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HomeMy Public PortalAbout03.20.95 VB Minutes• • C~ PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MARCH 20, 1995 MEMBERS OF HOARD PRESENT: OTHERS PRESENT: AT: PLAINFIELD PUBLIC LIBRARY PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, R. O'CONNELL, J. DEMENT. D. VAN VOOREN .. ADMINISTRATOR S. JANIK - CLERK D. BENNETT - POLIGE CHIEF J. HARVEY - ATTORNEY H. HAMILTON - ENGINEER P. WALDOCK .. PLANNER J. DUBBIN - PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson reminded everyone of Candidate's Night, Thursday, March 23, 1995 at 7:00 p.m. at Plainfield High School Auditorium. President Peterson proclaimed the month of March as "March on Crime Month", and encourages residents to participate with the Crime Stoppers of will County Gun Buy Back Program, March 25, 1995. PUBLIC COMMENTS: There were no public comments. TRUSTEES COMMENTS: Trustee Heimerdinger made a brief statement regarding the school board referendum in which he urged residents to support when voted on at the Consolidated Election held on April. 4, 1995. (inserted as part of the minutes, and made a part hereof). President Peterson requested an Executive Session for Collective Bargaining, and Trustee Heimerdinger also requested an Executive Session on Personnel to reconvene. He also requested an addition to the Agenda as Item #13 called the Mueller Farm. (Centennial Farm) M. Lambert moved to add Item #13, Mueller Farm, and also ask for Executive Session on Collective Bargaining and Personnel to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. M. Lambert moved to approve the Amended Agenda. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to accept the Consent Agenda. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. FLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 20, 1995 PAGE TWO ~3 DISCUSSION - IDOT AGREEMENTS-RENWICK ROAD TRAFFIC SIGNALS Administrator Van Vooren spoke briefly regarding the preparation by IDOT of engineering plans for the construction of traffic signals at Renwick Road and Illinois Route 59. Village to participate in the installation of the signal (5%) and the fire hydrant relocation (100%) at a cost not to exceed $9,344.00. Village to maintain in perpetuity the stop-line marking, parkways in the area, local street name signs and storm sewers. Village will additionally provide the necessary energy to operate the signals and be responsible for 25% of the ongoing maintenance. Staff strongly supports this project. J. Heimerdinger moved to adopt RESOLUTION NO. 1103 AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND THE STATE OF ILLINOIS FOR RENWICK ROAD TRAFFIC SIGNALS. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes, O'Connell, yes. 5 yes, 0 no. Motion carried. J. Dement moved to adopt ORDINANCE NO. 1606 PROHIBITING ENCROACHMENTS WITHIN THE STATE OF ILLINOIS RIGHT OF WAY ALONG ILLINOIS ROUTE 59 AND RENWICK ROAD. Seconded by J. Heimerdinger. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes, O'Connell, yes. 5 yes, 0 no. Motion carried. J. Dement moved to adapt RESOLUTION NO. 1104 APPROPRIATING MONIES TO PAY THE LOCAL SHARE OF THIS PROJECT. Seconded by J. Heimerdinger. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes, O'Connell, yes. 5 yes, 0 no. Motion carried. M. Lambert moved to authorize the Village Administrator to execute the Flan Approval Form. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. ~„4 DISCUSSION-FINAL PLAT WALKER'S GROVE, UNIT 4 Planner Waldock told the Board that Unit Four of Walker's Grove Subdivision includes 69 Single--family homesites. This una.t has frontage along U. S. Rt. 30. IDOT approvals will be necessary in accordance with state statutes. No permanent access will be provided to U. S. Rt. 30. It is anticipated that a temporary construction access may be utilized through Unit Four to service the subject subdivision. The Village Engineer has worked with the developers to complete IDOT approvals for the subdivision. The Plan Commission recommended approval of the Final Plat far Walker's Grove Unit Four subject to the following stipulations: Comply with the requirements of Village Engineer; Comply with requirements of the Illinois Department of Transportation, Comply with the provisions of the Plainfield Fire Protection District, Comply with . PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 20, 1995 PAGE THREE the provisions of the Annexation Agreement for the subject site; Complete IDOT approvals prior to Village Board consideration. J. Dement moved to approve the Final Plat for Walker's Grove Unit Four subject to five (5) stipulations recommended by the Plan Commission. Seconded by R. Rock. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes, O'Connell, yes. 5 yes, 0 no. Motion carried. Mr. Allan Fry, Developer, told the Board that they have begun a very comprehensive plan for treescapes along the streets. Administrator Van Vooren explained that in the annexation agreement entered into that Units 5 through 9, the balance of this project, would now have to be served through an interceptor sewer that comes up the West Norman drain. Mr. Fry and Attorney Harvey and I have met with both of the interested property owners in the last 50 to 90 days and prepared and sent out the necessary easement documents to convey a right-of-way to construct Unit 5 and are waiting on an April 1 decision date from the property owners. Both owners were receptive to the project. 