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Home My Public Portal About09.11.95 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: SEPTEMBER 11, 1995 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. DEMENT, R. SMOLICH, K. STALZER. OTHERS PRESENT: D. VAN VOO] S. JANIK - D. BENNETT J. HARVEY J. REGIS -- P. WALDOCK J. DURBTN 2EN - ADMINISTRATOR CLERK - POLICE CHIEF - ATTORNEY ENGINEER - DIRECTOR-DEV./ZONING - PLANNER At 7.00 p.m. President Peterson called the meeting to order. Roll .call was taken, all were present. Police Officer, Glen J. Sandmire led the pledge to the flag. Mike Knott, Police Commissioner and Sam Slocum, introduced our newest Police Officer, Glen J. Sandmire to the Board. Dan Kelly, President of the Kiwanis Club announced that September 22-23 the local Kiwanis Club will hold their annual Fund Drive by selling Peanuts. They introduced "Little Miss Peanut" Sabrina and Betsy Willitt, President of new Teen Club at the High School. President Peterson proclaimed the months of September and October, 1995 as United Way Months in Plainfield, Illinois, and ask the residents of our community to become aware of the United Way of Wi11 County's services and actively support its fund raising efforts. He also proclaimed the week of September 17 through 23 as Constitution Week in the Village, and urged all citizens to reflect during that week on the many benefits of our Federal Constitution and the privileges and responsibilities of American citizenship. Before approving the Agenda, J. Heimerdinger questioned the repealing of Ordinance #488 referencing Bowling Alleys. Attorney Harvey explained that at the time we pass Ordinances setting the Pioneer Lanes in place, this Ordinance would then be repealed. J. Heimerdinger then moved to approve the Agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Heimerdinger moved to approve J. Dement. Vote by roll call. Lambert, yes; Rock, yes; Smolich, Motion carried. the Consent Agenda. Seconded by Dement, yes; Heimerdinger, yes; yes; Stalzer, yes. 5 yes, 0 no. • . PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 11, 1995 PAGE TWO ~3 RESOLUTION - RECAPTURE AGREEMENT - VAN DYKE ROAD EXTENDED Administrator Van Vooren explained that the Staff has been working with the Keller Family and the United States Past Office on developing a Recapture Agreement to extend Van Dyke Road north of Lockport Street. The extension would serve to open up the north side of Lockport Street accommodating a new Post Office and hopefully additional future commercial development. This agreement provides that upon completion of the road, the Village will reimburse the Post Office up to 25% of the cost of the improvements not to exceed $100,000. Additionally, the Village along with the Fost Office will be repaid upon development of those properties benefiting from the road construction. The agreement also outlines the methodology used for the repayment, interest, length, distributions and additional road construction in the future. Staff recommends that the Village Board authorize the Village President to execute a Resolution which would authorize the Village President and Village Clerk to execute the Recapture Agreement for Van Dyke Road between the Village, Post Office and Frank Keller Trust. The Board members had discussions concerning some of the wording in the proposed agreement. J. Dement moved to adopt RESOLUTION NO. 1118 AUTHORIZING THE EXECUTION OF A RECAPTURE AGREEMENT IN A FORM SUBSTANTIALLY SIMILAR TO THE PROPOSED EXHIBIT FOR VAN DYKE ROAD BETWEEN THE VILLAGE, POST OFFICE AND FRANK KELLER TRUST Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Alan Anderson, Executive Director of the Wi11 County Governmental League discussed League opportunities far trustee participation. ~ VARIANCE - SWIMMING POOL /DE LUCA-16560_SPANGLER ROAD Director Waldock stated that John and Daphne De Luca, owners of property located at 16560 Spangler Road have requested a swimming pool variance to allow constructian of a 24 ft. diameter above ground swimming pool at their home in Winding Creek Subdivision. The De Luca' s have a ranch style home that extends to within 32 ft . of the rear property line. The house is situated so as to meet the 3 0 f t . setback from the front , an ~.1 f t . setback on the south side and 23 ft. on the north side. The swimming pool is designed to be placed in the north west coiner of the lot at a setback of 10 ft. from the rear property line, 5 ft . from the north property line and 11 ft. 4 in. from the foundation of the house. Staff recommends approval of a swimming pool variance far Jahn & Daphne De Luca at 16560 Spangler Road as requested. r 1 LJ PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 11, 1995 PAGE THREE J. Heimerdinger moved to approve the swimming pool variance for John and Daphne De Luca at 15560 Spangler Road. