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Home My Public Portal About06.05.95 VB Minutes• PLAINFZELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: JUNE 5, 1995 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LTSRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, K. STALZER, R. SMOLICH, J. HEIMERDINGER, J. DEMENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DURSIN - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. Ed Kelly, Township Supervisor presented to the Village a check for $6,000 for the purchase of two additional tornado sirens to be located at Four Seasons Park and Lily Cache Road. President Peterson proclaimed today, June 5, 1995, Arbor Day in the Village of Plainfield, also July 9 as "I lave Plainfield Day" sponsored by Realty World of Plainfield. There were no public comments at this meeting. Trustee Heimerdinger requested removal of Item #3, Discussion of the Post Office. President Peterson also requested that we not discuss this matter at the level of this Board meeting. The Trustees agreed that the Development Committee will meet with the postal officials as scan as practical. J. Heimerdinger moved to remove the Discussion on the Past Office. Seconded by Ray Smalich. President Peterson made a statement at this paint. He asked the Board to support a Resolution to support the Post Office in locating a site in Plainfield. There was discussion among the Trustees. They then continued the vote on removal of the Discussion on the Post Office. Vote by roll call. Dement,. no; Heimerdinger, yes; Lambert, yes; Rock, no; Stalzer, no, Smolich, yes; Peterson, no. 4 no, 3 yes. Item #3 not removed from Agenda. Administrator Van Vaoren requested removal of Item #6, Discussion to create a liquor license for Marchelloni Pizza. J. Dement moved to remove Item #6 from Agenda. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Agenda as amended. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 5, 1995 PAGE TWO J. Heimerdinger moved to approve the Consent Agenda. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~3 DISCUSSION - POST OFFICE Administratar Van Vooren told the Board that the Staff met on Thursday, May 18, 1995 with Jim Kinne of the U.S. Postal Service and Gene Darfler, agent for the Kellers (Property Owners). Discussed was development of the Post Office and presentation to Mr. Kinne of the Sector Plan for the Downtown westward expansion. The site that was most appealing to the Post Office was the corner of Rt. 30 and Van Dyke Road as realigned and extended. Staff gave as an alternative, the adjoining site to the north. The Post Office indicated that they would like to secure a land acquisition agreement and Development Plan at this time. They would then seek construction this fall. It was felt that 4 ar 5 acres would be suitable to provide sufficient space far parking. A site of 300 ft. in width and 440 ft. in depth would be ideal for the Post Office. Ed Welsh, attorney for the property owners, spoke to the Board regarding the issue of site acquisition. The Trustees had a lenghtly discussion on their individual views for the site of the past office. J. Heimerdinger moved to refer this matter to the Development Committee and to report back or ask the Committee to issue a clarification report. Seconded by K. Stalzer. 4 yes, 2 no (Dement, Rock). Motion carried. ~4 DISCUSSION - YOUTH CRIME COALITION Administrator Van Voaren and Chief Bennett told the Board that they have been working on establishing a framework to respond to the increasing crime by youth in our community. Over the last couple of weeks, they have solicited and obtained the support of the PLAINFIELD FIRE PROTECTION DISTRICT; PLAINFIELD PARK DISTRICT; PLAINFIELD PUBLIC LIBRARY; PLAINFIELD SCHOOL DISTRICT AND PLAINFIELD TOWNSHIP. They then released a statement on their intentions: In recognition, there is an increase in juvenile criminal behavior and organized gang activity all across the nation, and understanding that this behavior is already being imitated by some of the young people of this community, the Village Board direct's the Chief of Police to design a law enforcement program that will combat and control the potential of juvenile crime, and help prevent this activity from becoming a significant problem within the Village. Further, the Board directs the Police Chief to coordinate his efforts with the Plainfield Park District, School District 202, Plainfield . PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 5, 1995 PAGE THREE Library District, Plainfield Township, Plainfield Fire Protection District, State acid County Police, and other related agencies. J. Heimerdinger moved to adapt RESOLUTION NO. 1113 AUTHORIZING THE POLICE CHIEF TO ENGAGE AND COORDINATE A LAW ENFORCEMENT PROGRAM. Seconded by J. Dement. Vote by roll call vote. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ,~,5 DISCUSSION - RENWICK POINTE, UNIT 2 Director waldock told the Board that we have received a request from Michael Martin, Attorney far developer Robert Bright, to amend the Final Flat for Renwick Point Unit 2. The Plat amendment provides for increased lot frontages for parcels in Renwick Point Unit 2. The adjustment would eliminate two (2) lots reducing the total lot yield to 24 single-family units. As you recall, on March 2D, 1995, Final Plat for Renwick Point Unit 2 was approved with 26 single-family lots most of which had 77 foot frontages and 15,000 sq. ft. lot areas. Also included with the March 20th approval was an impact fee of $1,000 per lot. This Plat revision will eliminate the $1,000 per lot impact fee associated with the March 20th, 1.995 approval. Staff recommends approval of the Final Plat Revision for Renwick Paint Unit 2 to eliminate two (2) single -family lots and increase lot frontages along Howard Avenue and Dan O'Connell Avenue to 85 foot minimum frontages. Stipulations to apply: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the provisions of the Amended Annexation Agreement; 3) Waiver of Impact Fees as proposed in the Annexation Agreement which were associated with reduced lot widths. J. Dement moved to concur with the Staff's recommendation for the approval of the Final Plat Revision for Renwick Paint Unit 2 along with the stipulations. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. „~7 ORDINANCE - AUTHORIZING SALE OF PERSONAL PROPERTY J. Dement moved to adapt ORDINANCE NO. 16].5 AUTHORIZING THE SALE OF PERSONAL PROPERTY. