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Home My Public Portal About03.18.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MARCH 18, 1996 AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R . ROCK, M . LAMBERT, J. DEMENT, R. SMOLICH, K. STALZER. J. HEIMERDINGER WAS ABSENT. OTHERS PRESENT: P. MCDONALD -INTERIM ADMINISTRATOR S. JANIK -CLERK D. BENNETT -CHIEF POLICE J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK -DEVELOPMENT/ZONING J. DURBIN -PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present, he then led the pledge to the flag. Chief Bennett presented citizens and police awards for the life saving of Emilia Wysocki who had fallen into the water in the Lake by Clark subdivision. Officers Friddle, Plutz, Robert Bright, David Brawn, Jackie Rawlette, Nicole Burton, and Erma McCabe were honored with Appreciation Certificates from the Village of Plainfield for their heroic efforts. President Peterson read a statement suggesting that the Board members and public come together and compromise in the rate of the Utility Tax, and uses for the revenue generated from the Uti I ity Tax. Public Comments: Edith Holk, Resident of Quail Run Subdivision spoke to the Board and urged them to post signs now and please close the road and construct a new Van Dyke Road due to the present unsafe conditions. 1. Dement moved to adjourn the regular meeting to conduct a Public Hearing an the DRINKALL PRE-ANNEXATION AGREEMENT. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. 7:39 p.m. Continued the Regular meeting. Trustee Rock congratulated the Fire, Police, Street and Water Departments on the excellent job they performed when the fire occurred downtown. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 18, 1996 PAGE TWO K. Stalzer presented a proposal regarding the bonding of utility tax revenues. He then moved to add discussion concerning this Resolution on the Utility Tax be added to the Agenda as Item #11. Seconded by R. Smolich. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. K. Stalzer also requested that Item #8 be added after the Executive Session, and that we have an Executive Session on personnel to reconvene. K. Stalzer moved to approve the Amended Agenda. Seconded by R. Smolich. Voice vote. 5 yes, 0 no, 1 absent. Motion carried. K. Stalzer moved to approve the Consent Agenda to include the following: a) Minutes March 4, 1996; b) Minutes Public Workshop, February 26, 1996; c) Revenue Report, February 29, 1996; d) Bills Payable, March 18, 1996; e) Letter of Credit Reduction - Arbor of Plainfield-Unit #1-01, #1-02, #1 & 1A-03, #1004 and #2; f) Letter of Credit Reduction -Quail Run Subdivision, g) Pay request No. 3Final-Layne-Western Company for Work on Well No. 5. Seconded by J. Dement. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 DISCUSSION -LIBRARY BOARD- IMPACT FEE ORDINANCE Library Trustee, George Metzler, spoke to the Board regarding an Impact fee Ordinance for the Library District. There was discussion from the Board on the policy question of whether or not the Village should support the Library District with an impact fee ordinance. Attorney Harvey clarified the modification in which the Library District covenants and agrees to reimburse and indemnify the Village of Plainfield for any expenses in the event the Village would be required to refund any funds collected. Direction was given from the Trustees to move forward on the preparation of the Impact Fee Ordinance. #4 DISCUSSION -ADDITIONAL CLASS "F" LIQUOR LICENSE 701 LOCKPC7RT STREET M. Lambert left the meeting at 8:12 p.m. Mr. Lombardo requested in a letter to the Board and Liquor Commissioner a Class "F" Liquor License for a restaurant located at 701 Lockport Street, Plainfield. The restaurant will have a bar seating approximately 10 people; the dining area will seat approximately 80 people. K. Stalzer moved to instruct Attorney Harvey to prepare an Ordinance to increase the number of Class "F" Liquor Licenses to four(4). Seconded by R. Smolich. Vote by roll call. Dement, yes; Rack, yes; Smolich, yes; Stalzer, yes, Lambert, absent, Heimerdinger, absent. 4 yes, 2 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 18, 1996 PAGE THREE 8:23 p.m. M. Lambert returned to the meeting. #5 DISCUSSION -VARIANCE FOR FENCE/POOL-CONRAD Planner Durbin stated that the applicants requested a variance in the fence and pool setback requirements to provide for the installment of an in-ground swimming pool and associated fence as required. The subject property is a corner lot located in Indian Oaks Subdivision that is impacted by the radius of Robin Court. The site is found to be unique to the extent that the ordinance could not anticipate the unique conditions applicable; Staff and Plan Commission recommend that the Village Board deny the variance request; 1) The variance is not in harmony with the general purpose and intent of the Zoning Ordinance; Strict enforcement of the ordinance would not result in practical difficulties