HomeMy Public PortalAbout05.06.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: MAY 6, 1996 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, J. DEMENT,
R. SMOLICH, K. STALZER.
OTHERS PRESENT: S. JANIK -CLERK
D. BENNETT -CHIEF OF POLICE
(ACTING ADMINISTRATOR)
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK -DEVELOPMENT/ZONING
J. DURBIN -PLANNER
M. EITING -LIEUTENANT
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were
present, he then led the pledge to the flag. He then proceeded to make his Presidential
Appointments: James Harvey, Village Attorney; Robert E. Hamilton Engineers, Village
Engineer; Dale Gullicksen, Treasurer; Gene Tullos, Building Inspector; Donald Schmitz,
Electrical Inspector; Randy Krnac, Part-Time Electrical Inspector; Susan Janik, Village Clerk;
Robert Bundy, Plumbing Inspector; Walter Manning, Planning Commissioner; Robert
Schinderle, Planning Commissioner; Larry Kachel, Planning Commissioner and Lori Robert
Hayes, Police Pension Board.
J. Dement moved to concur with the Presidential appointments. Seconded by M. Lambert.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
President Peterson proclaimed May 12 -18, 1996 as Preservation Week and called upon the
people of the Village of Plainfield to join their fellow citizens across the United States in
recognizing and participating in this special observance.
PUBLIC HEARING -BOND ORDINANCE,
President Peterson announced that this item was placed on the Agenda in the wrong format.
This is not a Public Hearing in the same nature as a hearing on an Annexation or Legal
Hearing.
K. Stalzer spoke to the audience and the other Trustees at this point:
have requested this public hearing as a forum to inform the public that this trustee
and some others have been discussing using the Utility Tax funds as a revenue
source for an Alternate Bond.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
~'~ MAY 6, 1996
PAGE TWO
It is not our intent to lay out the whole program at this time. However, it is our
intent to give the public as much notice as is possible so that they may be as
informed about contemplated policy decisions ahead of time.
An Alternate bond is nothing more than a loan taken out by the Village to pay for
large projects and a promise to pay back the loan with certain funds. In this case the
Village would use the revenues generated by the Utility Tax as the primary payback
source.
As contemplated, there would be NO INCREASE in fees or taxes to the citizens of
Plainfield. Within 30 days, we hope to be able to generate accurate and verifiable
cost savings amounts for each project; its effect on future budgets; its effect on the
comprehensive and transportation plan; and the impact itwill have on various citizen
demographics.
We will be working with the School District to secure a date for the possible use of
the High School Auditorium for a symposium on the band. Special attention will be
paid to various government board meeting dates, scheduled School activities and
f~ public functions, in order that conflicts are kept to a minimum.
We want and need your participation. We feel this is a historic chance to show how
good government can work. We promise to be open to informed debate and
encourage questions, preferably in written form, so that a proper response with facts
attached can be given to the questioner.
In closing, I would say to stay tuned to the Newspaper and Cable TV far more
information. And I hope to see the whole community in approximately 30 days.
Trustee Heimerdinger talked about how important the above issues are, and feels that we
are moving too quickly on this bond request, and feels we need to slow down and da mare
review.
Trustee Heimerdinger explained the new Vehicle Sticker Mailer which will be out in the
mail in approximately 2 weeks. It was instituted in order to make the process of purchasing
stickers more accessible to all residents.
President Peterson requested an Executive. Session on personnel to reconvene.
M. Lambert moved to approve the Agenda. Seconded by R. Smolich. Voice vote. 6 yes,
0 no. Motion carried.
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 6, 1996
PAGE THREE
J. Dement moved to approve the Consent Agenda to include the following: Minutes of April
15, 1996 Regular Meeting; Minutes of April 15, 1996 Public Hearing; Minutes of April 10,
27, 1996 Planning and Development Committee; Minutes April 15, 1996 Growth
Management Committee; Minutes of April 3, 1996 Economic Development Committee;
Minutes of April 17, 1996 Ways and Means Committee; Minutes April 11, 1996 Public
Safety Committee; Accounts Payable May 6, 1996; Pay Request #2 Whispering Creek Storm
Sewer Reconstruction - Baish Excavating $21,551.00; Pay Request for Liquid Sludge
Removal - T. Jacobs $12,879.00. Seconded by R. Smolich. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Mation
carried.
