HomeMy Public PortalAbout12.04.95 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: DECEMBER 4, 1995 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, J. DEMENT,
K. STALZER, R. SMOLICH.
OTHERS PRESENT: D. VAN VOOREN -ADMINISTRATOR
S. JANIK -CLERK
D. BENNETT -POLICE CHIEF
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK -DEVELOPMENT/ZONING
J. DURBIN -PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all
Trustees were present. President Peterson then led the pledge to the flag.
President Peterson gave commendations to two (2) Eagle Scouts; Kevin Herrmann and Jahn
Jacob Fleming. Mrs. Herrmann accepted the awards for both the young men.
PUBLIC COMMENT
Mr. McGrath, resident of Plainfield gave comments as to the revamping of the programs of
Continental Cablevision and the fact that they dropped a station called The Learning
Channel. He voiced his objection to the Learning Channel being cancelled.
7:04 p.m. M. Lambert moved to adjourn the regular meeting and go into the Public Hearing.
Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried.
J. Dement moved to accept the roll call as standing. Seconded by R. Rock. Voice vote.
6 yes, 0 no. Motion carried.
T:30 p.m. Returned to regular meeting.
President Peterson requested an Executive Session on Land Acquisition and Personnel not
to reconvene.
J. Heimerdinger moved to approve the Agenda. Seconded by R. Smolich. Voice vote. 6
yes, 0 no. Motion carried.
J. Heimerdinger requested an amendment in the Minutes for the Ways and Means Workshop
on November 13, 1995. Third Paragraph under "Other Business" stated Trustee
,Heimerdinger questioned (he would ask that word be changed to conjolled).
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 4, 1995
PAGE TWO
j. Heimerdinger moved to approve the amended Consent Agenda to include the follows:
a) Minutes of Village Board, November 6, 1995
b) Bills Payable/December 4, 1995
c) Ways & Means Workshop, November 13, 1995
d) Public Works Workshop, November 16, 1995
e) Final Payout/Am-Coat Painting -Mill Street
Water Tower $14, 794.42
f) Final Payout - Kovilic for Well #5 in the
Amount of $45,490.76.
Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
#3 PLAINFIELD COMMUNITY TELEVISION AWARDS/STATUS
Helen Sprague spoke on upcoming changes to Continental Cable, to our Community
Television Broadcasts and the status of new equipment. Helen then presented Don and
Mike Gettys, and the awards that they both received far their accomplishments on video
programs; such as most popular overall programs and the music video category.
#4 DISCUSSION VINTAGE HARVEST UNIT #3 FINAL PLAT
Director Waldock told the Board that Staff has continued negotiations with regard to right-of-
way far Fraser Road with Michael Golden, attorney representing five property owners along
the south side of the street. As you recall, resolution of the right-of-way has not yet been
reached. The property owners are now seeking tap-on fee waivers for water and sewer.
Current water tap-on fees for single-family residential are $1700 and sanitary sewer tap-on
fees are $1995 each. Compensation for construction easements and utility right-of-way
measuring 33 ft. from center, would then amount of $3695 for each of the five households.
This equates to total compensation for 500 ft. of. right-of-way at $18,475.00. The developer
would contribute extension of the sanitary sewer to the south side of Fraser Road by
installing a manhole at Vintage Harvest Drive and extending laterals each direction to
service the five parcels. Water service stubs, including "B" boxes would all also be
provided to each of the five properties. The Plan Commission recommended approval for
the approval of Vintage Harvest Unit #3 subject to the following stipulations: 1) Fraser Road
right-of-way and construction easement issues be resolved prior to construction of Fraser
Road in the spring; 2) Submit proper Letters of Credit in the format and amount approved
by the Village; 3) Satisfy all stipulations of the Village Engineer.
