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Home My Public Portal About08.21.95 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: AUGUST 21, 1995 MEMBERS OF BOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, K. STALZER, R. SMOLICH, J. HETMERDINGER, J. DEMENT. D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK J. HARVEY - ATTORNEY H. HOWARD - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DURBIN- PLANNER D. BENNETT- POLTCE CHIEF At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. Eagle Scout, Thomas Withrow was asked to lead the pledge to the flag. President Peterson presented a Certificate of Commendation to Thomas Withrow for attaining the high honor of Eagle Scout, Troop 19 of Rainbow Council - Tomahawk District. He then proclaimed the week of August 21 through 25, 1.995, as "School's Open Safety Week" in Plainfield. President Peterson read a letter that he sent to the Mayor of Bolingbrook, Roger C1aar and also to the Mayor of Naperville, George Pradel on August 1.5, 1995 in regards to boundary agreements. There were no public comments. Clerk Janik asked to amend the Consent Agenda to show "e" as Resolution No. 1116 approving Temporary Liquor License for St. Mary's Picnic. Trustee Lambert requested an Executive Session on Personnel and Trustee Stalzer requested an Executive Session to discuss Land Acquisition to reconvene. J. Heimerdinger moved to approve the Agenda as amended. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda as amended. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #3 ORDINANCE - AMENDING SPECIAL FLOOD HAZARD AREA DEVELOPMENT_ REGULATIONS. Director Waldock explained to the Board that the Federal Emergency Management Agency is coming out with new Flood Plain and Flood Way Maps, effective September 6, 1995. The National Flood Insurance Program requires the Village to update its Ordinance to coincide with and reflect the dates of the new maps. If amendments are nat PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 21, 1995 PAGE TWO made to Village Ordinances referencing the September 6, 1995 maps, the Village will be removed from the National Flood Insurance program. Staff believes it is in the Village's best interest to remain in good standing within the National Flood Insurance Program. Staff recommends approval of Ordinances amending the Special Flood Hazard Area development regulations to refer to the corrected State agency names and the new maps dated September 6, 1995 as requested by FEMA. M. Lambert moved to adopt ORDINANCE N0. 1618 AMENDING THE CODE OF ORDINANCES OF THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS REGARDING DEVELOPMENT IN SPECIAL FLOOD HAZARD AREAS. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #4 ORDINANCE - CLASS "J" LI UOR LICENSE HOURS J. Heimerdinger moved to adopt ORDINANCE N0. 1619 PROVIDING FOR THE HOURS OF OPERATION FOR CLASS "J" LICENSE HOLDERS IN THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS. Seconded by J. Dement. Vote by roll call. Dement,' yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #5 RESOLUTION - AMENDING TRAVEL EXPENSES Administrator Van Vooren stated that the Village Board has adopted a Personnel Manual which establishes the procedures used for the administration of a7.1 full-time and part-time Village Employees. The manual states a daily maximum of $15.00 for Meal Expenses, which I am suggesting the Village Board amend to $24.00. J. Dement moved to adopt RESOLUTION NO. 1117 AMENDING THE PERSONNEL RULES AND REGULATIONS, COMMONLY KNOWN AS THE EMPLQYEE HANDBOOK FOR THE VILLAGE OF PLAINFIELD. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 6 DISCUSSION - LIBRARY EXPANSION Administrator Van Vooren told the Board that Barb Pitney, Library Administrator contacted him by correspondence in which they are seeking our input specifically an the need far meeting room space. I realize that we lack formal meeting space at the Village Hall today to conduct regular meetings and continuing the existing relationship with the Library is beneficial. In general, the Village has been compensating the Library approximately $250/month for the use of the meeting room. This is based upon a rental agreement of $50/night and five nights a month. I would suggest that if the Library was willing to discuss the passibility of a PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 21, 1995 PAGE THREE five (5) year or greater commitment we could potential participate in some funding of the remodeling in lieu of rent. J. Heimerdinger suggested that the Library Expansion discussion be referred to the Ways & Means Committee. All Trustees were in favor. ADMINISTRATOR'S REPORT Administrator Van Vooren spoke informing the Board that both Wallin Woods project and the new. Post Office are seeking IDOT approval for access to U.S. Route 30 at Van Dyke Road relocated. Cemcon Engineers on behalf of Wallin Woods has submitted their ZDOT Access Permit and IDOT has indicated that in order to review their plan they must include access improvements far old Van Dyke and existing U.S. 30 at Illinois 126. This typical cross section would consist of a three Lane road with the center lane used for dual-direction left f.urns. Staff believes that if it is the Board's desire to implement a pedestrian corridor west of the DuPage River a three lane cross section could