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PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: OCTOBER 3, 1994
MEMBERS OF BOARD PRESENT:
OTHERS PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, L. KELLY,
J. DEMENT.
D. VAN VOOREN - ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLICE CHIEF
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
P. WALDOCK - PLANNER
J. DURBIN - ASSISTANT PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, J. Ray was absent, all other Trustees were present.
He then led the pledge to the flag. We had a few moments of
silence in memory of Officer Tim Simenson, Crest Hill Police
Officer who was killed in the line of duty this week. Announced
that the Village of Plainfield has placed under contract land
(around 45 acres) between the E. J. & E. Railroad and Rt. 30 along
the river for a sewage treatment plant and possible street and
garage facilities and also we hope to serve as the beginning of our
river park system.
President Peterson nominated Robert F. Schinderle for the Plan
Commission. J. Dement moved to approve the nomination of Robert F.
Schinderle for the Plan Commission. Seconded by L. Kelly. Vote by
roll call. Dement, yes; Heimerdinger, yes; Kelly, yes; Lambert,
yes; Rack, yes. 5 yes, 0 no, 1 absent. Motion carried.
Commissioner Mike Knott of the Plainfield Fire and Police
Commission and Police Chief Donald Bennett introduced Officers
Kevin Greco and Kevin Adams and appointed both of them to the rank
of Sergeant in the Plainfield Police Department effective October
3, 1994. Commissioner Mike Knott spent a few moments in explaining
the Plainfield Police Commission.
Public Comments:
Mr. Robert Vail, of 16463 Winding Creek Rd. requested that the
Board create an ordinance prohibiting the leaving of leaflets,
fliers, samples and brochures an resident's doors or property when
the resident is not present. The request was referred to the
Public Safety Committee for review.
M. Lambert moved to adjourn the regular meeting and to conduct a
Fublic Hearing. Seconded by J. Dement. Voice vote. 5 yes 0 no.
7:14 p.m. Adjourned the regular meeting.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1994
PAGE TWO
$:20 p.m. Reconvene the regular meeting. A11 members are present,
J. Ray arrived during the Public Hearing at 7:38 p.m.
L. Kelly asked that Item #5 be tabled and removed from the Agenda.
Seconded by J. Dement. M. Lambert became upset with the motion to
table the TOPE project. The TOPE developers have bent over
backward to accommodate us and now we are asking them to wait
again.
Let the record show that at 8:22 p.m. Trustee Lambert left the
meeting.
Administrator Van Vooren stated to the remaining Board members that
all documents necessaary to proceed with the TOPE project were in
hand. The Board had previously given consensus to the agreements,
but was awaiting a letter of credit from developers. We now have
the. letter of credit.
L. Ke11y withdrew the motion.
J. Dement moved to approve the Agenda as presented. Seconded by J.
Ray. Voice vote. 5 yes, 0 no, 1 absent. Motion carried.
J. Heimerdinger moved to approve the Consent Agenda. Seconded by
J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes;
Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no. 1 absent. Motion
carried.
~3 DISCUSSION - FINAL PLAT FOR VINTAGE HARVEST UNIT TWO
Planner Waldock spoke briefly on the Final Plat far Vintage Harvest
Unit Two. The Final Plat includes 42 homesites. Also included is
the extension of Merlot Lane and Brown Lane. Unit Two is located
along the north side of Fraser Road. The Plan Commission has
found that the Final Plat for Unit 2 is consistent with the
approved Preliminary Plat. Engineering revisions have been made to
satisfy comments from the Village Engineer's report. A no access
easement along Fraser Road is provided as required. Easements
across the subdivision are sized to accommodate storm sewer and
other utility extensions through the unit. The Planning Commission
is recommending approval subject to the following stipulations:
Compliance with the requirements of Village Engineer; compliance
with provisions of the Plainfield Fire District; compliance with
the provisions of the Preliminary Plat and provide a Letter of
Credit as approved by the Village Attorney and in an amount
approved by the Village Engineer.