5 DISCUSSION - LAKEWOOD NURSING HOME Planner Durbin discussed the addition that Lakewood Nursing and Rehabilitation Center is proposing to their existing skilled care facility at 1].12 North Eastern Avenue. The proposed addition will provide the capacity for 43 additional residents. The addition will also help in reconfiguring dining and rehabilitation facilities to provide better services for the residents. The adjacent land uses are generally compatible with this land use . The Village Engineer has reviewed this proposal and has recommended the provision of a culvert across the existing south parking lot entrance. No stormwater detention is required. The Plainfield Fire Protection District has reviewed this proposal and has requested the provision of a 15 foot wide fire lane from Center Street to the southwest corner of the building. The Plan Commission recommended approval of the Site Plan with the following stipulations: provide a culvert across the existing south parking lot entrance, per the recommendations of the Village Engineer; Comply with the stipulations of the Plainfield Fire Protection District; Provide additional landscaping along the new fire ,lane/future parking pavement to enhance shade and add a visual buffer; Provide additional handicap parking spaces; Make provisions for 20 additional parking spaces on the site plan, to be implemented should the need be demonstrated in the future; Provide public sidewalks on all three street frontages; Obtain appropriate approvals and permits from other regulating authorities with jurisdiction prior to issuance of building permits. The Board had a brief discussion. Attorney Jim L. Stortzum, attorney representing Lakewood Nursing Home, was present to answer any questions presented by the Berard. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH ~0, 1995 PAGE FOUR J. Dement moved to approve the Site Plan for Lakewood Nursing and Rehabilitation Center. Seconded by M. Lambert. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes, O'Connell, yes. 5 yes, 0 no. Motion carried. ~6 - ORDINANCE-ANNEXATION/RENWICK POINTED UNIT 2 J. Heimerdinger moved to adopt ORDINANCE NO. 1507 ANNEXING PROPERTY OWNED BY THE FIRST NATIONAL BANK OF JOLIET, AS TRUSTEE UNDER A TRUST AGREEMENT DATED THE 21ST DAY OF JULY, 1993, AND KNOWN AS TRUST NUMBER 4334. Seconded by M. Lambert. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes, O'Connell, yes. 5 yes, 0 no. Motion carried. #7 - DISCUSSION ~- FINAL PLAT/RENWICK POINTE, UNIT ?._ Planner Waldock presented to the Board the Final Plat for Unit 2 which provides for an additional 26 single-family homesites. The total number of lots in Renwick Pointe will reach 54 homesites. The improvement to Renwick Pointe Unit 2 will include the upgrading and reconstruction of Howard Avenue between Ruben and Feeney. It will also include the improvement of Feeney Avenue between Howard and Dan O'Connell. Dan O'Connell improvements are being constructed by the adjoining developer. An amendment to the existing Annexation Agreement for the subject property has been approved to allow a reduction in lot width from 85 ft. minimum required by ordinance to 77.5 ft. Staff has no objection to the approval of the Final Flat for Renwick Pointe Subdivision Unit 2 subject to the following stipulations: Compliance with the requirements of the Village Engineer; Comply with provisions of the Amended Annexation Agreement as approved; Provide payment of Impact Fees as proposed in the Amended Annexation Agreement at the time of Building Permit issuance for each lot; all stipulations must be in compliance before the case goes to the Village Board. J. Dement moved to approve the Final Plat for Renwick Pointe Unit 2 subject to the four stipulations recommended by the Plan Commission. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. #8 DISCUSSION - COUNTY CASE R. L._SOHOL Planner Waldock spoke regarding consideration by the Village as to the intent to rezone the 44.8 acre subject property from Will County Agricultural to Will County Single Family Residential to allow for the development of 42 single family residential dwelling units. The subject property is adjacent to an existing single family residential development. The existing development is served by well and septic, as will be the proposed development. This . PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 20, 1995 PAGE FIVE rezoning is subject to Village consideration per Illinois State Statutes because it is within one and one-half miles of the current Village boundary. The Village may only object or support the rezoning as it is a county zoning case. The following findings summarize concerns regarding this development proposal: The proposed development complies with the 1988 Village of Plainfield Comprehensive Plan, however, it is not compact and contiguous and per the intergovernmental agreement between the Village and Will