HomeMy Public PortalAbout04.03.95 VB Minutes
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: APRIL 3 1995
MEMBERS OF BOARD PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. HEIMERDINGER,_
R. ROCK, M. LAMBERT, K. O'CONNELL,
J. DEMENT.
OTHERS PRESENT:
D. VAN VOOREN - ADMINISTRATOR
S . JANIK ~- CLERK
D. BENNETT -- POLICE CHIEF
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
F. WALDOCK - PLANNER
J. DURBIN -~ FLANKER
M. EITING - LIEUTENANT
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. Sgt. Sacco led the pledge to the
flag.
Chief of Police, D. Bennett, presented an award to Sgt. Chuck Sacco
as Police Officer of the year 1994.
PRESIDENTIAL COMMENTS:
President Peterson proclaimed the Week of April 23-29, 1995 The
United Way of Will County, "VOLUNTEER WEEK" in the Village of
Plainfield and ask residents of this community to became aware of
community volunteer opportunities and support this special week.
President Peterson asked to add to the Agenda a discussion on the
Village of Plainfield donating $1,527.00 to the Plainfield
Community Consolidated School District No. 202 to be used to pay
part of the cost of a demographic study to the Illinois School
Consulting Services to develop a new school site contribution
formula.
PUBLIC COMMENTS:
There were no public comments.
D. Rock moved to adjourn the meeting and to open up the Public
Hearing. Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rack, yes; O'Connell, yes. 5 yes,
0 no. Motion carried.
7:06 p.m. Adjourn regular meeting to go to Public Hearing.
7:15 p.m. Reconvene the regular meeting.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 3, 1995
PAGE TWO
Administrator Van Vooren requested the deletion of Item #8-
Ordinance-Amending Weight Restrictions on Village Roads/Essington
Rd. He also requested an Executive Session on Collective
Bargaining and Trustee Heimerdinger requested an Executive Session
on Personnel to reconvene. President Peterson also requested
earlier that Item #14 be added regarding the School District.
J. Dement moved to approve the amended Agenda. Seconded by M.
Lambert. Voice vote. 5 yes, 0 no. Motion carried.
J. Heimerdinger moved to approve the Consent Agenda. Seconded by
D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, O no. Motion
carried.
#3 ORDINANCE - ANNEXATION AGREEMENTLKUJATH
J. Dement moved to adopt ORDINANCE NO. 1609 AUTHORIZING THE
EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE VILLAGE AND THE
FIRST MIDWEST TRUST COMPANY, AS TRUSTEE UNDER A TRUST AGREEMENT
DATED THE 24TH DAY OF SEPTEMBER 1990 AND KNOWN AS TRUST N0. 5520.
Seconded by D. Rock. Vote by rol]. call. Dement, yes; Heimerdinger,
• yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion
carried.
#4 ORDINANCE - ANNEXATION/KUJATH
J. Heimerdinger moved to adopt ORDINANCE NO. 16.0 ANNEXTNG PROPERTY
OWNED BY THE FTRST MIDWEST TRUST COMPANY, AS TRUSTEE UNDER A TRUST
AGREEMENT DATED THE 24TH DAY OF SEPTEMBER, 1990 AND KNOWN AS TRUST
NO. 5520. Seconded by M. Lambert. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes,
0 no. Motion carried.
~5 DISCUSSION - FINAL PLAT AMBER SUBDIVISION
Planner waldock told the Board that the Plan Commission recommended
approval of the Annexation and Final Plat of the Amber Subdivision
subject to the following stipulations: Compliance with the
requirements of the Village Engineer; Compliance with provisions of
the Plainfield Fire District; Frovide public sidewalks along the
Naperville/Plainfield Road right-of-way.
J. Heimerdinger moved to approve the Final Plat for Amber
Subdivision with the recommended stipulations of the Plan
Commission. Seconded by J. Dement. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes.
5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 3, 1995
PAGE THREE
6 DISCUSSION - FINAL PLAT LAKELANDS UNIT FOUR
Trustee Lambert removed himself from the room at 7:25 p.m. during
the discussion.
