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HomeMy Public PortalAbout06.19.95 VB Minutes• • • PLAINFIELD VxLLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JUNE 19, 1995 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, K. STALZER, R. SMOLICH, J. HEIMERDINGER, J. DEMENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DURBIN - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. Announcements were made by President Peterson regarding important dates for meetings. June 26, 1995 Final Hearing on Comprehensive Plan, June 28, 1995 Joint meeting with Village Berard and Park Board to discuss Park Ordinances. Public Comments: Mr. Jack Andrews, 197 Timber Drive, Plainfield, Illinois made comments regarding two mast important issues to the Village, being the Post Office and a Supermarket. 7:04 p.m. M. Lambert moved to adjourn the regular meeting to conduct a Public Hearing on Amendments to Annexation Agreement/Reserve Subdivision. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 7:11 p.m. The Regular meeting reconvened. Present Roll call standing. President Peterson asked to amend the Agenda and place as a part of $#6a Discussion on Reserve Annexation Amendment. M. Lambert moved to approve the Agenda with amendments. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. J. Heimerdinger moved to approve M. Lambert. Vote by roll call. Lambert, yes; Rack, yes; Smolich, Motion carried. the Consent Agenda. Seconded by Dement, yes; Heimerdinger, yes; yes; Stalzer, yes. 6 yes, 0 no. FLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 19, 1995 PAGE TWO #3 DISCUSSION - POST OFFICE Administrator Van Vooren explained to the Board that last Thursday, the Village, Post Office Officials and Land Owners met in Bedford Park to discuss location of the Fost Office. The bulk of the discussion centered around the donation by the Frank Keller Sr. Family of a 3/5 acre site, west of the DuPage River and East of Rt. 30 with a location on new Van Dyke Road, 600 ft. north of Lockport St. The Trustees had a lengthy discussion as to what sites the Post Office wanted and what site was in the best interest of the Village. Mr. Robert Rigsby, Manager of Administrative Services of the United States Postal Service agreed to accept the five-acre internal site, after explanation from Village Planner Jeff Durbin that the Village's proposed comprehensive plan calls for rerouting Route 30 off of Lockport Street and designating the Lockport Street frontage as a pedestrian area and Van Dyke Road as a major thoroughfare. Mr. Rigsby requested that the Village of Plainfield would pay for building 1,300 linear feet of Van Dyke Road. Mr. Ed Walsh indicated that a fair prorata recapture would be favorable to the Post Office. The Berard then continued discussions regarding expansions in the future, site locations, probable construction costs to build the roads with an emphasis on time frame. K. Stalzer moved to approve a contribution of a minimum of $100,000 for the purpose of streetscape improvements on the new Van Dyke Road that are in the best interests of the landowner, the post office and the citizens of the Village. Seconded by J. Heimerdinger. The Board discussed the spending of the money only on sidewalks, street lights, landscaping and other beautification and not on road contribution. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, yes. 5 yes, 1 no. Motion carried. #4 DISCUSSION - AMBER SUBDIVISION -,FINAL PLAT AMENDMENT Director Waldock stated that applicants are requesting a revision to the Final Plat which was approved by the Village Board on March 20, 1995. The applicants were seeking annexation to the Village and subdivision of their property into three single family home sites. The subdivision established a private street serving two of the three lots. A11 three lots exceeded 12,000 square feet in area and will continue to exceed 12, 000 square feet in area with the proposed change to the final plat. The applicants are seeking to shift the property line between lots two and three to allow for the construction of a new home without the need for setback variances. Staff and the Plan Commission recommend approval of the revision to the final plat for Amber Subdivision. M. Lambert moved to approve the revisions to the Final Plat for • Amber Subdivision. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. • pLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 19, 1995 PAGE THREE #5 RESOLUTION - WAGE RATES FOR WORKERS IN PUBLIC WORKS J. Heimerdinger moved to adopt RESOLUTION NO. 11.14 WAGE RATES FOR WORKERS IN ANY PUBLIC WORKS. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~,,,6 DISCUSSION -- RESERVE SUB./DEDICATION PLAT FOR HUNT CLUB LANE Director Waldock told the Board that as part of the approval process for Cambridge Place of Plainfield, access must be provided to the subject site via a dedicated roadway. The Final Plat for the Reserve Subdivision, Unit 1, includes Hunt Club Lane. The developer's timing for recording of Phase I does not meet with the needs of Cambridge for their subdivision. The TOPE Corp. is asking for early dedication of the roadway for Hunt Club Lane. This dedication plat is intended for the purpose of providing public street access to Cambridge Place Subdivision. The dedication plat extends Hunt Club Lane along the west perimeter of Cambridge Place project. This right-of-way will be improved by TOPE Corporation as part of their contractual obligations with Cambridge Homes. A Letter of Credit in the format required by the Village and in the amount approved by the Village Engineer will be provided prior to recording of the dedication plat. The Plan Commission recommended approval. of the Dedication Plat for Hunt Club Lane as presented with the following stipulations: 1) Comply with requirements of the Village Engineer; 2) Provide proper Letter of Credit in the format and amount required by the Village. M. Lambert moved to approve the Dedication Plat for Hunt Club Lane with the recommended stipulations of the Plan Commission. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smalich, yes; Stalzer, yes. 6 yes, 0 no. Madan carried. 