#3 DISCUSSION - MISTWOOD PUD CONCEPT PLAN
Planner Durbin spoke regarding Mistwood Villas. The Plan Commission did not concur
with the Staff's findings of fact regarding the concept plan. The concept plan presents an
innovative and creative approach to the development of the subject property. The PUD
concept plan appears to meet the requirements and standards of the PUD regulatians. The
physical design of the PUD efficiently utilizes the land and adequately provides for
transportation and public facilities while preserving the natural features of the site. Open
space areas and recreational facilities are provided.(The Park District has requested cash in
lieu of a site) The modifications of the Zoning regulations fulfill the intent of those
regulations. The PUD concept plan is compatible with the vision established by the
Comprehensive Plan for adjacent properties and the neighborhood. The PUD fulfills the
objectives of the Comprehensive Plan and land use policies of the Village. Staff
recommends approval of the concept plan subject to the following stipulations: 1)
Compliance with the requirements of the Village Engineer; 2) Compliance with the
requirements of the Plainfield Fire Protection District; 3) Compliance with the requirements
of the PUD Ordinance; Provision of a detailed landscape plan far the entire development;
5) Provision of a detailed architectural program. The Plan Commission recommended denial
of the; concept plan for Mistwood Villas.
The Village Board should also be aware that adjacent property owners have filed a legal
objection to this application. Staff is currently researching the validity of the objection, yet
we believe that it is a valid legal objection. Accordingly, a 2/3 majority is required for
approval.
Developer Richard J. Venegoni spoke on his own behalf to substantiate findings on the
possibilities of use for this property. He was aware that many homeowners living adjacent
were against any development that was not single family residential. Mr. Joseph Batis made
a brief presentation regarding the impact this development would have to the properties on
the east.
pLAINFIELD VILLAGE BOARD OF TRUSTEES
~~ MAY 6, 1996
PAGE FOUR
Richard J. Venegoni stated that the duplexes would start in price around $130-160. He
would entertain a vote tonight on the concept plan. Trustee Smolich stated that the project
fits a need in the community.
Public Comments:
Lori Carlino, Arbor Drive spoke against the project and that she was under the impression
when purchasing her property that this would always be single family residences.
R. Smolich moved to concur with Staff's recommendation for the approval of the Concept
Plan for Mistwood Villas subject to the 5 stipulations. Seconded by K. Stalzer. Vote by roll
call. Dement, no; Heimerdinger, yes; Lambert, no;(needs more information); Rock, no;
Smolich, yes; Stalzer, yes, Peterson, no. 4 no; 3 yes. Concept plan denied.
8:25 p.m. five minute recess
8:30 p.m. return to meeting
#4 DISCUSSION - PASQUINELLI PUD CONCEPT PLAN
Planner Durbin spoke regarding the request for a Planned Unit Development Concept Plan
bounded by Rt. 59, Van Dyke, 119th Street, and 127th Street by Pasquinelli, Inc., applicant.
The applicants propose a R-1 PUD to provide for the development of a 6 acre commercial
site on the northeast corner of the property, attached single family townhouses, and
detached single family dwelling units. The Plan Commission concurred with the following
findings of fact regarding the concept plan: The concept plan presents an innovative and
creative approach to the development of the site and is consistent with the goals of the
Comp Plan. The concept plan meets the requirements and standards of the PUD
regulations. The physical design of the concept plan efficiently utilizes the land and
adequately provided for transportation and public facilities while preserving the natural
features of the site. Open space areas and recreational facilities are provided. The
modifications in design standards from the subdivision control regulations and the waivers
in bulk regulations from the Zoning regulations fulfill the intent of those regulations. The
concept plan is compatible with the vision established by the Comprehensive Plan for
adjacent properties and the neighborhood. The concept plan fulfills the goals and objectives
of the Comprehensive Plan and land use policies of the Village. The Plan Commission
recommended that the Village Board concur with the above findings of fact and approve the
concept plan subject to the following stipulations: 1) Compliance with the requirements of
the Village Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection
District; 3) Address the concerns of the Park and School Districts relative to the school site
and open space provisions.