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~5 RESOLUTION - AMENDING PERSONNEL RULES AND REGULATIONS Administrator Van Vooren stated that effective January 1, 1995, the Village of Plainfield will be required to participate in the federally mandated drug and alcohol testing programs far all vehicle drivers holding a CDL license. This program requires that annually the Village must randomly test 50% of all drivers far drugs and 25°s of all drivers for alcohol. Additionally, the Village will be required to do pre-employment screening, post accident testing and testing far reasonable cause. Costs associated for the random tests; drug screens $57.00 and alcohol $25.00 would be done on a pro-rata basis and the tests would be conducted at least quarterly. In order to facilitate this procedure, the Village is required to do the following: Adopt a Drug and Alcohol Abuse Policy and Amend the SWARM By-Laws. • Discussion were had by the Board members. M. Lambert moved to table the Resolution Amending Personnel Rules and Regulations until such time as Attorney Harvey can review the legal wording and it was also recommended that the Public Works and Ways and Means Committee review same. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. ~5 ORDINANCE - AMENDING SWARM'S BY-LAWS J. Dement moved to adopt ORDINANCE NO. 1620 AMENDING ARTICLE TI OF THE CONTRACT AND BYLAWS OF THE SOUTHWEST AGENCY FOR RISK MANAGEMENT. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~,7 DISCUSSION - 135TH STREET WATERMAIN EXTENSION Superintendent Countryman discussed the need for the 135th Street watermain extension. This extension is needed to insure the quantity and reliability of water service to the Walkers Grove School, the Walkers Grove Subdivision, the Harvest Glen Subdivision, Fox Valley Press, and Stone Container. The next step in the continuation of this project is to complete a survey of the area, design the proposed extension, and apply for the needed IEPA/IDOT permits. Engineer Hamilton stated that his firm should be able to complete the needed design related work for . PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 11, 1995 PAGE FOUR approximately $17,000. The Village Staff recommends that the Village Board authorize Hamilton Engineering to complete the needed 135th Street watermain extension design as proposed with a cost not to exceed $17,000. J. Dement moved to approve the authorization of Hamilton Engineering to complete the needed 135th Street watermain extension design as proposed with a cost not to exceed $17,000. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~ RESOLUTION - TEMPORARY CLOSING OF PORTION OF U.S. ROUTE 30/RT. 59 FOR HOMECOMING PARADE SATURDAY, OCTOBER 7.,_..1995. J. Dement moved to adopt RESOLUTION NO. 1119 TEMPORARILY CLOSING A PORTION OF U. S. ROUTE 30 AND ROUTE 59 IN THE VILLAGE OF PLAINFIELD FOR THE PURPOSE OF THE PLAINFIELD HOMECOMING PARADE TO BE HELD SATURDAY, OCTOBER 7, 1995. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~9 DISCUSSION - CABLE TV EQUIPMENT Administrator Van Vooren brought up discussions with the Board regarding an equipment request for Cable TV. The Ways & Means Committee has met with the Cable TV group. Committee member Trustee Dement said there was a good exchange of ideas, and that he was ready to make a motion far the purchase of the editing equipment. Trustee Heimerdinger stated that he had requested the Cable TV group to supply him with logs and data on programs, and at this time has nat. received response. Mr. William Sprague told him that the requested information will be supplied to him as loan as possible. D. Rock moved to authorize the purchase of editing equipment by Cable TV in the amount of $7,643.95. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 no. 0 absent. Motion carried. ADMINISTRATOR'S REPORT M. Lambert moved to authorize J. Dement as the delegate voice at the Illinois Municipal League Conference September 28 through October 1, 1995. Seconded by R. Smolich. Voice vote. 6 yes,0 no. FLAINFIELD VTLLAGE BOARD OF TRUSTEES SEPTEMBER 11, 1995 PAGE FIVE Administrator Van Vooren informed the Board of a Workshop scheduled for September 25 on Capital projects, and the revisiting of the Comprehensive and Transportation Plan. ENGINEER'S REPORT J. Regis gave a report regarding the Renwick Road Bridge Study. Pursuant to Board's approval., they have collected and plotted field data for a possible realignment of the Renwick Road Bridge and have performed a brief analysis of the costs involved with relocation. There was a lengthy discussion by the Board. The consensus was to put together all scenarios and determine what the Village desires for the character of the road, what the environmental impacts would be. M. Lambert suggested that we discuss this at a Workshop session in November, and invite adjoining land owners, Larry See, other agencies, and all concerned citizens. PLANNER'S REPORT Director Waldock introduced Mr. Fletcher, who lives at the corner of Hunt Club Lane and Rt. 126, who has concerns for the significant grade separation between his property and the Developer of Cambridge. He has requested that the Board reconsider their plans for a drive on the west side of Hunt Club Lane. Developer has been struggling with how best to address the grade separation between Mr. Fletcher's property and TOPE property. Administrator Van Vooren suggested that we allow field changes and eliminate sidewalk north of Mr. Fletcher's driveway. J. Dement moved to a11aw flexibility in field changes. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett requested the Board to make a motion for the execution of a Police Officer Employment Agreement for Glen Sandmire. M. Lambert moved to authorize the Village President and Village Clerk to execute an Employment Agreement far Police Officer Glen Sandmire. Seconded by R. Smolich. Voice Vote. 6 yes, 0 no. Motion carried. M. Lambert moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. 8:55 p.m. Meeting adjourned. ILLAGE CLERK ""' SUSAN JANIK,