HomeMy Public PortalAbout05.16.94 VB Minutes•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
RE ULAR MEETING
DATE: MAY 16, 1994 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, 7. DEMENT, 7.
HEIMERDINGER, M. LAMBERT, L. KELLY,
R. ROCK, 7. RAY.
OTHERS PRESENT: D, VAN VOOREN - ADMINISTRATOR
S. JANYK - CLERK
D. BENNETT - POLICE .CHIEF
J, HARVEY - ATTORNEY
H, HAMILTON - ENGINEER
At 7:00 p.m, President Peterson called the meeting, to order.
Members of the American Legion Auxiliary Marne Unit No. 13 were
present and led the pledge to the flag. Roll call was taken, all
were present.
President Peterson proclaimed the 27th and 28th of May, 1994 as
POPPY DAY and asks that all citizens pay tribute to those who have.
made the ultimate sacrifice in the name of freedom wear the
Memorial Poppy on these days. Carolyn Dement, President of the
American Legion Marne Unit No. 13 and Cindy Obman, Secretary, took
donations and passed out the Memorial Poppy to the Board and
residents present at meeting. President Peterson also proclaimed
May 16, 1994 as ARBOR DAY in the Village of Plainfield and urged
all citizens to celebrate Arbor Day and to support efforts to
protect our trees and woodlands.
There were no ublic comments.
L. Kelly moved to adjourn regular meeting to conduct a Public
Hearing and to reconvene after the conclusion of the Public
Hearing. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion
carried.
7:15 p.m. Adjourn to Public Hearing
7:30 p.m. Reconvene Regular Meeting
J. Dement moved to reconvene Regular Meeting. seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
President Peterson requested that Presidential Appointments be
moved to Item 2A of the Business Meeting. Administrator Van Vooren
also asked to have Item 9 deferred to a later time.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 16, 1994
PAGE TWO
J. Heimerdinger had intended to add to the Agenda a discussion of
the Smart System (Radar acquisition far the Police Department), but
because of the length of Agenda he will defer to the next regular
Board Meeting.
J. Dement moved to approve the Agenda as amended. Seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
President Peterson made the following Presidential Appointments:
Donald Niswonger - Village Treasurer
Robert E. Hamilton - Village Engineer
James Harvey - Village Attorney
Gene Tullos - Building Inspector
Donald Schmitz - Electrical Inspector
Randy Krnac -~ Part Time Electrical Inspector
Larry Ke11y - ESDA Coordinator
James Sobkoviak - Chairman of the Planning Commission
Susan Janik - village Clerk
Ray Smolich - Member of the Planning Commission
Alan Anderson - Member of the Planning Commission
Sam Slocum - Fire and Police Commission
L. Kelly moved to approve the above Presidential Appointments.
Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rack, yes.
6 yes, 0 no. Motion carried.
J. Dement moved to approve the Consent Agenda. Seconded by L.
Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly,
yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion
carried.
ITEM #3 VLN_TAGE KNOLLS SITE PLAN REVIEW
7:38 p.m. Trustee Lambert removed himself from discussion 'and
absents himself from the room at this time.
Location: 819 N. Eastern Avenue, currently zoned I-1 Light
Industrial and is seeking Res. A-2, appropriate for Tawnhome uses.
Planner Waldock stated that the Site Plan as presented for review
with this request is consistent with the concept plan submitted
from the initial application for the re-zoning in this case. The
proposal calls for Fourteen townhouse units on a three acre site.
Plans call for the preservation of the existing home and relocating
it to the north west corner of the site. The Plan Commission
recommends approval of the Site Plan subject to the following;
Compliance with the requirements of the Village Engineer compliance
• with provisions of the Plainfield Fire District; Replace the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 16, 1994
PAGE THREE
drainage swale along the west property line with an underground
storm sewer line; approval to include waiver of Trash enclosure
requirements, and finding that the facade materials are an
acceptable alternative to the masonry requirement of Village
Ordinance, due to the re-production of a historic design theme; add
twelve pine trees to property line between Spring Hill & Kubinski
development; administrative stipulation for a $275 per unit fee as
an alternative to construction of curb and gutter along the Eastern
Avenue frontage.
J. Ray moved to approve the Site Plan for Vintage Knolls Townhomes
subject to the stipulations of the Planning Commission. Seconded
by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes;
Ke11y, yes; Ray, yes; Rock, yes. 5 yes, o no. Motion carried.