R. Rock had questions and concerns regarding the proposed 8,000 square foot lots with 60
foot frontages. Bruno Pasquinelli, applicant, spoke regarding the dedication of parks and
open space concepts. Trustee Lambert spoke in favor of the Concept Plan which was created
in conjunction with our Comprehensive Plan. Trustees Stalzer and Smolich also concurred.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 6, 1996
PAGE FIVE
Bruno Pasquinelli informed the Board that single family homes will be starting at 1700-2600
sq. ft. and the price of the homes will start around $140 plus.
Staff does not .recommend provision of any residential collector streets through this
development because of the close proximity on both the east and west to IL Rt. 59 (a major
arterial and SRA) and Van Dyke (a major collector). North-south traffic will be readily
accommodated by these roads. An east-west residential collector has only limited function
due to the crossing of IL Rt. 59 that would be required. Staff has recommended, however,
that the development provide for access to Van Dyke. Staff generally recommends one
access to Rt. 59 and 127th Street, One residential and one commercial access to 119th
Street; and two or three access points to Van Dyke Road. The applicant will be responsible
for improvements to Van Dyke, 119th Street, and 127th Street while IDOT will ultimately
improve Rt. 59. IDOT will likely require the developer to complete intersection
improvements at the access point to Rt. 59.
Jahn Martin, planner answered Trustee Heimerdinger's question as to why there is not a
east/west road throughout the subdivision. The concept is that there is plenty through
movement through Van Dyke, 119th Street, 127th Street and II Rt. 59.
M. Lambert concurs with the Planning Commission and moves to approve the Concept Plan
far a PUD for Pasquinelli subject to the three stipulations. Seconded by R. Smolich. Vote
by roll call. Dement, no; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer,
yes. 4 yes, 2 no. Motion carried.
#5 DISCUSSION -THE ROOKERY PUD CONCEPT PLAN
Planner Durbin spoke regarding the request made by applicant, Amity Development, Inc.
for a PUD Concept Plan and Site Plan Review for the property located at Joliet Road
opposite the Plainfield cemetery. The subject site is a 3.14 acre property and is composed
of two lots, one zoned R-1 overlay, and the other zoned R-3. The applicants propose an
attached single family dwelling unit PUD for the subject site. The site is bounded by single
family residential on the northeast, is opposite the Plainfield Cemetery on the southwest,
and adjacent to the Lake Renwick Rookery on the east. The Plan Commission concurred
with the following findings of fact regarding the concept plan: The design of the PUD
concept plan presents an innovative and creative approach to the development of the
subject site. The concept plan appears to meet the requirements and standards of the PUD
regulations. The .physical design of the concept plan efficiently utilizes the land and
adequately provides for transportation and public facilities while preserving the natural
features of the site. Open space areas and recreational facilities are provided (cash in lieu
of park donations and the 25% open space requirement should be waived) The
modifications in design standards from the subdivision contra) regulations and the waivers
in bulk regulations from the Zoning regulations fulfill the intent of those regulations. The
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 6, 1996
PAGE SIX
concept plan is compatible with the vision established by the Comprehensive Plan for
adjacent properties and the neighborhood. The concept plan fulfills the objectives of the
Comprehensive Plan and land use policies of the Village. The Plan Commission
recommended approval of the PUD concept plan and conceptual site plan for the Rookery
subject to the following stipulations: 1) Completion of the Endangered species consultation
process with the Illinois Natural Resources Department and the Will County Forest Preserve
District and address any concerns raised by those agencies. 2) Compliance with the
requirements of the Village Engineer. 3) Compliance with the provisions of the Plainfield
Fire Protection District.
After a brief discussion on parking, slope erasion and the sensitivity of the Rookery;
M. Lambert moved to concur with the Planning Commission and approve the PUD Concept
Plan and Site Plan Review for the Rookery subject to the 3 stipulations recommended by
the Plan Commission. Seconded by R. Smolich. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
#b DISCUSSION -VINTAGE HARVEST UNIT #4 FINAL PLAT
Director Waldock spoke regarding the request of Michael Guinta, Ensure Properties, Inc. for
the Final Plan for Vintage Harvest Unit Four located on the North side of Fraser Road along
the East side of the Commonwealth Edison Right-of-way. The Plan Commission
recommends approval of the final plat for Vintage Harvest Unit Four subject to the following
stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance
with provisians of the Fire Protection District; 3) Compliance with the provisions of the
Annexation Agreement; 4) Complete improvements to Fraser Road in accordance with
approved plans and the annexation agreement. Fraser Road construction may commence
to the east limits of the Lewis Property until right-of-way issues are resolved.
