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Home My Public Portal About05.15.95 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MAY 15, 1995 MEMBERS OF BOARD PRESENT OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, R. ROCK, M. LAMBERT, K. STALZER, R. SMOLICH, J. HEIMERDINGER AND J. DEMENT WAS WAS ABSENT. D. VAN VOOREN - ADMINISTRATOR S . JANIK -- CLERK D. BENNETT - POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DURBIN _ PLANNER At 7:00 p.m. President Peterson called the meeting to order. Ro11 call was taken, J. Dement, absent; J. Heimerdinger, absent; Lambert, here; Rock, here; Smolich, present; Stalzer, here. President Peterson then led the pledge to the flag. President Peterson proclaimed May 26th and 27th, 1995 as Poppy Day in the Village of Plainfield. There were no public comments at this meeting. P. Waldock and H. Hamilton requested the removal of Lakelands Letter of Credit Reduction from the Consent Agenda and put as Item 2B after the Consent Agenda. The Board was in agreeance. M. Lambert moved to approve the Agenda as amended. Seconded by Raymond Smolich. Voice vote. 4 yes, 0 no. Motion carried. R. Rock moved to approve the Consent Agenda. Seconded by Kurt Stalzer. Vote by roll call. Lambert, yes; Rock, yes; Stalzer, yes, Smolich, yes; 4 yes, 0 no. Motion carried. 7:07 p.m. J. Dement arrived for the meeting. Engineer Hamilton explained the changes in the Lakelands Letters of Credit for Units #1, #2, and #3. Letters of Credit required for Unit #1 changed to show $26,101.60, Unit #2 changed to show $7,007.80 and no change in Unit #3. R. Rock moved to accept the Letter of Credit Reduction for Lakelands Una.ts #1, #2 and #3. Seconded by R. Smolich. Vote by roll call. Lambert, abstain; Rock, yes; Smolich, yes; Stalzer, yes. 3 yes, 1 abstain. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 15, 1995 PAGE TWO #3 ORDINANCE - COURT APPROVED ANNEXATION 0~' WEINHOLD/KLETT/STIEGEL/KELLY PROPERTY_ Attorney J. Harvey spoke briefly regarding the one addition on Page Two, the last "WHEREAS, the Village of Plainfield has received notice that on May 1, 1995 the mandate issued from the Third District Appellate Court in cause number 3-93-0739 affirming the decision of the Circuit Court of Will County in case number 93 MC 5953 and terminating all appeals." J. Dement moved to adopt ORDINANCE NO. 1613 ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS, with the inclusion stated above. Seconded by M. Lambert. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Stalzer, yes, Smolich, yes; 5 yes, 0 no. Motion carried. #4_DISCUSSION - FINAL PLAT/VINTAGE KNOLLS TOWNHOMES. M. Lambert excused himself from the board roam during the discussion. P. Waldock explained to the Board that the Final Plat for Vintage . Knolls Townhomes is based on the site plan previously approved. The subdivision provides for seven (7) residential lots and an additional lot (shown as lot 8) for the private street. Lot 1 will contain the existing single family dwelling that will be relocated to this position on the site. Overall the plat as presented is consistent with the site plan and zoning approvals. No major a.ssues are associated with this case. The Board had some discussion regarding the parking issue. K. Stalzer had concerns over drainage on Eastern Avenue. R. Rock moved to approve the FINAL PLAT FOR VINTAGE KNOLLS TOWNHOMES with concurrence with the Plan Commission subject to their 3 stipulations. Seconded by R. Smolich. Vote by roll call. Dement, yes; Rack, yes; Stalzer, no, Smolich, yes; 3 yes, 1 no. Lambert, absent for vote; Heimerdinger, absent. Motion carried. ~5 ordinance - auto stacking text amendmen.t_ P. Waldock told the Board that the Ordinance as written and adopted states that twenty (20) parking spaces should be provided for automobiles waiting at the drive-up window of fast food restaurants. Nationally accepted standards far such stacking reservoirs is eight (8) to ten (10) spaces. Staff suggests that the Ordinance be revised to allow far ten (10) reservoirs or stacked parking spaces, rather than twenty (20) as currently included in the present code. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 15, 1995 PAGE THREE M. Lambert moved to adopt ORDINANCE N0. 16T4 AMENDING THE VILLAGE ZONING REGULATIONS WITH REGARD TO AUTO STACKING REQUIREMENT AT DRIVE-TN FACILITIES. Seconded by J. Dement. Vote by roll call. Dement, yes; Lambert, yes; Rock, yea; Stalzer, yes, Smolich, yes; 5 yes, 0 no. Motion carried. #6 DISCUSSION - FINAL PLAT/REGGANTE SUBDIVISION P. Waldock spoke to the Board explaining this is a commercial subdivision which does not create new public streets. This request is processed as a lot split. The subject site was originally established as a fifteen acre commercial tract under an annexation agreement far the Spangler Farms. In 1993, the owners divided a five (5) acre tract to accommodate the Village Medical Center Development. When the Spangler Farm Subdivision wad designed on the adjoining property west of the Medical Center they needed to encroach into the commercial area further reducing the balance of the vacant business zone to seven (7) acres, the