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Home My Public Portal Aboutr 18-060Yvesolutiou of the orough of 6artere#, N. J- Date of Adoption March 22, 21718 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT NAJARIAN ASSOCIATES WHEREAS, the Borough of Carteret is in need of planning/engineering consulting services in connection with the Design/Permitting Services with regard to Block 102, Lot 5.01 and 5.02, Public Walkway; and WHEREAS, Najarian Associates, One Industrial Way West, Eatontown, New Jersey 07724, possess the requisite skill and expertise to provide said services; and WHEREAS, Najarian Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $50,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. kct: T -25-56 -817 -201 NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from Najarian Associates for planning/engineering consulting services with regard to the Design/Permitting Services for Block 102, Lot 5.01 and 5.02, Public Walkway, in a total amount of $50,000.00 billable in accordance with Najarian's existing contract with the Borough is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Director of Engineering and Najarian Associates. Adopted this 22n day of March, 2018 and certified as a true copy of the original on March 23, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BFILINJ X XPAL DIAZ X KRM X DIMk9 ro X RARE X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council March 22 ZO18 CLERK u ■ 418925 Borough of Carteret OFFICE OF RATHLBEN AT. BARNEY, fthIC /CbIC I lVMCIPAL CLERK To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS TEL (732Y,541.3800 FAX (732X541 -8995 lit C4010. ''AYENUE CARTERET, NEW JERSEY 07008 1 Date: March 16.2018 For AUTHORIZING A PROFESSIONAL SERVICES CONTRACT NAJARIAN ASSOCIATES. Nam of Account: RESOLUTION #t8- AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $50.000.00 BILLABLE WITH NAJARIAN ASSOCIATES EXISTING CONTRACT WITH THE BOROUGH. KATHLEEN M. BARNS , MMC Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and, The funds available for this contract are in the Budget, in the account of, 0 1 a� L"W,a_ 'f - }i 4 `3l7 _ 7 �9 In the amount of By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. Date: 3 ll(,t n 03:13:31 p.m. 03 -16 -2018 1/2 Purou#4 of &rfmf MIDDLESEX COUNTY t welu & Lse fr , A-10 9� - PatrrckDoBlasio Treasurer o N a an Associates DESIGNED BY SCIENCE • ENGINEERED FOR RESULTS January 30, 2018 Hon. Daniel Reiman Borough of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, NJ 07008 WR 1 6 2018 D� Re: Proposal for Engineering Design / Permitting Services Block 102, Lot 5.01 and 5.02, Public Walkway Borough of Carteret, Middlesex County, NJ NA Ref. No. P14 -028 Dear Mayor Reiman: T.O. Najarian Associates, Inc. ( "Najarian Associates ") is pleased to submit this proposal for engineering and environmental services to continue to support the Carteret Public Walkway project. To date Najarian Associates has completed preparation of base maps, concept designs, hazardous waste investigation, geotechnical / structural investigations, final design, and prepared permit applications for the NJDEP and ACOE. Additionally, in 2016 Najarian Associates identified prepared and secured 6.7 million dollars for waterfront improvements on behalf of Carteret through an ONRR Grant. Throughout this process continuous communication, coordination and meetings have occurred with the Borough of Carteret personnel, US Metals and their consultants, Mellilo and Baur and others. Najarian Associates proposes to continue to support this project by coordinating the ONRR Grant and to continue to support the permit applications. But due to the complexity of this project and the continuous communication and coordination additional funds are required. In order to achieve these.objectives, we propose the,following sub - tasks: 1. Permit Application Support Najarian Associates proposes to coordinate and solicit required items that have been requested from the NJDEP. Najarian will continue to communicate with the Borough of Carteret, USMR and their representatives and others as required toward obtaining NJDEP and ACOE approvals of the proposed Public Walkway. This task does not include additional application fees or other direct expenses that result from the permit application or conditions of the permit approval. 2. ONRR Grant Administration On December 14, 2016 the Borough of Carteret was awarded a grant from the NJDEP Office of Natural Resource Restoration (ONRR) in the amount of $6,676,000. The award letter identifies pre- disbursement conditions that must be met before the grant agreement can be formally executed. These conditions include: One Industrial Way West, Eatontown, New Jersey 07724 • (73 389 -0220 • Facsimile (73 389-8546 1. Provide formal documentation of approval for project construction from the property owners within the proposed project location. 2. Provide an updated and current detailed construction budget prior to authorization to expend grant funds. 