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HomeMy Public PortalAbout04.03.95 VB Minutes • • PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: APRIL 3 1995 MEMBERS OF BOARD PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER,_ R. ROCK, M. LAMBERT, K. O'CONNELL, J. DEMENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR S . JANIK ~- CLERK D. BENNETT -- POLICE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER F. WALDOCK - PLANNER J. DURBIN -~ FLANKER M. EITING - LIEUTENANT At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. Sgt. Sacco led the pledge to the flag. Chief of Police, D. Bennett, presented an award to Sgt. Chuck Sacco as Police Officer of the year 1994. PRESIDENTIAL COMMENTS: President Peterson proclaimed the Week of April 23-29, 1995 The United Way of Will County, "VOLUNTEER WEEK" in the Village of Plainfield and ask residents of this community to became aware of community volunteer opportunities and support this special week. President Peterson asked to add to the Agenda a discussion on the Village of Plainfield donating $1,527.00 to the Plainfield Community Consolidated School District No. 202 to be used to pay part of the cost of a demographic study to the Illinois School Consulting Services to develop a new school site contribution formula. PUBLIC COMMENTS: There were no public comments. D. Rock moved to adjourn the meeting and to open up the Public Hearing. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. 7:06 p.m. Adjourn regular meeting to go to Public Hearing. 7:15 p.m. Reconvene the regular meeting. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1995 PAGE TWO Administrator Van Vooren requested the deletion of Item #8- Ordinance-Amending Weight Restrictions on Village Roads/Essington Rd. He also requested an Executive Session on Collective Bargaining and Trustee Heimerdinger requested an Executive Session on Personnel to reconvene. President Peterson also requested earlier that Item #14 be added regarding the School District. J. Dement moved to approve the amended Agenda. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, O no. Motion carried. #3 ORDINANCE - ANNEXATION AGREEMENTLKUJATH J. Dement moved to adopt ORDINANCE NO. 1609 AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE VILLAGE AND THE FIRST MIDWEST TRUST COMPANY, AS TRUSTEE UNDER A TRUST AGREEMENT DATED THE 24TH DAY OF SEPTEMBER 1990 AND KNOWN AS TRUST N0. 5520. Seconded by D. Rock. Vote by rol]. call. Dement, yes; Heimerdinger, • yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. #4 ORDINANCE - ANNEXATION/KUJATH J. Heimerdinger moved to adopt ORDINANCE NO. 16.0 ANNEXTNG PROPERTY OWNED BY THE FTRST MIDWEST TRUST COMPANY, AS TRUSTEE UNDER A TRUST AGREEMENT DATED THE 24TH DAY OF SEPTEMBER, 1990 AND KNOWN AS TRUST NO. 5520. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. ~5 DISCUSSION - FINAL PLAT AMBER SUBDIVISION Planner waldock told the Board that the Plan Commission recommended approval of the Annexation and Final Plat of the Amber Subdivision subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Fire District; Frovide public sidewalks along the Naperville/Plainfield Road right-of-way. J. Heimerdinger moved to approve the Final Plat for Amber Subdivision with the recommended stipulations of the Plan Commission. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1995 PAGE THREE 6 DISCUSSION - FINAL PLAT LAKELANDS UNIT FOUR Trustee Lambert removed himself from the room at 7:25 p.m. during the discussion. The Final Plat far Lakelands Unit Four includes 37 Single-family homesites. The plat also provides for the extension of Marina Drive and the establishment of Wood Duck Drive. All lots are designed in accordance with the Annexation Agreement for the Lakelands Subdivision. Typically, the single-family lots in this unit will exceed 90 ft. in width and 190 ft. in depth. A portion of each lot does extend into the adjoining lake. The type of lot configuration is consistent with previous approvals for single- family lots within the Lakelands Subdivision. The Plan Commission recommended approval of the Final Plat for Lakelands Unit Four, subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Fire District; Provide Letters of Credit in the form approved by the Village Attorney, and the amount approved by the Village Attorney. J. Heimerdinger moved to approve the Final Plat far Lakelands Unit . Four with the 3 recommendations of the Plan Commission. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; O'Connell, yes. 4 yes, 0 no. 1 absent. Motion carried. Trustee Lambert returned to the meeting. 7 ORDINANCE - SUPPLEMENTAL APPROPRIATION OF FUNDS J. Dement moved to adopt ORDINANCE NO. 1611 PROVIDING FOR SUPPLEMENTAL APPROPRIATION OF FUNDS FOR THE LINE CHARGE FUND OF THE VILLAGE OF PLAINFIELD FOR THE FISCAL YEAR BEGINNING MAY 1, 1994 AND ENDING APRIL 30, 1995. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. 8 ORDINANCE - AMENDING WEIGHT RESTRICTIONS ON VILLAGE ROADS ESSINGTON ROAD was deleted from the Agenda. 