Trustee Heimerdinger asked developer, Mike Guinta what his policy
would be on trees? Mike Guinta stated that in their Covenants they
require a tree every 30 ft. in the parkway.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1994
PAGE THREE
Planner Waldock explained the time table for the development of
Fraser Road. The annexation agreement requires that Fraser Road be
improved with the approval of 50~ ar more of the total units.
There is 150 homesites, therefore, 75 lots would trigger the Fraser
Road improvements. The approval of this project would bring the
fatal number of lots to 73.
J. Heimerdinger moved to approve the Final Plat for Vintage Harvest
Unit Two subject to the four stipulations recommended by Staff and
the Flanning Commission. Seconded by J. Dement. Vote by roll
call. Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes; Rock,
yes. 5 yes, 0 no, 1 absent. Motion carried.
N4 DISCUSSION - CONCEPT PLAN FOR THE KUJATH SUBDIVISION
Planner Waldock spoke regarding the concept plan far the above
subdivision. The subject site is 49,332 sq. ft. parcel. Presently
the site is developed with one single-family dwelling and detached
three car garage. The applicants seek annexation and subdivision
of their property into three single family homesites. At 1.13
acres in area the subdivision proposal would establish a private
street serving Lots one and two. Access for Lot three would be
. available via Naperville-Plainfield Road. The subject site has
1.93.09 ft. of frontage along Naperville-Plainfield Road and is
located about 150 ft. south of St. Mary's Cemetery. All lots
established for residential construction or use exceed 1.2,000 sq.
ft. in area, the largest Lot 2 having 19,060 sq. ft. of land area.
Lot 2 is located at the corner of the proposed private street and
Naperville-Plainfield Road. Lot 1 has an area of 1.3,822 sq. ft.
and is accessed solely by the proposed private street shown as Lot
4. Lot 3, with an area of 12,020 sq. ft will front directly to
Naperville/Plainfield Road. Lot 4 is being platted for the
purposes of access to Lot 1 and Lot 2. This lot will also provide
utility access and easements to Lot 1 as well. Lot 4 is intended
to remain for common use of both lots and may also benefit future
development of adjoining lots. The Plan Commission found no
problems with the plan, but suggested sidewalks along
Naperville/Plainfield Raad, the asphalt drive cleaned out, and the
garage must be removed.
Administrator Van Voaren spoke briefly with regard to utility
extension. Staff has looked at two alternatives for sewer service.
One, the construction of the originally planned sewer line at a
depth sufficient to continue a southerly extension, and the second
would be an extension of the existing sewer line just to service
the three (3) lots in this particular project. There is a
significant cost undertaken by the applicant to construct either of
• the two projects, one is approximately $19,000, and the other one,
the more practical one is about $25,000. Staff has had
conversations with the applicant indicating the desire to build the
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1994
FAGE FOUR
appropriate sewer, and that the Village would participate in the
difference between the two costs. That difference would come from
the enactment of the impact fee at $1750/acre on this site, a
contribution towards the engineering that has already been done of
$1,000 and a potential recapture on the one parcel that crosses.
The applicant has found it to be a reasonable request. Finally,
because of the project being so small, that posting the Letter of
Credit would probably be waived in lieu of a impound account,
wherein the Village would have disbursement authority on the
applicant's funds. We anticipate that the total amount of the
public improvements for this project to be less than $30,000.
The Plan commission has recommended approval of this project.
President Peterson questioned if there would be a Road Maintenance
Agreement? Planner Waldock answered that question in that it would
become a private road controlled by a Maintenance Agreement between
two adjoining owners. The Board had no objections to the
conditions in the concept plan.
5 DISCUSSION......- TOPE ANNEXATION
Planner Waldock stated that we have accomplished all of the
• provisions and stipulations of the previous considerations in
regard to the Cambridge/Reserve Annexation Agreements, the Material
Service Corporation Annexation Agreements, and we have a Letter of
Credit on file at the Village and sufficient surety to accommodate
offsite extension from the Reserve property to fully service the
Material Service Property. The last amendment that has occurred
since the Village Board has seen the original agreement for TOPE
was the effect that the 1993 FEMA Flood Plain Map Amendments have
had on their property. This has caused a delay in the design of
the TOPE property. Likewise, it is having an impact on Material
Service, there 43 acre property is substantially impacted by flood
plain. They are requesting and have amended their Annexation
Agreement to allow for the 5 acres of commercial property
previously cited at the southwest corner of Essington (224th
Street) and Rt. 126. Staff feels that it is appropriate and
reasonable to provide Material Service with the latitude necessary
to cite that 5 acre commercial site somewhere on their property.