There was a short discussion by the Board.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 4, 1995
PAGE THREE
). Heimerdinger moved to approve Vintage Harvest Unit #3 subject to the three stipulations
from the Plan Commission. Seconded by R. Smolich. Attorney Michael Golden informed
the Board that Fraser Road issues are now being worked on and hopefully will be resolved.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
#5 ADOPTION - 1995 COMPREHENSIVE PLAN AND 1995 TRANSPORTATION PLAN
There were comments and discussion from the Board. Trustee Dement made a statement
to the members that he is against Performance Zoning. It was obvious from discussions, that
all Board members were not for the "Performance Zoning". Staff and the Plan Commission
recommend approval of both the Comprehensive Plan (with the February 24th, 1995 map)
and the Transportation Plan.
M. Lambert moved to direct the Attorney to prepare an Ordinance to Adopt the 1995
Comprehensive Plan (with the February 24, 1995 map). Seconded by R. Smolich. Vote by
roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, yes.
4 yes, 2 no. Motion carried.
M. Lambert moved to adopt the Transportation Plan. Seconded by R. Smolich. Vote by roll
call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes.
6 yes, 0 no. Motion carried.
#6 DISCUSSION -SPECIAL USE PERMIT /CHILDREN'S GALLERY
Planner Durbin spoke regarding a request received from applicants, Lisa Nico and )oy
Darnell for a Special Use Permit to operate a Day Care facility in the structure previously
occupied by Baci's Express. The applicants propose to operate a Day Care facility designed
for two to five year old children, with a maximum capacity of 40 children. The site is
currently zoned B-4 which does not provide for Day Care facilities as permitted uses,
however, the Zoning Ordinance does provide for Special Use approval of uses not identified
as specifically permitted. Day Care centers are classified as permitted uses in the B-1 zoning
district and special uses in other districts. The B-4 district is intended to accommodate those
retail and wholesale commercial activities which are considered roadside commercial uses.
Permitted uses within the B-4 district include animal hospitals, commercial recreation,
greenhouses, auto service, restaurants, and other uses with are of the same general
character. Staff and Planning and Development Committee, and the Plan Commission
recommend approval of the Special Use request subject to the following stipulations: 1)
Compliance with the requirements of the Village Engineer; 2) Compliance with the
provisions of the Plainfield Fire Protection District; 3) Completion of the requirements and
conditions of administrative Site Plan Review approval for Baci's Express; 4) Applicant must
receive
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 4, 1995
PAGE FOUR
all approvals and permits required for operation of a Day Care facility, these include
approvals from the Department of Child and Family Services, the State Fire Marshall, the
County Health Department, and others as required; 5) A $1Qp0 cash escrow shall be
established from the owner, and that will be forfeited on June 1, 1996 if the site
improvements are not completed by that date.
J. Heimerdinger moved to approve The Special Use Permit for the Children's Gallery subject
to recommendations of the Staff, the Planning and Development Committee and the Plan
Commission and also include that the #5 stipulation would be required by the owner of the
property. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
#7 ORDINANCE -EAGLE CHASE SUBDIVISION ANNEXATION AGREEMENT
Director Waldock told the Board that the only change would be in the parking spaces and
they should be 192.
M. Lambert moved to adopt ORDINANCE NO. 1635 AUTHORIZING THE EXECUTION OF
A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD,
ILLINOIS, AND THE DOWNERS GROVE NATIONAL BANK, AS TRUSTEE UNDER A
TRUST AGREEMENT DATED MAY 31, 1995 AND KNOWN AS TRUST NUMBER 95-231
(EAGLE CHASE DEVELOPMENT). Seconded by R. Smolich. Vote by roll call. Dement, no;
Heimerdinger, yes; Lambert, yes; Rock, no; Smolich yes; Stalzer, yes; J. Peterson, yes. 5
yes, 2 no. Motion carried.
#8 ORDINANCE -EAGLE CHASE SUBDIVISION ANNEXATION
M. Lambert moved to adopt ORDINANCE NO. 1636 ANNEXING PROPERTY OWNED BY
THE DOWNERS GROVE NATIONAL BANK AS TRUSTEE UNDER A TRUST AGREEMENT
DATED MAY 31, 1995 AND KNOWN AS TRUST NUMBER 95-231 (EAGLE CHASE
DEVELOPMENT). Seconded by K. Stalzer. Dement, no; Heimerdinger, yes; Lambert, yes;
Rock, no; Smolich yes; Stalzer, yes; Peterson, yes. 5 yes, 2 no. Motion carried.
