onsite public improvements, offsite
improvements including, lift station upgrades, lane improvements to
U.S. Rt. 30 and 25$ of signalization costs for U.S. Rt. 30 and the
frontage road; Provide EPA permits for the lift station upgrade,
sanitary sewer and water extensions; Compliance with provisions of
the Plainfield Fire District. Also Planner Waldock spoke
regarding the fact that the developer has offered to provide a cash
contribution for a future water main loop along U.S. Rt. 30 and
Spangler Road. This contribution is provided in lieu of actual
work on this loop.
The Trustees had a discussion regarding the traffic signals and
costs for U.S. Rt. 30 and the frontage road. President Peterson
spoke briefly regarding homeowners in Franklin Heights Subdivision
and the desire of some residents to become part of the Village.
L. Kelly moved to approve the Final Plat for Winding Creek
Subdivision Unit 8 with the stipulations recommended by the Plan
Commission, plus the water main loop cash contribution. Seconded
by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Ke11y, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent.
• Motion carried.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
JUNE 6, 1994
PAGE FOUR
#8 DISCUSSION - LTOUOR LICENSE/ SCHULTZ-BABANIOTTS
Administrator Van Vooren spoke briefly on Ms. Maureen Schultz and.
Chris Babaniotis' request for a family type restaurant in the
Plainfield Plaza on Route 59. A letter was received from Dr.
Stanfield which indicated no objection from the School Board and
Planner Waldock has reviewed the parking constraints of the site
and has determined that there is sufficient parking on site as it
relates to the uses operating out of the buildings.
J. Heimerdinger moved to authorize the Village Attorney to amend
the new liquor ordinance to create one new Class "E" license for
Ms. Schultz and Mr. Babaniotis' Family Restaurant. Seconded by J.
Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion
carried.
#9 ORDINANCE .. SIGN VARIANCE HIGH SCHOOL
L. Kelly moved to adopt
ORDINANCE NO. 674, SIGN
BEGGS, COMMONLY KNOWN AS
Dement. Vote by roll cal_
yes, Lambert, no; Rock,
carried.
Ordinance No. 1559 VARIATION TO ZONING
REQUIREMENTS FOR PROPERTY AT 611 FORT
PLAINFIELD HIGH SCHOOL. Seconded by J.
L. Dement, yes; Heimerdinger, yes; Kelly,
yes. 4 yes, 1 no, 1 absent. Motion
The records show that Trustee Lambert left the room for the next
two discussions, ITEMS #10 AND #11 at 7:55 p.m.
x,10 - ORDINANCE FOR REZONING FOR BURGER KING
L. Kelly moved to adopt Ordinance No. 1560 REZONING OF THE MELVIN
BROWN ESTATE FOR A BURGER KING SITE. Seconded by J. Dement. Vote
by roll call. Dement, yss; Heimerdinger, yes; Ke11y, yes; Rock,
yes. 4 yes, 0 no, 1 absent. Motion carried.
#11 - ORDINANCE FOR REZONING FOR KUBIN5KI TOWNHOMES ON EASTERN.
L. Kelly moved to adopt Ordinance No. 1551 REZONING OF PROPERTY
OWNED BY BERNARD KUBINSKI AND JANET LANGE LOCATED AT 819 NORTH
EASTERN AVENUE. Seconded by J. Dement. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Rock, yes. 4 yes, 0
no, 1 absent. Motion carried.
The record shows that Trustee Michael Lambert returned to the
meeting.
CJ
PLAINFIELD VILLAGE BOARD OF TRUSTEES
TUNE 6, 1994
PAGE FIVE
2 - RESOLUTION FOR ERO TOLERANCE FOR MINORS
Chief Bennett spoke on the need to support the enactment of a
Senate bill making it illegal for minors to drive a motor vehicle
with any trace of alcohol in their blood system.
Trustee Kelly also urged the Village to create stricter penalties
far those caught selling alcohol to minors.
L. Kelly moved to adopt Resolution 1076 SUPPORTING SENATE BILL 1730
MAKING IT ILLEGAL FOR MINORS TO DRIVE A MOTOR VEHICLE WITH ANY
TRACE OF ALCOHOL IN THEIR BLOOD SYSTEM. Seconded by M. Lambert.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried.
#13 - DISCUSSION SOLID WASTE CONTRACT
Administrator Van Vooren discussed BFI Waste contract which was for
2 years commencing august 1, 1993 and running through July 31,
1995. The second year, the contract stipulates that 8FI Waste
could increase the weekly rate an amount not to exceed 2.9~, and I
received notice from BFI on May 18, 1994 of their intent to raise
rates 2.9~ and they also proposed an extension to their existing
contract for two mare years.