or impose exceptional hardships due to unusual conditions which are found on other properties in the same zoning district; 3) The property can yield a reasonable use if permitted only under the conditions allowed by the ordinance; 4) The variance, if granted, would alter the essential character of the neighborhood and would be a substantial detriment to adjacent property. There was a lengthy discussion. The owners of the property, Keith and Diane Conrad were present and appealed to the Board for their need for this variance in the fence and pool setback requirements. Adjacent property owners were also present and stated that there was no objections. It was noted that all adjacent property owners were notified of the request for the variance. Owners of Lot 71 were the only neighbors not present tonight. R. Rock moved to grant the variance of fence and pool setback for Keith and Diane Conrad located at 1638 Prairie Drive. Seconded by J. Dement. Trustee Stalzer asked for discussion. He had concerns due to the fact that the homeowners of Lot 71 were not present. Trustee Rack modified his motion to add "needs agreement with the present owners of Lot 71 ". Seconded by J. Dement. Vote by roll call. Dement, yes; Lambert,no; Rock, yes; Smolich no; Stalzer, no. 2 yes, 3 no, 1 absent. Motion fails. #6 RESOL TION -EXTENDING PARTICIPATION IN SWAHM FOR THREE. YEARS J. Dement moved to approve Resolution No. 1144 extending the period of participation in the Southwest Agency for Health Management for a period of three additional years. Seconded by M. Lambert. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 RESOLUTION -CONSTRUCTION ON STATE HIGHWAY J. Dement moved to approve Resolution 1145 for Construction on State Highway in the years 1996 and 1997. Seconded by M. Lambert. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion Carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 18, 1996 PAGE FOUR At the request of K. Stalzer, at the beginning of the meeting, Item #8-Appointment of acting Water/Sewer Superintendent and appointment of acting Street Foreman was moved to after the Execution Session. #9 DISCUS5.ION -CLERK'S CONFERENCE J. Dement moved to approve Susan Janik, Village Clerk, attending Conference for Municipal Clerks May 19-23, 1996 held in Albuquerque, New Mexico. Seconded by R. Smolich. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Mohan carried. #10 DISCUSSION -PLAINFIELD PLAZA PARKING EXPANSION M. Lambert removed himself from the discussion at 8:55 p.m. Director Waldock spoke regarding the parking plan submitted by John Bays for consideration. It includes 70 additional parking spaces along the west side of the current Plainfield Plaza Shopping Center. This plan is intended to address Zoning Ordinance conformance with regard to the Caper's restaurant expansion. Staff recommends approval of the parking lot plans for John Bays south Plaza building subject to the fallowing stipulatians: 1. Parking lot paving, lighting and 20 additional landscape shrubs shall be installed within a two year time period; 2. Hard surfaced areas, upon completion, shall include parking and drive surfaces; 3. Trash enclosures shall be provided to accomplish 100% screen of dumpster locations; 4. Lighting shall be cut-off style Ecalume MVR 175-U (E-28) ar equivalent. There was discussions on the expansion of the parking lot behind Bays Plaza. Residents, Mr. & Mrs. Spaze were concerned regarding the lighting and the surface water run-off. Mr. Bays was also present and spoke to the Board regarding his requests. Trustee Smolich briefly talked about handicapped parking spaces at this Plaza. J. Dement moved to approve plans for construction of additional parking at the west side of the Plainfield Plaza Shopping Center subject to the following stipulatians: 1) Landscaping, bumpers and lights shall be completed immediately; 2) Parking lot paving shall be installed within a one year time frame period; 3) Hard surfaced areas shall include parking and drive surfaces, and shall be constructed of asphalt pavement; 4) Trash enclosures shall be provided to accomplish 100% visual screen of dumpsters; 5) Lighting shall be cut-off style Ecolume MVR 175-U (E-28) ar equivalent. Seconded by R. Smolich. Vote by roll call. Dement, yes; Rock, no; Smolich, yes; Stalzer, yes; Peterson, yes.. Heimerdinger and Lambert were absent. 