It was understood by the Board that Attorney Harvey would prepare
an Ordinance for the rezoning of the subject site from I-1 Light
Industrial to A-2 Multi-family residential and bring to the next
regular board meeting.
7:55 p . m . Noted for the record that Trustee Lambert returned to the
meeting.
ITEM 4 WINDING CREEK UNIT #7, SITE PLAN REVIEW
Developer Lynn Krause of Timberview Development Corporation
appealed to Trustees to reconsider their decision not to approve
the site plan for Winding Creek Unit 7. No changes have been made
to the site plan for Unit 7 since it was considered last month.
Krause said he was not at the meeting to debate whether or not
townhomes should be allowed on the site because those issues were
decided three years ago in the annexation agreement and subdivision
approval.
Trustee Kelly said that he talked with the School Board about the
subject townhomes and they reflected that townhomes in a price
range of an average of $132,000 are a plus to the community.
Trustee Heimerdinger voiced his opinion, in that he felt Lynn
Krause was right. His objection to the project surfaced too late
and he stated that he would not vote for it, but would not vote
against it. After a lengthy discussion by the Trustees, it was the
consensus that the issue of multi-family housing and coning laws
and building restrictions should be reviewed mare thoroughly.
The Plan Commissions recommends. approval of the Site Plan for
Winding Creek Unit 7 with the following stipulations; all exterior
lighting shall be of pedestrian scale consistent. with standard
Single-family dwellings; no trash enclosures shall be required for
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 16, 1994
PAGE FOUR
this project. Trash pickup may be accommodated at the curb
adjoining each driveway on customary trash pickup days.
L. Kelly moved to approve the Site Plan for Winding Creek Unit 7,
subject to the Planning Commission recommendations. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, abstain;
Kelly, yes; Lambert, yes; Ray, yes; Rock, abstain.. 4 yes, 0 no, 2
abstain. Motion carried.
5 SPAN LER FARM RELIMINARY PLAT
Planner Waldock spoke regarding the Preliminary Plat for Spangler
Farm Subdivision. 'The property is located on the North side of
Renwick Road, West of Rt. 59 adjacent to Commercial Zoning, up to
Commonwealth Edison Right-of-way. The subject site contains 41
acres of vacant agricultural land. The property owners homestead
is located in the south central portion of the subject site. This
homestead and business (Trucking Operation) location has been
accepted from the development area, The subject site is in
unincorporated Plainfield Township, but is under an Annexation
Agreement approved by the Village in 1988. The project includes
87 single family homesites which are 12,000 sq. ft. or larger in
. area. Overall density is 2.09 units per acre and minimum lot width
is 85 ft. All lots meet or exceed this standard. The roadway
layout includes stubs to the North in two locations. The project
includes the improvement of Renwick Road to a neighborhood
collector street status, that would be 37 ft. of pavement with curb
and gutter both sides, sidewalk on the North. .The subject site
has been controversial due to it's location with regard to the Rt.
30 by-pass. The by-pass alignment was discussed in December at the
previous Plan Commission review and at that time it was determined
by the Commission that this item not be cause for continuance of
the project, At this time no firm plans have been made for the Rt.
30 by-pass. Therefore its placement and center line location have
not yet been determined. It is possible that should the by-pass be
approved, there is sufficient room west of the Commonwealth Edison
power lines to accommodate this roadway system. The Preliminary
Plat has been amended to address the concerns relating to wetlands
designation, storm water detention, Renwick Road right-of-way, and
zoning for Lots 1-7 at the east side of the property. Storm water
detention is provided along the Commonwealth Edison power lines at
the west edge of the property. Lots fronting the power line have
been extended in depth to accommodate the storm water detention
area and provide an extended setback from the power lines. The
street names selected for the subdivision are in some cases in
conflict with existing streets in other subdivisions. Applicants
have agreed to change the names. A concern has been expressed by
the property owners that filling has occurred in lands south of
Renwick Road adjoining the subject site. This site may adversely
effect the natural drainage paths previously available in the area.
PY,p,INFIELD VILLAGE BOARD OF TRUSTEES
MAY 16, 1994
PAGE FIVE
We need to address the issue of affsite storm water drainage. An
additional right-of-way for signals at Rt. 59 and Renwick Road will
be required. Staff would seek a dedication of right-of-way to
accommodate this improvement or provision of easements for signals
at the north west corner of Rt. 59 and Renwick Road. Village
policy provides for the payment of recapture charges for water and
sewer lines at the time of subdivision platting.