Staff has no objections to the revisions as presented to us, and
recommend approval of the Annexation Agreements.
J. Ray moved to approve an omnibus vote on the following Ordinances
and Resolutions pertaining to TOPE. Seconded by J. Heimerdinger.
Vote by roll call. Dement, yes; Heimerdinger, yes; Kelly, yes;
Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent. Motion carried.
J. Ray moved to pass ORDINANCES NO. 1.583 AUTHORIZING EXECUTION OF
ANNEXATION AGREEMENT WITH MATERIAL SERVICE; 1584 ANNEXING PROFERTY
OWNED BY MATERIAL SERVICE CORPORATION; 1585 AUTHORIZING THE
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1994
PAGE FIVE
EXECUTION OF AN ANNEXATION AGREEMENT AMENDMENT BETWEEN ANTHONY
PERINO, PRESIDENT OF TOPE CORPORATION, AN ILLINOIS CORPORATION, AND
RICHARD H. RATHBUN AND BONNIE MCCLELLAN, INDIVIDUALLY, AND
CAMBRIDGE HOMES, INC.;1586 ANNEXTNG PROPERTY OWNED BY ANTHONY
PERINO, PRESIDENT OF TOPE CORPORATION, AN ILLINOIS CORPORATION, AND
RICHARD H. RATHBUN AND BONNIE MCCLELLAN, INDIVIDUALLY, AND
CAMBRIDGE HOMES, INC.; RESOLUTIONS 10$8 AUTHORIZATION TO SIGN A
RECAPTURE AGREEMENT WITH MATERIAL SERVICE AND TOPE CORPORATION;
10 8 9 AUTHORIZATION TO S I GN A GRANT OF EASEMENT WITH RICHARD RATHBUN
AND BONNIE MCCLELLAN; 1090 AUTHORIZATION TO SIGN A GRANT OF
EASEMENT WITH MATERIAL SERVICE CORPORATION AND TOPE CORPORATION.
Seconded by J. Heimerdinger. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no,
1 absent. Motion carried.
DTSCUSSION ON PRELIMINARY PLAT AND SITE PLAN REVIEW FOR CAMBRIDGE
HOMES IN THE RESERVE SUBDIVISION.
Planner Waldock spoke regarding the site plan for Cambridge Homes
in the Reserve Subdivision. They are seeking to do this on the
basis of a final plat yet to come. At that time, they intend to
provide the balance of the Letter of Credit necessary to meet the
. requirements of the Village. Generally the site plan and
preliminary plat are consistent with concept plans previously
submitted. One issue that remains for discussion would be the
street name of Cambridge Circle. This street aligns with Bass Lake
Road adjoining the intersection. The Planning Commission after
discussion felt that because Cambridge Circle is a private street
that it may be appropriate to have different names. All other
issues have been addressed. Staff recommends approval of the
Preliminary Plat and Site Plan subject to the following
stipulations: Comply with requirement of the Village Engineer;
Comply with requirements of the Plainfield Fire Distract; Lot 14
shall be limited to building Type 2; A11 exterior lighting shall be
consistent with Plainfield Public Street lighting system standards
fox Cambridge Circle, and parking lot lighting shall be of a
pedestrian scale similar to typical; Provide dumpsters or alternate
trash collection plan for central area homesites. If dumpsters are
provided, a trash enclosure achieving a 100% visual screen is
necessary. There was discussion on the distinction of the street
names.
J. Ray moved to approve the Cambridge Preliminary Plat and Site
Plan subject to the stipulations recommended by the Planning
Commission. Seconded by J. Heimerdinger. Vote by roll call..
Dement, yes; Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes.
5 yes, 0 no, 1 absent. Motion carried.
