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HomeMy Public PortalAbout03.04.96 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: MARCH 4, 199b AT: PLAINFIELD PUBLIC LIBRARY MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R . ROCK, M . LAMBERT, J. DEMENT, K. STALZER. J. HEIMERDINGER AND R. SMOLICH WERE ABSENT. OTHERS PRESENT: P. MCDONALD -INTERIM ADMINISTRATOR S. JANIK -CLERK D. BENNETT -POLICE CHIEF J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK -DEVELOPMENT/ZONING J. DURBIN -PLANNER At 7:02 p.m. President Peterson called the meeting to order. Roll call was taken, Jack Heimerdinger and Ray Smolich were absent, he then led the pledge to the flag. 7:04 p.m. Chief Bennett arrived far the meeting. • President Peterson proclaimed March 3-9, 1996, as TORNADO PREPAREDNESS WEEK in Plainfield. He urged all Illinois residents to become familiar with the hazards of tornadoes and to formulate ar refine tornado preparedness plans sa that deaths and injuries from the devastating effects of tornadoes can be minimized. Public comments: Ed Arter, 134 Joliet Road, asked some pertinent questions regarding the Municipal Tax. He then proceeded to give his name, address and phone number to Administrator P. McDonald so his questions can be answered efficiently and correctly. Mr. Ed Schrader, President of the Chamber of Commerce spoke briefly regarding the Illinois Main Street. The Plainfield Area Chamber of Commerce and Village of Plainfield wish to establish a new organization to implement these features of the Main Street program. We are seeking nomination of decisive, action-oriented individuals fora 9-member Board of Directors to develop and implement policy, guided by a 24-member Advisory Board for insight, input, and policy support. We engage you or another from your board or administrative staff to commit to a one, two, or three year term in some capacity to this project. A Gammon goal exists. A day-long arientatian for board members will be conducted at the Plainfield Public Library on March 20th, so identification and a commitment is needed as soon as possible. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 4, 1996 PAGE TWO President Peterson requested that we move the Administrator's Report first on the Agenda. Trustee Rock made a motion to add to the Agenda Item #7-Municipal Utility Tax. Seconded by J. Dement. No vote was taken. Trustee Dement at this point moved to approve the Amended Agenda. Seconded by M. Lambert. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; 5talzer, no. 3 yes, 1 no, 2 absent. Agenda Approved. j. Dement moved to approve the Consent Agenda as presented which includes the following: a) Minutes February 19, 1996 regular meeting; b) Expenditures Report, February 29, 1996; c) Bills Payable, March 4, 1996; d) Letter of Credit Reduction, Lakelands Subdivision Unit 4; Seconded by R. Rock. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Stalzer, yes. 4 yes, 0 no, 2 absent. Motion carried. ADMINISTRATORS REPORT • Administrator McDonald spoke regarding a letter from Hamilton dated March 4, 1996 concerning the STP program. On February 28, 1996 he met with the Will County Governmental League to go over the ranking of certain road projects within Will County. The outcome of the meeting was that the Ft. Beggs Road Project received a ranking and is scheduled for Phase II elements of engineering in the year 1997 with construction being 1998. The Van Dyke Road. project did get ranked favorably in Phase II. Phase I will be within the 1996/97 budget, Phase II will be 1999 for engineering and the year 2000 for construction. Administrator McDonald spoke regarding a letter of congratulations to our Wastewater Treatment facility. On October 20, 1996 there was an inspection done by the United States Environmental Protection Agency with results stating that we have done an excellent job in our wastewater treatment facility aver the past year. #3 DISCUSSION - DRINKALL WILL COUNTY REZONING CASE Planner Durbin told the Board that the Drinkall, etc. Rezoning application is subject to Village consideration because it is within one and one-half miles of the current Village boundary. Their application can before the Board on November 20, 1995, and staff identified concerns related to this rezoning. At that time, we directed the applicants to work with Staff toward preparing apre-annexation agreement that could mitigate the concerns regarding the rezoning as presented by Staff. The proposed agreement addresses the concerns as identified by staff with the exception of access to 127th Street. There are two general concerns regarding this issue. 127th Street is planned to become a minor arterial. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 4, 1996 PAGE THREE Minor arterials should not have direct driveway access. Staff recommended a solution to these concerns whereby a private drive would be constructed across from Elaine Drive that could be converted to a public street in the future with the two lots accessing 127th from the private drive. An alternate would be to provide an easement far future road construction. The applicants have indicated a desire for direct driveway access to 127th Street and have therefore not addressed these concerns in the agreement. Staff recommends approval of the pre-annexation agreement with the stipulation that the agreement be modified to satisfy the driveway access concerns. The Trustees had discussions regarding driveway access concerns. Attorney Peter Krenz, representing the owners of the property also discussed with the Board a proposed addition to the Concept Plat. The single family house to be built on the West lot will be located far enough away from the West boundary to allow Elaine Street to be extended Northerly across 127th Street through