9 DISCUSSION - FINAL PLAT SITE PLAN LAKELANDS UNIT 6 Trustee Lambert removed himself from the room during the discussion at 7:45 p.m. Planner Durbin told the Board that the applicant request approval of the subdivision (final plat) and Site Plan Review for Unit #6 of . the Lakelands. The townhouses, also known as Lakeshore Manors, will consist of attached single family dwelling units as provided PLAINFIELD VILLAGE BOARD OF TRUSTEES • APRIL 3, 1995 PAGE FOUR for in the Lakelands annexation agreement. Fifteen dwelling units are proposed for this plat. The applicant intends to provide private driveways for each individual unit. The Preliminary plat shows shared private drives in the shape of horseshoes and tees serving the private drives. The Transportation Plan suggests that. drives and other curb cuts be minimized on major collectors because of the volumes of traffic and associated speeds. The Annexation Agreement requires that attached single family units be set back at least 20 feet from the street. Side to side building separation shall be at least 10 feet, but shall average 20 feet for the length of the dwellings on adjoining lots. There will be no rear yard setback requirement. Up to six units are permitted per building. An issue of monotony was also discussed. The site plan appears to comply with the landscape provisions of the Site Plan Review Ordinance, but careful consideration should be given to the placement of shade tolerant plants between the buildings. The Plan Commission recommended approval of the Site Plan and Final Plat far Lakelands Subdivision Unit Six subject to the following stipulations: Change the name of the Subdivision to Lakelands, Unit 2A, to correspond with prior Engineering plans approved by the IEPA; Compliance with the provisions of the Village Engineer; Provide a proper Letter of Credit for Street improvements; Provide street lights along 135th street; The developer shall pay the appropriate recapture fee for sanitary sewer and water mains if installed by TOPE; Address the issue of monotony; Clarify the means of providing and identifying the bike path; Restrict parking on the pedestrian/bike route; Locate the parkway trees further away from the street, per the recommendations of the Village Engineer, as they are located over utilities. The Trustees discussed at great length the issue of traffic circulation. Gerry Clark, developer and Virginia Potter, builder, joined in the discussions and explained the parking provisions. Mast of the stipulations have already been addressed by the developer. J. Heimerdinger moved to approve the Site Plat and Final Plat for Lakelands Subdivision Unit Six (now known as Unit 2A) with the 9 stipulations recommended by the Plan Commission. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, yes; O'Connell, yes. 4 yes, 0 no, 1 absent. Mation carried. Trustee Lambert returned to the meeting. #10 DISCUSSION - CENTENNIAL FARM Planner Waldock spoke regarding the new site plan for the location of the bowling alley. The Village Board consensus is supportive of a bowling alley on the subject site in conjunction with the zoning parameters of the Annexation Agreement. They would suggest that • the commercial zoning be specified as B-3 with Special Use under the new Zoning Ordinance. Although the Agreement calls for the PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1995 PAGE FIVE Commercial Zoning Area to extend 300 ft. from U.S. Route 30, the developers are interested in reconfiguring the designated Commercial Area. They desire up to 400 ft. of depth for the Commercial Zoning from Route 30. The applicants prefer the northern location for the bowing alley. Planner Durbin explained the network of systems that will service the site. The Trustees also joined in discussion. A letter was received from the Forest Preserve District of Will County stating that they oppose the above plan and also gave a stipulation that if this plan is approved by the Board, that construction within the buffer area should be prohibited between March 15 and August 31, 1995. Attorney Tom Wilson, who represents the Mueller Family also joined in the discussion. Trustee Heimerdinger suggested that the Staff prepare a quick study as to the placement of the bowling alley on Renwick Road. Mr. Wilson was concerned as to the Residential Zoning an Renwick Road. The Board gave the Staff their approval in proceeding with the B-3 with the Special Use zoning. Mrs. Zone Mueller gave a history of the Lake Renwick Heron Rookery Nature Preserve, in which she believes that a bowling alley would not cause any dissent with the birds. Mr. David Mueller talked about the bowling alley and what it would consist of and what it would look like. It will be supplied by Brunswick Corporation in Chicago. The Board was in favor of the project and would like to see it materialize and that it would be a great asset to the village. #11 DISCUSSION - FINAL PLAT HARVEST GLEN, UNIT 2 Planner Waldock spoke regarding the Final Plat for Harvest Glen Subdivision Unit Two. The Final Plat for Unit Two includes $2 Single-family homes. The Plat also includes the extension of Michelle Drive, Jordan Lane, Savannah drive, Brett Street, and Katlyn Court. The unit boundaries have been slightly revised from the Preliminary Plat to include access at 135th Street. This has been done to allow for construction road access at 135th Street. The applicants are working to resolve questions raised by the Illinois Department of Transportation (IDOT) Hydrology Division, with regard to storm water drainage for U.S. Rt. 30. It will be necessary for the applicants to gain IDOT approval prior to release of