Based on the modifications of the Preliminary Plat for Spangler
Farm Subdivision the Planning Commission recommends approval with,
the following stipulations: amend the street names; address the
issue of offsite storm water drainage; comply with the provisions
of the Village Engineer; rezone lots 1-7 from B-3 to Res. A,
Single-family Residential; develop Renwick Road in Phases with each
unit; provide adequate right-of-way to accommodate signals at the
intersection of Rt. 59 and Renwick Rd.
Prior to any discussion by the Board, President Peterson questioned
Attorney Harvey as to the Board's legal right to demand right-of-
way on the property and to change its zoning. Attorney Harvey
stated that the annexation agreement legally binds the Village to
residential zoning of the property, and does not allow the Village
to require right-of-way for a bypass. President Peterson again
• questioned Attorney Harvey if the approval of the plat could be
denied because it doesn't include a right-of-way for the bypass.
Attorney Harvey's response was that there is not now a design on
the books for the bypass project, and the plat could not legally be
turned down because it doesn't provide a right-of-way.
There was discussion on this issue by the Board and it was
suggested that Staff also send this Plat and all future plats of
development to Lane Kendig and Joy Schaad for their review.
President Peterson again stated that he believes the Wallin Farm
and Spangler Farm as two of the most important properties in
Plainfield. He thinks that this is a serious step without
consultation with the hired planners. He is concerned that
everytime the Board approves something like this, you remove
another option.
L. Kelly asked that a 7th stipulation be added to the Plan
Commission recommendation, in that the Preliminary Plat comply with
provisions of the Plainfield Fire Protection District as they are
identified .
After comments by the Board, J. Heimerdinger moved to approve the
Preliminary Plat for Spangler Farm Subdivision with the
recommendations of the Plan Commission, including the. 7th
stipulation. Seconded by J. Ray. Vote by roll call. Dement, yes;
Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes; Rock, yes.
5 yes, 0 no. Motion carried.
•
PLATNFIELD VILLAGE BOARD OF TRUSTEES
MAY 16, 1994
PAGE SIX
ITEM 6 BURGER KING REZONING B-3 TO.B-4
9:QO p.m. Trustee Lambert excused himself from the following
discussion.
Planner Waldock spoke regarding Burger King rezoning. The location
is the west side of Rt. 59 approximately two tenths of a mile south
of Renwick Road. Michael E. Stepina, Franchisee of Burger King,
Tnc. asked for rezoning from B-3, General Commercial District to B-
4, Highway Business District, which would accommodate the drive up
window for the Burger King restaurant.
The Plan Commission recommended approval of the rezoning from B-3
General Business District to B-4, Highway Business District to
accommodate a Burger King Restaurant.
L. Kelly moved to approve the rezoning from B-3 to B-4 for the
Burger King Restaurant. Seconded by J. Ray. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes.
5 yes, 0 no. Motion carried.
9:12 p.m. Trustee Lambert returned to the meeting,
ITEM #7 PLA NFIELD HIGH SCHOOL SIGN VARIANCE
Planner Waldock spoke regarding Plainfield School District 202
request for a variance to permit construction of a 70 sq. ft. sign
10'4" in height. Village Sign Ordinances limit ground signs to no
more than 40 sq. ft. in area and 8 ft. in height. The sign as
proposed is to be located 60 ft. east of the main driveway entrance
to the High School Building. The sign is placed at a setback of
approximately 8 ft. from the property line in the front yard area.
The sign is intended to be visible from Ft, Beggs Drive on the
south side of the building. The Sign Plan calls for placement of
the 70 sq. ft. internally illuminated reader board on a 16' 8" wide
by 7' tall brick monument style base. The School District has
explained that the 40 sq. ft. area and 8 ft. height requirement
create sign area and height which are visually lost due to the
large scale of the High School building and great acreage of the
site. A variance if approved would not provide a negative impact
on adjoining properties. The Zoning Board of Appeals recommended
the approval of the Sign Variance.
After discussion by the Board, R. Rock moved to approve the Sign
Variance for the Plainfield High School. Seconded by L. Ke11y.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, no; Ray, yes; Rock, yes. 5 yes, 1 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 16, 1994
PAGE SEVEN
ITEM 8 RESOLUTION-FEES FOR BUILDIN PERMITS RE-INSP CTIONS
Planner Waldock spoke regarding a joint meeting that was held of
the Development Committee and the Ways and Means Committee to
consider new building permit fees. The committees directed Staff
to calculate fees based on cubic content in order to account for
the added volume of homes with vaulted ceilings, or balcony and
lofts overlooking the lower level. The committees felt these homes
require greater inspection scrutiny and are more difficult to
review and inspect, therefore the cubic content based would be more
equitable.