the West end of this lot. The owner of the lot will sell the Westerly portion of this lot to the developer to enable the street to be extended. The price shall be agreed upon at that time, or the price shall be determined by three real estate appraisers, with the property owner and developer each selecting one, and those two appraisers selecting the third. The average of the three appraisers shall fix the land price. Further, the garage to be constructed on this Westerly lot will open to the West. At such time, if ever, that a public street is constructed along the West side of this lot, the property owner agrees that the driveway to this lot shall be changed to enter and exit onto such new street, rather than to enter and exit directly on 127th Street. Staff stated that the proposed amendment solves the concern with regard to one of the two lots. M. Lambert moved that we approve the pre-annexation agreement as amended with the proposed addition to the pre-annexation agreement that was presented above for the Drinkall, et al property. Seconded by J. Dement. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Stalzer, yes. 4 yes, d no, 2 absent. Motion carried. #4 DISCUSSION -FINAL PLAT FOR RESERVE UNIT ONE A Director Waldock stated that the Preliminary Plat for the Reserve of Plainfield was approved as part of an Annexation Agreement dated April 19, 1993. Subsequently, the Annexation Agreement was amended on October 3, 1994 to accommodate Cambridge Homes in the Townhouse area along the east side of Hunt Club Lane. A further amendment to the Annexation Agreement was accomplished regarding the Single-family section of the subdivision on October 3, 1994. This Annexation Agreement Amendment related to facade M controls for the Single-family home sites. The Final Plat for the Reserve of Plainfield Unit One was originally approved in July of 1993. The bulk of the public improvements has PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 4, 1996 PAGE FOUR been constructed far Unit One. This includes the curb, gutter and base course of asphalt for the street systems, including Prairie Crossing, Bass Lake Road and Hunt Club Lane. Underground utilities and stormwater systems are also in place at the present time. Semi- public utilities such as Commonwealth Edison, Ameritech, and Northern Illinois Gas have also been constructed and are in place at the present time throughout the subject area. The subdivision has one occupied home to date. Building permits have been issued and homes are under construction on 11 more home sites. The applicants are proposing the re- subdivision of portions of Unit One of The Reserve Subdivision. The re-plat involves Lats 82-88 and Lots 55-66 of the Unit One subdivision. The proposal would result in the elimination of three lots in order to expand the lot width to accommodate larger homes with three car garages. Lots 66 and 65 of the Unit 1A as proposed also extend into the future Unit Two land area. The extension of Bass Lake Road west of Prairie Crossing is also included as part of the 1 A resubdivision. The re-plat will result in the abandonment of three utility service line extensions. One of those will be along Bass Lake Road and two will occur along Prairie Crossing Drive. Na major adjustments to gas, electric or telephone are anticipated as a result of this modification. The previous lot lines and easements are to be vacated as part of this replat. The replat proposal generally will increase lot widths along Bass Lake Road from an original width of 70 ft. to new widths of over 80 ft. each. Lot widths along Prairie Crossing Drive were originally approved at a 65 ft. minimum, those lots will now be expanded to 77 ft. wide for mast of the lots. Lot sizes along Bass Lake Road will increase from 9,467 sq. ft. average to 11,045 sq. ft. average with the re-plat. Lots along Prairie Crossing Drive will increase from 11,391 sq. ft. average width to 13,325 sq. ft. average. Staff recommended approval of The Reserve of Plainfield Unit 1A Final Plat, subject to the stipulations: Properly abandon Village utilities with stipulations as set forth ,, by the Village Engineer, and the Superintendent of Utilities. 2. Provide for the vacation of easements as necessary. M. Lambert moved to concur with Staff for the approval of the Reserve of Plainfield Unit 1 A Final Plat subject to the stipulations recommended by Staff. Seconded by ). Dement. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Stalzer, yes. 4 yes, 0 no, 2 absent. Motion carried. Director Waldock brought up a Certificate of Correction that involves TOPE Corporation. The applicants have noted that the Final Plat for Unit 1 as originally recorded apparently provided fora 30 ft. setback from the exterior side line. The Annexation Agreement itself approved 20 ft. exterior side line setbacks, and this Certificate of Correction would seek to adjust the record plat to coincide with the Annexatian Agreement. ). Dement moved to approve the Certificate of Correction far the Final Plat of Reserve Unit 1. Seconded by R. Rock. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Stalzer, yes. 4 yes, 0 no, 2 absent. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 4, 1996 PAGE FIVE Administrator McDonald left the meeting at 7:56 p.m. #5 DISCUSSION -SITE PLAN U. S. POST OFFICE Director Waldock told the Board that the U. S. Post Office has indicated that they wish to begin construction of the Post Office site on March 18, 1996. All site engineering building layout, parking and drive area designs have been completed to this point. The construction plans far the building itself have also been completed. All that remains incomplete is the landscape plan. The Past Office proposes the construction of a postal distribution center measuring 147.67ft. by 122.67ft. Two main access points are provided off of Van Dyke Road. A third access (ingress only) to the postal drop boxes is also provided off of Van Dyke Road. Parking is provided for 46 customers, and 60 parking spaces are provided far company vehicles and employees. Stormwater detention is found in the southeast corner of the subject site. Stormwater channelization for over land flow management is located along the perimeter of the parcel including a bypass channel easements to the north, south and east. Grass and landscape areas surrounds all four sides of the subject site. The primary focus of landscaping will be along the Van Dyke Road portion of the property, which is the primary front facade. Staff recommends approval of the Site Plan for the U. • S. Post Office as they apply to site layout, parking, traffic circulation, building facades and fencing. Final approval shall be subject to review of landscaping and exterior lighting. J. Dement moved to approve the Site Plan for the U. S. Past Office as it applies to site layout, parking, traffic circulation, building facades and fencing. Seconded by M. Lambert. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Stalzer, yes. 4 yes, 0 no, 2 absent. Motion carried. #6 RESOLUTION -STP GRANT FT. BEGGS AND VAN DYKE RD. Engineer Hamilton talked about two projects which have been slated for future funding under the STP process by the Will County Governmental League, ie. the Ft. Beggs Road project which we begin work on last year with the Phase I Engineering which has a total cast of $1,201,360 thats the realignment of Ft. Beggs Road with Roberts so that we can get a controlled intersection far lights for bus traffic coming through and from the high school. The Van Dyke Road project, the reconstruction on Van Dyke Road to 143rd Street, with a cast of appraximately $1,894,000. In order to apply for the above grants we need a resolution that says that the. Village is prepared to guarantee the 20% local funding, right-of- way, and engineering cost, in the sum of approximately $1,128,518, required for the projects. C~ • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 4, 1996 PAGE SIX K. Stalzer moved to Adopt RESOLUTION 1143 REGARDING FUNDING FOR PHASE ENGINEERING VAN DYKE ROAD S.T.P. PROJECT AND 20% LOCAL MATCH FOR FT. BEGGS/ROBERTS ROAD AND VAN DYKE ROAD S.T.P. PROJECT. Seconded by M. Lambert. Vote by roll call. Dement, no; Lambert, yes; Rock, yes; Stalzer, yes; Peterson, yes. 4 yes, 1 no, 2 absent. Motion carried. #7 MUNICIPAL UTILITY TAX R. Rock moved to adapt ORDINANCE NO. 1658 REPEALING THE ORDINANCES NUMBERED 1638 AND 1639 ESTABLISHING A MUNICIPAL UTILITY TAX AND A MUNICIPAL TELECOMMUNICATION TAX. Seconded by 1. Dement. Vote by roll call. Dement, yes; Lambert, yes; Rock, yes; Stalzer, no. Absent: Heimerdinger and Smolich. 3 yes, 1 no, 2 absent. Motion carried. President Peterson stated that he will veto this before the next meeting. ENGINEER'S REPORT . Engineer Hamilton spake regarding the update of the Transportation projects. The bar charts spoken about shows quarterly Village expenditures for an HBRPP grant for the Lockpart Street Bridge replacements. We recently found that there are some emergency funds which may be available at the 80% level to replace that bridge, along with the STP application which we made, 2 of which received funding, and 3 of which did not. The Board had questions regarding the five-year street program. This results in an average yearly project cost of roughly $364,000 of which approximately $160,000 is paid by MFT, $140,000 may be budgeted from the General Fund and $104,000 is unfunded. It can be expected that Village's share of this street program will exceed $1,050,000 aver the next five years. He pointed out the immediate need far repairs to a box culvert on Van Dyke Road. The area does not meet state specifications required far atwo-lane bridge. Several repair options were presented to the baard which included clasing the road, performing minor rehabilitation work and pasting the road for one lane, or completely reconstructing the facility. Hamilton explained that aone-lane deck replacement and the addition of guardrails would be a cost of approximately $36,000. Police Chief Don Bennett commented abaut both the current candition and future use planned for Van Dyke Road. In his opinion, Van Dyke is one of the mast important roads this Village has, and he feels that whatever funds can be directed in that area is in our best advantage. Van Dyke Road should be closed because of the decay of the west side for safety concerns. In the past, I have had authority to temporary close the road. President Peterson asked for a motion to authorize Chief Bennett to temparary claw Van Dyke Road far safety reasons. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 4, 1996 PAGE SEVEN K. Stalzer moved to proceed with the engineering to repair Van Dyke Road and work out construction document to get the box culvert fixed; (Option C-reconstructing the facility). The motion fails for lack of a second. Engineer Hamilton spoke briefly on concerns of associations and businesses about the intersection of 135th and Route 30. On behalf of the Village, they have made a request for a traffic study with IDOT approximately 6 months ago. We have received no response as of yet. PLANNER'S REPORT Director Waldock informed the Board that The Department of Natural Resources, Division of Forest Resources acknowledge the Village of Plainfield as Tree City USA Recipient 1995. The Village of Plainfield has also been welcomed to the Illinois Chapter of the Lincoln Highway Association. M. Lambert moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. ~ yes, 0 no, 2 absent. Motion carried. 8:29 p.m. Meeting adjourned. ~, ~"~ , ~` SUSAN JANIK, , ILLAGE CLERK