HomeMy Public PortalAbout01.22.96 VB Minutes
PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JANUARY 22, 199b AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, J. DEMENT,
R. SMOLICH, K. STALZER.
OTHERS PRESENT: P. MCDONALD -INTERIM ADMINISTRATOR
S. JANIK -CLERK
D. BENNETT -CHIEF
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK - DEVELOPMENT/ZONING
J. DURBIN -PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were
present. He then led the pledge to the flag.
President Peterson proclaimed January 31, 1996 as the day we recognize as the 50th
Anniversary of Boy Scout Traop 82 of Plainfield, Illinois.
Cathy LaFido, of 13404 Round Bard Rd., Walkers Grove Subdivision, requested
consideration for a misunderstanding in acquiring a building permit far their deck, and also
asked for a refund of the $100.00 fine for the late fee penalty. After discussion between
the Trustees and the Building Department the Trustees agreed with the refunding of the
penalty fine.
R. Rock moved to approve the refund of the $100.00 to Cathy LaFida. Seconded by M.
Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes;
Smolich, no; Stalzer, yes. 5 yes, 1 no, Motion carried.
President Petersan stated that Board meetings are not open to the public to speak except
during the two minute public time period. J. Dement assured the resident and Board
members that as long as he is on the Board, he would like the public to be able to make
comments when needed.
Mike Keniley, resident of the Village requested that the Utility Tax not be used to fight
annexation wars with neighboring communities, and to please consult with residents to
determine how they want the increased revenue spent, and use the utility tax money to
improve the Village, not to leverage bonds that we'll have to pay for the next 20 years.
Mr. Keniley asked the President and the Board members to join the residents against the
utility tax at their meeting to be held on January 31, 1996 at 7p.m. at the lower level of the
library.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 22, 1996
PAGE TWO
President Peterson requested an Executive Session on land acquisition to reconvene and
personnel not to reconvene.
J. Heimerdinger requested that Item #17 be added named ROAD REPAIRS SURVEY.
J. Heimerdinger moved to approve the amended Agenda. Seconded by 1. Dement. Voice
vote 6 yes, 0 no. Motion carried.
Clerk Janik asked that page 1 of the Board minutes be corrected. J. Heimerdinger moved
to approve the amended Consent Agenda which included the following: a) Corrected
Minutes of January 8, 1996; b) Minutes of Economic Development January 10, 1996; c)
Minutes of the Planning & Development Meeting January 10, 1996; d) Treasurer's Report,
December 31, 1995; e) Revenue Report, December 31, 1995; f) Bills Payable of January 22,
1996; g) Payout Request #1, Baish for Whispering Creek Storm Sewer Reconstruction in the
amount of $48,643.50; h) Letter of Credit Reduction/Regganie Commercial Subdivision in
the amount of $38,552.10; i) Resolution 1138 Temporary Liquor License -Plainfield
Firefighters February 2, 1996. Seconded by K. Stalzer. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
• #3 DISCUSSION -PRESENTATION BY NORENE & ASSOCIATES -BOND ISSUE
Mr. John Miller of Norene & Associates gave a overview of financing alternatives and a
proposal of financial census. Mr. Miller gave information regarding the use of the
"installment contract" authority versus "alternate. bonds" in financing the Village's proposed
capital projects.
Following the presentation, discussion was opened by the Board in regards to the utility tax.
Trustee Heimerdinger asked for a point of clarification from Trustee Dement as to whether
he was planning to repeal this tax. Trustee Dement suggested that if he could repeal the
tax now, it would be repealed.
Trustee Dement then made a motion to repeal the Utility Tax. It was seconded by Trustee
Rock and open to discussion. The Board then continued to discuss different methods of
financing. They all agreed on the Village's need far the money, but could not come to any
agreeance on where the money should come from. After a period of heated discussion,
Trustee Lambert called the question. Trustee Heimerdinger made a motion to table the
issue; but it was vetoed. Vote was called for on the motion to repeal the Utility Tax.
Dement, yes; Heimerdinger, na; Lambert, yes; Rock, yes; Smolich, no; Stalzer, no; Peterson,
no. Motion failed.
