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Home My Public Portal About10.16.95 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING • • DATE: OCTOBER 16, 1995 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. DEMENT, R. SMOLICH, K. STALZER, D. VAN VOOREN - ADMINISTRATOR S . JANIK -- CLERK M. EITTNG - LT. J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DURBIN - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. President Peterson spoke briefly regarding the ground breaking for the new Past Office in Plainfield which will be held on Thursday, October 19, 1995 at 1:30 p.m. He also thanked everyone who was instrumental in the new Postal Service Facility. President Peterson proclaimed the week of October 21-29 as "Red Ribbon Week" in Plainfield, asking all citizens to support our community's drug and violence prevention activities. There were no ublic comments made. 7:10 p.m. J. Dement moved to adjourn the regular meeting and to go into the Public Hearing. Seconded by M. Lambert. Voice vote. 6 yes, D no. Motion carried. 8:41 p.m. Return to Regular Business Meeting. R. Rock requested that we move Item #9 Discussion on We11 #5 and Well #4 Repair Proposal to Item # 3 of the meeting. J. Heimerdinger moved to approve the amended Agenda. Seconded by J. Dement. Voice Vote. 6 yes, 0 no. J. Heimerdinger moved to approve the Consent Agenda which includes the following: a) Minutes of Village Board, Oct. 2, 1995. b) Minutes of Public Hearing, Oct. 2, 1995. c) Planning and Development Workshop, Sept. 27,,1995. d) Bills Payable/October 16, 1995. e) Treasurer's Report/September 1995. f) Expenditure Report/September 1995. g) Revenue Report/September 1995. r1 LJ • c: h) Walkers Grave Sub. Units 3 & 4/Acceptance of Underground FLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 16, 1995 PAGE TWO Improvement. i) Walkers Grove Sub. Units 5 & Mass Grading of the Street. j) Growth Management Committee, Seconded by M. Lambert. Vote by Heifinerdinger, yes; Lambert, hes; Rock, yes. 6 yes, 0 no. Motion carried. ~3 WELL #5, WELL #4 REPAIR PROPOSAL_ 6 Request permission to Oct. 9, 1995. roll call. Dement, yes; yes; Smolich, yes; Stalzer, A. Person spoke regarding the need to make repairs on these two wells. There was discussion among the Trustees regarding how often repairs are usually needed and what is typical maintenance and when is it done. Mr. Person explained in detail the repairs and amounts needed to perform them. D. Rock moved to approve the repairs on both Wells #4 (in the estimated amount of $46,408.50) and We11 #5 (in the estimated amount of $70,000.00) and to waive bidding on same. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~4 ORDINANCE - REPEALING ORD. N0. 488..LICENSING BILLIARDS POOLROOMS, BOWLING ALLEYS, AND SHUFFLEBOARD ROOMS. J. Heimerdinger moved to adopt ORDINANCE NO. 1623 REPEALING ORDINANCE NO. 48$, AN ORDINANCE LICENSING BILLIARDS, FOOLROOMS, BOWLING ALLEYS, AND SHUFFLEBOARD ROOMS. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #~5 DISCUSSION - CAPITAL PROJECTS LIST Administrator Van Vooren discussed with the Board Members the need to address capital projects needed to better inform the residents of how utility tax revenues could be spent. Staff is attempting to obtain better revenue projections from the associated utilities to assist in establishing the appropriate rates of the tax. He also explained that Staff has been in contact with all taxing bodies within out corporate limits to determine the impact this utility tax would have on each. Discussion was had by all Trustees regarding what they each thought should be valuable considerations. Road repairs was high on each Trustee's list along with the need to secure our borders by providing utilities. Trustee Dement expressed a desire to explore other methods of acquiring needed funds instead of a utility tax. He expressed a desire to begin generating additional revenue by immediately increasing building permits to $700.00. • FLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 16, 1.995 PAGE THREE J. Dement moved to increase building permits to $700.00. Seconded by R. Rock. M. Lambert immediately moved to table J. Dement's motion. Seconded by K. Stalzer. Vote by roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Rock, na; Smolich, yes; Stalzer, yes. 4 yes, 2 no. Motion carried. Karen Kaegebea.n, Plainfield resident, stated to the Board that for the record she is against the utility tax, and requested a referendum vote. President Peterson suggested that bath Board members and residents who wish to discuss the capital projects list to please contact him directly or Trustees. J. Dement also recommended that the completed list of the capital project list be offered to the public for their input as to priorities. President Peterson indicated that the discussion would continue at the next Board Meeting held on