C.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1994
PAGE SIX
#6 DxSCUSSION M VARIANCE /735 N. CENTER
Planner Durbin spoke regarding a request for a variance in side
yard setback requirements to construct a new attached garage on the
north side of the house. The applicants are Carol and James Knotty
and they live at 735 N. Center. The property is currently zoned
Residence A, Single-family Residential. The site is a rectangular
lot, occupied by a 1 story frame structure and a 2 car detached
garage. The existing 2 car garage is located to the north at the
side of the house. The applicants plan to live in the home when
they retire, and are planning accordingly by providing for a
wheelchair ramp. The applicants feel that an attached garage would
allow for placement of a ramp inside the garage, thereby protecting
it from the elements. The house is located 28 ft. from the north
lot line. The applicants hope to construct a 22 ft. garage, which
would then be 6 ft. from the side property line. Ordinance
currently requires a 10 ft. side setback on both sides of the site.
The Zoning Berard of Appeals found that the handicap accessibility
issue should be considered important, that the site configuration
may not be conducive to providing handicap access, that granting
the variance would not create any negative externalities and that
granting this variance would mitigate the financial and physical
• hardships that would otherwise be experienced by the applicant.
J. Dement moved to concur with the Zoning Board of Appeals and
recommend approval of the variance for the property located at 735
N. Center Street and owned by Carol and James Knotty. Seconded by
J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger,
yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no, 1 absent.
Motion carried.
#7 SAFETY ISSUES RELATING TO SCHOOL CROSSING.
The Public Safety Committee reviewed Trustee Heimerdinger's
suggestions and Staff supports the underlying safety concern and as
a result of the Public Safety meeting will undertake the following:
Police Chief shall have all alleyways reviewed to determine type of
signage needed; Police Chief shall review all park locations and
with consultation from the Park District determine type of signage
needed; Police Cha.ef and Administrator will serve as liaisons
between School Board/Administration and PTO groups; Police Chief
and or Administrator will meet with School Officials and PTO
organizations to discuss pedestrian walking routes; Administrator
will contact IDOT Bureau of Traffic to seek assistance in "traffic
signal" usage for walkers; All maintenance items determined shall
be completed by Street Department. Committee was not opposed to
banning open burning, however felt we should have a position
• statement from the fire protection district for this ban.
FLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1994
PAGE SEVEN
8 ORDINANCE..- EXEMPTED VEHICLES ON LIMITED LOAD STREETS
J. Ray moved to pass ORDINANCE N0. 1587 AMENDING CHAPTER 5 OF THE
CODE OF ORDINANCE IN REGARD TO EXEMPTED VEHICLES ON LIMITED LOAD
STREETS. Seconded by L. Kelly. Vote by roll call. Dement, yes;
Heimerdinger, yes; Kelly, yes; Ray, yes; Rock, yes. 5 yes, 0 no,
1 absent. Motion carried.
8 NAPERVILLE/PLAINFIELD ROAD - TRUCK ENFORCEMENT
The Village Board has adopted a weight restriction of 20,000 lbs.
G.V.W. for Naperville/Plainfield Road effective October 1, 1994.
At the September 12, 1994 Board Meeting, the Board did hear a
request from Mr. Thomas Wilson, attorney representing the gravel
pit operators regarding a delay in the start-up of the weight
restriction until January 1, 1995. By doing so, the gravel pit
operators would be able to complete their existing contracts for
the 1994 building season. The Public Safety Committee met and
briefly discussed said request. The Committee felt that if there
did exist contracts for delivery dated prior to October ~., 1994, it
would be appropriate to accommodate the operators request with
certain qualifications. The committee recommended the followa,ng:
Operators provide to the Village evidence of existing contracts;
all vehicles in excess of 20,000 lbs. seeking use of the road must
obtain a permit from the village; all trucks using said road must
voluntarily reduce their speed five miles under pasted speed limit.
Failure to comply would result in loss of permit. This will be a
one-time operational permit, a special hauling permit for a 90 day
period that would terminate on December 31, 1994. We will probably
permit somewhere around 20 vehicles. It will be only those
vehicles that have routine contracts going to delivery points. The
Board members agreed with the Staff's suggestions.