The Final Plat far Lakelands Unit Four includes 37 Single-family
homesites. The plat also provides for the extension of Marina
Drive and the establishment of Wood Duck Drive. All lots are
designed in accordance with the Annexation Agreement for the
Lakelands Subdivision. Typically, the single-family lots in this
unit will exceed 90 ft. in width and 190 ft. in depth. A portion
of each lot does extend into the adjoining lake. The type of lot
configuration is consistent with previous approvals for single-
family lots within the Lakelands Subdivision. The Plan Commission
recommended approval of the Final Plat for Lakelands Unit Four,
subject to the following stipulations: Compliance with the
requirements of the Village Engineer; Compliance with provisions of
the Plainfield Fire District; Provide Letters of Credit in the form
approved by the Village Attorney, and the amount approved by the
Village Attorney.
J. Heimerdinger moved to approve the Final Plat far Lakelands Unit
. Four with the 3 recommendations of the Plan Commission. Seconded
by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes;
Rock, yes; O'Connell, yes. 4 yes, 0 no. 1 absent. Motion carried.
Trustee Lambert returned to the meeting.
7 ORDINANCE - SUPPLEMENTAL APPROPRIATION OF FUNDS
J. Dement moved to adopt ORDINANCE NO. 1611 PROVIDING FOR
SUPPLEMENTAL APPROPRIATION OF FUNDS FOR THE LINE CHARGE FUND OF THE
VILLAGE OF PLAINFIELD FOR THE FISCAL YEAR BEGINNING MAY 1, 1994 AND
ENDING APRIL 30, 1995. Seconded by M. Lambert. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell,
yes. 5 yes, 0 no. Motion carried.
8 ORDINANCE - AMENDING WEIGHT RESTRICTIONS ON VILLAGE
ROADS ESSINGTON ROAD was deleted from the Agenda.
9 DISCUSSION - FINAL PLAT SITE PLAN LAKELANDS UNIT 6
Trustee Lambert removed himself from the room during the discussion
at 7:45 p.m.
Planner Durbin told the Board that the applicant request approval
of the subdivision (final plat) and Site Plan Review for Unit #6 of
. the Lakelands. The townhouses, also known as Lakeshore Manors,
will consist of attached single family dwelling units as provided
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• APRIL 3, 1995
PAGE FOUR
for in the Lakelands annexation agreement. Fifteen dwelling units
are proposed for this plat. The applicant intends to provide
private driveways for each individual unit. The Preliminary plat
shows shared private drives in the shape of horseshoes and tees
serving the private drives. The Transportation Plan suggests that.
drives and other curb cuts be minimized on major collectors because
of the volumes of traffic and associated speeds. The Annexation
Agreement requires that attached single family units be set back at
least 20 feet from the street. Side to side building separation
shall be at least 10 feet, but shall average 20 feet for the length
of the dwellings on adjoining lots. There will be no rear yard
setback requirement. Up to six units are permitted per building.
An issue of monotony was also discussed. The site plan appears to
comply with the landscape provisions of the Site Plan Review
Ordinance, but careful consideration should be given to the
placement of shade tolerant plants between the buildings. The Plan
Commission recommended approval of the Site Plan and Final Plat far
Lakelands Subdivision Unit Six subject to the following
stipulations: Change the name of the Subdivision to Lakelands, Unit
2A, to correspond with prior Engineering plans approved by the
IEPA; Compliance with the provisions of the Village Engineer;
Provide a proper Letter of Credit for Street improvements; Provide
street lights along 135th street; The developer shall pay the
appropriate recapture fee for sanitary sewer and water mains if
installed by TOPE; Address the issue of monotony; Clarify the means
of providing and identifying the bike path; Restrict parking on the
pedestrian/bike route; Locate the parkway trees further away from
the street, per the recommendations of the Village Engineer, as
they are located over utilities. The Trustees discussed at great
length the issue of traffic circulation. Gerry Clark, developer
and Virginia Potter, builder, joined in the discussions and
explained the parking provisions. Mast of the stipulations have
already been addressed by the developer.