November 6, 1995. #~6 DISCUSSION - FIRE DISTRICT DISPLAY BLDG. - SITE PLAN REVIEW Planner Durbin told the Board that the Plainfield Fire Protection District proposes to construct a permanent display building to be located an their downtown site at the northwest corner of the primary building. The Fire District intends to use the structure to house and display an historic turn of the century fire wagon which is currently owns. The Fire District brought this to the attention of the Planning Department to verify compliance with Village codes. Staff reviewed the proposal in terms of the Zoning Ordinance and found it to be in compliance. Staff was concerned with compliance with the Site Plan Review Ordinance due to the prominent location on the site and the resulting significant impact on the character of the site. The Plan Commission reviewed their request and recommends approval of the Plainfield Fire Protection District Display Building Site Plan with setbacks, modify the existing sidewaJ.ks to provide a minimum four foot sidewalk, provide curb bumper blocks, and upgrade the front facade to be compatible with storefronts per the artists rendering. M. Lambert moved to approve the Plainfield Fire Protection District Display Building Site Flan with the recommendations of the Plan Commission. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdingea^, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~7 ORDINANCE - ZONING ORDINANCE AMENDMENT M. Lambert moved to adopt ORDINANCE NO. 1624 AMENDING THE VILLAGE OF pLAINFIELD ZONING ORDINANCE. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 16, 1995 PAGE FOUR ~8 DISCUSSION - PURCHASE POLICE VEHICLE Lt. Eiting discussed with the Berard the request to purchase 1996 squad cars prior to the adoption of the 1996/1997 budget. He requested that we accept the state bid for the 1996 full-size police sedan, which is a Ford Crown Victoria from Landmark Ford, Inc. of Springfield, Illinois. R. Rock moved to approve the purchase of 1996 squad cars prior to the adoption of the 1996/97 budget. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~,9 DISCUSSION - WHISPERING CREEK STORM SEWER RECONSTRUCTION Administrator Van Vooren spoke regarding the previous authorization in the x.995--96 Budget monies to repair several streets and the reconstructing of approximately 600 feet of storm sewer in Whispering Creek Subdivision. On September 26, 1995, the Village opened bids on the Whispering Creek Storm Sewer. Staff recommends that the Village Board approve a Resolution which authorizes the Village President and Village Clerk to execute a contract with Baish Construction Company for $65,024.00 to complete .the Whispering Creek Storm Sewer. J. Dement moved to adopt RESOLUTION N0. 1122 AUTHORIZING THE EXECUTION OF A CONTRACT WITH BAISH CONSTRUCTION COMPANY FOR THE WHISPERING CREEK STORM SEWER RECONSTRUCTION. Seconded by K. Stalzer. The Board members had a brief discussion, and requested the Staff to search the old Assessments for Whispering Creek Subdivision dated back in 1976. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Van Vooren informed the Board that Mr. Dan Bierman has completed the associated training, and the Employee Compensation Program would classify him as a Maintenance Worker Level II. He has recommended that effective October 1, 1995, Mr. Bierman be advanced to Grade 5A at a salary of $24,852 annually. The Board was in agreement with the advancement. Administrator Van Vooren informed the Board that IDOT has requested the closure of Renwick Rd. to thru traffic except far emergency vehicles from T11. Rt. 59 to 700 feet west of 111. Rt. 59 in Plainfield far three weeks to allow for reconstruction and widening of the roadway and intersection. .There was discussion among the Board members. • PLAINFIELD VTLLAGE BOARD OF TRUSTEES OCTOBER 16, 1995 PAGE FIVE J. Heimerdinger moved to approve the closure of Renwick Rd. to thru traffic except far emergency vehicles from I11. Rt. 59 to 700 feet west of 111. Rt. 59 for three weeks to expedite construction. Seconded by R. Smolich. Vote by roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, no; J. Peterson, yes. 4 yes, 3 no. Motion carried. Administrator Van Vooren received approval from the Board to purchase 16 Double~Sided Banners for Lockport Street in conjunction with the Christmas Season. He informed them that the Plainfield Area Chamber of Commerce will be contributing $500 towards the purchase of the Banners. ATTORNEY'S REPORT Attorney Harvey told the Board that he has received a copy of IEFA Recommendation for our Variance Petition. IEPA stated that we met our burden to show that the lack of a Variance would be an arbitrary or unreasonable harm to the Village. J. Dement moved to adjourn the meeting. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. 10:55 p.m. Adjourned. . ~ ~1--~.~ SUSAN JANIK, LLAGE CLERK •