The Trustees had a brief discussion regarding possible litigation costs, where turn lanes
would be required by IDOT, the completion of Fraser Rd. from Rt. 59 just west of
Burgundy.
K. Stalzer moved to approve the Final Plat for Vintage Harvest Unit Four subject to the four
stipulations recommended by the Plan Commission and include stipulation #5) IDOT
approval of Rt. 59 and #6) Mr. Guinta to speak with the Village about cooperating with
litigation on condemnation. Seconded by R. Smolich. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 6, 1996
PAGE SEVEN
#7 ORDINANCE -OFFENSE OF DECEPTIVE PRACTICES
J. Dement moved to adopt ORDH~AV LLAGEOOF PLAINFI E D HI Seconded by D SRoOF
DECEPTIVE PRACTICES WI
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
#8 DISCUSSION -DOWNTOWN DESIGN COMPETITION
Planner Durbin gave a brief summary of the schedule of the Downtown Design
Competition. The competition will be concluded in January of 1997. In May and June
preliminary notices of the competition, and development of the design challenge and
program (with direct Village involvement towards determining exactly what the competition
will entail). July and August will see finalization of those issues as well as selection of the
jury members and formal announcement. During the fall, entrants will register and
ultimately submit their entries. The winners will be determined and announced in January
of 1997. The draft budget provides estimates for the costs associated with the competition
and is based upon an estimate of 500 entries. The contract outlines both the services to be
provided by the consultant and services that the Village will be responsible for completing.
Staff recommends that the Village Board authorize staff to continue to work with the
consultant to refine the draft agreement, draft budget, and schedule and bring them back to
the Board for consideration at the next available Board meeting. The Board members
concurred.
President Peterson requested thatwe discuss PIONEER LANES BUILDING MODIFICATIONS
at this paint in the meeting.
Planner Durbin told the Board that the developers of Pioneer Lanes Bowling Center have
requested a modification to the approved building elevations for the facility. The building
elevations were approved through both site plan review and the annexation agreement with
a synthetic stucco material. The developers are requesting a modification of the approved
plans to provide for the installation of cedar siding rather than stucco. Staff supports the
proposed change. If the Board supports the changes, both the site plan approval and
annexation agreements will require amendment.
K. Stalzer moved to approve the proposed modification and approves the modification of
the site plan to reflect the proposed building elevations and authorize the implementation
of the modified building elevations, with the stipulation that the annexation agreement be
amended. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 6, 1996
PAGE EIGHT
ADMINISTRATOR'S REPORT
Chief D. Bennett, acting Administrator, requested that personnel item be brought up in the
Executive Session, and the one remaining item regarding Meeting Space for Board meetings
be discussed. Mr. Waldock has contacted the library for their remodeling time table and
all indications are the end of July or middle of August. Therefore, we need to secure
alternate space soon. We have investigated space availability at the schools and park district
and also at the Village Street Garage at 221 Joliet Rd. It was the consensus of the Board that
we would hold meetings at the Village Street Garage.
ENGINEER'S REPORT
H. Hamilton spoke regarding the 1996-97 Street Maintenance Program and the addition of
work on DesPlaines Street from Oak Street to Rt. 126 presented to you for review.
~' There was discussion on Van Dyke Road - E. J. & E. Railway Crossing. Federal funding is
available for crossing upgrades through the Illinois Department of Transportation and the
Surface Transportation Board based on need and funding availability. Funding may be
available through the E. J. & E. Railway if federal funding is not available. Mr. Baker, Track
. and Structure Department, Elgin, Joliet and Eastern Railway stated that the E. J. & E. has
slated four crossings in Plainfield for surface upgrades this summer. Concrete driving
surfaces will be installed on Eastern Avenue, Center Street, Essington Road, and Van Dyke
Road. Van Dyke Road crossing will only be partially improved as this crossing currently has
three sets of tracks. The southern and center tracks are owned by the E. J. & E. and the
northern tracks are owned by the Kerr Glass Company. The center tracks will be removed
and upgraded with the southern tracks, but the northern tracks will not be upgraded since
they are privately owned. The E. J. & E. is not planning any signal upgrades at this time for
this crossing. Board directed Hamilton Engineers to follow through on this project.