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, D no. Motion carried. ~8 DISCUSSION -- RADIUM VARIANCE EXTENSION . Administrator Van Vooren made the Board aware that in 1990 the Village received a 5 year Variance from the U.S. E.P.A. Drinking Water Standards for Radium 226 & 228. This Variance is due to • PLAINFIELD VTLLAGE BOARD OF TRUSTEES JUNE 5, 1995 PAGE FOUR expire in November of this year. Presently the Village's water system has yet to find a reliable source of shallow water, which is believed to have less concentration of Radium in an effort to comply with the standard. Tn Staff's conversations with Mr. Roger Selburg, IEPA Director, he has advised that we apply for an extension of the Variance. I am requesting that Mr. Thomas of the firm of Baxter & Woodman be authorized to file a petition to the Pollution Control Board on behalf of the Village. J. Dement moved to authorize the filing of a petition to the Pollution Control Board for an extension of the Radium Variance. Seconded by D. Rack. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~9 DISCUSSION - WATER/SEWER DEPARTMENT PURCHASE OF__T~AW TRACTOR Mr. Countryman, Superintendent of the Water/Sewer Department discussed with the Board the need of a new lawn tractor. The Village Staff and the Public Works Committee recommend that the Board authorize the purchase of a John Deere F925 Tractor fx'om Circle W. Tractor at a price of $10,769.00. D. Rock moved to waive the bidding process and authorize the purchase of the John Deere F925 Tractor from Circle W Tractor at a price of $10,769.00. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. 10 DISCUSSION - WHEATLAND TOWNSHIP ROAD IMPROVEMENTS Administrator Van Vooren told the Board that he has been recently contacted by Mr. Dayton Jarrigan, Wheatland Township Highway Commissioner regarding participating in some road maintenance in Wheatland Township this summer. The area in question is a half mile section of Book Road adjacent to the Steigle/Clarksen parcel and a quarter mile of 127th Street adjacent to the Weinhold property. Both of these roads are under Village jurisdiction as a result of the Kelly/Weinhold Annexation. Mr. Jarrigan has anticipated that the costs are as follows: 1) 127th Street-asphalt overlay $7,500.00; 2) Book Road-chip and seal $4,000.00. Staff recommends that the village Board authorize Plainfield's participation in the 1995 Street Maintenance schedule in Wheatland Township. J. Dement moved to authorize Plainfield's participation in the 1995 Street Maintenance schedule in Wheatland Township not to exceed the amount of $11.,500. Seconded by D. Rack. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 5, 1995 PAGE FIVE 11 DISCUSSION - BUILDING CODE VARIANCE/749 PARTRIDGE DR. Director Waldock received a request from Greg Benyon of 749 Partridge Dr. far a setback variance to permit the construction of a 24 ft. above ground pool in his back yard. Building Code requirements call far a minimum 15 ft . setback between edge of pool and the building foundation. Mr. Benyon currently owns a 24 ft. pool that he purchased while living at a previous residence in another town. Mr. Benyon has requested to be allowed to use this existing swimming pool on his Quail Run property. Staff recommends approval of the Building Code variance for Greg Benyon at 749 Partridge Drive. J. Heimerdinger moved to approve a Building Cade Variance for Greg Benyon at 749 Partridge Drive. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Van Vooren spoke regarding the negotiation of an extension of our existing garbage contract. The present contract is due to expire an August 1, 1995. BFI has been the Village's waste hauler for the last two years and were chosen through a competitive bidding process conduced in 1993. There needs to be some cooperation by both BFT and the Village, that if BFI is providing a reasonable service and they are reasonably priced that the community would continue to purchase service from them. Although, he did believe that we owe it to our customers to obtain prices from other vendors in the form of a direct solicitation by Staff. ENGINEER'S REPORT Engineer Hamilton told the Board that six bids were opened at the Village Hall for the 1995 MFT Maintenance Program on June 2, 1995. We recommend the Board award the project to the low bidder, K-Five Construction Corporation in the amount of $138,492.20. J. Heimerdinger moved to award the 1995 MFT Maintenance Program to the low bidder, K--Five Construction Corporation in the amount of $138,492.20. Seconded by M. Lambert. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smalich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLANNER'S REPORT Dirrector Waldock explained the Flow Chart for Planning Cases which the Planning and Development Committee directed Staff to develop. . PLA7NFIELD VILLAGE BOARD OF TRUSTEES JUNE 5, 1995 PAGE SIX Director Waldock also spoke regarding the receipt of correspondence from The Prime Group, Inc. on behalf of the Franciscan Tertiary Province of the Sacred Heart, Inc. requesting him to identify and submit land parcel for consideration by the Franciscans to develop an independent living senior housing community. Public Hearing June 26, 1996 held at the High School Auditorium from Lane Kendig. Letter received from Cambridge Homes requesting an extension of Final Plat approval to June 20 and August 12, 1995. K. Sta~.zer moved to approve the extension of Final Plat approval for Cambridge Homes. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett spoke regarding the need for Board approval for the hiring of one (1.) additional officer far the police department. Funding for this position will come from the COPS Fast Grant and our local matching funds. M. Lambert moved to approve the hiring of one (1) additional officer for the police department. Seconded by Ray Smolich. Voice • vote. 6 yes, 0 no. Motion carried. Police Operations Report was received by Trustees. Chief Bennett explained a Community Assessment Survey which will be mailed out at random to residents in our community. EXECUTIVE SESSION K. Stalzer moved to adjourn the regular meeting and to go into Executive Session to discuss Land Acquisition and Probable Litigata~.on and not to reconvene. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. $:30 p.m. Adjourned. SUSAN JANIK, V AGE CLERK