Attorney Henry Stillwell was present, along with Tom Collins of Springwood Builders to
thank the Board for their approval.
#9 DISCUSSION -PIONEER LANES ADOPT HIGHWAY
Planner Durbin explained to the Board that the Mueller family is interested in adopting a
local segment of State highway. The Muellers propose to adopt the segment of highway
under the name of their proposed bowling Center, Pioneer Lanes. Staff has reviewed the
• IDOT package which outlines the procedures and rules regarding the Adopt-a-Highway
program and established a program with the Plainfield Rotary Club as the first group to
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 4, 1995
PAGE FIVE
adopt a segment of State highway. Pioneer Lanes Bowling Center is interested in adopting
a 950 foot segment of the highway, which is lower than the maximum amount allowable.
The adoption of this segment will involve litter pickup only, in will involve no mowing,
landscaping, or other work and cleanups will occur a minimum of four times a year. This
will be a two year agreement that will provide Pioneer Lanes with the right to renew the
agreement at the end of this time. The Village can revoke the agreement if the group fails
to clean the adopted section of highway at least four times a year. This proposal benefits
the Village at minimal cost to the Village. The required administrative efforts will be
minimal, and the associated costs are estimated to be less than $200.00 annually. Staff
recommends approval of the Pioneer Lanes Bowling Center Adoption of this segment of
highway.
M. Lambert moved to authorize the approval of the Pioneer Lanes Bowling Center Adoption
of this segment of highway as requested. Seconded by R. Smalich. Voice vote. 6 yes, 0
no. Motion carried.
#10 DISCUSSION -ZONING TEXT AMENDMENTS
Director Waldock explained to the Board the following Zoning Text Amendments:
1) Amend garage heights per accessory structure provisions;
2) Amend B-5 rear yard requirements;
3) Amend street names defining the R-1 Overlay District;
4) Amend non-conforming accessory use provisions.
M. Lambert moved to direct the attorney to prepare the proposed Text Amendments to the
Zoning Ordinance. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger,
yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
#11 DISCUSSION -FINANCIAL REVIEW OF THE WATER AND SEWER FUND
Administrator Van Vooren spoke regarding the review of the Long Range Financial Plan of
the utility fund. Said Lang Range Plan consists of both expense and revenue (rates)
projection for the five year period. Members of the Public Works Committee and the Ways
and Means Committee felt that an independent analysis of the expenses and rate structure
would be beneficial.
J. Heimerdinger suggested that we bring in additional actuary consultants from accounting
firms to assist us in evaluating the existing operational rate structure and charges for tap-ans.
K. Stalzer also thought that was a good idea.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 4, 1995
PAGE SIX
#12 DISCUSSION....- WATER BILLING PROCEDURES
Administrator Van Vooren explained to the Board that there has been discussion recently
regarding the Village's current utility billing procedure with specific attention to the
establishment of payment plans for high summer bills. The Ways and Means Committee
has reviewed these issues and have the following recommendations:
a) That the Village engage the service of a consultant to evaluate the existing
operational rate structure and charges for tap-ons.
b) Village establish a written payment policy for use by all customers at any time.
). Heimerdinger moved that we approve the Utility Billing Payment Policy to include
offering of rebates for the penalty assessed to people who have had excessive utility bills
during the past summer season and have used the payment schedule program. Seconded
by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried.
#13 DISCUSSION -TOWER #1 ALTITUDE VALVE
Alan Persons from the Water/Sewer Department explained to the Board that the Village's
water distribution system contains one electronically controlled altitude valve located on the
• 12" watermain connected to the 200,000 gallon tower. This valve was designed to help
prevent tower #1 from over-filling while using the maximum amount of capacity in tower
#2. During the valve's initial operation in 1978 the Village Staff had determined that the
valve was not needed to maintain the proper amount of water in tower #2. During late
summer of this year, when the Water Department Staff started the operation of tower #1 and
well #5, we had determined that the altitude valve is now needed to insure property
operation of the water system. The Public Works Committee and the Village Staff
recommend that the Village Board authorize the purchase of the above listed equipment.
