HomeMy Public PortalAbout07.15.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
-* REGULAR MEETING
DATE: JULY 15, 1996 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK,
J. DEMENT, R. SMOLICH, K.
STALZER, J. HEIMERDINGER. M.
LAMBERT WAS ABSENT.
OTHERS PRESENT: P. MCDONALD -ADMINISTRATOR
S. JANIK -CLERK
D. BENNETT -CHIEF OF POLICE
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK -DEVELOPMENT/ZONING
J. DUBBIN -PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, Trustee
Lambert was absent, all others were present. He then led the pledge to the flag.
P n'
President Peterson announced that this weekend will celebrate Plainfield Fest and invited
everyone to join him at the Village Green.
J. Dement moved to adjourn the meeting to conduct a Public Hearing on the Appropriation
Ordinance 1996-97 Fiscal Year. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no, 1 absent
Matian carried. 7:04 p.m.
The meeting was reconvened after the Public Hearing at 7:25 p.m. Present roll call stands.
J. Heimerdinger moved to approve the Agenda. Seconded by J. Dement . Voice vote. 5 yes, 0
no, 1 absent. Motion carried.
J. Heimerdinger moved to approve the Consent Agenda to include the following: a) Minutes of
continued meeting of June 17, held on June 24, 1996; b) Minutes of July 1, 1996 regular
meeting; c) Bills payable, July 15, 1996; d) Letters of credit reduction Golden Meadow Estates,
Units 4 & 5 #5345, #5347, #5346, #5348; e) Letters of Credit Reduction -Springhill Estates.
Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, yes;
Smolich, yes; Stalzer, yes. 5 yes, 0 no, absent. Motion carried.
It
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 1 S, 1996
PAGE TWO
~ ni~ci JssION -APPOINTMENT OF ADM~iIST~R ZQ~
This item will be discussed during the Executive Session of the meeting under Personnel and will
then reconvene.
#4 ORDI E - P TI 199 - AL
Administrator McDonald explained to the Board that the Village receives the authority to expend
monies through the adoption of an Appropriation Ordinance. Said ordinance must be adopted by
the Village Board within the first quarter of each fiscal year. The Village Board is conducting a
Public Hearing at this meeting on siad ordinance. This Ordinance provides for the legal authority
to expend monies within the operation of the Village.
J. Dement moved to adopt ORDINANCE NO. 1665 APPROPRIATION FOR 1996-97 FISCAL
YEAR as amended in the total amount of $9,979,746.00. Seconded by J. Heimerdinger. Vote
by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no,
1 absent. Motion carried.
~` #~ ORDINANCE -MERGER BETW ESN CONTINEI~~CABLEVISION.AND US
F ~~a I~~
J. Dement moved to adopt ORDINANCE NO. 1666 MERGER BETWEEN CONTINENTAL
CABLEVISION AND US WEST, INC. Seconded by R. Smolich. Vote by roll call. Dement,
yes; Heimerdinger, no vote; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion
carried.
~ ORDINANC -CROSS CONNECTION CO1~T~4~
J. Dement moved to adopt ORDINANCE NO. 1667 TO PROVIDE AN EFFECTIVE MEANS
FOR PROTECTING THE PUBLIC WATER SUPPLY SYSTEM FROM CONTAMINATION
DUE TO BACKFLOW OF CONTAMINANTS THROUGH THE CUSTOMER WATER
SERVICE CONNECTION INTO THE PUBLIC WATER SYSTEM. Seconded by K. Stalzer..
Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. S yes,
0 no, 1 absent. Motion carried.
J. Dement moved to adopt ORDINANCE NO. 1668 ESTABLISHING RULES AND
REGULATIONS REGARDING MUNICIPAL CROSS-CONNECTIONS. Seconded by K.
Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer,
yes. 5 yes, 0 no, 1 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 15, 1996
PAGE THREE
~ piSCUSSION - LOMBARDO'S PSI ',ZA SPR
Planner Durbin talked about Lombardo's Pizza Site Plan Review. The applicant proposes to
renovate the old Will County Health Building at 701 Lockport Street for conversion into a food
service establishment, specifically anItalian/pizza restaurant. The proposed project involves
renovation of the existing building with a new addition at the reaz of the building. The applicant
proposes to provide pazking in the rear of the site and utilize existing public pazking per the
provisions of the Central Parking District. Staff and the Plan Commission recommend approval
of the Lombardo's Pizza Site Plan subject to the following stipulations:
1. Installation of the on-site, rear-yard parking lot as shown on the proposed plans or similar
within 6 months from the date of approval. The applicant may need to work with staff
and adjacent property owners to resolve the concerns noted above and the parking lot
may then be modified somewhat. Any significant changes will need Plan Commission
and Village Boazd approval. This stipulation also addresses the need for compliance with
IDOT requirements.
