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PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: MARCH 20, 1995
MEMBERS OF HOARD PRESENT:
OTHERS PRESENT:
AT: PLAINFIELD PUBLIC LIBRARY
PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, R. O'CONNELL,
J. DEMENT.
D. VAN VOOREN .. ADMINISTRATOR
S. JANIK - CLERK
D. BENNETT - POLIGE CHIEF
J. HARVEY - ATTORNEY
H. HAMILTON - ENGINEER
P. WALDOCK .. PLANNER
J. DUBBIN - PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll
call was taken, all were present. He then led the pledge to the
flag.
President Peterson reminded everyone of Candidate's Night,
Thursday, March 23, 1995 at 7:00 p.m. at Plainfield High School
Auditorium. President Peterson proclaimed the month of March as
"March on Crime Month", and encourages residents to participate
with the Crime Stoppers of will County Gun Buy Back Program, March
25, 1995.
PUBLIC COMMENTS: There were no public comments.
TRUSTEES COMMENTS: Trustee Heimerdinger made a brief statement
regarding the school board referendum in which he urged residents
to support when voted on at the Consolidated Election held on April.
4, 1995. (inserted as part of the minutes, and made a part hereof).
President Peterson requested an Executive Session for Collective
Bargaining, and Trustee Heimerdinger also requested an Executive
Session on Personnel to reconvene. He also requested an addition
to the Agenda as Item #13 called the Mueller Farm. (Centennial
Farm)
M. Lambert moved to add Item #13, Mueller Farm, and also ask for
Executive Session on Collective Bargaining and Personnel to
reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no.
Motion carried.
M. Lambert moved to approve the Amended Agenda. Seconded by J.
Dement. Voice vote. 5 yes, 0 no. Motion carried.
J. Heimerdinger moved to accept the Consent Agenda. Seconded by J.
Dement. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion
carried.
FLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 20, 1995
PAGE TWO
~3 DISCUSSION - IDOT AGREEMENTS-RENWICK ROAD TRAFFIC SIGNALS
Administrator Van Vooren spoke briefly regarding the preparation by
IDOT of engineering plans for the construction of traffic signals
at Renwick Road and Illinois Route 59. Village to participate in
the installation of the signal (5%) and the fire hydrant relocation
(100%) at a cost not to exceed $9,344.00. Village to maintain in
perpetuity the stop-line marking, parkways in the area, local
street name signs and storm sewers. Village will additionally
provide the necessary energy to operate the signals and be
responsible for 25% of the ongoing maintenance. Staff strongly
supports this project.
J. Heimerdinger moved to adopt RESOLUTION NO. 1103 AUTHORIZING THE
EXECUTION OF A CONTRACT BETWEEN VILLAGE OF PLAINFIELD, ILLINOIS AND
THE STATE OF ILLINOIS FOR RENWICK ROAD TRAFFIC SIGNALS. Seconded
by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes, O'Connell, yes. 5 yes, 0 no. Motion
carried.
J. Dement moved to adopt ORDINANCE NO. 1606 PROHIBITING
ENCROACHMENTS WITHIN THE STATE OF ILLINOIS RIGHT OF WAY ALONG
ILLINOIS ROUTE 59 AND RENWICK ROAD. Seconded by J. Heimerdinger.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes, O'Connell,
yes. 5 yes, 0 no. Motion carried.
J. Dement moved to adapt RESOLUTION NO. 1104 APPROPRIATING MONIES
TO PAY THE LOCAL SHARE OF THIS PROJECT. Seconded by J.
Heimerdinger. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock,
yes, O'Connell, yes. 5 yes, 0 no. Motion carried.
M. Lambert moved to authorize the Village Administrator to execute
the Flan Approval Form. Seconded by J. Dement. Voice vote. 5
yes, 0 no. Motion carried.