J. Dement moved to adopt Resolution No. 1072 SETTING FORTH FEES FOR
BUILDING PERMITS AND BUILDING RE-INSPECTIONS and to make the
Resolution effective July 1st, 1994. Seconded by J. Heimerdinger.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried.
ITEM 10 DESPLAINES STREET PARKING LOT
Staff recommends that the Village Board raise the rental fee for
all parking spaces in Village Lots to $125.00 and donate one space
to the Chamber of Commerce.
J. Dement moved to approve the rental fee for all parking spaces in
• Village Lots to $125.00 and donate one space in the DesPlaines
Street Parking Lot to the Chamber of Commerce. Seconded by M.
Lambert. Voice vote. 6 yes, 0 no. Motion carried.
ITEM 11 ORDINANCE - AMENDING LI UOR ORDINANCE
J. Dement moved to adopt OSeconded b ~ J.5 Ray~E Vote by rollLcall F
PLAINFIELD LIQUOR CODE. Y
Dement, yes; Heimerdinger, yes; Ke11y, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
ITEM 12 POLI E COMMUNICATION E UI MENT
Chief Bennett spoke regarding a proposal for purchasing 1) O Visar
Spectra A9 Mobile Radio for the squad car; 2) Two (2)
Portable Radios and 3) Two (2) KDT 9100--11 Mobile Data Terminals
for use in Alerts System. Some of the drug seizure money would be
used for the purchase of these items, and the additional expense
was currently budgeted. The user fee for the Alerts System for the
Plainfield Police Department will be $40 per month.
L. Kelly moved to approve the purchase of Items. 1, 2 and 3 as shown
in the Memo from Don Bennett of May 9, 1994 (Exhibit attached) and
authorize the President to execute the Alerts User's Agreement.
Seconded by J. Ray. Vote by roll call es DeRmock, yes! H61yesalOgno.
yes; Kelly, Yes; Lambert, yes; Ray, y
Motion carried.
PL,p,INFIELD VILLAGE BOARD OF TRUSTEES
• MAY 16, 1994
PAGE EIGHT
Chief Bennet also informed the Board that at a special meeting held
by the Board of Police Commissioners of the Village of Plainfield
Kenneth Ruggles and Michael Friddle were appointed as Police
Officers effective May 11, 1994. L. Ke11y also acknowledged the
Operations Report for April, 1994.
ITEM 13 HISTORIC PRESERVATION RECONNAISSANCE SURVEY
Planner Waldock stated that the Village invited four (4) consulting
firms to submit proposals for an architectural survey of the
historic core area of the community. This Historic Preservation
Reconnaissance Survey would involve about 450 to 500 structures,
and include an evaluation of structures to determine historic
significance. We received one response from the Urbana Group. The
Urbana Group is well qualified to complete the work as proposed.
Staff recommends that the Urbana Group be hired as Historic
Preservation Consultant for the purpose of conducting a Historic
Preservation Reconnaissance Survey at a cost of $3,000.00.
M. Lambert moved tv approve the hiring of the Urbana Group as
Historic Preservation Consultants for the purpose of conducting a
Historic Preservation Reconnaissance Survey at a cost of $3,000.00.
Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger,
yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no.
Motion carried.
PLANNER'S REPORT
Planner Waldock spoke regarding a request received from Bernadine
Kugelman for a variance from Building Code Regulations to allow
placement of an 18ft. diameter above ground pool at 13ft. from the
rear of her home where 15ft. is required. Ms. Kugelman lives at
16336 Winding Creek Road. Her lot is located along the north side
of the subdivision where a 15ft. drainage and utility easement
prevents Ms. Kugelman from placing the pool further to the north
away from her home. Staff feels that the subject site is unique
due to the encroachment of the 15ft. drainage and utility easement.
The easement provides a hardship in locating the pool at the proper
separation from the residence. Staff recommends approval of a
variance to allow an above ground pool at a separation of 13 ft.
from the existing residence.
J. Dement moved to approve the Variance to allow an above ground
pool at a separation of 13ft. from the existing residence at 16336
Winding Creek Rd. Seconded by M. Lambert. Vote by roll call.
Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes;
Rock, yes. 6 yes, 0 no. Motion carried.
