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Home My Public Portal Aboutr 18-062� of the 3or ough of &rteret, N. J- No. 18 -62 Date of Adoption 031rh 22, 2018 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR ENGINEERING AND SURVEYING SERVICES FOR 2018 ROAD IMPROVEMENT PROGRAM WHEREAS, the Borough of Carteret is in need of specialized engineering and surveying services in connection with the 2018 Road Improvement Program; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $100,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Account # C 04-18- 103 -201 NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: The proposal from CME Associates for engineering and surveying services related to the 2018 Road Improvement Program, at a total cost not to exceed $100,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and CME Associates. Adopted this 22 " day of March, 2018 and certified as a true copy of the original on March 23, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO I NV A.B. COUNCILMAN YES NO NV A.B. B E I TNO X ,1G11A1.. X DIAZ X KRUI X DD SClo X RAM X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council P'btc)•t 22, 2018 CLE K F"1 u 418925 Borough of Carteret OFFICE OF KATHLEEN IVI. BARNEY, Rl4IC /CJVIC AIVNICIPAL CLERK TEL (782) 541.8800 FAX (732) 541.8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07003 Date: March 22.2018 To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS For: AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR ENGINEERING AND SURVEYING SERVICES FOR 2018 ROAD IMPROVEMENT PROGRAM Name of Account: RESOLUTION #18- (!' AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $100.000.00 BILLABLE WITH CME ASSOCIATES. EXISTING CONTRACT WITH THE BOROUGH. KATHLEEN M. BARNE*OMC Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Mtnicipal Council to authorize the entering into a Contract between the Borough of Carteret and; [ 3 i CM E /jS S �c��%r�s ll The funds available for this contract are in the Budget, in the account of: GF fl 2018 OA,q k /$ --o3 C - oY -l'6-- / 0 3 -1 In the amount of: �/ 0 0, 069�p By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. Date: 3 441 09:02:12 a,m. 03 -22 -2018 1/2 ��araug� of &rferj�f MDOLESEK COUNTY ,Wefrr ger5q - P •d�� 1 - - Patric eBlasio Treasurer Hand Delivered and Via Electronic Mail duponti(cDcarteret.net) Borough of Carteret ►'a� � 2 2018 Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: John DuPont, PE, PP, CME - Director of Municipal Engineering Re: Fee Estimate for Professional Engineering and Surveying Services for 2098 Road Improvement Program Borough of Carteret, Middlesex County, NJ Proposal No. 2018 -093 Dear John: We are pleased to present our estimate of fees for professional services for the above - referenced project. To date, our office has conducted preliminary reviews and prepared cost estimates of over sixty roads in the Borough which have not been improved in the last ten to fifteen years. From this list, we understand that the Borough has selected the following twelve (12) roadways for improvements: Roadway JOHN H. ALLGAIR, PE, PP, LS (1983-2001) To: DAVID J. SAMUEL, PE, PP, CME Roosevelt Avenue JOHN J. STEFANI, PE, LS, PP, CME Duffy Street JAY B. CORNELL, PE, PP, CME Dead End MICHAEL J. McCLELLAND, PE, PP, CME Capp Street GREGORY R. VALESI, PE, PP, CME Liberty Street TIMOTHY W., PE, PP, CME Sharot Street BRUCE M. . KOCH KOCH, PE, PP, CM E Washington Avenue LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME Hagaman Street BEHRAM TURAN, PE, LSRP Union Street LAURA J. NEUMANN, PE, PP March 13 2018 DOUGLAS ROHMEYER, PE, CFM, CME Hermann Street ROBERT J. RUSSO, PE, PP, CME Revised March 19 2018. . Hand Delivered and Via Electronic Mail duponti(cDcarteret.net) Borough of Carteret ►'a� � 2 2018 Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: John DuPont, PE, PP, CME - Director of Municipal Engineering Re: Fee Estimate for Professional Engineering and Surveying Services for 2098 Road Improvement Program Borough of Carteret, Middlesex County, NJ Proposal No. 2018 -093 Dear John: We are pleased to present our estimate of fees for professional services for the above - referenced project. To date, our office has conducted preliminary reviews and prepared cost estimates of over sixty roads in the Borough which have not been improved in the last ten to fifteen years. From this list, we understand that the Borough has selected the following twelve (12) roadways for improvements: Roadway From: To: Clauss Street Roosevelt Avenue Dead End Duffy Street Randolph Avenue Dead End Kubala Avenue Capp Street Poplar Street Liberty Street Washington Avenue Sharot Street Linden Street Washington Avenue Coolidge Avenue Markowitz Street Jackson Avenue Hagaman Street Passaic Street Union Street Middlesex Avenue Riverview Avenue Dorothy Street Hermann Street Spoganetz Avenue Sabo Street Orchard Street Warren Street Edwin Street Salem Avenue Wedgewood Drive Monroe Avenue Roosevelt Avenue jughandle Wortylko Street Hagaman Street Daniel Street The preliminary construction estimate for the above roadways, including costs for mobilization, clearing site, and traffic control is approximately $2,000,000. As we understand the Borough has S:1Carteret \Proposa1s\2018 -013 2018 Road Program 3- 5- 18.docx.doc CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 409 -0756 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey March 20, 2018 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2018 -013 2018 Road Improvement Program Page 2 budgeted $2,500,000 for this project, the remainder of the cost estimate will include typical paving quantities for