~„4 DISCUSSION-FINAL PLAT WALKER'S GROVE, UNIT 4
Planner Waldock told the Board that Unit Four of Walker's Grove
Subdivision includes 69 Single--family homesites. This una.t has
frontage along U. S. Rt. 30. IDOT approvals will be necessary in
accordance with state statutes. No permanent access will be
provided to U. S. Rt. 30. It is anticipated that a temporary
construction access may be utilized through Unit Four to service
the subject subdivision. The Village Engineer has worked with the
developers to complete IDOT approvals for the subdivision. The
Plan Commission recommended approval of the Final Plat far Walker's
Grove Unit Four subject to the following stipulations: Comply with
the requirements of Village Engineer; Comply with requirements of
the Illinois Department of Transportation, Comply with the
provisions of the Plainfield Fire Protection District, Comply with
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 20, 1995
PAGE THREE
the provisions of the Annexation Agreement for the subject site;
Complete IDOT approvals prior to Village Board consideration.
J. Dement moved to approve the Final Plat for Walker's Grove Unit
Four subject to five (5) stipulations recommended by the Plan
Commission. Seconded by R. Rock. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes, O'Connell, yes. 5 yes, 0 no. Motion
carried. Mr. Allan Fry, Developer, told the Board that they have
begun a very comprehensive plan for treescapes along the streets.
Administrator Van Vooren explained that in the annexation agreement
entered into that Units 5 through 9, the balance of this project,
would now have to be served through an interceptor sewer that comes
up the West Norman drain. Mr. Fry and Attorney Harvey and I have
met with both of the interested property owners in the last 50 to
90 days and prepared and sent out the necessary easement documents
to convey a right-of-way to construct Unit 5 and are waiting on an
April 1 decision date from the property owners. Both owners were
receptive to the project.
5 DISCUSSION - LAKEWOOD NURSING HOME
Planner Durbin discussed the addition that Lakewood Nursing and
Rehabilitation Center is proposing to their existing skilled care
facility at 1].12 North Eastern Avenue. The proposed addition will
provide the capacity for 43 additional residents. The addition
will also help in reconfiguring dining and rehabilitation
facilities to provide better services for the residents. The
adjacent land uses are generally compatible with this land use . The
Village Engineer has reviewed this proposal and has recommended the
provision of a culvert across the existing south parking lot
entrance. No stormwater detention is required. The Plainfield Fire
Protection District has reviewed this proposal and has requested
the provision of a 15 foot wide fire lane from Center Street to the
southwest corner of the building. The Plan Commission recommended
approval of the Site Plan with the following stipulations: provide
a culvert across the existing south parking lot entrance, per the
recommendations of the Village Engineer; Comply with the
stipulations of the Plainfield Fire Protection District; Provide
additional landscaping along the new fire ,lane/future parking
pavement to enhance shade and add a visual buffer; Provide
additional handicap parking spaces; Make provisions for 20
additional parking spaces on the site plan, to be implemented
should the need be demonstrated in the future; Provide public
sidewalks on all three street frontages; Obtain appropriate
approvals and permits from other regulating authorities with
jurisdiction prior to issuance of building permits. The Board had
a brief discussion. Attorney Jim L. Stortzum, attorney
representing Lakewood Nursing Home, was present to answer any
questions presented by the Berard.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH ~0, 1995
PAGE FOUR
J. Dement moved to approve the Site Plan for Lakewood Nursing and
Rehabilitation Center. Seconded by M. Lambert. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes, O'Connell, yes. 5 yes,
0 no. Motion carried.
~6 - ORDINANCE-ANNEXATION/RENWICK POINTED UNIT 2
J. Heimerdinger moved to adopt ORDINANCE NO. 1507 ANNEXING PROPERTY
OWNED BY THE FIRST NATIONAL BANK OF JOLIET, AS TRUSTEE UNDER A
TRUST AGREEMENT DATED THE 21ST DAY OF JULY, 1993, AND KNOWN AS
TRUST NUMBER 4334. Seconded by M. Lambert. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rack, yes, O'Connell, yes. 5 yes,
0 no. Motion carried.