2. Compliance with the requirements of the Village Engineer.
3. Compliance with the provisions of the Plainfield Fire Protection District.
The Trustees had discussion with the owner of Lombardo's Pizza regarding the parking
regulations, and availability of parking spaces on street parking. Trustee Dement suggested a
contribution from new businesses coming into the downtown azeaa, to help relieve the burden
new businesses may add to available pazking spaces. Trustee Smolich would like to see that the
handicapped parking be moved to the door of the building next to ramp, instead of next to the
refuse bin. He also had concerns regazding the facade of the building.
J. Heimerdinger moved to approve Lombardo's Pizza Site Plan subject to the Staff and Plan
Commissions three (3) stipulations and to include the Planning and Development Committee's
review to include a stormwater easement in the future. Seconded by R. Rock. Vote by roll call.
Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, yes. 4 yes, 1 no, 1 absent.
Motion carried.
pjSCiJSSION -MARY SEARS. CHILDCAR)1~~pR/SU
Planner Durbin talked about the applicants, Alice and Vince McNulty/Mary Seazs Childcaze, aze
requesting a Special Use Permit and Site Plan Review to provide for the operation of a childcaze
facility. The applicants originally proposed a location fronting on Route 59 in the Vintage
Harvest Commercial Subdivision, however, Staff and the developer recommended a site at the
reaz of the subdivision. The applicants ultimately chose the 41,240 square foot site behind the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 15, 1996
PAGE FOUR
Burger King site. This site is adjacent to residential properties to the west, and commercial to the
north, east, and south. The proposed facility is 7,000 square feet and will have a capacity of 65
children, ages six weeks to 11 years. The Plan Commission concurred with the following
findings relative to the Special Use request: 1) The establishment, maintenance, or operation of
the Special Use will not be detrimental to, or endanger the public health, safety, and general
welfaze; and 2) The Special Use will not be injurious to the use and enjoyment of other property
in the immediate area for the purposes already permitted, nor substantially diminish and impair
property values within the neghborhood; and 3) The establishment of the Special Use will not
impede the normal and orderly development and improvement of the adjacent property far uses
permitted within the district. The Plan Commission recommended concurrence with the Special
Use findings as detailed above, approval of the Special Use Permit, and Site Plan approval
subject to the following stipulations: 1) Compliance with the requirements of the Village
Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District; 3) The
Special Use Permit is subject to completion of the site improvements as required by the Site Plan
approval.
The applicants were present and joined in the discussion with the Trustees. Questions were
asked regazding pedestrian access for citizens living in Vintage Harvest Subdivision. The
--~. developer, Mike Guinta addressed this issue, and said that he would consider connecting
sidewalks on one vacant lot next to the daycare center. Trustee Smolich spoke with requests for
handicapped pazking spaces brought to the south side of the pazking lot and placed adjacent to
the building and parking site. Trustee Stalzer asked if it was possible for the Village to have a
background check of the owners of the Daycare before issuing a Special Use Permit. Village
Attorney Harvey was going to check into the legal aspects of this request.
J. Heimerdinger moved to approve the Special Use Permit and Site Plan for Mary Sears
Childcare Facility with the 3 stipulations recommended by the Plan Commission, and the
additional stipulations that provisions be made to construct a sidewalk linking the project to an
overall grid, and one additional stipulation with provisions for handicap parking. Seconded by
J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer,
yes. 5 yes, 0 no, 1 absent. Motion carried..
~ - H FP
Director Waldock spoke regazding the Final Plat for Eagle Chase PUD located at the Southwest
corner of IL Rt. 59 and 135th Street. The Final Plat proposed with this request involves 44.548
acres of the 7$.08 acre site. The Final Plat in this case includes the 23-Duplex lots from parcel D
of the Preliminary PUD Plan, 7-Transitional Single family lots from pazcel B, with 10,000 sq. Ft.
minimums along the south side of Golden Eagle Drive, the 4-lots from pazcel C matching
Pheasant Chase along the extension of Mallard Drive in the southeast corner, and 67-Single
Family lots from parcel A, 12,000 sq. Ft. minimum azea. No portion of the Town homes are
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 1 S, 1996
PAGE FIVE
being platted with this request. The Plan Commission recommended approval of the Final Plat
for Eagle Chase Subdivision Unit One, to include Final PUD approval for this Unit subject to
stipulations. The approval of this Final Plat will thereby authorize Staff to prepare ordinances far
implementation of the PUD and Annexation Agreements at the following meeting of the
President and Village Board of Trustees. Stipulations of Approval: 1) Compliance with the
provisions of the Village Engineer's Report; 2) Compliance with the requirements of the Fire
Protection District; 3) Submittal of a satisfactory parkway tree plan; 4) Compliance with all
provisions of the Annexation Agreement; S) Subject to passage of appropriate PUD and Zoning
Ordinances.