County should not be approved at this time; It is currently not feasible to annex the subject site nor is it economical to extend water and sewer, however, within the next couple years utilities will be within close proximity due to the Walkers Grove extensions; Village Staff cannot yet determine if the development would comply with all applicable Village subdivision regulations as required for approval of the final plat of subdivision; The development is in close proximity to the proposed WIKADIIKE alignment and has not adequately addressed this issue (i.e. buffer, R.O.W. dedication, etc.) . Aright-of-way of 75 ft. from center is recommended at this time. These findings do not suggest that this development is necessarily inappropriate for the site, rather, they suggest that this development proposal is prematuare . Rezoning of the site would be the first step toward development of the site as proposed. Staff would therefore not recommend approval of the rezoning request at this time. The Plan Commission recommended denial of the rezoning request. Attorney Mike Martin, Attorney for the applicants, was present to answer any questions the Board might have, he also addressed some concerns that the Development Committee had. J. Heimerdinger asked if another action could be taken, maybe to table the issue and continue discussions on the basis of annexation. Administrator Van Vooren asked Attorney Martin that if the Village extended same money with regard to our attorney reviewing this case, that the applicant would be willing to recover some of it. The applicant had no problem with this. J. Heimerdinger moved to table the rezoning of the Sohol property to give Staff an opportunity to meet with the principals to develop additional information leading up to the possibility of a pre- annexation agreement. Seconded by J. Dement. Voice vote. 5 yes, Q no. Motion carried. 9 PORTABLE WASTEWATER FLOW METER Allan Persons of the Wastewater Department explained that they have been working on ways to reduce the amount of infiltration received by the wastewater plant. To assist us in determining the location • of our infiltration problems we need to accurately measure the flow in several locations of the system during wet and dry weather. Flow measurement in the system is best accomplished by installing . PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 20, 1995 PAGE SIX portable flow meters in the needed areas of the system. Staff has determined that three portable flow meters will be needed for approximately 30 days to complete a limited infiltration study. Staff has received two quotes for the rental of the flow meters. They would like to use Flow-Technics to rental the flow meters which will run 1-30 days at $30/per day. J. Dement moved to approve the rental of flow meters from Flow- Technics at the rate of $30/per day and $28.50 beyond the 30 day limit with a cost of approximately $2700/$3000. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; O'Connell. 10 DISCUSSION - 1995 SPECIAL CENSUS Administrator Van Vooren informed the Board that the Staff is beginning the process of requesting that the Census Bureau conduct a Special Census on the Village of Plainfield. We anticipate that the Census would be conducted sometime between August and October of this coming year. And, potentially, we would see an increase of a little over 900 additional residents bringing us to a total of 6572. We are not doing a complete Census this time, but only in those Census blacks which are showing growth related to new subdivision activities. Staff has submitted our initial deposit of $125.00. X11 ORDINANCE - WEIGHT RESTRICTION/ESSINGTON ROAD. Administrator Van Vooren requested that we table the weight restrictions on Essington Road for the fact that Chief Bennett and I have met with the owners or representatives of Elmhurst Chicago Stone Company, the gravel pit East of Essington Road on Frontage Road, and are awaiting a response. J. Heimerdinger moved to table the placing of wright restrictions on Essington Road. Seconded by M. Lambert. Voice vote. 5 yes, 0 no. Motion carried. x,12 ORDINANCE - INCREASE IN WATER/SEWER CONNECTION FEES J. Dement moved to adopt ORDINANCE NO. 1608 INCREASING WATER AND SEWER CONNECTION FEES IN THE VILLAGE OF PLAINFIELD to become effective on May 1, 1995. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carra.ed. CJ . PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 20, 1995 PAGE SEVEN 13 DISCUSSION - MUELLER FARM CENTENNIAL FARM J. Heimerdinger explained that earlier this week Mr. David Mueller and Mr. Norman Mueller contacted him and spoke regarding their bowling alley development project. They informed him that they would be interested and entertain the idea of changing the location of the bowling alley if the Village would be willing, and that no additional costs would be past along to them in doing so. I would hope that we could instruct the Staff to explore the possibility of having the annexation agreement modified so that a better location for the commercial zoning could be changed to a more profitable or reasonable area. Administrator Van Vooren informed the Board that on Friday we received a