PLANNER'S REPORT
Planner Waldock spoke regarding the Jurisdictional Transfers between Bolingbrook and
Plainfield. With the establishment of Boundary Agreements between the Villages of
Bolingbrook and Plainfield, we have proposed jurisdictional transfers for local streets
adjoining the common boundaries between the two communities. The transfer will allow
for maintenance and traffic accident investigation and traffic controls to be established by
one community. Staff is recommending that the Village of Bolingbrook be granted
jurisdiction over 127th Street between Naperville/Plainfield Road and Essington Road in it's
entirety, and along Essington Road between 127th and 119th Street in it's entirety.
The Board had discussions regarding the fact that the executed Boundary Agreement
. provided for this already. Trustee Lambert has concerns with the section that borders the
Steigle-Clarkson property which presently has a seven (7) year development agreement.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 6, 1996
PAGE NINE
The Steigle-Clarkson property presently belongs to Bolingbrook in our signed Agreement,
and if not developed within seven (7) years, it will become Plainfield's jurisdiction. Until
the Steigle-Clarkson property is resolved, I believe Exhibit A maps for 127th Street are
premature. With Board direction, we will confirm that it is or is not the case, and take
appropriate action in accordance with the Boundary Agreement with the authorization of
this Board. Trustee Lambert excludes himself from this Board action and authorization. After
continued discussion, the Board directed Staff to do more research and then bring back to
the Board at that time.
Director Waldock spoke briefly regarding a letter received from the PACC concerning 609
N. DesPlaines Street, Parking Lot Proposal and the strong support from the Chamber.
Trustee Smolich would like to see this come before the joint Meeting of the Economic and
Planning and Development Committee on May 8, 1996 for research, discussion and
recommendation to the Board. Trustee Dement also requested that the Ways and Means
have the opportunity to also look over.
Director Waldock informed the Board that a letter was received fram the residents of
Walker's Grove in which they voiced their opinion that subdivision identification signs
should be a permanent landmark far their homes. The Planning and Develapment
Committee has already discussed this item. There was a brief discussion by the Trustees.
In a straw pall four Trustees were against changing the Sign Ordinance and two were or
amending the Ordinance.
Director Waldock next explained that Phillip 66 Gas Station was looking for permission to
store Mulch outside during a promotion from May 1 through May 31, 1996. Staff has no
objections.
J. Dement moved to approve Phillip 66 Gas Station to sell Mulch during their promotion
fram May 1 through May 31, 1996. Seconded by R. Rock. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
). Dement moved to go into Executive Session to discuss Personnel to reconvene. Seconded
by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes;
Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
11:00 p.m. Adjourned to Executive Session.
11:35 p.m. Reconvene the regular meeting.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 6, 1996
PAGE TEN
J. Dement moved to approve the termination of employment of Larissa Pehlke. Seconded
by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, no; Lambert, yes; Rock, no;
Smolich, yes; Stalzer, yes. 4 yes, 2 no. Motion carried.
J. Dement moved to approve the hiring of Kathy Gillis as Building Department Secretary at
Grade 2, level Ila with appropriate salary with a probationary period of six months.
Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rack, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to approve the full time employment of Andy Saxon as a Grade 3 Laborer
with the Street Department with a six month probationary period. Seconded by D. Rock.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
J. Dement moved to approve the full time employment of Jason Neighbors as a Water/Sewer
Maintenance Worker Grade 3 with a six month probationary period. Seconded by D. Rock.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
M. Lambert moved to adjourn the meeting. Seconded by J. Dement. Voice vote. 6 yes,
0 no. Motion carried.
Meeting adjourned at 11:40 p.m.
r.~'
SUSAN JANIK, VIL GE CLERK