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Home My Public Portal About06.17.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES --~-~~°-' REGULAR MEETING DATE: JUNE 17, 1996 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER R. ROCK, M. LAMBERT, J. DEMENT, R. SMOLICH, K. STALZER. OTHERS PRESENT: P. MCDONALD -ADMINISTRATOR S. JANIK -CLERK D. BENNETT -CHIEF J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK -DEVELOPMENT/ZONING J. DUBBIN -PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. Pu lic C mments~ Mr. Rick Stanik of Springhill Estates questioned the Board if they have answered the concerns raised by the homeowners of Springhill Estates. Trustee Heimerdinger explained that he has just recently answered the request and will be speaking to the Planning Department for further consideration. Trustee Dement asked that this matter be brought forth at the first meeting held in July. President Peterson asked Chief Bennett to check out safety issues that apply at Springhill Estates. President Peterson requested #6-Discussion on Wiseman Hughes/Champion Creek AA/PP be tabled. Trustee Lambert requested that an additional Item #8 be added- Will County Billboard proposal to Agenda. Planner Durbin also asked that Item #6 be changed to show Discussion - Pasquinelli -Concept Plan Revision and not the Annexation Agreement. Administrator McDonald requested an Executive Session on personnel and real estate to reconvene. M. Lambert moved to appove the Agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda to include the following: a) minutes of regular meeting, May 20, 1996; b) minutes of public hearing May 20, 1996; c) minutes of regular meeting, June 3, 1996; d) minutes of public hearing, June 3, 1996; e) minutes of public works workshop, May 16, 1996; f) bills payable, June 17, 1996; g) revenue report, May 31, 1996; h) expenditures report, May 31, 1996; I) Resolution No. 1148 for Temporary Liquor License for Plainfield Fest Beer Tent -July 19, 20 & 21, 1996; j) Change Order #4/Final and Pay Request #3/Final Baish Excavating for Whispering Creek Storm Sewer Reconstruction; k) Letter of Credit Reduction -Cambridge. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES `~ ° JUNE 17, 1996 PAGE TWO ~ RE N - A T I LI RK J. Dement moved to approve RESOLUTION NO. 1149 WAGE RATES FOR WORKERS IN ANY PUBLIC WORKS, VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. ~4 IO - LI R N R N Tracie Tobin, Owner of Cafe Orleans requested to change her current Class D Liquor License at Cafe Orleans to a Class F. Her reasons would be that they often receive requests far cocktail parties or open houses where dining tables would be unavailable. They receive repeated requests for a bar to be set up in the banquet room for special functions. They have future plans for expansion and the possibility of installing a small antique bar in the main dining room. They would also like to provide live entertainment periodically for special occasions. The Board had no problems with this change. J. Dement moved to have the attorney prepare an Ordinance reducing Liquor License Class D by •-- one and increase Liquor License Class F by one. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Administrator McDonald also stated that there was an error in the Liquor License Code under Class F and that there is a needed correction. I -V EH V ME L I - Planner Durbin spoke regarding a request received from the applicant, Ensure Properties, for a resubdivision of Lot 2 of Vintage Harvest Commercial Subdivision to accommodate the development of the Mary Sears Childcare facility. The resubdivision provides for an extension of the easement for ingress and egress that was established for Burger King and is consistent with concept plans for the property. All access to the lots in the subdivision will be from the private drive which was started by the Burger King project. The private service drive provides for a connection to the commercial property to the north. Cross access easement should be provided far access between the commercial property to the north and Vintage Harvest Commercial Subdivision, should the interconnection prove desirable. This would benefit bath properties by providing greater access to Renwick Rd. And Rt. S9. The Plan Commission recommends approval of the resubdivision of Vintage Harvest Commercial Subdivision subject to the following stipulations: 1) Compliance with the requirements of the PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 17, 1996 PAGE THREE Village Engineer; 2) Provision of a master stormwater management system for the entire site per the recommendations of the Village Engineer; 3) Compliance with the provisions of the Plainfield Fire Protection District; 4) Provision of crass access easements between the subdivision and the property to the north. M. Lambert moved to approve the resubdivision of Vintage Harvest Commercial Subdivision subject the the four stipultions recommended by the Plan Commission. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. dyes, 0 no. Motion carried. nrfic~i15SI N - WISEMAN HUGHES/CHAMPION CREEI~AA/PP j~'EM TAI~L~~. nT~c~i r~sTON -PAS UINELLI -CONCEPT PLAN REVISION Planner Durbin discussed Pasquinelli, Inc. proposed PUD fora 283.3 acre site bounded on the east by IL Rt. 59, on the west by Van Dyke, on the north by 119th Street, and on the south by 127th Street. The PUD concept plan proposes a total of 754 residential units consisting of 448 single family detached homes, 306 single family attached homes, and a 6-15 acre commercial site. The high-pressure crude oil pipeline is buried approximately three feet underground in a 68 foot wide easement through the property. Crude oil is much less volatile than natural gas, and any rupture in the pipeline would most likely cause leakage, but not an explosion. School Board member Bess Eichelberger expressed the preference of the Board of Education for a plan that provides a middle school site buffered from an underground crude-oil pipeline by a street with homes on .each side. Ms. Eichelberger told the Board that the original plan, which provides 570 feet of public open space between the school and the pipeline, was preferred by the Village Board, but unacceptable to the Board of Education. She also stated that Dr. Stanfield was uncomfortable with the pipeline anywhere near the school property. The alternate plan is preferred by staff because is maintains the pipeline in public open space, thereby reducing maintenance and hazard concerns while providing a 570 foot open space sepazation to the school building. Both plans provide for access to an internal street and direct access to Van Dyke and similar site designs. The school layout is based on designs provided by the School District. Trustee Stalzer expressed concerns about the topography ofthe revised site, which he said is in the low ground. R. Smblich moved to accept the school alternate Concept Plan for Pasquinelli with culdesac.. Seconded by M. Lambert. Vote by roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, yes. 4 yes, 2 no. Motion carried. #~ T)T~CT TSSION ~WILL~ OUNTY BILLBOARD PRQPQ~,,AL PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 17, 1996 PAGE FOUR Trustee Lambert asked for information on a recent Will County Governmental League meeting in which recornrnendations for a stronger county-wide billboard ordinance were discussed. He had heazd that the representatives from Plainfield had voted against the Governmental League recommendation. Trustees Stalzer, Smolich and Heimerdinger attended the meeting and made it cleaz that their votes were cast not in opposition to the county, but in favor of local control of billboards through special use permits, on a case-by-case basis. ADMINISTRATOR'S BEP_ORT Interim Administrator McDonald reported a meeting scheduled for June 19, 1996 at 11:00 a.m. with Village Officials, Representatives of the Illinois Commerce Cornrnission and the E. J. & E. Railroad at the Van Dyke Rd. Rail crossing. The meeting will determine what type of crossing is needed, who will pay for it, and when it will be built? E E ' Engineer Hamilton spoke regazding concerns that the Board members had regarding the 1996 -~ MFT Street Maintenance Project, in which they raised questions aboutl specific unit prices and possible change orders in the bid project. They then recommended the Village Boazd awazd this project to the low bidder, James D. Fiala Paving Company, Inc. In the amount of $180,701.00. K. Stalzer moved to award the 1996 MFT Street Maintenance Project the low bidder, James D. Fiala Paving Company, Inc. In the amount of $180,701.00. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLANNER' S REPORT Director Waldock spoke regarding meeting held today with the Post Office representives in which was discussed the Van Dyke Road/Offsite improvements for the Post Office. He recommended that the Board pay Commonwealth Edison $25,000 to bury the three-phase power line that will service the new post office facility on Van Dyke Rd. The power company would string an overhead power line on wooden poles for no additional cost, the planning department feels underground power lines aze important additions to the new urban core areas. The U. S. Post Office finds the overhead power lines satisfactory, and would not participate in the additional payment for burying the lines. There was discussion among the Trustees as to the cast of the underground lines, the terms of our current Franchise Agreement with Commonwealth Edison and other various methods of cost savings. President Peterson requested that we continue this meeting until next Monday evening, June 