). Dement moved to authorize the purchase of equipment for the valve from Frabimor
Equipment and have it installed by Automatic Control for a total price of $9,199.00.
Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried.
#14 DISCUSSION -LAGOON AERATORS
Alan Persons from the Water/Sewer Department told the Board that during the past two
summers the Village Staff has noticed a significant reduction in the amount of oxygen in the
Lagoon at the wastewater plant.
). Dement has moved to authorize the purchase of two Toro Aerators and one ground fault
interrupter unit from Chicago Turf & Irrigation for a total cost of $9,250.00. Seconded by
Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 4, 1995
PAGE SEVEN
#15 RESOLUTION -ILLINOIS POLLUTION CONTROL BOARD
M. Lambert moved to adopt RESOLUTION NO. 1129 AUTHORIZING THE EXECUTION
OF AN OPINION AND ORDER OF THE ILLINOIS POLLUTION CONTROL BOARD.
Seconded by 1. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
M. Lambert moved to adopt RESOLUTION NO. 1130 AUTHORIZING THE CLARIFYING
FOR THE POSTAL SERVICE AND THE VILLAGE OF PLAINFIELD THE USE OF CERTAIN
PROPERTY FOR MAINTAINING AND SERVICING ON EXISTING SANITARY SEWER LINE
ON POSTAL SERVICE PROPERTY. Seconded by R. Smolich. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no.
Motion carried.
M. Lambert moved to approve the re-ratifying of the Recapture Agreement for Van Dyke
Road between the Village, Post Office and Frank Keller Trust. Seconded by R. Smolich.
. Voice vote. 6 yes, 0 no Motion carried.
J. Dement moved to adopt RESOLUTION NO. 1131 CHANGE ORDER #1 IN THE
CONTRACT BETWEEN BAISH EXCAVATING IN THE RECONSTRUCTION OF
WHISPERING CREEK SUBDIVISION IN THE AMOUNT APPROXIMATELY $11,484.50.
Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren explained that at the time of the Wallin Woods Subdivision plan
review the Village Staff and the Village Engineer thought that the needed water separation
project, at the wastewater plant, would have been completed before the Wallin Woods
project was to start. The Wallin Woods project has started before we had anticipated and
the water separation project is still in need of completion.
K. Stalzer moved to authorize the expenditure of $5,420.50 to Warner/Dennin Inc. to
install needed watermain at the wastewater plant. Seconded by M. Lambert. Voice vote.
6 yes, 0 no. Motion carried.
J. Heimerdinger moved to authorize the purchase of Two (2) 9100-T Mobile Data Terminals
on the Alert System at a total price of $10,292 for the Police Department with half the funds
from the Capital Equipment Fund and the other half from the Drug Forfeiture Account Fund.
Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 4, 1995
PAGE EIGHT
K. Stalzer moved to change the Board meetings scheduled for January 1996 to January 8 and
the 22nd and the Workshop to January 15. Seconded by M. Lambert. Voice vote. 6 yes,
0 no. Motion carried.
PLANNER'S REPORT
The Board discussed Grand Opening signage at Thorton Oil Gas Station on Rt. 59 and
Renwick Rd.
M. Lambert moved to deny request far Thorton Oil Gas Station for an extension of 30 more
days for their Grand Opening Sign and based on this request that the Economic
Development Committee review the sign ordinance in regards to Grand Openings and to
make sure that this sign conforms to rules right now. Seconded by K. Stalzer. Voice vote.
6 yes, 0 no. Motion carried.
J. Heimerdinger moved to adopt RESOLUTION 1132 OPPOSING THE USE OF THE NAME
JOLIET IN THE NAMING OF THE PROPOSED NATIONAL VA CEMETERY. Seconded by
J. Dement. Voice vote 5 yes, 1 no. Trustee Rock was opposed. Motion carried.
M. Lambert moved to adjourn the meeting and to go into Executive Session. Seconded by
J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes;
Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
9:55 p.m. Adjourn to Executive Session.
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SUSAN JANIK, VILLACG~ CLERK
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