ADMINISTRATOR'S REPORT
Administrator Van Vooren spoke regarding a letter of commendation
from the State of Illinois Environmental Protection Agency
addressed to the Mayor regarding the Village of Plainfield
Wastewater Treatment Plant. Talked briefly about his notification
of all purchase orders in excess of $2,000 for the Board's review.
Received letter from Mr. Kolba proposing an ordinance be enacted to
limit the speed and weights of trucks using Renwick Road between
Rt. 59 and Rt. 30 to the same levels as those enacted for
Naperville-Plainfield Road. Renwick Rd. east of Rt. 59 is under
the jurisdiction of Will County Highway Department and should the
Village desire to enter into a jurisdictional transfer on that
particular road and set weight and speed limits, the Staff would be
seeking direction.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1.994
PAGE EIGHT
The Board spoke briefly regarding the realignment of the Bridge on
Renwick Rd.
Administrator Van Vooren spoke regarding correspondence received
from Meridian Engineers & Planners, Inc. in which they informed us
that Ms . Joy Schaad is resigning from Meridian Engineers and taking
a position as Director of Community Liaison at CATS. We have a
contract with Meridian Engineers & Planners to complete the traffic
study of which the first technical, memo has been rough drafted and
modifications will be made. Our agreement with Meridian indicates
that the Village has the right to approve any transfer of a lead
individual. The consensus of the Board was that they desired to
meet and have contact with Mr. Robert Ryan who will be taking over
Ms. Schaad's role as key client contact.
Trustee Kelly asked Administrator Van Vooren to contact BFI, the
Village's garbage collection company, to inform them of some safety
issues and possibly potential damage to new paving jobs that may be
caused by the garbage trucks.
Administrator Van Vooren spoke about an agreement entered into with
. Riviera Estates to do the offsite sewer line extension around the
commercial site on 135th Street. Interest was part of a recapture
agreement with Plainfield Partners, the owners of the commercial
site. The developer, Dan O'Donnel of Riviera Estates, has asked if
there was any consideration to the loss of interest which
represents $3,500.00 this year. Staff is proposing that there does
seem to be a logical out of pocket cost and that we would reduce
his permit fee by half, up to an amount not to exceed $3,500.00 and
them evaluate this project on an annual basis.
ENGINEER'S REPORT
H. Hamilton spoke regarding the 1993 Flood Study in which there was
significant impacts throughout the Village, one of the areas being
Quail Run Subdivision. We gathered together the lot grading plans
and sent in to FEMA along with an appeal. He will be attending a
meeting at IDOT with Administrator Van Vooren on October 14, 1994
to discuss the Renwick Road Phase I Engineering from Rt. 59 to Rt.
30 with Ed Zak.
POLICE REPORT
Chief Bennett brought the Operations Report to the Board's
attention and indicated that traffic enforcement is up.
C~
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 3, 1994
PAGE NINE
PLANNER'S REPORT
Planner Waldock spoke regarding a letter received from the Park
District advising us that the storage building site plan came in
well over budget. They are asking the Village to grant a variance
to the masonry ordinance. After looking into a number of different
materials they feel that the steel is the best material and mast
cost effective. They will still keep the concrete east and south
walls plus the extensive landscaping. They are working to cut costs
with the Architect and then the building needs to be re-bid with
some major cost cutting changes. Trustee Dement questioned if it
would be possible for them to pour the extra 4 or 6 inches of
foundation and then in a year or two down the line complete the
brick work. Administrator Van Vooren stated that we constantly get
requests far full length steel buildings from our development
community and he believes that it is wrong to allow government to
do one thing and the community to do another. He would suggest
that the Park District comply with the standard or wait until they
have sufficient funds to build the building. The consensus of the
Board was that we would be flexible on the time to complete the
brick veneer giving them two years, and it must be in writing from
the Park District, but that they must comply with their previously
approved site plan.
J. Dement moved to adjourn the meeting. Seconded by J. Ray. Voice
vote. 5 yes, 0 no, 1 absent. Motion carried.
9:54 p.m. Adjourn the meeting.
~.rGC~t~CJ
SUSAN JANIK, ILLAGE CLERK
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