J. Heimerdinger moved to approve the Site Plat and Final Plat for
Lakelands Subdivision Unit Six (now known as Unit 2A) with the 9
stipulations recommended by the Plan Commission. Seconded by D.
Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack,
yes; O'Connell, yes. 4 yes, 0 no, 1 absent. Mation carried.
Trustee Lambert returned to the meeting.
#10 DISCUSSION - CENTENNIAL FARM
Planner Waldock spoke regarding the new site plan for the location
of the bowling alley. The Village Board consensus is supportive of
a bowling alley on the subject site in conjunction with the zoning
parameters of the Annexation Agreement. They would suggest that
• the commercial zoning be specified as B-3 with Special Use under
the new Zoning Ordinance. Although the Agreement calls for the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 3, 1995
PAGE FIVE
Commercial Zoning Area to extend 300 ft. from U.S. Route 30, the
developers are interested in reconfiguring the designated
Commercial Area. They desire up to 400 ft. of depth for the
Commercial Zoning from Route 30. The applicants prefer the
northern location for the bowing alley. Planner Durbin explained
the network of systems that will service the site. The Trustees
also joined in discussion. A letter was received from the Forest
Preserve District of Will County stating that they oppose the above
plan and also gave a stipulation that if this plan is approved by
the Board, that construction within the buffer area should be
prohibited between March 15 and August 31, 1995. Attorney Tom
Wilson, who represents the Mueller Family also joined in the
discussion. Trustee Heimerdinger suggested that the Staff prepare
a quick study as to the placement of the bowling alley on Renwick
Road. Mr. Wilson was concerned as to the Residential Zoning an
Renwick Road. The Board gave the Staff their approval in
proceeding with the B-3 with the Special Use zoning.
Mrs. Zone Mueller gave a history of the Lake Renwick Heron Rookery
Nature Preserve, in which she believes that a bowling alley would
not cause any dissent with the birds. Mr. David Mueller talked
about the bowling alley and what it would consist of and what it
would look like. It will be supplied by Brunswick Corporation in
Chicago.
The Board was in favor of the project and would like to see it
materialize and that it would be a great asset to the village.
#11 DISCUSSION - FINAL PLAT HARVEST GLEN, UNIT 2
Planner Waldock spoke regarding the Final Plat for Harvest Glen
Subdivision Unit Two. The Final Plat for Unit Two includes $2
Single-family homes. The Plat also includes the extension of
Michelle Drive, Jordan Lane, Savannah drive, Brett Street, and
Katlyn Court. The unit boundaries have been slightly revised from
the Preliminary Plat to include access at 135th Street. This has
been done to allow for construction road access at 135th Street.
The applicants are working to resolve questions raised by the
Illinois Department of Transportation (IDOT) Hydrology Division,
with regard to storm water drainage for U.S. Rt. 30. It will be
necessary for the applicants to gain IDOT approval prior to release
of the Final Plat of the Village of Plainfield. The Plan
Commission recommended approval of the Final Plat for Harvest Glen
Unit Two subject to the following stipulations: Compliance with
the requirements of the Village Engineer; Compliance with
provisions of the Plainfield Fire District; Compliance with the
IDOT requirements; Provide proper Letters of Credit as approved by
the Village Attorney and in the amount approved by the Village
Engineer; Provide a recapture payment of 50~ of the roadway casts
along the frontage of Unit Two in the amounts of $64.14 per lineal
ft. This payment shall be made prior to release of the record
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• APRIL 3, 1995
PAGE SIX
plat; Provide for installation of pedestrian crossing at Round Bard
Road to include flashing warning lights; Provide for public
sidewalk along 135th Street right-of-way through the frontage of
this unit. Trustees had discussions as to construction vehicles
and temporary construction entrances for safety purposes.
Board asked that the flashing warning light crossing at Round Barn
Road be eliminated as one of the stipulations for the Final Plat
for Harvest Glen Unit Two.
J. Dement moved to approve the Final Plat for Harvest Glen Unit Two
with the 6 stipulations recommended by the Plan Commission with the
exception of the flashing warning lights be eliminated at this time
due to safety concern, but brought back later when Staff sees the
need. Seconded by D. Rock. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes,
0 no. Motion carried.