result in a barrier. We believe that until there exist some commercial development plan on the Wallin Farm or additional activity around the Post Office site a full three lane profile between the Railroad and Illinois Route 126/U.S. 30 intersection is premature. I have drafted a letter requesting that IDOT consider our ultimate plan for the area. This would allow the relocation of Van Dyke to occur meeting the timing requirements of bath the Post Office and Wallin Woods. ZDOT would still have the ability to recommend additional improvements to Lockport Street when future development occurs along Lockport Street. J. Heimerdinger moved to authorize Administrator Van Vooren to execute and forward correspondence to Mr. Art Klinicki of IDOT concerning turning lanes on relocated Van Dyke and U.S. Route 30. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren also spoke with regard to a Subdivision Improvement Agreement, which is basically a secondary agreement to an Annexation Agreement, wherein the Village and the Development would enter into a mare detailed analysis for contracting the improvements that will be undertaken by the project. It was suggested that this proposed agreement be forwarded to the Planning and Development Committee for review. Administrator Van Vooren spoke regarding a request from the Cable TV to approve a purchase order in the amount of $7,643.94 for the purchase, installation and setup of hardware and software for the purpose of computerized editing. J. Heimerdinger asked to table this request until the Ways & Means Committee has a chance to review this purchase order. A11 Trustees were in favor. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 21, 1995 PAGE FOUR Administrator Van Voaren spoke regarding the receipt of a draft of a Radium Variance and it has been forwarded to Attorney Harvey for review. J. Dement moved to authorize the President, Village Clerk and Administrator to execute any and all documents relative to the variance. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren informed the Board that Mr. Bill Haider of Mid America Developments would like the opportunity to address the Village Board at it's September 18 meeting to talk about his project. The Board members were in agreeance, but requested that the Schaal District and Park District be informed of this meeting. PLANNER'S REPORT Director Waldack informed the Board that Mr. John Swartz, of IDOT, agreed to complete a speed study for Rt. 59 in the Golden Meadows Subdivision. Director waldock spoke regarding a request from the Wallin Woods developers to commence site grading activities on the subject site ~~ located South of Lockport Street and West of the E.J. & E. Tracks. Wallin Woods Grading Permit. The applicants have been advised that this work would be at their own risk and subject to receipt of a Restoration Bond in the amount of $100,000. Staff recommends approval of a site grading permit in advance of Final Plat approval upon submission of proper Restoration Bands in an amount approved by the Village Engineer. J. Dement moved to concur with the Staff regarding the site grading permit for Wallin Woods. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Director Waldock explained a letter from Cambridge Homes dated August 2, 1995 in which they are seeking extension far Final Plat Approval to December 31, 1995. M. Lambert moved to authorize another extension, which is to be the last time the Board must deal with this matter to December 31, 1995. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF' TRUSTEES AUGUST 21, 1995 PAGE FIVE POLICE CHIEF'S REPORT Chief Bennett talked about the Grant proposal for Cops Fast Award. M. Lambert moved to give authorization for the Village President to sign the Caps Fast Grant Approval. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. Chief Bennett explained the expansion of the Cops Fast Program. The universal hiring program is requesting projections for manpower. They are requesting communities to indicate manpower needs for 1996 through the year 2000. The Caps Fast Program only has funding for the 1995/96 Budget Year, however, they are requesting information, and it is Staff's hope that we cou7.d put projections of one (1) officer each of the next four (4) years. We are not committed far any or all of the requested hiring. J. Dement moved to give authorization to a11ow the police chief and the village president to sign our intent to participate in the universal hiring program. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. Chief Bennett spoke briefly regarding an Employment Agreement which he asked to table to next Berard Meeting until all the paper work is complete. R. Rack moved to adjourn to the Executive Session for discussion on Personnel and Land Acquisition to reconvene. Seconded by M. Lambert. Vote by roll ca11. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 8:20 p.m. Adjourned to Executive Session with five minute break. 8:45 p.m. Reconvened the Regular Meeting, all Board members being present. J. Heimerdinger authorized the expenditure of up to $5,000.00 for a study of land acquisition proposal centering around the Renwick Road Bridge. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. R. Rack moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 8:50 p.m. Adjourned. ERK SAN JANIK, LACE CL