HomeMy Public PortalAbout06.03.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JUNE 3, 1996 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, M. LAMBERT,
J. DEMENT, R. SMOLICH, K. 5TALZER,
J. HEIMERDINGER.
OTHERS PRESENT: P. MCDONALD -INTERIM ADMINISTRATOR
S. JANIK -CLERK
D. BENNETT -CHIEF POLICE
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK - DEVELOPMENT/ZONING
J. DUBBIN -PLANNER
At 7:00 p.m., President Peterson called the meeting to order. Roll call was taken, all were
present. Jim Waldorf then led the pledge to the flag.
President Peterson nominated Ronald L. Swalwell to the Planning Commission for a term
of three (3) years. M. Lambert moved to approve the nomination. Seconded by K. Stalzer.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
President Peterson also informed the public that he has been working requests received from
the residents of Springhill Estates.
Public Comments:
Pat McKeown, owner of Sound Investment, a business on Lockport Street, spoke regarding
various concerns he had and wanted a progress report on the vacant lot located downtown
that the business owners could use for additional parking for their businesses. Trustee
Lambert of the Planning and Development Committee stated that they are presently working
on this item. Kerry Miller, Miller's Butcher Shop, requested the Police Department to have
a full time CSO for regulating downtown parking for the summer season. Jim Waldorf, on
behalf of the owners of businesses located downtown, requested that copies of Agendas in
which appropriate Committee's will be discussing the parking situation be forwarded to him
so he can pass on this information to all concerned citizens.
K. Stalzer moved to adjourn the regular meeting to conduct a Public Hearing on the
Annexation Agreement Amendment for Wallin Woods. Seconded by M. Lambert. Voice
vote. 6 yes, 0 no. Motion carried.
7:1 b p.m. Public Hearing
pLAINFIELD VILLAGE BOARD OF TRUSTEES
~~ JUNE 3, 1996
PAGE TWO
8:17 p.m. Reconvened the regular meeting. Present roll call stands.
Trustee Heimerdinger notified .the Board that the Ways & Means Committee meeting was
cancelled for Wednesday, June 5, 1996 and will be scheduled for June 19, 1996, which was
the regularly scheduled meeting.
President Peterson requested that we place discussion on the WIKADUKE SRA on the
Workshop scheduled for Monday, June 10, 1996.
President Peterson asked for an Executive Session on personnel, not to reconvene. Trustee
Rock also requested a short Executive Session on personnel to reconvene.
J. Heimerdinger moved to approve the Agenda. Seconded by J. Dement. Voice vote. 6
yes, 0 no. Motion carried.
J. Heimerdinger moved to approve the Consent Agenda to include the following:
1) Accounts Payable - 6/3/96;
2) Letter of Credit Reduction, Renwick Pointe Subdivision -Unit #1
• ($110,092.00);
3) Pay request No. 2/Final K-Five Construction for 1995 M.F.T. Street
Maintenance in the amount of $7,513.37;
4) Change Order No. 1/Final and Pay Request No. 1 for 135th Street
Watermain Project in the amount of $106,732.80 to Wegner
Sewer and Water, Inc.
Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
#3 DISCUSSI N - WALLIN WOODS STATEMENT OF INTENT & AGREEMENT
Director Waldock explained to the Board that the Statement of Intent and Agreement is
intended to specify methods and procedures for administration of the Village Subdivision
Ordinance and the Village Development Policies as they apply to the Wallin Woods
Subdivision project. Issues discussed in the SIA include documentation and specification
as to the itemized list of public improvements and the dollar value assigned to each. The
SIA also identifies exceptions from the Subdivision Control Ordinance that are requested in
the administration of this project. In this case, the developers have asked that surety far
sidewalks shall not be required for public sidewalks adjoining buildable lots. The
Agreement calls for the builders of each lot to be responsible for construction of sidewalks.
The construction of sidewalks adjoining public open space, park sites, etc. shall be
_~ constructed as part of the roadway improvements fronting those locations.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
JUNE 3, 1996
PAGE THREE
Village Subdivision Ordinance requires Letters of Credit on all public improvements,
including public sidewalks. The request to not be required to submit Letters of Credit for
sidewalks adjoining buildable lots is an exception from the current Subdivision Ordinance
Regulations.
The Board had many concerns regarding the SIA, ie. issue of Letter of Credit Reductions,
oversizing aspects, the main purpose of this document, and whether this document was
actually needed.
J. Heimerdinger moved to table discussion on SIA. Seconded by R. Rock. Vote by roll call.
Dement, no; Heimerdinger, yes; Lambert, no; Rock, yes; Smolich, yes; Stalzer, no; Peterson,
yes. 4 yes, 3 no. Motion carried.
). Dement moved to disallow the SIA from this point on. Seconded by R. Rock. Vote by
roll call. Dement, yes; Heimerdinger, no; Lambert, no; Rock, yes; Smolich, no; Stalzer, yes;
Peterson, no. 3 yes, 4 no. Motion denied.
#4 FARM STAND RE UEST /SIEGEL
Director Waldock spoke regarding a letter received from Mr. Siegel requesting approval for
a Farm Stand for his Cottonwood Farms operations.
Staff is recommending approval of the operation of a Farm Stand with a temporary structure
by Cottonwood Farms at the Vintage Harvest Commercial Site south of the Burger King
Restaurant subject to the fallowing stipulations:
1) Farm Stand operations far Cottonwood Farms at the Vintage Harvest Commercial Site
shall be designated for sales and display operations 7 days a week during the months of
June, July and August. 2) Signage for the Farm Stand shall comply with provisions of the
Village Sign Ordinance and shall include athirty-two (32) square foot free standing business
identification sign and atwenty-four (24) square foot wall mounted business sign on the
farm stand structure. 3) A temporary produce stand structure may be utilized during the
approved time periods. 4) Site must be kept free of weeds, debris, and trash during
operations.
D. Rock moved to approve the Farm Stand operations for Cottonwood Farms with the 4
stipulations presented from the Staff with a modification to Stipulation #1 showing
operations seven (7) days a week. Seconded by J. Heimerdinger. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes,
0 no. Motion called.
9:01 p.m. Trustee Lambert left before the next discussion.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
June 3, 1996
Page Four
#5 DISCUSSION - LAKELANDS UNIT 26 FINAL PLAT
Director Waldock told the Board that the applicants, Chanhannsen Construction, Inc. has
requested approval of the final subdivision plat and site plan review far Lakelands Unit 26.
This is a townhouse project known as Lake Shore Manors. The project will consist of 16
attached single family dwelling units as provided in the Lakelands annexation agreement in
preliminary plat approval. 25 units have previously been approved for attached single
family units in previous phases of the Lakelands project. The annexation agreement allows
for up to 110 townhouse units. Upon completion of this unit, total number of approved
attached single family dwellings in the Lakelands will be 56 dwelling units. The original
preliminary plat for the Lakelands Subdivision had slated 67 townhouse units for this
section. Therefore, actual development is resulting in a reduction by 11 units from the
original plans for Lakelands.
The Planning Commission recommends approval of the site plan and final plat for Lakelands
Subdivision Unit 26 subject to the following stipulations: 1) Comply with the provisions of
the Village Engineer; 2) Provide a proper Letter of Credit for sanitary sewer service
extensions and Street improvement associated with Pitcher Road; 3) Provide Street lights
along 135th Street; 4) The developer shall pay the appropriate recapture fee for sanitary
• sewer and water mains as installed previously by Tope Corporation and as required by a
recapture agreement dated May 13, 1994; 5) Provide far anti-monotony regulations; 6)
Restrict parking an the pedestrian/bike path route; 7) Locate parkway trees per the
recommendation of the Village Engineer so as not to be located over utilities.
The Board had a lengthy discussion on curb and gutter/filtration system used at the
Lakelands Subdivision. Chanhannsen Construction was present and joined the discussion.
The Trustees requested the attorney to review prior agreements to see what exactly we are
bound by in regards to a modified drainage system in lieu of curb and gutters.
K. Sta~zer moved to approve the site plan and final plat for Lakelands Subdivision Unit #2
with the seven (7) stipulations recommended by the Planning Commission with the 1st
Stipulation being looked at very closely by the Village Engineer that it was with the original
design intent was. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger,
yes; Rock, yes; Smolich, no; 5talzer, yes. 4 yes, 1 no, 1 absent. Motion carried.
Trustee M. Lambert returned to the meeting at 9:42 p.m.
ENGINEER'S REPORT
H. Hamilton spoke regarding the results of the 1996 MFT Bid opened on Friday, May 31,
1996 at 11:00 a.m. at the Village Hall. The low bid was James D. Fiala Paving Company
• in the amount of $180,701.00. Trustee Stalzer asked for some additional time to check out
the unit pricing.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
June 3, 1996
Page Five
Mr. Hamilton also gave an update on the Van Dyke Road Railroad crossing, and believes
that it should qualify for ICC Funding at 85%, and we should be finding out the results an
June 19, 1996.
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PLANNER'S REPORT
Planner Durbin gave a status update on the Downtown Design Competition and indicated
that we were presently working to resolve remaining issues, primarily issues related to the
budget.
CLERK'S REPORT
Clerk Janik thanked the Board for allowing her to attend the 50th Annual International
Institute of Municipal Clerks held in New Mexico.
10:00 p.m. R. Rock moved to go into Executive Session with the regular meeting to
reconvene after. Seconded by M. Lambert. Vote by roll Call. Dement, yes; Heimerdinger,
yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
~,, Adjourned to Executive Session.
Reconvened the Regular Meeting.
10:20 p.m. R. Rock moved to approve compensation to Chief Donald Bennett in the
amount of $1,500 for the month he served as acting administrator during the vacation of
Interim Administrator Pat McDonald. Seconded by J. Dement. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. Motion carried..
K. Stalzer moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 6 yes, D
no. Motion carried.
10:25 p.m. Meeting adjourned.
SUSAN JANIK, LLAGE CLERK