roadways to be identified as the project progresses. The improvements will include the following: • A combination of mill & overlay or full reconstruction as needed of the existing roadways; • Concrete curb and gutter removal and replacement where required; • Driveway apron, sidewalk, and handicap ramp reconstruction where required; and, • Miscellaneous drainage repairs including installation of bicycle safe grates, 'ECO' castings, and roof leader extensions in accordance with NJDEP Stormwater Regulations. With this being said, we anticipate that the following tasks will be required: A) Survey and Base Map Phase Services - We will prepare a base map to be utilized during the design phase services. The base map will include Geographic Information System (GIS) mapping along with supplemental information, as necessary, to prepare construction plans. The supplemental information will use assumed horizontal and vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; and 5. Driveway aprons and handicap ramp locations. B) Design Phase Services — This work will consist of the preparation of construction plans and quantities. As the project would include a substantial scope of work to be determined following the bidding of the project, we anticipate that a portion of this phase would extend into the construction phase of the project to develop plans for roadways as determined by the Borough. The services have been divided into tasks as detailed below: 1. Perform site visits and collection existing site information and assess conditions; 2. Coordinate with utility companies for possible upgrades; 3. Preparation of Construction Plans, including: i. Construction Plans ii. Striping and Signage Plans iii. Traffic Control Plans iv. Construction Details SACarteretTroposals\2018 -013 2018 Road Program 3- 5- 18.docx.doc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey Re: Proposal for Professional Engineering and Surveying Services 2018 Road Improvement Program 4. Preparation of Specifications; and 5. Prepare Construction Cost Estimate March 20, 2018 Proposal No. 2018 -013 Page 3 C) Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, 5. Analyze responsible bids and recommend contract award D) Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. The following services will be provided under this phase: 1. Contract preparation including review of bonds, insurance certificates, and project manning reports; 2. Attend preconstruction meeting; 3. Provide assistance with interpretation of the contract documents; 4. Review shop drawings for site - related items; 5. Provide construction observation services and prepare contractor punch lists; and, 6. Review and approve monthly progress pay estimates We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. SACartereHProposals12018 -013 2018 Road Program 3- 5- 18.docx.doc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey March 20, 2018 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2018 -013 2018 Road Improvement Program Page 4 We vyill provide the necessary engineering services as described above based upon the cost breakdown as noted below: B. ! Survey and Base ,Map Phase Services......,. ,, .................. .$25,000.00 esIgn Phase Services ........................... .....................$7 IdPhase Services ............................ ................. ......................$4,000.00 Construction Phase Services (pudget) ........... ....................$15 Total Estimated Fee for Services .......... ... ...... ........•..•••••$2 P avement Coring Subcontractor .............................. ......................$ Exceptions: • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the 13orough. Application fees are considered extra and will be requested at time of submission. The above fee estimates are based on information provided to us by the Borough. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours;, CME Associates GrP lesi, PE, PP, CME Pa GRV:TT:MZ Enclosures SACartereffroposals12018 -0 2018 Road Program 3- 5- 18.docx.doc AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: April 16, 2018 Aathle M. Barney, MMC Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD OARMELA POGORZELSKI NOTARY PUBLIC OF NEW JERSEY My Commission Expires 9/27/2022 Sworn and subscribed befor me this day of 4P P" � ), tl The Borough of Carteret has awarded a contract without competi- ti ve bidding as a Professional Service pursuant to N.J.S.A. 40A:11- 5(1)(a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of Professional Services Con- tract pursuant to N.J.S.A. 40A:11- 5(1)(a) In accordance with the Bor- ough's Fair and Open Process as authorized by law. Awarded to: CME Associates Services: Specialized Engineering and Surveying Services in connec- tion with the 2018 Road Improvements Project Resolution: #18 -62 Cost: Not to exceed $100,000.00 billable in accordance with the ex- isting contract. Kathleen M. Barney, RMC/MMC Municipal Clerk ($21.12) Ad Number: 0002859637 Run Dates: 04/16/18 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- tive bidding as a Professional Service pursuant to N.J.S.A. 40A:1 1- 5(1)(a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of Professional Services Con- tract pursuant to N.J.S.A. 40A:1 1- 5(1)(a) in accordance with the Bor- ough's Fair and Open Process as authorized by law. Awarded to: CME Associates Services: Specialized Engineering and Surveying Services in connec- tion with the 2018 Road Improvements Project Resolution: #18 -62 Cost: Not to exceed $100,000.00 billable in accordance with the ex- isting contract. Kathleen M. Barney, RMC /MMC Municipal Clerk ($21.12) 002859637 -01