L. Kelly moved to approve a 2.9~ increase in the monthly solid
waste contract with BFI Waste making monthly costs to $8.22/month
all fees included, and also to discuss the extension of the
contract for two more years. Seconded by M. Lambert. Voice vote.
5 yes, 0 no, 1 absent. Motion carried.
Tt was also expressed that the Public Service Committee review the
contract with BFI to consider an extension of the existing contract
for two more years.
#14 - DISCUSSION -.POLICE SMART SYSTEM
Chief Bennett spoke regarding the advantages of the SMART system in
that it promotes voluntary speed compliance and its traffic
computer package provides excellent data analysis for traffic
counts and speed surveys. Trustee Heimerdinger also added that he
felt it suggests an aggressive police presence.
J. Heimerdinger moved to authorize the purchase of the SMART Unit
system for the Police Department using Option #2 at a price of
$11,995.00 plus shipping of $525.00. Seconded by J. Dement. Voice
vote. 5 yes, 0 no, 1 absent. Motion carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 16, 1994
PAGE SIX
X15 - DISCUSSION - WILL COUNTY TRANSPORTATION_P
Administrator Van Vooren spoke briefly regarding correspondence
received from Ms. Barbara Smiles, Director of Will County Land use
asking us to provide comments on a new transportation plan for Will
County. Certain issues were raised such as: Our transmittal of
Plainfield's Transportation Plan; our engagement of Meridian
Engineers and Planners to complete a Transportation Plan for the
Village; I outlined need for additional regional Narth/South
roadways connection I-80 to Fox Valley and I-88 partially
developing a County Line Highway; I outlined a need for additional
regional East/West roadways to serve as connectors from U.S. 34/TL
47 to Weber Road (I-55); outlined need for a controlled
intersection with geometric improvements from IL Rt. 59 and 143rd
Street and outlined a need to complete the segment of 143rd Street
from IL Rt. 59 to TL 126 and lastly I outlined a need to improve
Railroad Crossing surface at 143rd Street.
16 - DISCUSSION - LOCKPORT STREET LIGHTING
Administrator Van Vooren discussed a Street Scape Program for the
project area. Basically this is a three phase program with an
alternate on Phase 1 that talks about installing the lighting and
doing the minimum repair to the sidewalks that exist on Lockport
Street and the existing curb and angle iron that exists on Lockport
Street that would cost $264,460.00. Alternate Phase 1 would be
to remove and replace all (in the 500 Block of Lockport Street) of
angle iron, remove 18" wide portion of existing sidewalk and
replace with concrete curb and paver brick accent strip and provide
handicap access to those businesses which do not currently have it.
The cost of that component in just the 500 Block would cost
$41,000.00. Phase 2, Phase 3 and Phase 4 deal with additional side
street ornamental lighting, a new concrete curb and paver brick
accent strip, 400 and 600 Block Accent Strip and costs associated
with those. Needless to say, we felt that we need to address the
immediate lighting component and that a streetscape program is one
that can be embarked upon later. Staff is seeking to go to bid on
Phase 1, without the alternate, at a cost of $264,460.00 plus
engineering and to finalize the documents and to install the
ornamental street lighting and to repair the sidewalk in the areas
that need it.
Trustee Lambert clarified that there is more to the downtown than
just the 500 block, there are businesses in the 400 and 600 blocks
also. The streetscape plan needs to address the entire downtown
area.
J. Dement moved to authorize the Staff to proceed with final plans
and bidding the lighting project as soon as possible. Seconded by
L. Kelly. Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 6, 1994
PAGE SEVEN
#17 - AWARD OF BID - VILLAGE HALL REMODELING
L. Kelly moved to adopt Resolution No. 1077 AUTHORIZING THE
EXECUTION OF A CONTRACT WITH R. L. SOHOL FOR THE REMODELING OF THE
VILLAGE HALL at a cost of $38,800.00 and also authorize the Village
Administrator and/or the Village Clerk to purchase four work
stations manufactured by All-Steel from the State bid at a sum not
to exceed $11,500.00. Seconded by M. Lambert. Voice vote. 5 yes,
0 no, ]. absent. Motion carried.
x,18 - AWARD OF BID _ 1994 MFT STREET MAINTENANCE
L. Kelly moved to adopt Resolution No. 1078 AUTHORIZING THE
EXECUTION OF A CONTRACT WITH JAMES D. FIALA PAVING CO., INC. FOR
THE 1994 STREET MAINTENANCE in the amount of $114,172.70. Seconded
by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Lambert, yes; Rock, yes. 5 yes, 0 no, 1 absent.