request from the Mueller's to place on an Agenda on or before April 10th seeking some direction relative to the use of the bowling alley. It was the conclusion of the Board to pursue discussions further. It is Staff's intent to bring to the Board on the April 3rd meeting. ADMINISTRATOR'S REPORT Administrator Van Vooren spoke briefly regarding the targeting of industries by the Will County Chamber of Commerce. County Wide • curfew ordinance has been established, and we are in the process of checking out how it coordinates with our existing curfew ordinance, and if there may be a need to modify ours. Staff received memo from School District 202 Director of Finance, Steve Langert, proposing the cost of a Demographics Proposal and Cost Allocation Study to determine equitable school site contributions from developers, and that the cost of the study be divided between the City of Joliet, Will County Home Builders' Association and the Village of Plainfield. In the memo, Mr. Langert also stated that District 202 would contribute approximately $2,000 in labor to organize site contribution records. After discussion, some Board members expressed disapproval for the idea. President Peterson urged them to reconsider. J. Dement moved to approve the Village's participation in the demographic study at a cost of $1,527.OD contingent upon the School District and the Home Builders Association and the City of Joliet agreeing to the numbers that are developed. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, no; Rock, no; O'Connell, no. 1 yes, 4 no. Motion failed. Administrator Van Vooren explained to Board that in the acquisition of one of the parcel of property the Village acquired for a future wastewater treatment site, there is an Assignment of a License Agreement for the use of a right-of-way through the E. J. & E. • Railroad. FLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 20, 1995 PAGE EIGHT M. Lambert moved to authorize the Village President to execute the Assignment of a License Agreement for the right-of-way through the E. J. & E. Railroad. Seconded by J. Heimerdinger. Voice vote. 5 yes, 0 no. Motion carried. ENGINEER'S REPORT H. Hamilton had three items of importance to discuss. 1) Dam construction permit for a damming of the Caton Farm Creek at the northwest corner of Caton Farm and Drauden Roads. 2) FEMA accepted the submitted information from the Village and will be revising the proposed lines within Pheasant Chase/Quail Run/Marybrook. The new flood plain maps will became effective on September 6, 1995 provided there are no new concerns at the Public Hearing. 3) Whispering Creek Storm Sewer project along with recommendations for the schedule of work. PLANNER'S REPORT Planner Waldock told the Board that the E. J. & E. will be repairing the railroad crossing located at Rt. 126 west of the DuPage River Bridge. Code enforcement project has been instituted . with regard to outside storage of materials and general clean-up activities. ATTORNEY'S REPORT J. Harvey spoke regarding a letter received regarding the proposed resignation as Treasurer of the Village of Plainfield from Donald R. Niswonger. Mr. Niswonger resigned due to the fact that he will no longer be a resident within the village limits. Attorney Harvey pointed out that there is no longer a mandatory requirement for residency requirement of the Village Treasurer as of an amendment to the law in July 1993. It was suggested that Mr. Niswonger be contacted and advised of the statutes and that it is possible for him to stay the balance of his term. POLICE REPORT J. Heimerdinger moved to adopt RESOLUTION NO. 1105 EXPRESSING SUPPORT FOR THE 9-1-1 SYSTEM REFERENDUM ON APRIL 4, 1995. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. Chief Bennett spoke in reference to the tornado sirens that the Board authorized at a prior meeting. We have now received the quotes far the electrical hook-ups to those two locations: Rt. 30 at Lily Cache Plaza $1,19.56; Four Seasons $1,974.97. I would ask that the Board authorize the administrator to execute the proposals so that we can proceed on the electrical work. r • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 20, 1995 PAGE NINE J. Dement moved to authorize the administrator to execute the proposals for the electrical work in the amounts of $1,619.56 and $1,974.97. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. J. Heimerdinger moved to instruct the Village ,President to enter into a Joint Agreement (Statement of Understanding) between the village of Plainfield and the American Red Cross for disaster relief at no cost to the Village. Seconded by M. Lambert Voice vote. 5 yes, 0 no. Motion carried. M. Lambert moved to adjourn the meeting and to go into Executive Session, after taking a 5 minute break, for the purpose of a discussion of Collective Bargaining and Personnel and to reconvene. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion carried. 9:30 p.m. Adjourned to go into Executive Session. 10:30 p.m. Reconvene the Regular Meeting. J. Dement moved to adjourn the meeting. Voice vote 5 yes, 0 no. Motion carried. 10:31 p.m. Adjourned. Seconded by M. Lambert. ~'1 ~_ SUSAN JANIK, VILL GE CLERK /J' •