size of the present subdivision site. The subdivision proposed is designed to accommodate a McDonald's restaurant and a Thorton Oil Company gas station/convenience store. The subdivision established three commercial lots. Traffic circulation is provided on site by a private drive serving all three parcels. A Concept Flan showing overall development and circulation has been included far your information and review. The subdivision will provide onto Division Street (Rt. 59) The Northern most drive will provide full turning movements to and from the property. This drive may also serve the outlot remaining on the Medical Center site. The south drive will be placed to serve both lots 1 & 2 . This project will trigger improvements to Renwick Road along the 660' frontage. Plans call for a 37' pavement width at a collector strength design. Starmwater detention is planned to accommodate development on all three (3) lots. In this way each lot will not need to provide an individual stormwater basin. The plat includes the dedication of 50' from center for Renwick Road. This will be sufficient for a 100' overall right-of-way width. The Division Street (Rt. 59) dedication is 60' from center, sufficient fora 120' overal]. right- of-way width as needed to meet rDOT plans for future upgrades. There was discussion by the Board. K. Stalzer questioned the overflow drainage. It was suggested by President Peterson that before we vote on the final plat for Regganie Subdivision, we should hear the Special. Use Permit and Site Plan Reviews for McDonald's and Thorton Oil. The Board accepted this. We then proceeded to discuss McDonald's and Thorton Oil Site Plan Review and Special Use Permits. L PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 15, 1995 FAGE FOUR ~7 DISCUSSION - MCDONALD'S SITE PLAN REVIEW/SPECIAL USE_PERMIT J. Durbin explained that the applicants propose to construct a 3,170 square foot McDonald's Restaurant with Drive-Thru facilities and a 1,05.2 square foot Indoor "Playplace". The restaurant will have a maximum of 150 seats. The restaurant site will be developed as a component of the master plan for a 7.8 acre property. The master plan also includes development of an automotive fuel station and a proposed 33,600 square foot retail shopping center. The McDonalds site provides for a single story restaurant facility, 47 parking spaces, exterior pole mounted site lighting, and a trash enclosure. The parking area will be paved and will include perimeter landscaping and foundation plantings. Stormwater detention will be provided for the entire 7.8 acre site at the northwest corner of the site. The applicants are applying for a special use permit, as "Restaurants including drive-~in or drive- thru facilities" are permitted in the B3 district as special uses. The applicants are seeking Site Plan Approval in conjunction with the Special Use Permit. Bab O'Connell, real estate representative for McDonalds was present and also Gary Corey, owner operator of McDonald's was present to help answer any questions or concerns presented by the Board. The Board had a short discussion regarding the location of the trash bin enclosure. Staff recommends approval of both the Site Plan and Special Use Permit subject to 2 stipulations: 1)Compliance with requirements of Village Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District. ~„8 DISCUSSION - THORTON OTL SITE PLAN REVIEW/SPECIAL USE_PERMIT J. Durbin stated that Thorton Oil Corporation proposes to develop and operate a Convenient Gas & Food Mart facility. The Thorton Oil site will be developed as a component of the master plan for a 7.8 acre property. The master plan also includes development of a fast food restaurant and a proposed 33,600 square foot retail shopping center. The Thorton Oil site provides for a one story structure, eight pump islands covered by a canopy, a trash enclasure, and 17 parking spaces. The parking area will be paved and will include perimeter landscaping and foundation plantings. Stormwater detention will be provided for the entire 7.$ acre site at the northwest corner of the site. The applicants are applying far a special use permit as "Automobile fuel stations" are permitted in the B3 district with a special use permit. The applicants are seeking Site Flan Approval in conjunction with the Special Use Permit. Staff recommended approval of both the Site Plan and the Special Use Permit subject to two stipulations: 1) Compliance with the requirements of the Village Engineer and 2) Compliance with the provisions of the Plainfield Fire Protection District. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 15, 1995 PAGE FIVE Engineer H. Hamilton addressed the drainage issues and concerns. Trustee Dement questioned the monitoring of the gas tanks by Thorton Oil and EPA. Mr. Mark Wardlaw, Director of Development far Thorton Oil was present to participate in the discussion. Trustee Lambert asked if the private driveways to McDonalds and Thorton Oil could be more defined. He also requested that the Trustees be given building elevations along with site plan reviews in the future. M. Lambert moved to approve the Final Plat for Regganie Subdivision continued upon the Plan Commission stipulations. Seconded by J. Dement. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved to approve the Special. Use Permit for the McDonald's for a drive-in or drive-thru facilities be permitted in the B3 Zoning Classification with the stipulations as stated by the Plan Commission. Seconded by M. Lambert. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smola.ch, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved to approve the Site Flan as presented for McDonalds • along with the recommendations by Staff. Seconded by K. Stalzer. Vote by roll call. Dement yes; Lambert, no; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried. M. Lambert moved to approve the Special Use Permit for a Automobile Fuel Station in the B3 Zoning Classification far Thorton Oil subject to the stipulations in the Staff Report. Seconded by R. Smolich. Vote by roll call.. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved to approve the Site Plan for Thorton Oil subject to the Plan Commission stipulations. Seconded by R. Rock. Vote by roll call. Dement, yes; Lambert, no; Rack, yes; Smolich, yes; Stalzex', no. 3 yes, 2 no. Motion carried. #9__RESOLUTION - CONTRACT FOR JEC-LTTCHENWALTER WATER AND SEWER EXTENSION. Administrator Van Vooren told the Board that in the Lichtenwalter Annexation the Village is required to stub sewer and water service from the existing Illinois Route 59 distribution lines to the Lichtenwalter property. M. Lambert moved to adopt RESOLUTION NO. 7.110 AUTHORIZING THE EXECUTION OF A CONTRACT WITH C. THOMPSON & SONS, INC. FOR THE JEC- LICHTENWALTER WATER AND SEWER EXTENSION. Seconded by J. Dement. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 15, 1995 PAGE SIX 10 DISCUSSION -~ 1995-96 SWARM LIABILITY WORKER'S COMPENSATION RENEWAL. Administrator Van Vooren told the Village Berard that we currently participate in an Intergovernmental Agreement establishing a liability/worker's compensation insurance pool. This pool is entitled, South West Agency for Rick Management (SWARM) and has been in existence since 1982 and has eight municipalities for members, Crest Hill, Frankfort, Mokena, New Lenox, Plainfield, Romeoville, Shorewood and Monee. This pool provides General Liability, Auto, Property and worker's Compensation coverage for the Village. Monies for this purchase will come from the Liability Insurance Fund and there exists sufficient monies in the 1995-96 Budget to cover the purchase. ADMINISTRATOR' REPORT Administrator Van Vooren notified the Berard of the Annual Assembly of Mayors and Village President of Northeastern Illinois to be held an Saturday, June 10 for the purpose of electing seven representatives to the Northeastern Illinois Planning Commission. He also notified the Board that the Illinois Municipal League will conduct the 1995 Newly Elected Officials Conference on June 9-10th, 1995 at Holiday Inn O'Hare in Rosemont, Illinois and June 16-17, 1995 at the Hilton Hotel in Springfield, Illinois. On Wednesday, June 28th, 1995 the Park District will be holding a joint Workshop with the Village Board for discussions relative to the status of community parks. ENGINEER'S REPORT Engineer Hamilton informed the board that he and P. Waldock met with Mr. Carnesis of Richard's Building Supply and Mr. Chobar regarding their properties drainage problems. They are presently working on solving their rainfall problems. PLANNER'S REPORT P. Waldock advised the Board of a Comprehensive Plan Public Hearing set for June 2G, 7 p.m. at the High Schaal Auditorium. A letter was received from Ruetti.ger, Tonelli & Associates on May 2, 1995 with regard to the Spangler Farm Subdivison in which they stated that they have revised the Renwick Raad crass section to conform with f.he request of the Village Engineer. They also informed the Village that they have deleted the curb an the south side of Renwick Road. It was the desire of the Board to have the curbs put in, and not deviate from the original approval. On Thursday morning a meeting is scheduled with local property owners and post office officials, and they will keep the Village Board posted on progress. .7 PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 15, 1995 PAGE SEVEN There was a short discussion on signage for Pyramid Cabinets, and progress on the clean-up of Rt. 30 properties. Intergovernmental Agency Meeting to be held on Tuesday, May 23, 1995 with speakers from Naperville to discuss "Mistakes made during growth". POLICE CHIEF'S REPORT Chief Bennett spoke briefly on a Release Agreement executed by the Village of Plainfield in which the Village agrees that the police personnel will participate in various training programs and courses offered and operated by Tri-River Police Training Region, Inc. J. Dement moved to approve the execution by the Village President of the Release Agreement between the Village and Tri-River Police Training Region, Inc. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. M. Lambert moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no. Motion carried. 9:01 p.m. Adjourned. ` SUSAN JANIK, jL~LLAGE CLERK