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HomeMy Public PortalAbout07.10.95 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JULY 10, 1995 AT: PLATNFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, M. LAMBERT, K. STALZER, R. SMOLICH, J. HEIMERDINGER, J. DEMENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR B. KUJATH - DEPUTY CLERK J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DUBBIN - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. There being no public comments•_ 7:04 p.m. J. Dement moved to adjourn the regular meeting to conduct a Public Hearing on the Appropriation Ordinance-1995/96. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried. 7:11 p.m. J. Heimerdinger moved to reconvene the Business meeting. Present Ro11 call. standing. Seconded by R. Rock. Voice vote. 6 yes, 0 na. Motion carried. J. Heimerdinger moved to approve the Agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 na. Motion carried. J. Dement moved to approve the Consent Agenda. Seconded by R. Rack. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 3 DISCUSSION.- SITE PLAN REVIEW- HERON VIEW ESTATES. Planner Durbin explained that the applicant, Alliance Rea]. Estate Developers, Inc., proposes to construct 46 single family dwelling units composed of two and faur unit structures located in Sandhurst Subdivision. They have also requested a rezoning from B-3 to R-3 which the Village Berard approved subject to Site Plan Review. pLAINFIELD VILLAGE BOARD OF TRi7STEES JULY 10, 1995 PAGE TWO All units access directly into Waterfront Circle or into private drives fronting into Waterfront Circle. There will be no access to McClellan. Waterfront Circle is an existing public street. The applicant will be vacating the interior lot lines which will provide for better administration of the condominium development and eliminate concerns related to side yard setbacks in these locations. The property was originally sub-divided as a commercial subdivision, so accordingly, the Park District Land Donations wasn't applicable. Due to the change from .commercial to residential, that triggers those requirements. The applicant is agreeable and still requires same discussion with the Park District. Staff, the Planning and Development Cammittee, and the Plan Commission recommended approval of the Heron View Estates Site Plan subject to the following stipulations: 1) Vacate interior lot lines; 2) Applicant must address the concerns of the Will County Forest Preserve; 3) Compliance with the requirements of the Village Engineer; 4) Compliance with the provisions of the Plainfield Fire Protection District (this may include restricting parking on shared driveways for a Fire Lane and address signage) ; Planner Durbin asks for an addition of the following: 5) Compliance with the requirements of the Plainfield Park District. The Trustees held a lengthy discussion centered primarily around monotony of the building facades, landscaping, and sidewalks. J. Heimerdinger moved to table action on this particular development until the next meeting during which time the Planning Committee and the Planner shall work with the developer to specify sidewalks, additional plantings and rectify other concerns of the plan. Seconded by J. Dement. After a full discussion thereof, the Mayor directed that the roll be called for a vote. Roll call vote. Dement, no; Heimerdinger, yes; Lambert, no; Rock, no; Smolich, no; Stalzer, no. 5 no, 1 yes. Motion defeated. M. Lambert moved that we approve the site plan of Heron View Estate as presented with the five (5) stipulations plus two (2) additional stipulations that would be 6) Developers provide a sidewalk along McClennan Avenue in a manner that did not require the relocation of above ground utilities; 7) Provide landscaping between side yards where rears of buildings meet sides of building, and provide ornamental trees at all areas between garages, and garages where there is a driveway planting area. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. J. Dement also requested that the Planning and Development Cammittee also review the above additional stipulations at their next meeting. LJ PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 10 , 1.9 9 5 PAGE THREE #4 DISCUSSION - SITE PLAN - MEGA, SPORTS Planner Durbin spoke regarding a Site Plan review application for Mega Sports, applicant, Mark Daniels. The applicant proposes to construct a 1.5,750 square foot facility to provide for a retail stare and indoor shooting range. The subject property is located in the Sandhurst Subdivision along U. S. Rt. 30. The applicant intends to relocate the existing business from the Lily Cache Plaza into the new facility. The use proposed complies with the Zoning Ordinance provisions in that sporting goods and gun shops are permitted in the B-2 and B-3 district respectively, and accordingly are permitted in the B-4 district. Staff interpreted the indoor shooting range as permitted in the B-4 district as a commercial. recreation use of the same general character as bawling alleys, skating rinks, gymnasiums, and health clubs. The Plan Commission concurred and found that a shooting range is an appropriate use in the B-4 Zoning District. The Flan Commission expressed concerns related to the building specifications far the shooting range. The concerns were in regard to exterior noise and safety concerns caused