24, 1996 for an Executive Session on Personnel and that we also bring this matter back for father PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 17, 1996 PAGE FIVE conversations, and it would give us sometime to search our Franchise Agreement and speak to the Illinois Commerce Commission. Discussion was entered into about downtown parking after hearing Planner Durbin's report from the Planning and Development Committee. The committee outlined several short-term solutions that could begin to address concerns of downtown business owners. The Planning and Development Committee recommended stepped-up enforcement of parking regulations, enhancing signage for existing municipal lots and reevaluating time requirements as the beginning steps in a long-range parking plan. Police Chief Bennett, suggested adding an additional Community Service Officer earmarked for parking enforcement at a cost of $12,OS9.00. He then told the Board that he had concerns that his department was already stretched to the limit-with increasing traffic accidents and complaints. Trustee Lambert suggested using a stranger police presence downtown over the summer months while school is out of session. Trustee Dement also added his support for the downtown azea. "`~~~ M. Lambert moved that we implement ashort-term (6 months) strageties including signage and resonsable parking enforcement in the downtown area while we continue to proceed with the citizen and business involvement in a parking study. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. Planner Durbin spoke regarding a Pool Setback Vaziance Request from John and Kris Hitchins. The Hitchens originally contacted staff in late Mazch/early April to request a vaziance from the pool setback requirements. We informed then that we were working toward amending these requirements and recommended that they wait until the change has been addressed by the Board. As the Building Official worked on the amendment, additional changes have been considered, and the date for Board consideration of the Building Code amendments keeps getting postponed. The requested variance is also consistent with the Building Official's recommendation of a 10 foot building separation. Staff would recommend approval of the variance as requested. J. Heimerdinger moved to grant the pool setback variance request and allow the Hitchins to install ~ poal in the backyard with an exception to the variance that is now specified by the Ordinance. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. P P Chief Bennett announced that the Department of Justice has awarded a Universal COPS grant to r~ PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 17, 1996 PAGE SIX the Village to fund one of the four officers for this upcoming budget year, and for the next three yeazs. The grant decreases each yeaz for a total of $75,000. Our Police Commission is meeting Thursday evening and we would like to appoint two individuals for the July 8th Police Academy. J. Heimerdinger moved to accelerate the hiring of new Police using funds received from the Federal Grant and give permission to hire two (2) new officers to attend the July 8th Police Academy. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. Chief Bennett spoke briefly regarding concerns and recommendations he has for procedures for issuing Temporary Liquor Licenses. President Peterson asked the Boazd to adjourn the meeting to Monday, June 24, 1996 to discuss in Executive Session the issue of personnel matters and real estate matters. J. Heimerdinger moved to authorize an open ended expense account of no more than $1,000 for Interim Administrator McDonald to chazge some of his personal expenses to that account to balance off his compensation. Seconded by K. Stalzer. Vote by roll call. Dement, pass; Heimerdinger, yes; Lambert, no; Rock, no; Smolich, no; Stalzer, yes. 3 no, 2 yes, 1 pass. Motion failed. M. Lambert moved to adjourn to executive session to reconvene. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Meeting adjourned to Executive Session. 9:10 p.rn. At 10:15 p.m. Trustee Rock left the Executive Session. Regular Meeting continued at 10:25 p.rn. Roll call was taken, Trustee Rock was absent, all other Trustees were present. J. Heimerdinger moves to accept the Village Administrator's recommendation in relationship to salaries with the exception of one (1) individual whose salary will be reviewed at the appropriate time in November. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 absent, 0 no. Motion carried. J. Heimerdinger moved to adjourn to reconvene the meeting on Monday, June 24, 1996 at 7:00 p.m. for Executive Session for personnel and general meeting. Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 absent, 0 no. Motion carried ~~ l,~'~ . 10:25 p.m. r`'°'"~ `~. \ ~ _ 1_ SUSAN JANIK, VILLA~'rE CLERK