#7 - DISCUSSION ~- FINAL PLAT/RENWICK POINTE, UNIT ?._
Planner Waldock presented to the Board the Final Plat for Unit 2
which provides for an additional 26 single-family homesites. The
total number of lots in Renwick Pointe will reach 54 homesites.
The improvement to Renwick Pointe Unit 2 will include the upgrading
and reconstruction of Howard Avenue between Ruben and Feeney. It
will also include the improvement of Feeney Avenue between Howard
and Dan O'Connell. Dan O'Connell improvements are being
constructed by the adjoining developer. An amendment to the
existing Annexation Agreement for the subject property has been
approved to allow a reduction in lot width from 85 ft. minimum
required by ordinance to 77.5 ft. Staff has no objection to the
approval of the Final Flat for Renwick Pointe Subdivision Unit 2
subject to the following stipulations: Compliance with the
requirements of the Village Engineer; Comply with provisions of the
Amended Annexation Agreement as approved; Provide payment of Impact
Fees as proposed in the Amended Annexation Agreement at the time of
Building Permit issuance for each lot; all stipulations must be in
compliance before the case goes to the Village Board.
J. Dement moved to approve the Final Plat for Renwick Pointe Unit
2 subject to the four stipulations recommended by the Plan
Commission. Seconded by J. Heimerdinger. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell,
yes. 5 yes, 0 no. Motion carried.
#8 DISCUSSION - COUNTY CASE R. L._SOHOL
Planner Waldock spoke regarding consideration by the Village as to
the intent to rezone the 44.8 acre subject property from Will
County Agricultural to Will County Single Family Residential to
allow for the development of 42 single family residential dwelling
units. The subject property is adjacent to an existing single
family residential development. The existing development is served
by well and septic, as will be the proposed development. This
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 20, 1995
PAGE FIVE
rezoning is subject to Village consideration per Illinois State
Statutes because it is within one and one-half miles of the current
Village boundary. The Village may only object or support the
rezoning as it is a county zoning case. The following findings
summarize concerns regarding this development proposal: The
proposed development complies with the 1988 Village of Plainfield
Comprehensive Plan, however, it is not compact and contiguous and
per the intergovernmental agreement between the Village and Will
County should not be approved at this time; It is currently not
feasible to annex the subject site nor is it economical to extend
water and sewer, however, within the next couple years utilities
will be within close proximity due to the Walkers Grove extensions;
Village Staff cannot yet determine if the development would comply
with all applicable Village subdivision regulations as required for
approval of the final plat of subdivision; The development is in
close proximity to the proposed WIKADIIKE alignment and has not
adequately addressed this issue (i.e. buffer, R.O.W. dedication,
etc.) . Aright-of-way of 75 ft. from center is recommended at this
time. These findings do not suggest that this development is
necessarily inappropriate for the site, rather, they suggest that
this development proposal is prematuare . Rezoning of the site would
be the first step toward development of the site as proposed.
Staff would therefore not recommend approval of the rezoning
request at this time. The Plan Commission recommended denial of
the rezoning request. Attorney Mike Martin, Attorney for the
applicants, was present to answer any questions the Board might
have, he also addressed some concerns that the Development
Committee had. J. Heimerdinger asked if another action could be
taken, maybe to table the issue and continue discussions on the
basis of annexation.
Administrator Van Vooren asked Attorney Martin that if the Village
extended same money with regard to our attorney reviewing this
case, that the applicant would be willing to recover some of it.
The applicant had no problem with this.
J. Heimerdinger moved to table the rezoning of the Sohol property
to give Staff an opportunity to meet with the principals to develop
additional information leading up to the possibility of a pre-
annexation agreement. Seconded by J. Dement. Voice vote. 5 yes,
Q no. Motion carried.