12 DISCUSSION - ENGINEERING SERVICE AGREEMENT PAINTING OF WATER
TOWER
J. Dement moved to adopt RESOLUTION 1105 AUTHORIZING THE EXECUTION
OF AN ENGINEERING SERVICE AGREEMENT WITH BAXTER & WOODMAN FOR THE
PAINTING OF THE MILL STREET WATER TOWER. Seconded by M. Lambert.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried.
13 DISCUSSION - SECOND WATER METER FOR OUTSIDE WATER
Administrator Van Vooren spoke regarding the possibility of
allowing a second water meter to monitor consumption used on a
irrigation system. The purpose for this meter would allow the
water used through the sprinkler system to be billed at a water
only rate. There was discussion of the Board members. There was
support from the Board that the current way we do business should
became the way we continue to do business.
14 DISCUSSION - CONTRIBUTION TO SCHOOL DISTRICT
There was a short discussion by the Board. J. Heimerdinger
continued to restate his position that the School District should
be responsible far the study. It was the consensus of the Board
that they will support the findings of the study along with the
Will County Homebuilders, the City of Joliet, and the Village of
Bolingbrook.
M. Lambert moved to approve the Village of Plainfield pay $1527.00
to the Plainfield Community Consolidated School District No. 202 to
be used to pay part of the cost of a demographic study by the
Illinois School Consulting services to develop a new school site
contribution formula for municipalities within the district to
PLAINFIELD VILLAGE BOARD OF TRUSTEES
i APRIL 3, 1995
PAGE SEVEN
impose by municipal ordinance provided and upon condition that the
City of Joliet commits to pay $2419.00 and the Home Builders
Association commits to pay $2419.00 as their share for this study.
Seconded by K. O'Connell. Vote by roll call. Dement, yes;
Heimerdinger, no, Lambert, abstain, Rock, no; O'Connell, yes;
Peterson, yes. 3 yes, 2 no. 1 abstain. Motion carried.
ADMINISTRATOR'S REPORT
On April 24, 1995 we have scheduled a meeting on the Comprehensive
Plan. On April 17, 1995, we would start the Board meeting at 6:00
p.m. to invite Mr. Lane Kendig to discuss the Comprehensive Plan.
ENGINEER'S REPORT
H. Hamilton recommended a bid for the removal of the wastewater
plant sludge removal by Terry L. Jacobs in the amount of
$11,520.00.
M. Lambert moved to approve the award of the bid to Terry L. Jacobs
for the wastewater plant sludge removal in the amount of
$11,520.00. Seconded by J. Dement. Vote by roll call. Dement,
• yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes.
5 yes, 0 no. Motion carried.
PLANNER'S REPORT
Planner Waldock spoke regarding the closing of the E. J. & E. Grade
Crossing at U.S. Route 126/30 commencing at 8:00 a.m. Monday, April
10, 1995 and concluding on or before Wednesday, April 12, 1995.
ATTORNEY'S REPORT
No report
POLICE CHIEF'S REPORT
No report
M. Lambert moved to adjourn the meeting and to go into Executive
Session to discuss Collective Bargaining, not to reconvene and
Personnel to reconvene. Seconded by J. Dement. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell,
yes. 5 yes, 0 no. Motion carried.
10:7,5 p.m. Adjourned to Executive Session.
11:03 p.m. Reconvene the meeting. All members of the Board
present.
J. Heimerdinger moved to approve the revised Job Descriptions far
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 3, 1995
PAGE EIGHT
the Village Manager and the Development and Zoning Director; Accept
the extended salary table, and create new Executive Grades" to
Level XV; Increase Mr. Van Voaren's 1995-96 annual salary to
$63,190 per year; and to direct the Village Attorney to create a
two-year employment Contract for the Development and Zoning
Director, and consult with the Village Manager regarding terms,
benefits, and compensation recommendations. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion
carried.
M. Lambert moved to adjourn the meeting. Seconded by R. Rack.
Voice vote. 5 yes, 0 no. Motion carried. _~
11:06 p.rn. Adjourned.
SUSAN JAN I K, V I LL~,SGE CLERK
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