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Home My Public Portal About11.20.95 VB Minutes PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: NOVEMBER 20, 1995 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. DEMENT, R. SMOLICH, K. STALZER. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DUBBIN - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. 7:03 p.m. K. Stalzer moved to adjourn the regular meeting and open the Public Hearing on Ensure Business Community. Seconded by R. Smolich. Voice Vote. 6 yes, 0 no. Motion carried. 7:24 p.m. Reconvene the Regular Meeting. J. Heimerdinger requested that Item #16-Annexation Agreement/Soho1 be moved to Item #10 and Item #11-Annexation of Plainfield Congregational Church/Rizzi Garden stay as Item #11 and the Presentation of the 1994-95 Audit come after Item #11 on the Agenda. J. Dement moved to approve the Amended Agenda. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. • J. Heimerdinger moved to approve the Consent Agenda which includes the following: a) Bills payable November 20, 1995. b) Revenue Report/October, 1995. c) Treasurer Report/October, 1995. d) Minutes of Growth Management Workshop, Nov. 6, ].995. e) Minutes of Economic Development Workshop, Nov. 8, 1995. f) Reduction of Letter of Credit for TOPE Carp. to $177,832.25. Seconded by M. Lambert. Vote by ro11 call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 20, 1995 PAGE TWO ~3 ORDINANCE - ANNEXATION AGREEMENT FOR CENTENNIAL FARMS J. Dement moved to adopt ORDINANCE NO. 1627 AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT FOR CENTENNIAL FARMS. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock,yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~4 ORDINANCE - ANNEXING PROPERTY FOR CENTENNIAL FARMS J. Dement moved to adopt ORDINANCE N0. 1628 ANNEXING PROPERTY OWNED BY NORMAN W. MUELLER, IONE S. MUELLER, DAVID A. MUELLER, AND JEAN SENECA. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~5 ORDINANCE - REZONING CENTENNIAL FARMS PROPERTY R-1 J. Dement moved to adopt ORDINANCE NO. 1629 REZONING OF PROPERTY OWNED BY NORMAN W. MUELLER, TONE S. MUELLER, DAVID A. MUELLER, AND JEAN SENECA TO R-~.. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambent, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~, ORDINANCE - REZONING CENTENNIAL FARMS PROPERTY B-3 J. Dement moved to adopt ORDINANCE NO. 1630 REZONING OF PROPERTY OWNED BY NORMAN W. MUELLER, ZONE S. MUELLER, DAVID A. MUELLER, AND JEAN SENECA TO B-3. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~7 ORDINANCE - SPECIAL USE PERMIT - CENTENNIAL FARMS J. Dement moved to adopt ORDINANCE NO. 1631 AUTHORIZING THE ISSUANCE OF A SPECIAL USE PERMIT TO ALLOW THE CONSTRUCTION, MAINTENANCE, OPERATION, AND EXPANSION OF A BOWLING ALLEY OWNED BY NORMAN W. MUELLER, IONE S. MUELLER, DAVID A. MUELLER, AND JEAN SENECA. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~„8 DISCUSSION - PIONEER LANES SITE PLAN REVIEW K. Stalzer moved to approve the Site Plan Review with the following stipulations; 1) Final construction documents provide for building elevations consistent with the sketch plans; 2) The applicant and staff work with the Illinois Department of Natura]. Resources and the Will County Forest Preserve District to provide an adequate level of light in the parking lot that provides for safety and .] • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 20, 1995 PAGE THREE avoa.ds negative impacts on the rookery; 3) Compliance with the stipulations of the Village Engineer; 4) Compliance with the stipulations of the Plainfield Fire Protection District. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Dave Mueller thanked the Board for their approval and stated that plans for Pioneer Lanes include 24 lanes, a cocktail lounge, full- service restaurant and a pizza facility. They also plan to add another 24 lanes within two to three years. Target date for the opening of the facility is July 17, 1996. ~9 DISCUSSION - FINAL PLAT FOR VINTAGE HARVEST UNIT THREE Director Waldock advised the Board that the Plan Commission recommended approval of the Final Plat far Vintage Harvest Unit Three subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer. 2) Compliance with provisions of the Plainfield Fire District; 3) Compliance with the provisions of the Preliminary Plat; 4) Improve Fraser Road from Rt. 59 to the west end of Unit Three; 5) Terminate Vintage in a temporary cul-de~-sac until Simo Drive is built; 6) Revise Lots 80 through 86 to meet the minimum frontage width of 85". The Board discussed continuing problems relating to the realignment of Fraser Road and negotiations that are in progress with five homeowners on the south side of the road. The Board tabled the discussion of the Fa.nal Plat far Vintage Harvest Unit Three until negotiations are resolved with the homeowners regarding the intersection alignments for Vintage Drive at Fraser Road. 10 ORDINANCE - ANNEXATION AGREEMENT/SOHOL Planner Durbin explained that there was one revision on the final page of the Annexation Agreement. "This agreement shall be null and void and of no further force or effect in the event that the Village fails or refused to execute the final plat of the property described in Exhibit #2. The Final Plat will be consistent in character with the Preliminary Plat dated August 21, 1995." R. Smolich moved to adopt ORDINANCE NO. EXECUTION OF A CERTAIN ANNEXATION AGREEMENT PLAINFIELD, ILLINOIS AND SOHOL to also Seconded by K. Stalzer. Vote by roll Heimerdinger, yes; Lambert, yes; Rock, yes; yes. 6 yes, 0 no. Motion carried. 