C.
PI,p,INFIELD VILLAGE BOARD OF TRUSTEES
• MAY 1b, 1994
PAGE NINE
Planner Waldock also spoke regarding a request from Timberview
Development Corporation for extension of their temporary sales sign
for a two-year period. The Village Board of Trustees granted them
a 2 year permit on June 1, 1992 for a temporary project sales sign.
J. Dement moved to approve the extension of their temporary sale
sign for a two-year period. Seconded by M. Lambert. Voice vote.
6 yes, 0 no. Motion carried.
Planner Waldock presented a Concept Plan for Cambridge Place of
Plainfield, (at the Reserve Subdivision). The developers are
seeking an informal discussion of the concept plan for the
townhouse units at The Reserve Subdivision on Route 126 near I-55.
Cambridge has proposed 100 units rather than the 125 units allowed
by the Annexation Agreement. The current covenants are designed to
accommodate side by side units rather than quad units, which they
would like to utilize the "Quad" concept at the subject site. This
building style is an upscale townhouse design. The units are large
and all have attached garages. Staff has no objection to the
"Quad" type layout. It would be appropriate to proceed with an
Annexation Agreement Amendment to modify adopted covenants for the
project which would accommodate the "quad" style design by
Cambridge Homes.
There was discussions by the Board regarding the "Quad" style unit
and the overall consensus of the Board was in favor of this style
and would give it's support. They thought it was an improvement and
reduced density over the Annexation Agreement limits; upscale
design and layout as well as a design that achieves significant
overflow parking areas; private street systems; and both private
and common open space within the project area.
10:00 p.m. Trustee J. Ray left the meeting.
ADMINISTRATOR'S REPORT
Administrator Van Vooren spoke briefly on contractual employment
for a Part-Time Meter Reader, information on legislative update,
Wi11 County Governmental League Quarterly Meeting Thursday, June 9,
1994 at Deer Creek Country Club, 1st Annual Golf Outing, Monday,
August 1, 1994. Spoke briefly on the solicitation of proposals for
the heating and air conditioning process at the Village. We have
received several bids that are substantially under $13,000.00. I am
seeking authorization to secure the services of a heating and air
conditioning vendor with the price not to exceed $13,000.00.
L. Ke11y moved to authorize Administrator Van Vooren to secure the
services of a heating and air conditioning vendor for the work at
the Village Offices at a price not to exceed $13,000.00. Seconded
by J. Dement. Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• MAY 16, 1994
PAGE TEN
Lastly, Administrator Van Vooren spoke regarding concerns at
Vintage Harvest Subdivision with the sewer line extensions south
from Vintage Harvest's lift station to Fraser Road and further
south to service some/ar portions thereof of the Lichtenwalter
property. Engineer H. Hamilton spoke regarding the tremendous
amount of ground water at this site. They have scheduled a meeting
with the Lichtenwalter people to discuss the possibility of raising
the pipe higher to provide relief, or to seek compensation for the
de-watering costs from the Lichtenwalter piece.
Administrator Van Vooren spoke on a "NO TOLERANCE RESOLUTION" in
which there is a state law being sponsored by Secretary Ryan saying
that anyone under the age of 21 caught driving under the influence
of alcohol under any level looses his license. The Board asked
Attorney Harvey to bring this Resolution back to the next meeting.
ENGINEER'S REPORT
Engineer Hamilton spoke briefly on the FEMA map information with
location in Pheasant Chase and Marybrook. He stated that it looked
confident that FEMA,will remove Quail Run Subdivision from the new
flood study, and about 6 homes in Pheasant Chase.
M. Lambert moved to adjourn the meeting and to go to Executive
Session to reconvene thereafter. Seconded by J. Heimerdinger.
Voice vote.' 5 yes, 1 absent, 0 no. Motion carried.
10:30 p.m. Adjourned to Executive Session
Trustee L. Kelly left the meeting before the Executive Session.
11:05 p.m. Reconvene the Regular Meeting
J. Dement moved to approve the salary increases for the employees
of the Village of Plainfield effective May 1, 1994- Seconded by J.
Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, absent; Lambert, yes; Ray, absent; Rock, yes. 4 yes, 0 no,
2 absent. Motion carried.
J. Dement moved to adjourn the meeting. Seconded by M. Lambert.
Voice vote. 4 yes, o no, 2 absent. Motion carried.
11:12 p.m. Adjourned
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SU JANIK, V LAGE CLERK