PUD Ordinance also requires submittal of a Statement of Intent and Agreement to set forth the
nature and character of public improvements, the specifics of the park donation, and school
donation and other fees or unique obligations such as the parkway tree planting provisions. There
was a discussion among the Trustees, ecpecially Trustees Dement and Stalzer, who would like to
see the Statement of Intent and Agreement removed as part of a PUD Ordinance. Director
Waldock stated that the SIA was a requirement of the Zoning Ordinance and expressed to the
Board that if the Board desires the Zoning Ordinance would have to be amended. The SIA is
very usefiil in clarifying the terms and the conditions of how the Plan Use Development is
,~ implemented. The Trustees would also like to see a Maintenance Agreement with the Park
District on the sidewalks Bike Paths on Van Dyke Road.
J. Heimerdinger moved to approve the Final Plat for Eagle Chase Subdivision Unit One, to
include Final PUD approval for this Unit subject to the above (S) stipulations recommended by
Plan Commission, and one additional stipulation requested by the Plan Commission, that an 8 ft.
Wide bituminous bike trail along Van Dyke Rd be installed, with maintenance agreement with
Park District. Also the approval of this Final Plat will authorize Staff to prepare ordinance for
implementation of the PUD and Annexation Agreements at the next meeting. Seconded by R.
Smolich. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer,
yes. 4 eyes, 1 no, 1 absent. Motion carried.
President Peterson called far a S minute recess. 8:56 p.m.
Meeting reconvened at 9:04 p.m.
#~ ISCUSSION -THE ROOKERY PP/Si T
Planner Durbin spoke regarding the Preliminary Plat and PUD Special Use for the Rookery
located on Joliet Road opposite the Plainfield Cemetery. The subject site is a 3.14 acre property.
The applicants propose an attached single family R-1 P.U.D. with 21 dwelling units for the
subject site. The Plan Commission concurred with the following findins relative to the Special
Use request: FINDINGS: 1) The establishment, maintenance, or operation of the special use will
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 15, 1996
PAGE SIX
not be detrimental to, or endanger the public health, safety, and general. welfare; and 2) The
special use will not be injurious to the use and enjoyment of other property in the immediate area
for the purposes already permitted, nor substantially diminish and impair property values within
the neighborhood; and 3) The establishment of the special use will not impede the normal and
orderly development and improvement of the adjacent property for uses permitted within the
district. Finally, Staff and Plan Commission recommend approval of the preliminary plat
subject to the following stipulations: 1) Completion of the Endangered species consultation
process with the Illinois Natural Resources Department and the Wi11 County Forest Preserve
District and address any concerns raised by those agencies. 2) Compliance with the requirements
of the Village Engineer; 3) Compliance with the provisions of the Plainfield Fire Protection
District; 4) IDOT approvals as required. 5) Provide for stormwater management as required by
the Village Engineer; 6) Compliance with the requirements of the PUD regulations.
Trustee Heimerdinger stated that he was not in favor of this development. He felt that this was
one of Plainfield's finest natural resources and there should not be townhomes placed there.
Trustee Dement is not in favor of the densities allowed on these units. The Developer, Amity
Development and the Land Planner, Ives/Ryan Group, Inc. were present and spoke regarding the
appeal of this development.
Blondie Hewlett, owner of the only contiguous piece of property next to the Rookery addressed
the Boazd stating that she thinks the density of the development is way out of line, and fears that
once a development is built on the edge of the lake, it will set a precedent. Joe Milosevich, a
former Plainfield resident, asked Trustees to consider the unique nature of the area. He also
expressed his concern about the future development around the lake . Trustee Heimerdinger
asked if the Village had ever attemped to obtain the property to be developed as a park? Director
Waldock explained that internally it was brought up. We have talked to the Forest Preserve
District about acquiring the property, and they declined. One item was noted, the Board
approved the R-3 zoning in 1988.
R. Smolich moved to approve the Special Use Permit for the Rookery Planned Unit
Development and also recommend approval of the Preliminary Plat subject to the six (6)
stipulations recommended by the Staff and Plan Commission. Seconded by K. Stalzer.