1632 AUTHORIZING THE BETWEEN THE VILLAGE OF include the revision. call. Dement, yes; Smolich, yes; Stalzer, CJ PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 20, 1995 PAGE FOUR 11 ORDINANCE - PLFD. CONGREGATIONAL CHURCH/RIZZI GARDEN ANNEXATION FRASER RD. AND RT. 59 K. Stalzer moved to adopt ORDINANCE N0. 1633 ANNEXING CERTAIN TERRITORY AT ROUTE 59 AND FRASER ROAD. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PRESENTATION OF AUDIT 1994-95 Mr. Jae Knutte of Knutte & Associates, P.C. reviewed the audit for the Board members. 12 DISCUSSION - MAIN STREET PROGRAM APPLICATION M. Lambert moved to adopt RESOLUTION 1128 in which the Village Board of Trustees recognizes its commitment to provide financial support to the Main Street organization. The Village Board of Trustees do hereby endorse the concept of a local Main Street program and the submittal of an application to the State of Illinois to become an Illinois Main Street town, and approval to work with the Chamber on this project. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 13 DISCUSSION - LAKELANDS UNIT 5 CONCEPT PLAN Trustee Lambert excused himself from discussion at 8:I.0 p.m. Director Waldock spoke regarding the Concept Plan approval far Lakelands Unit Five far the extension of Wood Duck Drive south of Lakelands Unit Four and the continuation of 135th Street (Filcher Road) west of Lily Cache Creek. The Concept Plan appears to be in substantial compliance with the provisions of the Annexation Agreement for Lakeland's Subdivision. The Concept Plan deviates from the Preliminary Plat by converting single-family homesites along 135th Street and the South end of Woad Duck Drive to cluster t single-family homesites. The Plan Commission finds this amendment acceptable in that the Unit One Final Flat had previously converted cluster homesites along Lakeshore Drive to single-family lots. Therefore, the cluster sites shown in the Unit Five area appear to be simply a tradeoff shifting the cluster sites from Lakeshore Drive to Wood Duck Drive. The proposed 32 cluster units will not exceed the total allotment for cluster units per the Annexation Agreement. If the Unit Five Concept Plan was approved, Lakeland's would then have 100 single-family sites, 50 cluster sites, and 25 townhouse units. The Concept Plan would provide for 16 single-fama~ly homesites along 135th Street. For tha.s reason, PLAINFTELD VILLAGE BOARD OF TRUSTEES NOVEMBER 20, 1.995 PAGE FIVE the Plan Commission encourages the applicant to provide a common access easement along adjoining property lines. This would allow for shared driveways for as many units as possible along 135th Street. Shared driveways could, therefore, cut in half the number of driveways otherwise resulting on 135th Street. The Plan Commission recommends approval of the Concept Plan for Lakelands Unit Five and the approval would constitute an amendment to the Preliminary Plat originally approved October 16, 19$9. Trustee Stalzer questioned Gerry Clark, developer, if there are plans far curb and gutter on 135th Street? It was explained that part of the Annexation Agreement dating back to 1988/89 that because of environmental sensitivity, the Stormwater system designed uses the rural profile which allows the ditch to filter the pollutants from the road systems salts. Tn order to keep the lake as clean as it is you need to slow dawn the water that enters it. J. Dement moved to approve the Concept Plan far Lakelands Unit Five. Seconded by R. Smolich. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, no. 4 yes, 1 no, 1 absent. Motion carried. Trustee Lambert returned to the meeting at 8:26 p.m. 14 DISCUSSION - DRINKALL, ET AL REZONING COUNTY CASE Planner Durbin spoke regarding application made in Will County for Rezoning 500 feet west of Heggs Road on the North side of 127th Street by Anita Drinkall, Linda Muehling, Martha Franga, and Diane Becker from Will County A-1 to Will County R-2. The property has already been subdivided. The two subject properties are currently wooded, vacant lots and the purpose of the rezoning is to provide far the construction of a single family home on each lot. Staff identified several concerns related to this rezoning application. The first was in regard to the legality of the subdivision. The applicant confirmed that Wi11 County Planning Staff has determined that the subdivision was completed according to statutory requirements and Building Permits may be issued for the properties subject to appropriate zoning. Staff expressed another concern related to Spot zoning, which is zoning designed primarily for the benefit of a single landowner regardless of impacts on adjacent properties. Staff recommended that the Plan Commission recommend that the Village forward a Letter of Objection to the Will County Land Use Department. The Flan Commission disagreed with staff's analysis and recommended that the Village, Board forward a Letter of No Objection to the Will County Land Use Department. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 20, 1995 PAGE SIX The Board discussed problems that may arise in the future as adjacent properties develop. There was also concerns that this development would be contrary to the Intergovernmental Agreement between the Village of Flainfield and Will County. Another concern was an issue of residential driveways on major roadways. This proposal would also introduce further well and septic residential development into an area and would tend to discourage planned orderly development. Attorney Peter Krenz representing the applicants spoke briefly to the Hoard members. He addressed the possibility of a Pre-Annexation Agreement with the Village and expressed the applicants desire to negotiate and work with the Village. K. Stalzer moved to table this discussion until we can obtain more information from Staff and have a chance to speak to applicants. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. 15 ORDINANCE - BED & BREAKFAST ZONING TEXT AMENDMENT M. Lambert moved to adopt ORDINANCE NO. 1634 AMENDING THE VILLAGE OF PLAINFIELD ZONING ORDINANCE TO ALLOW BED AND BREAKFAST ESTABLISHMENTS. Seconded by R. Smolich. Vote by roll call. • Dement, no; Heimerdinger, yes; Lambert, yes; Rack, no; Smolich, yes; Stalzer, yes. 4 yes, 2 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Van Vooren received approval from the Board for salary adjustments for Sgt. K. Adams and K. Greco and approval for turkeys far Christmas for all current Village employees. Administrator Van Vooren explained to the Board a request for a License Agreement with the E. J. & E. Railroad for permission for the Village to crass and bore under the Railroad tracks to install water lines to Wallin Woods Estates with a payment of $7,700.00 received from Macom DeveJ.opment. J. Dement moved to approve the execution of the License Agreement on behalf of the Village. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT H. Hamilton, Engineer for the Village advised the Board that in regard to Lakelands Subdivisa.on Unit 2 approximately 800 feet of 135th Street has been constructed in the referenced project not according to the Village approved plans. The Board was given two alternatives to correct the problem. The Boards consensus was to compromise between the approved plans and Alternative 2 to allow them to proceed with the 20 --1/4" stone base and put 3" of surface on top of that. However, it should be made clear that this is • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 20, 1.995 PAGE SEVEN being allowed on only one 800 foot section within a one mile improvement and that permitting this revision does not change Village policy. J. Heimerdinger moved to approve Alternate 2 outlined in Hamilton Engineering Report on Lakelands Subdivision Unit 2, dated November 17, 1995 to solve the road problem in the Lakelands. Seconded by K. Stalzer. Voice vote. 5 yes, M. Lambert, abstained, 0 no. Motion carrried. H. Hamilton also spoke regarding the status of Renwick Road closure. At this time the developer's engineer is assessing the situation in which the sub-base has not been properly compacted. Alternatives to the completion: 1) Allow road to be closed until completed without time table; 2) Allow road to be opened and place 12 inches of stone on road; 3) Let them build the road and post a 1 year band. J. Heimerdinger moved to allow the road closed far two (2) weeks and then review the situation. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. • POLICE CHIEF'S REPORT Chief Bennett explained the Operations Report and told the Boazd that they are participating with the Secretary of State in "Operation Frecious Cargo" which basically means that during an accident a child was safely strapped in a restraint seat inside vehicle and possibly avoided serious injury. President Peterson requested an Executive Session an Land Acquisition and Personnel not to reconvene. J. Heimerdinger moved to adjourn the regular meeting and proceed to Executive Session not to reconvene. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. 9:30 p.m. Adjournment, five minute break, and go into Executive Session. SUSAN JANIK, LLAGE CLERK •