6A AMENDMENT TO ANNEXATION AGREEMENT RESERVE SUBDIVISION Planner Durbin spoke to the Berard regarding proposed amendments to the elevations in that they now adhere to the desires of the Village. The elevations now contain a mix of brick and aluminum siding with coverage's near err beyond the percentages previously discussed. Mr. Todd R. Wahler, Vice President of Planning for Kimball Hill Homes also informed the Board that they have dropped their request to reduce the width of the driveways. The Planning and Development Committee recommended approval of all home elevations with no stipulations. (Attached and made a part of the minutes as Exhibit A/home elevations for Kimball Hill Homes and William Ryan Homes). ~~ LJ . PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 19, 1995 PAGE FOUR M. Lambert moved to concur with the Planning and Development Committee regarding the approval of all home elevations for Kimball Hill Homes and William Ryan Homes. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, no. 5 yes, 1 no. Motion carried. 7 DISCUSSION - HEALTH INSURANCE Administratox' Van Vooren spoke briefly in which he described the health insurance which is provided to all eligible employees and is purchased through the Southwest Agency for Health Management Co-Op. Health rates far established for the coming year and he recommended the following: 1) Village provides 100 of employees health and dental under both the indemnity or HMO plan; however, should employee select HMO plan the Village will pay annually $125.00 to said employee; 2) Village provided 1.00°s of employee and dependent health and dental coverage far all employees selecting the HMO Plan; 3) Village provides 100% of employee health and dental and 85~ of dependent health and dental for all employees selecting the SWARM indemnity plan. J. Dement moved to approve the Administrator's recommendations for the Village's health insurance provided to all eligible employees which is purchased through the Southwest Agency for Health Management Co--Op. Seconded by J. Heimerdinger. Voice vote. 6 yes, 0 no. Motion carried. #$ DISCUSSION - APPROPRIATION ORDI__NANCE Administrator van Voaren stated that the Appropriation Ordinance provides far the legal authority to expend monies within the operation of the Village. The Board had no concerns regarding the Appropriations for 1995/96 and with Board approval scheduled a Public Hearing for July 10, 1995 and adoption on July 17, 1995. At this point of the meeting the consensus of the Board was to amend our regular meeting schedule to change the July 3, 1995 meeting to July 10, 1995. ADMINISTRATOR'S REPORT Administrator Van Vooren presented to the Board a copy of Resolution No. 1113 on establishing a Youth Crime Coalition. The Board was then kept apprised of the bid that has been awarded by IDOT for installation of a traffic light at the Route 59/Renwick Rd. intersection, with construction to begin the first week in July and be completed in 45 days. The Village participated in an Auction, Saturday, June 17, 1.995, of a used pick-up truck and a tractor from the wastewater facility and those two vehicles totalled $7,695 in receipts back to the Village, and one confiscated vehicle that the police secured, and it brought into the Village $1,890.00 which will be allocated out for drug awareness and prevention. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 19, 1995 PAGE FIVE Administrator Van Vooren spoke briefly on a request received from Attorney R. Selfridge who represents both the John Fry Realty Family, and TOPE Corporation with regard to the use of the Village's Sales Tax Exempt numbers for purchases of subdivision materials. It has been the Village's standard practice not to release our tax exempt number. We now have a formal request to take a look at that. It was directed to have Attorney Harvey respond at our next appropriate meeting. ENGINEER'S REPORT H. Hamilton reported on discussions with IDOT concerning signalization of the intersection of Route 30 and 135th Street. PLANNER'S REPORT Director Waldock spoke regarding a Letter from Cambridge Homes requested a building code variance to allow 100 amp electrical service in their townhomes. R. Smolich moved to stay firm with current Electrical Service Requirements in Building Code and do not deviate from that at this paint. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. Director Waldock then talked about the second portion of the request from Cambridge Homes with regard to Water Meter Sizes. He explained that we require State Code. for Water Meter Sizes, the Village cannot negotiate or deviate from State Statute. Director Waldock talked about the receipt of a Permit Application for a Sales Trailer for The Reserve, William Ryan Homes, Inc. Staff will issue an occupancy for one year for the Sales Trailer at The Reserve Subdivision. Mr. Ray Oczak asked for a discussion with the Board on the anticipated requests for Model Home Building Permits. These would be permanent structure homes occupied initially for marketing purpose displays that would occur within the next two or three weeks and would be requested prior to the permanent gravel road base being completed at those sites. The Board had previously discussed this issue and evaluated the experience we have had with temporary roads. Staff does not support the issuance of building permits on temporary gravel roads, the Boards consensus was that to stand by our rules and will not support or deviate from standards. Mr. Ray Oczak discussed this issue with the Board and that he thought the Annexation Agreement included the allowance of having models started before the pavement was in. Administrator Van Vooren stated that if, in fact, this was allowed in the Annexation • Agreement, this community will stand behind it's agreement, and it will not be necessary to ask the Boards permission for the permits . There was a short discussion on a request from Siegel Bras. to PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 19, 1995 PAGE SIX establish a fruit or vegetable stand in the Plainfield Plaza site located at Ft. Beggs Drive and Rt. 59. The Development Committee gave advise as to a concern with the site with traffic, parking, visibility, etc. M. Lambert moved to table this request for the fruit/vegetable stand in the Plainfield Plaza site until the Planning and Development and the Economic Development Committee has had a chance to prepare an Ordinance. Seconded by J. Heimerdinger. Voice vote. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for May, 1995, and also spoke regarding a Commendation presented to Troy A. Kivisto, Police Officer for his initiative and determination in the handling of a case which resulted in the recovery of stolen property. J. Heimerdinger moved to adjourn the meeting. Seconded by D. Rock. Voice Vote. 6 yes, 0 no. Motion carried. 9:45 p.m. Adjourned. -,.,!~ S SAN JANIK, VILL CLERK ~, •