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Home My Public Portal Aboutr 18-058Yvesoluttion o t4e �Oroug4 of &rteret, �K - - No. 18 -58 Date of Adoption March 22, 2018 AUTHORIZING STATE CONTRACT FOR POT HOLE REPAIR WHEREAS, the Borough is authorized to make purchases through cooperative and state contracts pursuant to N.J.S.A. 40A:11 -10 and —12; and WHEREAS, the Borough of Carteret has a need to repair pot holes in various locations in the Borough utilizing state contract #T2817; and WHEREAS, the purchasing agent has determined and certified in writing that the value of the acquisition will exceed $17,500; and WHEREAS, the anticipated term of this contract is until the project is complete; and WHEREAS, Patch Management, Inc. has submitted a proposal on 3/12/2018 indicating they will provide a PK2000 specialized spray injection patch truck with a skilled operator and specialized materials to make various pothole repairs within the Borough for $50,000.00 through state contract #T2817; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose; and Act: 7- 15- 56- 841 -201 6-02-41-680-2D6, 8-01- 26- 290-299 NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Carteret authorizes the Chief Financial Officer to enter into a contract and issue a purchase order with Patch Management, Inc. as described herein through the state contract pricing system; and NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. A copy of this Resolution be forwarded to the Borough's Director of Engineering and Purchasing Department. Adopted this 22 day of March, 2018 and certified as a true copy of the original on March 23, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BEILM X .1(HAL X Drat X KRLM X DIM%SCIO X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council Mardi 22, 2018 LERK A 418925 Borough of Carteret OFFICE OF KATHLEEN IVI. BARNEY, RMC /CIVIC MUNICIPAL CLERK GI COOKS AVENUE CARTERET, NEW JERSEY 07008 Date: March 14, 2018 To: PatrickDeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS For: AUTHORIZING STATE C NTRACT FOR POT HOLE REPAIR. Na me of Account• RESOLUTION #18- _ AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $50.000.00 BILLABLE WITH PATCH MANAGEMENT, INC. EXISTING CONTRACT WITH THE BOROUGH. KATHLEEN M. BARNEY C Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; The funds available for this contract are in the Budget, in the account of: A In the amount of r MAR � U 2018 By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. - �'V� - Patric eBlasio 02:54:18 p.m. 03 -14 -2018 1/2 'Paroug4 of dttfgtef MIDDLESE K COUNTY ,defu Nerseg TEL (732) 511 -3800 FAX (732) 541 -8925 Treasurer Date: 3�r�� Patch Management, Inc 451 Tyburn Road Fairless Hills, PA 19030 March 12, 2018 P �1�OlE KItt�R i TM Mr. John DuPont PE, CME, PP, CPWM Department of Municipal Engineering & Public Works Memorial Municipal Building 61 Cooke Avenue Carteret, NJ 07008 732 - 543 -3847 732 - 541 -4504 Fax duponti @carteret.net Telephone: 267 - 798 -9097 Fax: 215 949 -3166 E -mail: bdr @potholekillers.com Dear Director Dupont, Thank you for allowing Patch Management Inc., to present you with this proposal to provide your organization with our proven solution to pothole and various other road repair deficiencies, also referred to as "spray injection repair'. As we discussed hereafter you will find our proposal to provide our contract services where we perform the repair services with our personnel under a contract services format. Scope of services: Contract Services Option: Under the contract services option, PMI will supply one PK2000 specialized spray injection patcher truck with a skilled operator and the specified materials to perform spray injection repairs where directed by your designated representative. The work schedule will begin at the time you specify and will consist of our providing the placement of 100 -tons of aggregate / with the asphalt emulsion. The operator will work under the direction of your designated manager. Materials: PMI will provide and place 100 -tons of the aggregate / with the asphalt emulsion during our spray patching process to perform repairs that we will be directed to perform by your designated representative. Patch Management will provide the materials that are proven, successful for spray injection patching. The emulsion provided will be suitable for the weather conditions when the application is being applied. The materials used will be categorized as non - hazardous. PK2000 Leasing — PK2000 Contract Services- PK2000 Sales www.fixroad.com a ap Page I of 3 This information is confidential, and cannot be reproduced in any manner without written permission from PMI PK2000 Systems are proprietary and protected by U.S. Patent and or Patents Pending Patch Management, Inc 451 Tyburn Road Fairless Hills, PA 19030 Equipment: One PK2000 Pothole Killer truck 4 O1HOLE KILLER TM Telephone: 267 - 798 -9097 Fax: 215 949 -3166 E -mail: bdr @potholekillers.com The spray injection patcher will be a PK2000 with the Patch Management proprietary systems in place the unit will have an onboard ICC- recirculation flush system capable of cleaning the asphalt emulsion system without the use of hazardous materials. The cleaning of the asphalt emulsion system will not incorporate the discharge of any materials outside the system. The patcher will be equipped with patch on the fly, providing the capability to perform linear patching while moving in a forward direction, the patcher will be equipped with a directional arrow board mounted on the rear of the patcher capable of providing a visual warning to pedestrians and approaching vehicles. Customer Responsibilities: Your responsibilities will be to provide all traffic control that is required beyond our arrow board. Cost structure: Contract services: Our cost to provide the equipment, with a skilled operator non - prevailing wage with the identified materials allocation to support the stated work will be $50,000.00 dollars. Approved Date: Borough of Carteret, NJ. Representative This is the most economical, efficient, and safest method that is an environmentally responsible application to perform pothole and asphalt repairs year- round. We thank you for this opportunity and look forward to assisting you with the pothole maintenance program as outlined. If you have any questions please contact us at 267 - 798 -9097, again we thank you for this opportunity. This proposal is valid for ten (10) days, if not approved we reserve the right to provide a new proposal due to demands or changing materials costs. PK2000 Leasing — PK2000 Contract Services- PK2000 Sales www. fixroad.com Q r �- Page 2 of 3 This information is conridentud, and cannot be reproduced m any manner without written pernmssion from PMI PK2000 Systems are proprietary and protected by U.S. Patent and or Patents Pending Patch Management, Inc 451 Tyburn Road Fairless Hills, PA 19030 00011 KILLER i Telephone: 267 - 798 -9097 Fax: 215 949 -3166 E -mail: bdr @potholekillers.com TM NOTE: Because of the demand forth is equipment, and the services of PM I, if you intend to approve of this proposal please understand, upon our receiving your signed document only then will you be placed into the schedule queue, when a time and date has been confirmed you will be notified of the scheduled start date. We currently have a backlog of 15 -20 days. We thank you for the opportunity to have provided this proposal to you for consideration, if you have any questions please contact me at 267 - 798 -9097. Respectfully, Brla4 Rutledge; Patch Management, Inc. 451 Tyburn Road Fairless Hills, PA 19030 bdrapotholekillers.com www.fixroad.com Toll Free: 1877 - FIX -ROAD (349 -7623) (F) 267 - 798 -9097 Cc: Brian J. Preski Dir. Gov. Affairs PK2000 Leasing — PK2000 Contract Services- PK2000 Sales www.fixroad.com Page 3 of 3 This information is confidential, and cannot be reproduced in any manner without written pemtission rrom PMI PK2000 Systems are proprietary and protected by U.S. Patent and or Patents Pending