4 yes, 1 no, 2 absent. Motion carried. M. Lambert returned to the meeting at 9:29 p.m. PLAINFIELD VILLAGE BOARD OF TRUSTEES '~ MARCH 1$, 1996 PAGE FIVE #11 DISCUSSION -RESOLUTION FOR UTILITY TAX BOND FUNDING K. Stalzer moved to pass RESOLUTION #1146 to direct Village Attorney to prepare an Ordinance providing that the Utility Tax to be a funding tax for a bond. RESOLUTION 1146 IN IT'S ENTIRETY: In recognition that the Village of Plainfield must be able to provide initial and matching funding in order to receive Federal Money such as STP Grants; and that the Board of Trustees of Plainfield has applied for, and have resolved to, provide such matching funding, in order to take advantage of this available Federal Funding; and that the current state of the budget of the Village of Plainfield does not adequately provide the excess funding needed to take advantage of the Federal Funding; and that while the Utility Tax as imposed is not universally supported by the whole Board of Trustees; It is understood that the Utility Tax was imposed with the understanding that it would be used primarily for the seven herein outlined projects: Van-Dyke Rd. from Rt. 126 to 135th Street, Fort Beggs re-alignment with Roberts Rd., Rt. 30 Economic Development Corridor, Phase One Study for 143rd from Rt. 30 to I-55; DuPage River Bridge Crossing Study, Implementation of Downtown Revitalization ~" Projects, Pedestrian Bridge over the DuPage River; And that the Utility Tax with a reserve guaranteed by the Sales Tax, can provide the stable funding necessary for matching the Federal Grants, if an Alternate Bond is sold; And that the rate of interest for bonds is at a historic loq; And that the citizens of Plainfield can force a referendum by action, or allow this Bond Sale to proceed after 31 days in the event of no action; We hereby direct the village attorney to write an ordinance providing for such Bond Sale with the amount and term being left blank; That we vote on such ordinance after a public hearing at the next meeting. It was noted that Village Attorney, James Harvey would need to review this Resolution. Seconded by R. Smolich. Vote by roll call. Dement, no; Lambert, yes; Rock, no; Smolich yes; Stalzer, yes. 3 yes, 2 no, 1 absent. Motion carried. ENGINEER'S REPORT H. Hamilton explained to the Board that on March 7, 1996 we opened bids for the 135th Street Watermain project. Wegner Sewer & Water was the lowest, qualified, responsive and responsible bidder. K. Stalzer moved to execute a contract for the 135th Street Watermain praject to Wegner Sewer & Water in the amount of $124,445.00. Seconded by M. Lambert. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 18, 1996 PAGE SIX M. Lambert moved to authorize the Administrator to execute the License Agreement with E. J & E. Railroad for crossing related to the 135th Street Watermain project to occupy their right-of-way, following review by Attorney Harvey with an upfront cost of $3,750.00. Seconded by R. Smolich. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. H. Hamilton also spoke regarding a request from Arcadia, Inc., developer for Quail Run Subdivision, they are requesting to retire the Letters of Credit to Units 2 and 3. All work has been completed in those two units save two items; sidewalks and street trees. The Trustees requested that this Letter of Credit be brought to the next Board meeting, April 1, 1996 under the Consent Agenda as usual. PLANNER'S REPORT Director Waldock stated that Nextel Communications has contacted the Village to seek a five (5) year lease of a 50 ft. x 50 ft. space to the rear of the Village Hall site. Nextel proposes to use this space for construction of a 150 ft. tall monopole antenna tower. The area would include construction of a modular equipment house, 7 ft. tall chain link fence • with three (3) strands of barbed wire on top to surround the leased area. Nextel's lease proposal includes $1,000.00 per month rent for the five-year period, an increase of ten (10%) per cent in the monthly rent would be applied at the start of each subsequent option period. Nextel seeks a total lease term of five (5) years, plus five (5) year option periods. The lease includes equipment credit of up to $10,000 towards the retail purchase of Nextel Radio Equipment.. This equipment may be used by all non-public safety personnel and departments. After discussion by the Board, it was their consensus not to proceed with the Nextel Communications Monopole Antenna Tower Request. Director Waldock provided information regarding the appraisal received from Charles A. Southcomb & Associates on the back half of the new street garage site on 143rd Street. M. Lambert moved to direct Staff to have the Village Attorney prepare an Ordinance for a Pre-Annexation Agreement for Drinkall, et al. inclusive of sewer and water tap-on and line charge tap-on on recapture be incorporated into the above document. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. M. Lambert moved to authorize President Peterson to execute a Grant of Easement for Summit Building Services, Inc. to accommodate sidewalks, due to misalignment. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 18, 1996 PAGE SEVEN M. Lambert moved to adjourn to Executive Session to discuss personnel to reconvene. Seconded by R. Smolich. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. 10:15 p.m. Adjourn to Executive Session after five minute break. 10:55 p.m. Reconvene the meeting. M. Lambert moved to adjourn the meeting. Seconded by R. Smolich. Vaice vote 5 yes, 0 no, 1 absent. Meeting adjourned. SUSAN JANIK, VIL E CLERK •