by the shooting range. The Police Chief and Building Official have been asked to review the specifications to identify any problems or concerns. Staff, the Planning and Development • Committee and the Plan Commission recommended approval of the Mega Sports Site Plan subject to the following stipulations: 1) Provide directional signage at the entry as well as the service drive; 2) Provide $850.00 toward the cost of sidewalks along Rt. 30; 3) Compliance with the requirements of the Village Engineer; 4) Compliance with the provisions of the Plainfield Fire Protection District; 5) Compliance with the Building Official and Police Chief stipulations in regard to sound abatement and "the Ballistic Envelope". Discussion was lengthy and was joined by Mr. Mark Daniels, and centered around the need far additional trees at the northwest corner of the building, and screening of the air conditioning units and gunshot sound levels. Trustee Heimerdinger questioned whose responsibility it is to discuss the details of site plans. He suggested that the Village Board should determine only whether the project is in the best interest of the community and that possibly the details should be handled by the Village staff, Planning and Development Committee, and Plan Commission. Planning and Development Committee members stated that the issues of the screening of the air conditioning units came up at their committee level, but had not been properly addressed by the developers and the plans had not come back to the committee. The plans are in compliance with the "bare requirements" of the new zoning ordinance, and suggested the possibility that we need to adopt a design and quality ordinance. Trustee Heimerdinger suggested making development of such an ordinance a first priority of the Planning and Development Committee. PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 10, 1995 PAGE FOUR J. Dement moved that we approve the Mega Sports Site Plan subject to the five (5) stipulations recommended by the Staff, Planning and Development Committee and the Plan Commission with additional stipulations: 6) Additional trees be planted at the northwest corner, and; 7) the air conditianiz~g units be screened from the public in an appropriate manner and consistent with the remainder of the building. Seconded by R. Rack. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, no; Rock, yes; Smolich, no; Stalzer, yes. 4 yes, 2 no. Motion carried. 5 DXSCUSSION - COMF.REHENSIVE PLAN UPDATE Planner Waldock suggested taking the next 30 days as a time frame to receive written comments regarding the Comprehensive Plan. Staff will reserve a Workshop date of July 24, 1995 to allow further discussion. A formal vote could occur August 7, 1995. 8:45 p.m. Five minute break 8:50 p.m. Meeting continued. ~6 DISCUSSION - ADOPT A HIGHWAY PIONEER LANES_RT _,30 • Administrator Van Vooren stated that the Mueller family is interested in adopting a local segment of State Highway. The Muellers propose to adopt the segment of highway under the name of their proposed bowling Center, Pioneer Lanes. The segment of highway proposed for adoption by Pioneer Lanes is the segment of Route 30 fronting the Mueller (approx. 950 ft.). This segment begins at Howard Avenue and runs northwest approximately 950 ft. There is an Adopt-A-Highway Agreement that needs to be executed by the coordinator, David Mueller and the Village President. M. Lambert moved to table this issue until it is decided whether that particular stretch of highway is going to be a highway or not is resolved by IDOT. Seconded by J. Heimerdinger. Vote by roll calla Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 7 AMUSEMENT TAX Administrator Van Vooren informed the Board that the Staff, with the assistance of the Ways & Means Committee have been investigating alternate revenue sources available to the Village. One such item is the use of an Amusement Tax. This tax would be assessed against the gross receipts for amusement activities such as movie theaters, golf courses, bowling alleys, pool halls, and other similar activities. In general, these activities are exempt from paying sales taxes, and the use of an Amusement Tax at to would equalize the revenue. Van Vooren estimated the amusement tax would provide $5--$15,000 in annual revenue to the Village. . PLATNFIELD VILLAGE BOARD OF TRUSTEES JULY 10, 1995 PAGE FIVE Trustee Heimerdinger spoke briefly advising the Board members that this probably would be the least offensive of any tax because we have virtually no one who does these things. However, we have a new Mega Sports building which will include a shooting gallery, which would be required to collect the new tax, and under consideration is a bowling alley. zt is important to put this tax into effect before they came. There was discussion among the Board members. Trustee Rock also stated that he had no objection to the tax, but had concerns to language in the draft ordinance that would allow the Village Administrator or any person certified by him to enter the premises of the taxpayer, upon reasonable notice, for the purposes of inspecting and examining it's books and records for the proper administration of the ordinance, and far the enforcement of the collection of the tax. Trustee Dement also raised an important issue, that being that some of these amusement centers are things that create an added need for either police or staff and he feels that in this case the tax is warranted. J. Dement moved to ask the Ways and Means Committee and Attorney J. Harvey to investigate alternate language/or other possible means of enforcing the ordinance for Amusement Tax, and to reconsider at the next Board meeting. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #8 DISCUSSION - WELL SETBACK_ZONE Superintendent H. Countryman spoke to the Board with information from the IEPA in which they have been encouraging all Illinois public water supplies to improve their current wellhead protection program. The purpose of this program is to reduce the potential of contaminating the water in the Village's wells by limiting or prohibiting the storage of hazardous materials near the well site. The IEPA is recommending that the Village establish a 1000 ft. setback zone ordinance for all of the Village's wells. Inside this 1000 ft. area the Village would prohibit the underground storage of large amounts of hazardous material, and limit or prohibit other potential hazards. To continue with this program the Village must have a professional engineer calculate the radius of influence for each well. I have contacted Larry Thomas of Baxter & Woodman on this issue and they stated that they would be able to complete the calculations, fill out the needed forms, and supply the sample ordinance at a cost not to exceed $3,000.00. The water Department Staff recommends that the Village Board authorize Baxterr & Woodman to perform the needed work to continue the Village's wellhead protection program at a cost not to exceed $3,000.00. It was the consensus of the Board to review and continue to check and compare prices before proceeding. • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 10, 1995 PAGE SIX ~ _ - COMMITTEE MEETINGS AND WORKSHOP DATES 9 DISCUSSION, Administrator Van Vooren explained that with the continued expansion of the respective committees activities I have asked Attorney Harvey to provide an opinion as to compensation for said meetings. Committees used to meet quarterly for 15 minutes, but are now meeting routinely for hours. Under Plainfield's compensation schedule, additional workshops could be added and compensated for. In order to receive this compensation, the Board must agree to schedule monthly committee meetings in a workshop format and to publish a revised meeting schedule to include the new workshops. The Trustees all agreed to the expanded Workshop schedule. ADMINISTRATOR'S REPORT K. Stalzer moved to allow the three dates (August 23, 1995-Golf Outing; September 15-16-Plainfield Harvest Days and October 6-7- Plainfield Homecoming) that Plainfield Liquor Store is requesting for additional outside space for above activities. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. R. Rock moved to approve the purchase of a paint striper for the Street Department for the purpose of painting streets, curbs and parking from Technical Specialties for a price of $5,675.00. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren reported that he had received a call from Jim Kinne and Craig Sharp, Postal Officials, who had previously agreed to accept the donation of a past office site 600 ft. north of Route 30 on a proposed new Van Dyke Road, but only if the Village agreed to pay for construction of the new road. At the last meeting, June 21, 1995, the Board voted not to contribute to the cost of the road, but to spend a minimum of $100,000 for streetscaping. Krone has obtained an estimate of $415,000 to build the road, which is $70,000 higher than the Village's estimate, and does not include any streetscaping. Krone asked the Village to reconsider allocating the $100,000 promised for beautification of the roadway to construction of the road itself, with the possibility of recapture. The Board had a brief discussion and directed Administrator Van Vooren to request copies of the road construction estimates, and they would further reconsider the request at their next meeting scheduled for July 17, 1995. • PLAINFIELD VILLAGE BOARD OF TRUSTEES JULY 26, 1995 PAGE SEVEN M. Lambert moved to approve the sum of $5,000 of the approved $100,000 to pay the Village Engineer to lay out the center line for the proposed Van Dyke Road. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, no. 4 yes, 2 no. Motion carried. Administrator Van Vooren spoke regarding the project far paving Lockport Street and has been in contact with Vulcan Materials seeking their assistance on some private property improvements. We are asking Vulcan Materials to participate for about $6,800 worth of improvements. We would like to do some additional work on Lockport Street and I would seek approval from the Board far a Change Order under $10,000 far the Lockport Street project. J. Heimerdinger moved to direct the Staff to issue a Change Order in a sum under $10,000.00 to amend the specifications for the patching of Lockport Street. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. PLANNER'S REPORT Planner Waldock stated that we have sent copies of our proposed Comprehensive Plan and Transportation Plan to adjoining municipalities and have also sent them to Kendall County, Will County, DuPage County and the Illinois Department of Transportation for review. R. Rock moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 10:15 p.m. Adjourned. BARBARA ATH, DEPUTY CLERK •