Trustee Dement questioned the Planners regazding density on the townhames.
J. Heimerdinger moved that we table the motion for 30 days and direct the Village Administrator
and the Planning Department to explore with the Forest Preserve District and other agencies the
feasibility of establishing a pazk on this site and for them to report back to us within the time
frame. Seconded by R. Rock. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes;
Smolich, no; Stalzer, no. 3 no, 2 yes, 1 absent. Motion fails.
Motion on the floor to approve the Special Use Permit and Preliminary Plat for the Rookery.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JULY 15, 1996
PAGE SEVEN
Trustee Stalzer called the question. Vote by roll call. Dement, no; Heimerdinger, no; Rock, no;
Smolich, yes; Stalzer, yes. 3 no, 2 no, 1 absent. Motion fails.
#~ I _ LI T
Village Engineer H. Hamilton asked the Board to make a decision on the Fort Beggs Drive
realignment plan, which has been previously discussed at length. Rather than intersecting with
Route S9 on the south side of Plainfield Plaza, Ft. Beggs Drive would wind out around the
school district bus barn, connect with an extended Robert's Road on the west side of Route S9 to
form afour-way intersection. The re-routed Ft. Beggs Drive would provide a more effective
route to the high school. On the Board's approval, the proposal would be submitted to IDOT to
begin archaelogical and other necessary surveys. The Village's participation in the cost of the
project is 100 percent for Phase I engineering, 20 percent for Phase II and 20 percent for the
construction.
K. Stalzer moved to go ahead with the Ft. Beggs Drive Realignment, Phase I submittal to the
FHWA approval process. Seconded by R. Smolich. Vote by roll call. Dement, yes;
Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 absent, 0 no. Motion carried.
~~..~
®T~MTNT~TRATO 'S REP_O~
Administrator McDonald spoke briefly about the continued effort to seek dollar amounts to fix
up the 143rd Street Garage. The Kiwanis Club has asked to used the Village of Plainfield logo
on an afagan (blanket) fund raising project.
J. Heimerdinger moved that we permit the Kiwanis Club the use of the Plainfield logo on an
afagan, with the approval of Mike Lambert.. Seconded by J. Dement. Voice vote. 5 yes, 0 n,
absent. Motion carried.
E T
Engineer Hamilton explained a letter from the E J & E who are planning on replacing the
crossing at Rt. 30 just west of the bridge. The road will be closed from Monday, August 5, 1996
through Friday, August 9, 1996. They have provided a detour plan for traffic. Notify the
downtown businesses and local newspapers.
P '
Planner Durbin spoke regarding the revised estimated budget for the Downtown Design
Competition. The revised budget suggests a net cost of $11,900. The developers of Wallin
Woods committed to $10,000, the Village budgeted $20,000, the Plainfield Park District agreed
PLAINI~IELD VILLAGE BOARD OF TRUSTEES
7ULY 15, 1994
PAGE EIGHT
to contribute $5,000 toward the competition. These funds committed to the competition total
$35,000. The revised estimated budget therefore reduces the shortfall to $4,900. I have discussed
splitting this between the Village and Developer, but have not yet heard a response from the
developer. An increase beyond the $20,000 has not been approved by the Village Board.
Staff is supportive of the competition and we are in need of Board direction on this matter so as
to continue moving forward.
Trustee Heimerdinger remarried that there is a flaw in this budget, it has no contingency.
J. Heimerdinger moved to increase the budget for the Design Competition by $10,000 to provide
for both a contingency fee and also to make up far the shortfall, so that the total Village
participation would be $30,000. Motion fails for lack of second.
R. Smolich moved to increase our proportion of the cost of this Design Competition by $3,500
and require Staff to solicit from the Developer an equal portion to comply with the required
budget needs. Seconded by K. Stalzer. Vote by roll. Dement, no; Heimerdinger, yes; Rock, no;
Smolich, yes; Stalzer, yes. 3 yes, 2 no, 1 absent. Motion carried.
J. Heimerdinger moved to go into Executive Session to discuss personnel to reconvene.
Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes;
Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried.
10:40 p.m. Adjourn to Executive Session.
The Board went back into Open Session at 11:03 p.m.
J. Heimerdinger moved to authorize the Village President to sign and the Village Clerk to attest
to a contract for employment far John P. McDonald an the terms discusseri. Seconded by R.
Smolich. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer,
yes. 4 yes, 1 na, 1 absent. Motion carried.
J. Heimerdinger moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 5 yes, 0
no, 1 absent. Motion carried.
11:07 Meeting adjourned.
~.
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SUSAN JANIK, V LAGE CLERK
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