3. Provide a detailed construction schedule. 4. Obtain any and all necessary permits. 5. Submit 100% design plans and specifications. 6. Provide documentation of matching funds at a minimum of 50% of projected construction costs or land acquisition costs. 7. Provide a project timeline / schedule via a diagram (i.e. Gantt chart) that clearly illustrate when project tasks and milestones will occur within the defined work period for this grant. Significant project milestones must be indicated. Milestones for design can include, but are not limited to issuing an RFP for work, awarding a contract, obtaining permits, interim design, final design and construction specifications. By way of illustration, milestones for construction include events such as land acquisition, starting and end work, and submitting required grant reports. This schedule shall be updated on an as needed basis and will be used to ensure compliance with the work period defined above. In addition to meeting the pre- disbursement conditions listed above the grant also requires that semi- annual interim reports be prepared. As you are aware, the grant award included funds towards both a northern and southern project. Najarian Associates is performing the design and permitting on the southern project while Maser Consulting is preparing the design for the northern project. To maintain continuity and clear communication with the grant administrators, Najarian Associates will make all submissions required by the grant. Najarian Associates proposes to perform the proposed work on a Time and Material basis. Both of the tasks are time sensitive and indeterminate. There are many items required to obtain the required permits and secure and administer the grant that are beyond our control. Every effort will be made to obtain the required permits and secure the grant funding in a cost effective fashion. The proposed fees for the above - mentioned work are as follows: FEES 1. Permit Application Support $25,000.00 2. ONRR Grant Administration $25,000.00 TOTAL $50,000.00 Permit application fees and reimbursable expenses are not included in the above price and will be billed as direct -cost items. Our billing policy is to present costs for services rendered on a monthly basis. Such bills are due and payable within 30 days of the date of issuance. Interest at 1.5 percent per month will be added to all invoices that remain overdue beyond this 30 -day grace period. The above tasks will be initiated upon the signing of this proposal. We look forward to working with you on this project. If this proposal is satisfactory to you, please sign and date both the original and the enclosed copy. Please return the executed original to us. Our receipt of the signed proposal will constitute approval of the proposed work. 2 Should you have any questions, please do not hesitate to contact this office. Very truly yours, T.O. NAJA41AN ASSOCIATES, INC. Robert Kuhne, PE, CME Director of Public Services Enclosure APPROVED By: Date: cc: Tavit O. Najarian, Sc.D., President YAPROPOSALTMP14.028 -Carteret River Walk\P14.028 Proposal Let - 1.18.18.doc AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: March 28, 2018 Sworn and subscribed before me this ) day of U,ardA , Lp J Kathleen M. Barney, MMC Municipal Clerk Borough of Carteret NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- tive bidding as a Professional Service pursuant to N.J.S.A. 40A ; 11 -5 (1) (a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of a Professional Services Con- tract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Bor- ough's Fair and Open Process as authorized by law. Awarded To: Najarian Associates Services: Planning, Engineering and Consulting Services in Connection with the Design /Permitting Services with regard to Block 102, Lots 5.01 and 5.02, Public Walkway. Resolution: #16 -60 Cost: Not to exceed $50,000.00; Hourly rate according to rate schedule. Kathleen M. Barney, RMC/MMC ($21.12) Municipal Clerk CARMELA POGORZELSKI NOTARY PUBLIC OF NEW JERSEY My Commission Expires 9/27/2022 Ad Number: 0002816382 Run Dates: 03/28/18 Borough of Carteret NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- tive bidding as a Professional Service pursuant to N.J.S.A. 40AA 1 -5 (1) (a). This contract and the resolution authorizing it are available QPR for public inspection in the Office of the Municipal Clerk. 2 2018 This action is approved as an award of a Professional Services Con- tract pursuant to N.J.S.A.40A:11- 5(1)(a) in accordance with the Bor- ough's Fair and Open Process as authorized by law. Awarded To: Najarian Associates Services: Planning, Engineering and Consulting Services in Connection with the Design /Permitting Services with regard to Block 102, Lots 5.01 and 5.02, Public Walkway. Resolution: #18 -60 Cost: Not to exceed $50,000.00; Hourly rate according to rate schedule. Kathleen M. Barney, RMC /MMC ($21.12) Municipal Clerk 002816382 -01