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Home My Public Portal About07.17.95 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JULY 17, 1995 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, M. LAMBERT, K. STALZER, R. SMOLICH, J. HEIMERDINGER, J. DEMENT. OTHERS PRESENTS: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DURBIN - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. The commendation to Eagle Scout, Thomas Withrow, was cancelled due to his not being able to be present and moved to a later date. There being no Public Comments 7:03 p.m. M. Lambert moved to adjourn the regular meeting and to convene into the Public Hearing. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. $:22 p.m. M. Lambert moved to reconvene the regular meeting. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. M. Lambert moved to approve the Agenda. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. M. Lambert moved to approve the Consent Agenda. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #3 APPROPRIATION ORDINANCE 1995-]996 The Village receives the authority to upend monies through the adoption of the Appropriation Ordinance. Said Ordinance must be adopted by the Village Berard witha.n the first quarter of each fiscal year. Public Hearing was held on July 10, 1995. J. Dement moved to adopt ORDINANCE NO. 1616 MAKING APPROPRIATIONS FOR THE VILLAGE OF PLAINFIELD FOR THE FISCAL YEAR BEGINNING MAY 1, • 1995. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. . FLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 17, 1995 PAGE TWO #4 RESOLUTION - GRANT OF EASEMENT/RECAPTURF AGREEMENT MCMICKEN M. Lambert moved to adapt RESOLUTION NO. 1115 AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A GRANT OF EASEMENT/RECAPTURE AGREEMENT BETWEEN OLIVE F. MCMICKEN, VILLAGE OF FLAINFIELD AND WALKER'S GROVE PARTNERS. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 5 DISCUSSION -- SOLID WASTE AGREEMENT EXTENSION The Village of Plainfield currently contracts for weekly garbage collection with BFI Waste Systems. This contract was entered into on August 1st of 1993, and runs through July 31, 1995. The terms of the contract were based upon a competitive bidding process. In that the contract is due to expire, Staff with the help of the Public Works Committee, approached several. contractors, as well as BFI Waste for proposals. It was the Committee's desire to keep the existing terms of the contract, unlimited garbage pickup, full recycling and leaf pick-up in Kraft bags intact. Staff recommends that the Village President and Board of Trustees autharize the Village Administrator to prepare a two year extension to BFI Waste System's Solid waste Contract. R. Rock moved to authorize the village Attorney to prepare a two- year extension of BFI Waste System's contract for garbage collection. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. Patti Benson from BFI expressed appreciation for the extension. ADMINISTRATOR'S REPORT Administrator Van Vooren discussed with the Board the recommendation that Mr. Douglas Kissel be removed from probationary status and receive compensation at a level 311E $22,437. Mr. Kissel, during his probationary period has picked up the laboratory work as well as other requirements of the wastewater/Water Department. He has additionally satisfactory completed an IEPA training course on laboratory work. R. Rock moved to approve Mr. Kissel's removal from his probationary status and receive compensation at a leval 311E $22,437. Seconded by M. Lambert. Voice vote.. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke regarding the DesFlaines Street Parking Lot. The Village currently reserves twenty-five parking . spaces at the DesFlaines Street Munica.pal Lot. In the past, spaces were leased on a first come, first serve basis with a stipulated maximum of three spaces. This year there is a request from • • • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 17, 1995 PAGE THREE Hinsdale Farm and Mr. Ken Stalzer to exceed Village has not received any additional accommodate both of these. Staff recommends rE spaces to Hinsdale Farm and Mr. Ken Stalzer. discussion among the members of the Board. agreeance. three spaces. The requests and can ~nting the additional There was a brief The Board was in Administratar Van Vaaren stated that he has proceeded with the pavement and resurfacing of two roads through a joint agreement with Wheatland Township. I am seeking authorization to proceed with the payment of $4, 333 .47 to Wheatland Township far the oil and chipping of Book Road and asphalting of 127th. The Board gave their approval. In conjunction with the Lockport Street widening, Vulcan Materials has agreed to pay to the Village $5,000 to do a patch on their front driveway, as well as a surface patch for about 140 ft. in length along the south edge of Lockport Street. I am requesting that we enter into Change Order with K-5 for additional maintenance money on Lockport Street. J. Dement moved that we enter into a Change Order with K-5 for additional work on Lockport Street in the amount of $6,500.00. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren requested that we adjourn this meeting to next Monday's Workshop, July 24th, for the principal purpose of discussion on the proposed new Post Office. The Board agreed. ENGINEER'S REPORT H. Hamilton informed the Board the Rt. 59 improvements and the adjacent to Golden Meadows. that they met with IDOT regarding need for storrnwater improvements ATTORNEY'S REPORT Attorney Harvey spoke briefly regarding a State Statute in which the minutes far all Executive Sessions must be reviewed twice each year and then a motion must be made to determine i.f some/all/none become public or remain confidential. The minutes from sessions from January 23, 1995 through and including June 5, 1995 are for review. Minutes from June 5th, still have matters pending and the Board expressed a desire to review in Executive Session. Attorney Harvey gave him opinion regarding a question that Came up regarding developers request for use of our exempt sales tax number when working on public improvements of the Village. According to State Statutes a.t is the 1.ega1 right of developers to use our exempt sales tax number if it is a legitimate project which will incorporate materials and supplies into public improvements. • PLATNFxELD VILLAGE OF PLATNFTELD JULY 17, 1995 PAGE FOUR POLICE CHIEF'S REPORT Chief Bennett explained the Operations Report far June 1995. M. Lambert moved to adjourn the meeting and to go into the Executive Session to review Executive Session minutes for the period of January 23, 1995 through and including June 5, 1995, and to reconvene the meeting thereafter. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 9:11 p.m. Adjourn to Executive Session. 9:17 p.m. Reconvene meeting. Previous roll call standing. J. Heimerdinger moved to release Executive Session minutes for the period of January 23, 1995 through and including May 1, 1995. There is finding for a need for confidentially on the Executive Session Minutes for June 5, 1995, and that these minutes be held until the next semi-annual review. Seconded by M. Lambert. Vote by rol]. call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. J. Heimerdinger also asked Attorney Harvey to clarify rules concerning the number of Trustees meeting at one time. M. Lambert moved to adjourn this meeting to July 24, 1995 for continuation and discussion on matters pertaining the proposed new post office. Seconded by J. Heimerdinger. Voice vote. 6 yes, 0 no. Motion carried. 9:30 p.m. Adjourned. ~ f: , SUSAN JANIK, VI LAGE CLERK •