9 PORTABLE WASTEWATER FLOW METER
Allan Persons of the Wastewater Department explained that they have
been working on ways to reduce the amount of infiltration received
by the wastewater plant. To assist us in determining the location
• of our infiltration problems we need to accurately measure the flow
in several locations of the system during wet and dry weather.
Flow measurement in the system is best accomplished by installing
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 20, 1995
PAGE SIX
portable flow meters in the needed areas of the system. Staff has
determined that three portable flow meters will be needed for
approximately 30 days to complete a limited infiltration study.
Staff has received two quotes for the rental of the flow meters.
They would like to use Flow-Technics to rental the flow meters
which will run 1-30 days at $30/per day.
J. Dement moved to approve the rental of flow meters from Flow-
Technics at the rate of $30/per day and $28.50 beyond the 30 day
limit with a cost of approximately $2700/$3000. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rack, yes; O'Connell.
10 DISCUSSION - 1995 SPECIAL CENSUS
Administrator Van Vooren informed the Board that the Staff is
beginning the process of requesting that the Census Bureau conduct
a Special Census on the Village of Plainfield. We anticipate that
the Census would be conducted sometime between August and October
of this coming year. And, potentially, we would see an increase of
a little over 900 additional residents bringing us to a total of
6572. We are not doing a complete Census this time, but only in
those Census blacks which are showing growth related to new
subdivision activities. Staff has submitted our initial deposit of
$125.00.
X11 ORDINANCE - WEIGHT RESTRICTION/ESSINGTON ROAD.
Administrator Van Vooren requested that we table the weight
restrictions on Essington Road for the fact that Chief Bennett and
I have met with the owners or representatives of Elmhurst Chicago
Stone Company, the gravel pit East of Essington Road on Frontage
Road, and are awaiting a response.
J. Heimerdinger moved to table the placing of wright restrictions
on Essington Road. Seconded by M. Lambert. Voice vote. 5 yes, 0
no. Motion carried.
x,12 ORDINANCE - INCREASE IN WATER/SEWER CONNECTION FEES
J. Dement moved to adopt ORDINANCE NO. 1608 INCREASING WATER AND
SEWER CONNECTION FEES IN THE VILLAGE OF PLAINFIELD to become
effective on May 1, 1995. Seconded by M. Lambert. Vote by roll
call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes;
O'Connell, yes. 5 yes, 0 no. Motion carra.ed.
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. PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 20, 1995
PAGE SEVEN
13 DISCUSSION - MUELLER FARM CENTENNIAL FARM
J. Heimerdinger explained that earlier this week Mr. David Mueller
and Mr. Norman Mueller contacted him and spoke regarding their
bowling alley development project. They informed him that they
would be interested and entertain the idea of changing the location
of the bowling alley if the Village would be willing, and that no
additional costs would be past along to them in doing so. I would
hope that we could instruct the Staff to explore the possibility of
having the annexation agreement modified so that a better location
for the commercial zoning could be changed to a more profitable or
reasonable area. Administrator Van Vooren informed the Board that
on Friday we received a request from the Mueller's to place on an
Agenda on or before April 10th seeking some direction relative to
the use of the bowling alley. It was the conclusion of the Board
to pursue discussions further. It is Staff's intent to bring to
the Board on the April 3rd meeting.
ADMINISTRATOR'S REPORT
Administrator Van Vooren spoke briefly regarding the targeting of
industries by the Will County Chamber of Commerce. County Wide
• curfew ordinance has been established, and we are in the process of
checking out how it coordinates with our existing curfew ordinance,
and if there may be a need to modify ours. Staff received memo
from School District 202 Director of Finance, Steve Langert,
proposing the cost of a Demographics Proposal and Cost Allocation
Study to determine equitable school site contributions from
developers, and that the cost of the study be divided between the
City of Joliet, Will County Home Builders' Association and the
Village of Plainfield. In the memo, Mr. Langert also stated that
District 202 would contribute approximately $2,000 in labor to
organize site contribution records. After discussion, some Board
members expressed disapproval for the idea. President Peterson
urged them to reconsider.
J. Dement moved to approve the Village's participation in the
demographic study at a cost of $1,527.OD contingent upon the School
District and the Home Builders Association and the City of Joliet
agreeing to the numbers that are developed. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, no;
Lambert, no; Rock, no; O'Connell, no. 1 yes, 4 no. Motion failed.
Administrator Van Vooren explained to Board that in the acquisition
of one of the parcel of property the Village acquired for a future
wastewater treatment site, there is an Assignment of a License
Agreement for the use of a right-of-way through the E. J. & E.
• Railroad.
FLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 20, 1995
PAGE EIGHT
M. Lambert moved to authorize the Village President to execute the
Assignment of a License Agreement for the right-of-way through the
E. J. & E. Railroad. Seconded by J. Heimerdinger. Voice vote. 5
yes, 0 no. Motion carried.
ENGINEER'S REPORT
H. Hamilton had three items of importance to discuss. 1) Dam
construction permit for a damming of the Caton Farm Creek at the
northwest corner of Caton Farm and Drauden Roads. 2) FEMA
accepted the submitted information from the Village and will be
revising the proposed lines within Pheasant Chase/Quail
Run/Marybrook. The new flood plain maps will became effective on
September 6, 1995 provided there are no new concerns at the Public
Hearing. 3) Whispering Creek Storm Sewer project along with
recommendations for the schedule of work.
PLANNER'S REPORT
Planner Waldock told the Board that the E. J. & E. will be
repairing the railroad crossing located at Rt. 126 west of the
DuPage River Bridge. Code enforcement project has been instituted
. with regard to outside storage of materials and general clean-up
activities.
ATTORNEY'S REPORT
J. Harvey spoke regarding a letter received regarding the proposed
resignation as Treasurer of the Village of Plainfield from Donald
R. Niswonger. Mr. Niswonger resigned due to the fact that he will
no longer be a resident within the village limits. Attorney Harvey
pointed out that there is no longer a mandatory requirement for
residency requirement of the Village Treasurer as of an amendment
to the law in July 1993. It was suggested that Mr. Niswonger be
contacted and advised of the statutes and that it is possible for
him to stay the balance of his term.
POLICE REPORT
J. Heimerdinger moved to adopt RESOLUTION NO. 1105 EXPRESSING
SUPPORT FOR THE 9-1-1 SYSTEM REFERENDUM ON APRIL 4, 1995. Seconded
by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes; O'Connell, yes. 5 yes, 0 no. Motion
carried.
Chief Bennett spoke in reference to the tornado sirens that the
Board authorized at a prior meeting. We have now received the
quotes far the electrical hook-ups to those two locations: Rt. 30
at Lily Cache Plaza $1,19.56; Four Seasons $1,974.97. I would ask
that the Board authorize the administrator to execute the proposals
so that we can proceed on the electrical work.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 20, 1995
PAGE NINE
J. Dement moved to authorize the administrator to execute the
proposals for the electrical work in the amounts of $1,619.56 and
$1,974.97. Seconded by D. Rock. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes.
J. Heimerdinger moved to instruct the Village ,President to enter
into a Joint Agreement (Statement of Understanding) between the
village of Plainfield and the American Red Cross for disaster
relief at no cost to the Village. Seconded by M. Lambert
Voice vote. 5 yes, 0 no. Motion carried.
M. Lambert moved to adjourn the meeting and to go into Executive
Session, after taking a 5 minute break, for the purpose of a
discussion of Collective Bargaining and Personnel and to reconvene.
Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; O'Connell, yes. 5 yes,
0 no. Motion carried.
9:30 p.m. Adjourned to go into Executive Session.
10:30 p.m. Reconvene the Regular Meeting.
J. Dement moved to adjourn the meeting.
Voice vote 5 yes, 0 no. Motion carried.
10:31 p.m. Adjourned.
Seconded by M. Lambert.
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SUSAN JANIK, VILL GE CLERK
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