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Home My Public Portal About12-16-2013 PROCEEDINGS OF THE BOARD OF DIRECTORS FOR RICHMOND POWER & LIGHT DECEMBER 16, 2013 The Board of Directors for Richmond Power& Light Plant met in regular session at 7 p.m. December 16, 2013 in the Council Chambers of the Municipal Building in said City. Chairperson Wissel presided. ROLL CALL: 111 Present were: Howard "Jack" Elstro, Kelley Cruse-Nicholson, Bruce Wissel, Clayton Miller, Don Winget, Larry Parker, Misty Hollis, Ron Oler and Phil Quinn. Also present were: James French, General Manager; Walt Chidester, City Attorney; Karen Chasteen, City Clerk; Gus Duke; Bob and Connie Coddington, Richmond Community Schools; Media and Sergeant-at- Arms. APPROVAL OF MINUTES: Mr. Parker moved to approve the minutes of the meeting held December 2, 2013, supported by Ms. Hollis. Upon a vote viva voce, the motion passed. APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS: Upon recommendation of the Finance Committee, Mr. Winget moved to approve the following bills for payment, supported by Mr. Miller. Upon a vote viva voce, the motion passed. Bills Already Paid: Payroll and Deductions 299,898.61 Transfers from Cash Operating to: Miscellaneous Prepaid Invoices 225,781.57 Telecom. Div. Misc. Pre Paid Invoices: 1,381.99 EFT/Direct Deposit of Payroll: 165,695.05 EFT Transfers: 4,637,806.72 Total Bills Not Paid: 281,481.72 Grand Total: $5,280,655.56 STREET LIGHT COMMITTEE: None OLD BUSINESS: • RECEIVE ADDITIONAL BID FOR RIGHT OF WAY WORK: Due to an error in delivery by the US Post Office, an additional bid for this work is being considered by Tree Corp, New Castle. Mr. Winget moved to add this bid to those received from Vegetation Technology Services — Troy, Ohio; Ashland Tree Expert; Williams Tree Company — Martinsville, Indiana; and, Tru Cut Tree Service — Kokomo, Indiana, supported by Mr. Miller. Upon a vote viva voce,the motion carried. Mr. Winget moved to refer all bids to the General Manager for tabulation, evaluation and recommendation. This motion was supported by Mr. Parker. Upon a vote viva voce, the motion carried. NEW BUSINESS: • Mr. Coddington asked the Board to research the increase in the Energy Cost Adjustment included in the Energy bill for Richmond Schools. Mr. French will investigate this issue and report back to the Board and Mr. Coddington. REPORT BY GENERAL MANAGER: • The Survey re the IMPA Solar Project has been received and the Lease Agreement is being developed. • The Rate Study is currently in the third revision. The Notice of Interest will be filed early in 2014. • The Board of the Indiana Municipal Power Agency voted to no longer participate in the Energize Indiana Program. They will administer their own program which should be more cost effective. Mr. French will share additional information as it is received. MISCELLANEOUS BUSINESS: RP&L—Board of Directors Minutes December 16,2013 Page 2 None ADJOURNMENT: There being no further business and a motion duly made, the meeting was adjourned. Bruce Wissel, Chairperson ATTEST: Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk.