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Home My Public Portal About05.20.96 VB Minutesli PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: May 20, 1996 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER, R. ROCK, M. LAMBERT, J. DEMENT, R. SMOLICH, K. STALZER. OTHERS PRESENT: B. KUJATH, DEPUTY CLERK D. BENNETT -CHIEF OF POLICE (ACTING ADMINISTRATOR) J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK - DEVELOPMENT/ZONING J. DUBBIN -PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. He then announced that Tom 5pika, Planning Commissioner of the Planning Commission has sent in a Letter of Resignation due to time ~~ restraints. Trustee Jeff Dement read the Poppy Day Proclamation in which Village President, John E. Peterson, proclaimed the 24th and 25th days of May, 1996 as Poppy Day and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on these days. President Peterson also proclaimed May 21, 1996 as Arbor Day in the Village, and urged all citizens to celebrate Arbor Day and to support efforts to protect our trees. Public Comments: Mr. Cary Miller, owner of Miller's Butcher Shop in downtown spoke regarding concerns of the downtown parking. Mr. Pat McKeown of Sound Investment also joined in the parking monitoring discussion. M. Lambert of the Planning and Development Committee informed the Board that their committee has been working on this item and would like to bring to the Board at a later date to address the issues. K. Stalzer moved to adjourn the regular meeting to conduct a Public Hearing on the Grate Annexation and Pasquinelli Annexation. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 7:14 p.m. Adjourned to Public Hearing PLAINFIELD VILLAGE BOARD OF TRUSTEES May 20, 1996 Page Two J. Heimerdinger moved to approve the Agenda. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda to include the following: a) Minutes May 6, 1996 Regular Meeting; b) Minutes May 6, 1996 Joint Growth Management and Economic Development Committee; c) Minutes May 8, 1996 Joint Planning & Dev. Comm. and Economic Development Committee; d) Accounts Payable May 20, 1996; e) Revenue Report 4/30/96; f) Expenditure Report 4/30/96; g) Letter of Credit Reduction, Harvest Glen Unit 2; h) Minutes of Growth Management Committee April 16, 1996. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #3 ORDINANCE-AMENDING THE VILLAGE OF PLAINFIELD ZONING FARM5TAND5 AND OPEN AIR MARKETS. Director Waldock spoke briefly regarding the Amendment to the Village Zoning Ordinance in regards to Farmstands and Open Air Markets. There was a lengthy discussion by the Trustees on concerns with the language of the text. Trustee Heimerdinger felt that under Criteria, Section A, Number 4 was very restrictive, and asked that it be eliminated. He also added a month to the seasonal permit, and suggested signage restrictions need some minor changes. J. Heimerdinger moved to accept modifications presented to the Board tonight and deal with Section A of ordinance at a later date. M. Lambert moved to table the Ordinance. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Rock, yes; Smolich, no, Stalzer, no; Peterson, no. 4 no, 3 yes, Motion failed. After discussion on the Ordinance continued with concerns of a conflict with existing Soliciting Licenses, J. Heimerdinger moved to table the 1=armstand Ordinance. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Rack, yes; Smolich, no; Stalzer, no; Peterson, no. 4 no, 3 yes. Motion tabled. #4 ORDINANCE -AUTHORIZING THE SALE OF PERSONAL PROPERTY M. Lambert moved to adopt ORDINANCE NO. 1662 AUTHORIZING THE SALE OF PERSONAL PROPERTY. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 na. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 20, 199b PAGE Three #5 DISCUSSION -WALKERS GROVE FINAL PLAT UNITS 5 & 6 Director Waldock explained to the Board the Preliminary Plat for Walker's Grove Subdivision was approved on August 1 b, 1993. The Subdivision is appraved for 485 single- family lots. Minimum lots sizes on the Preliminary Plat ranged from 10,100 square feet as a minimum to over 20,000 square feet. Average lot area was approved at 11,767 square feet. The plat also includes three public park sites and three stormwater detention areas. Units 5 and 6 of Walker's Grove Subdivision include 98 single family homesites and the park sites/detention pond. These units involve the extension of Round Barn Road and Meadow Lane as well as Jones Court and a portion of Mary Lee Court, Blakley Drive and Jacob Fry Drive. The preliminary engineering has been approved as part of previous units in the preliminary plat. The developers have agreed to run a water main segment along 135th Street to service the subject site. Staff has no objection to the approval of the Final Plats for Units 5 & 6 of Walker's Grove Subdivision and the Planning Commission also recommends approval with the following stipulations: 1) Comply with the requirements of the Village Engineer; 2) Comply with the requirements of the Plainfield Fire Protection District; 3) Comply with the provisions of the Annexation agreement for the subject site; 4) Comply with the provisions of the recapture agreements far the West Norman Drain interceptor sewer. ~Y '. Trustees had concerns regarding watermain extensions on 135th Street and additional required the developer, John Fry Realtors, to add $40,000 to the amount retained as security for the project, as a condition of final plat approval. K. Starzer moved to approve the Final Plats for Walker's Grove Subdivision Units 5 & 6 with the 4 stipulations with an addition of $40,000 more added as security to their Letter of Credit. Seconded by ). Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; 5molich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #6 DISCUSSION - WENDY'S_SITE PLAN Director Waldock informed the Board that the subject site is a vacant outlot established in 1993 with the Corwin Medical Clinic was planned and developed. The subject site has frontage along II. Rt. 59 and access to the site is provided via an access easement and shared driveway between the Tharton Oil parcel and the medical clinic. Storm water detention is available via an existing holding basin located west of the subject site. The applicants propose a combined application for site plan review (for construction of a Wendy's restaurant), a special use permit (for approval of the drive-through window operations), and a subdivision final plat (to convert the outlot to a developable lot status). Formal subdivision approval is required under Village Subdivision Regulations in that the .. ~. resulting parcel in this case are less than 5 acres in area. The Planning Commission discussed the driveway alignment issue at length. The Planning commission recommends PLAINFIELD VILLAGE BOARD OF TRUSTEES May 20, 1996 Page Four approval of the site plan, special use permit and subdivision plat for Wendy's Incorporated subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District; 3) Modify the site plan so as to incorporate additional shade trees along the north property line; 4) Modify the driveway alignments to better coordinate with those existing south of the subject site; 5) Provide additional lighting detail to confirm that cut-off style lighting are used. The additional information shall be in the form of catalog cuts or other diagrams of the light fixtures and poles themselves; 6) Provide additional detail with regard to the trash enclosure. Said enclosure should be of a material consistent with the proposed facade of the restaurant. Discussion was had by the Trustees in which they expressed their frustration with traffic patterns proposed for the restaurant located on Rt. 59 between Thornton's and the medical clinic facilities. To avoid having drive-up traffic exiting the facility near the busy corner of Rt. 59 and Renwick Rd., Wendy's engineers have proposed drive-through traffic to circle the building one and one-half times before exiting onto Renwick Rd. M. Lambert moved to approve the site plan, special use permit and subdivision plat for Wendy's Incorporated subject to the stipulations recommended by the Plan Commission. Seconded by 1. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. #7 ,DISCUSSION - NAPERVILLE BOUNDARY AGREEMENT J. Heimerdinger moved to authorize the President to seek a boundary agreement amendment with the City of Naperville to transfer encroaching properties west of Rt. 59, north of 115th Street to the Plainfield side of the boundary agreement line and further to transfer 160 acres of the south half of Section 22 to the Naperville side of the boundary agreement line in accordance with discussions of the Growth Management Committee Workshop dated April 15, 1996. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. There was mare discussion on the boundary agreement and re-alignment of Book Road. M. Lambert moved to amend the boundary agreement to read Naperville and Plainfield to work cooperatively in the alignment and design for Book Road south of 115th Street to 119th Street. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES -~~ MAY 20, 1996 Page Five ADMINISTRATOR'S REPORT M. Lambert moved to approve the purchase of Street Banners from Bannerville USA, Western Springs, II. for a total amount of $7,450.00. Our Banner Program, instituted by former Village Administrator, David Van Vooren has set aside in a separate account for Public Relations a total amount of $9,000 for the purchase of banners. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried. PLANNER'S REPORT J. Heimerdinger moved to authorize the hiring process of a Part-time Planner which already has been budgeted. Seconded by K. Stalzer. Voice vote. 6 yes, 0 no. Motion carried. It was the consensus of the Board to authorize Staff to write letter to WIKADUKE and express Plainfield's concerns. It was requested to bring up this matter at the next workshop for review. '"~ POLICE CHIEF'S REPORT ~'~. M. Lambert moved to authorize the Village President to execute an Intergovernmental Cooperation Agreement with the City of Joliet for the Provision of Emergency Warning Servic~ps. Wherein, Joliet will compensate Plainfield in the sum of $15,875, being one half the cost of the siren and to also pay to modify the activation mechanism so that the siren can be sounded by both Joliet and Plainfield public safety officials. The parties have also agreed to equally share the future annual maintenance services needed to keep the siren in proper working order. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carried. K. Salzer moved to adjourn the meeting. Seconded by M. Lambert. Voice vote. 6 yes, 0 no. Motion carried. 10:10 p.m. Meeting adjourned. ,/ ~*: BARBARA KUJ ,DEPUTY CLERK I•