the Final Plat of the Village of Plainfield. The Plan Commission recommended approval of the Final Plat for Harvest Glen Unit Two subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with provisions of the Plainfield Fire District; Compliance with the IDOT requirements; Provide proper Letters of Credit as approved by the Village Attorney and in the amount approved by the Village Engineer; Provide a recapture payment of 50~ of the roadway casts along the frontage of Unit Two in the amounts of $64.14 per lineal ft. This payment shall be made prior to release of the record PLAINFIELD VILLAGE BOARD OF TRUSTEES • APRIL 3, 1995 PAGE SIX plat; Provide for installation of pedestrian crossing at Round Bard Road to include flashing warning lights; Provide for public sidewalk along 135th Street right-of-way through the frontage of this unit. Trustees had discussions as to construction vehicles and temporary construction entrances for safety purposes. Board asked that the flashing warning light crossing at Round Barn Road be eliminated as one of the stipulations for the Final Plat for Harvest Glen Unit Two. J. Dement moved to approve the Final Plat for Harvest Glen Unit Two with the 6 stipulations recommended by the Plan Commission with the exception of the flashing warning lights be eliminated at this time due to safety concern, but brought back later when Staff sees the need. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. 12 DISCUSSION - ENGINEERING SERVICE AGREEMENT PAINTING OF WATER TOWER J. Dement moved to adopt RESOLUTION 1105 AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICE AGREEMENT WITH BAXTER & WOODMAN FOR THE PAINTING OF THE MILL STREET WATER TOWER. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. 13 DISCUSSION - SECOND WATER METER FOR OUTSIDE WATER Administrator Van Vooren spoke regarding the possibility of allowing a second water meter to monitor consumption used on a irrigation system. The purpose for this meter would allow the water used through the sprinkler system to be billed at a water only rate. There was discussion of the Board members. There was support from the Board that the current way we do business should became the way we continue to do business. 14 DISCUSSION - CONTRIBUTION TO SCHOOL DISTRICT There was a short discussion by the Board. J. Heimerdinger continued to restate his position that the School District should be responsible far the study. It was the consensus of the Board that they will support the findings of the study along with the Will County Homebuilders, the City of Joliet, and the Village of Bolingbrook. M. Lambert moved to approve the Village of Plainfield pay $1527.00 to the Plainfield Community Consolidated School District No. 202 to be used to pay part of the cost of a demographic study by the Illinois School Consulting services to develop a new school site contribution formula for municipalities within the district to PLAINFIELD VILLAGE BOARD OF TRUSTEES i APRIL 3, 1995 PAGE SEVEN impose by municipal ordinance provided and upon condition that the City of Joliet commits to pay $2419.00 and the Home Builders Association commits to pay $2419.00 as their share for this study. Seconded by K. O'Connell. Vote by roll call. Dement, yes; Heimerdinger, no, Lambert, abstain, Rock, no; O'Connell, yes; Peterson, yes. 3 yes, 2 no. 1 abstain. Motion carried. ADMINISTRATOR'S REPORT On April 24, 1995 we have scheduled a meeting on the Comprehensive Plan. On April 17, 1995, we would start the Board meeting at 6:00 p.m. to invite Mr. Lane Kendig to discuss the Comprehensive Plan. ENGINEER'S REPORT H. Hamilton recommended a bid for the removal of the wastewater plant sludge removal by Terry L. Jacobs in the amount of $11,520.00. M. Lambert moved to approve the award of the bid to Terry L. Jacobs for the wastewater plant sludge removal in the amount of $11,520.00. Seconded by J. Dement. Vote by roll call. Dement, • yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. PLANNER'S REPORT Planner Waldock spoke regarding the closing of the E. J. & E. Grade Crossing at U.S. Route 126/30 commencing at 8:00 a.m. Monday, April 10, 1995 and concluding on or before Wednesday, April 12, 1995. ATTORNEY'S REPORT No report POLICE CHIEF'S REPORT No report M. Lambert moved to adjourn the meeting and to go into Executive Session to discuss Collective Bargaining, not to reconvene and Personnel to reconvene. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. 10:7,5 p.m. Adjourned to Executive Session. 11:03 p.m. Reconvene the meeting. All members of the Board present. J. Heimerdinger moved to approve the revised Job Descriptions far PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 3, 1995 PAGE EIGHT the Village Manager and the Development and Zoning Director; Accept the extended salary table, and create new Executive Grades" to Level XV; Increase Mr. Van Voaren's 1995-96 annual salary to $63,190 per year; and to direct the Village Attorney to create a two-year employment Contract for the Development and Zoning Director, and consult with the Village Manager regarding terms, benefits, and compensation recommendations. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. M. Lambert moved to adjourn the meeting. Seconded by R. Rack. Voice vote. 5 yes, 0 no. Motion carried. _~ 11:06 p.rn. Adjourned. SUSAN JAN I K, V I LL~,SGE CLERK L~ •