Motion carried.
ADMINISTRATOR'S REFORT
Administrator Van Vooren included an Ordinance authorizing the sale
• of a squad car, 1991 Chevy Caprice at the DuPage Mayors and
Managers Conference public auction to be held on Saturday, June 25,
1994.
L. Kelly moved to adopt Ordinance No. 1562 AUTHORIZING THE SALE OF
PERSONAL PROPERTY. Seconded by J. Dement. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Rock,
yes. 5 yes, 0 no, 1. Motion carried.
Administrator spoke regarding IDOT discussion -- U. S. Route 3o in
which Mr. Zak from IDOT would be interested in coordinating
discussions on potentially redesignating a portion of U. S. Route
30 through Plainfield. Trustee Lambert, President Peterson,
Administrator Van Vooren and Planner Waldock will participate in
this discussion. Administrator Van Vooren spoke briefly on
entering into an interconnection agreement with the Joliet water
system and the Village of Plainfield. He announced the First
Annual. Golf Outing that the Will County Governmental League will be
having on August 1, 1994 and set up a foursome of President
Peterson, Administrator Van Vooren, John Djerf and Trustee Ray with
a tee off time of 10:00 a.m. The Village has, through SWARM, been
able to acquire additional Public Official's Liability Insurance at
no additional cost to the Village, but it requires that we cancel
the first policy and rewrite it changing it's dates, so that 6 out
of the 7 SWARM communities now have the same provider.
Administrator Van Vooren has been asked to get a policy
cancellation executed on behalf of the Village.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 6, 1994
PAGE EIGHT
L. Kelly moved that we authorize Administrator Van Vooren to sign
on behalf of the Village a cancellation of existing Public
Official's Liability Insurance Policy. Seconded by J. Dement.
Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
Clerk Janik asked for the Board's approval to sign and send to the
County an Absentee Voting Waiver. M. Lambert moved to authorize
the waiver of absentee voting. Seconded by L. Kelly. Voice vote.
5 yes, 0 no, 1 absent. Motion carried.
ENGINEER'S REPORT
H. Hamilton asked the Board for their approval to send Two (2)
letters to FEMA appealing by the Village of Plainfield a new Flood
Study and involves areas of Lily Cache Creek (Lakelands
Subdivision) and West Norman Drain (Marybrook, Pheasant Chase and
Quail Run Subdivisions). The appeals are based on updated and more
detailed topographic data and primarily involves a change to the
floodway boundary.
L. Ke11y moved to authorize the sending of the two transmittal
letters to FEMA under President Peterson's signature. Seconded by
M. Lambert. Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
P NER'S REPORT
Planner Waldock received notice from the Trustees that June 29
which was tentatively scheduled far a Workshop of the Community
Character aspect of the Comprehensive Plan with Lane Kendig would
have to be rescheduled and they were looking to July 7, 1994 at
7:00 p.m. at the High School Auditorium.
J. Heimerdinger moved to approve a Building Code Variation request
for the purpose of installing an above ground pool for Stanley
Naskrent at 16332 Winding Creek Road. Seconded by J. Dement.
Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
J. Heimerdinger moved to approve a Building Code Variation request
regarding set-back requirements from property lot lines and
structures for an above ground pool for Greg Armstrong at 626
Hillcrest. Seconded by J. Dement. Voice vote. 5 yes, 0 no.
Motion carried.
Workshop held on Monday June 13, 1994 discussing Economic
Development.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 6, 1994
PAGE NINE
ATTORNEY'S_REPORT
J. Harvey reported that there will some changes to the Open
Meetings Act-- Executive Session Meeting minutes will require more
detail and Emergency /Special Meetings will now require a 48 hr.
notice.
L. Kelly moved to adjourn the meeting and to go to Executive
Session to reconvene thereafter. Seconded by M. Lambert. Voice
vote. 5 yes, 1 absent, 0 no. Motion carried.
9:20 p.m. Adjourned to Executive Session
9:50 p.m. Reconvene the Regular Meeting
L. Ke11y moved to approve the hiring of Daniel Biermann, who was a
probationary employee at the water and sewer department, at a
salary of $22,648.00 effective June 20, 1994. Seconded by J.
Dement. Voice vote. 5 yes, 1 absent, 0 no. Motion carried.
L. Kelly moved to adjourn the meeting. Seconded by M. Lambert.
Voice vote. 5 yes, 1 absent, 0 no. Motion carried. '
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SUSAN JANIK, VIL GE CLERK
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