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Home My Public Portal About05.02.94 VB Minutes~~ C~ PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MAY 2, 1994 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY J. DEMENT, J. HEIMERDINGER, M. LAMBERT, L. KELLY, R. ROCK, J. RAY. PRESIDENT PETERSON WAS ABSENT. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT -~ POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER At 7:00 p.m. Clerk Janik called the meeting to order. Roll call was taken, all were present. She then led the pledge to the flag. R. Rack moved to nominate Jeff Dement to act as Mayor Pro--Tem in the absence of President Peterson. Seconded by L. Kelly. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. There were no ublic comments. L. Kelly moved to approve the Agenda. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. M. Lambert moved the approval of the Consent Agenda. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #3 LIOUDR LICENSE FDR M.C.__CORPORATION Maureen Schultz asked the Board to consider amending the liquor ordinance to allow an "E" license for a restaurant she and her partner, Chris Babaniotis, hope to open in Plainfield Plaza. The Ordinance needs to be amended to allow for one additional license. Schultz and Babaniotis, owners of Plainfield Amusement, plan to open the restaurant where the Colonial Shop was previously located. V~.llage Planner Waldock stated it would be consistent with current zoning. Discussion was had by Trustees. J. Ray suggested that it be checked on whether adequate parking would be available and to also check with the School District to see if they have any comments or concerns. Mention was made that Staff is in the process of reviewing and revising the liquor ordinance at this time. L. Kelly spoke briefly regarding HB3721 which will make it a state law that no liquor can be sold through a gas station. He requested Staff to investigate this. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 2, 1994 PAGE TWO #4 RESOLUTION_TRANSFER PLAINFIELD TOWNSHIP TORNADO SIREN L. Kelly moved the adoption of Resolution No. 10'70 AUTHORIZING THE EXECUTION OF A CONVEYANCE AND BILL OF SALE BY AND BETWEEN PLAINFIELD TOWNSHIP, AND THE VILLAGE OF PLAINFIELD FOR THE TRANSFER OF THE TORNADO SIREN. Seconded by J. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #5 VILLAGE HALL REMODELING Staff recommends that the President and Board of Trustees authorize Staff to prepare specifications and advertise for bidding the remodeling of the Village Hall Administrative Offices. The budget for this project excluding major heat/ventilation work to be $50,000. The Ways & Means Committee discussed this project and also recommend proceeding with the project. Administrator Van Vooren estimated installation of a new heating and cooling system would cost an additional $20,000. Funding for this project is anticipated to come from the interest earnings of the 1988 G.O. Bond issue. • L. Kelly moved that we direct staff to prepare specifications and proceed with the bidding process of the remodeling of the Village Hall Administrative Offices and that Staff be additionally authorized to solicit proposals and to bring back to the Board at the workshop next Monday the prices for the heating and ventilation system to be done under a separate proposal. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. #6 PURCHASE OF EQUIPMENT FOR TWO NEW DUMP, TRUCKS Administrator Van Vooren spoke about the need for equipment for the two new dump trucks. The Village Board recently authorized the purchase of two new dump trucks from the State Sid. These trucks do not come with the necessary equipment to plow snow. The Street Committee and Staff have discussed the necessary equipment to be purchased to finish the trucks. Staff recommends that the Board authorize the following: 1) Village Administrator be authorized to execute a Purchase Order to Monroe Truck Equipment in the amount of $15,922.00 for snowplow equipment. 2) Village Administrator be authorized to prepare the necessary leasing materials to seek competitive proposals to borrow $75,000 toward the purchase of 2 dump trucks. PLAINFTELD VILLAGE BOARD OF TRUSTEES MAY 2, 1994 PAGE THREE L. Kelly moved to authorize the purchase of the additional equipment for each of the trucks outlined in the invoice referenced 10277 by Monroe Truck Equipment dated April 3, 1994. Seconded by J. Ray. Vote by tall call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 7 VILLAGE AUCTION OF SURPLUS PROPERTY On Saturday, May 28, 1994 at 8:30 a.m, the Village of Plainfield will be conducting an auction for the sale of surplus property, two dump trucks, a pickup truck and other miscellaneous property. The auction will take place at the Public Works garage at 23210 Lincoln Highway. L. Kelly moved to adopt Ordinance No. 1557 AUTHORIZING THE SALE OF PERSONAL PROPERTY. Seconded by J. Ray. Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert, yes; Ray, yes; Rock, yes. 6 yes, 0 no. Motion carried. 8 VILLAGE INVESTMENT POLICY Administrator Van Vooren spoke briefly on the Village's Investment Policy and asked the Board to review the information, and move on the adoption of this policy at the next regular business meeting. ADMINISTRATOR'S REPORTS The board had discussions addressing the entryway signs into subdivisions and the consensus was that it should be investigated more fully. Trustee Lambert requested that we need to revisit the issue and to bring it back on the agenda as a text amendment to the Sign Ordinance. Administrator Van Vooren reported that the Will County Governmental League Transportation Committee had looked again at the proposed project to connect Fort Beggs Drive and Roberts Road. The Committee indicated the project would be eligible for funding if the Village submits a resolution by May 12 stating its commitment to contribute the Village's share of the cost. Van Vooren recommended adjourning the meeting to Monday, May 9, at the regularly scheduled Workshop for consideration of the resolution. Also, we could discuss the heating and ventilation of the Village's Administration Office at that time, under a reconvened public board meeting. The Board agreed. ENGINEER'S REPORT H. Hamilton stated that there was some problems with flooding in Vintage Harvest Subdivision. It is now under control, but work was done all weekend to try to correct the water problems. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 2, 1994 PAGE FOUR PLANNER'S REPORTS Planner Waldock spoke on a receipt of a letter from Marilyn Grayhack. Ms. Grayhack owns parcel number 10, the northernmost lot, on Vista Lane, which has been designated "unbuildable" because it is in the floodway. Grayhack's letter indicated she still hoped the Board would consider a variance to allow her to rebuild on the site. After discussion, the consensus of the Board was to have the staff inform Ms. Grayhack that they would not consider a variance. Planner Waldock indicated the other nine lots will be turned over to the Plainfield Park District far development as a park site whether Ms. Grayhack's property is acquired or not. J. Dement, President Pro-Tem proclaimed the week caf May 8-14, 1994 as National Preservation Week in Plainfield. L. Kelly moved to authorize Trustee Dement to sign Plats or any other documents that need to be signed as President Pro-Tem until President Peterson is back in town. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly brought up HB3538 in which it states that beginning in • 1995 real estate taxes will be paid in four installments, January 1, April 1, July 1. and October 1 and would also change the time of which taxing districts need to certify levys. Administrator Van Vooren stated that he will follow up on the status of this bill. J. Heimerdinger moved to adjourn the meeting and to reconvene an Monday, May 9, 1994 at 7:00 p.m. before the regular Workshop session, for the purpose of discussions on the proposed STP project to connect Fort Beggs Drive and Roberts Road, and also to discuss the heating and ventilation system at the Village Offices. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 8:25 p.m. Adjourned To be continued on May 9, 1994 at 7:00 p.m. S AN JANI VILLAGE CLERK •