Trustee Dement brought up the issue of Home Rule, and further discussion commenced.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• JANUARY 22, 1996
PAGE THREE
Trustee Stalzer made a motion for the Village Board to authorize the attorney to do whatever
it takes to put the home rule question on the ballot. Seconded by Dement. Dement then
stated that the home rule question is very important. He then questioned if whether the
home rule issue passed, would the Board be willing to repeal the utility tax. Discussions
then continued with talk about fuel tax, building permits and all the roads in the core of
town that are needing repair.
Trustee Heimerdinger stated that he understood how tax protesters and tax coalitions evolve
and that people do feel they are over taxed, but he does not understand why we are picking
on a relatively small tax that will be used to fix up the community we all live in.
Trustee Stalzer withdrew his home rule motion at President Peterson's request due to the
fact that the concept of home rule had not been thoroughly discussed. Seconded by J.
Dement.
#4 DISCUSSION -FINAL PLAT REVIEW OF WALLIN WOODS ONE & TWO
Planner Waldock said that the consideration of this case was tabled to allow further
discussion with the Illinois Department ofTransportation regarding access permits, turn lane
. improvements, and other needed Rt. 30 upgrades. Village representatives and the
Development Engineer met with Art Klinicki and Greg Heiden of the Illinois Department
of Transportation in their Schaumburg office. Upon presentation of plans and discussion
and review during the meeting, Mr. Klinicki indicated that the plans appeared satisfactory
in meeting the needs of the Department of Transportation. Plans will call for turn lane
improvements for left turn to south bound Van Dyke Road and right turn improvement to
south bound Van Dyke Road. The improvements will also provide for restriping of the
roadway to allow protected left turn lanes north into the realigned Van Dyke Road, serving
the Post Office. The re-striping for the left turn to north bound Van Dyke Road will be the
responsibility of the Post Office developers and will be done at a later date with separate
IDOT approval. Staff has no objection to approving the Final Plats as requested. The Plan
Commission approved the Final Plat for Wallin Woods Units One and Two with the
following stipulations: 1) Compliance with the requirements of the Village Engineer; 2)
Compliance with provisions of the Plainfield Fire District; 3) Compliance with the
requirements of the Illinois Department of Transportation for IL Route 126/U.S. Rt. 30
improvements at the intersection of Wallin Boulevard (Van Dyke Road extension); 4)
Change Wallin Boulevard to Van Dyke Road, change Vermette Street to Wallin Street.
J. Heimerdinger moved to approve the Final Plat Units One and Two with the four (4)
stipulations of the Planning Department. Seconded by R. Smolich. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• JANUARY 22, 1996
PAGE FOUR
#5 SWEETWOOD ANNEXATION A REEMENT
Planner Waldock spoke regarding the Preliminary Plat for Sweetwood Subdivision which
involves 284 acres. The subject site presently is tilled, agricultural land. The property does
not contain substantial vegetation, except in areas adjoining the existing farmstead along Rt.
126 and an adjoining farmstead along 143rd Street. The property is substantially flat, with
no significant topographic features. Drainage generally extends southward toward the west.
The property is subject to an associated Annexation Agreement. In all, the subdivision
proposes the development of 718 Single-family homesites. The project includes 32 acres
of Park area, and 5 acres of privately maintained swim club ar aquatic center, a 12 acre
school site is also provided.
Discussions centered around drainage problems experienced in Whispering Creek
Subdivision. Trustee Rock stated that on this particular project he will voting no. After
receiving favorable input from other members of the Board, Waldock proceeded an to the
actual Annexation Agreement and Annexation of the Sweetwood property.
J. Heimerdinger moved to adapt ORDINANCE NO.1646 AUTHORIZING THE EXECUTION
OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD
. AND MAF DEVELOPMENTS, INC. Seconded by R. Smolich. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, yes. 5 yes, 1 no.
Motion carried.
#6 ORDINANCE - WEETWOOD ANNEXATION
J. Heimerdinger moved to adopt ORDINANCE NO. 1647 ANNEXING PROPERTY OWNED
BY MAF DEVELOPMENTS, INC. Seconded by R. Smolich. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, yes. 5 yes, 1 no. Motion
carried.
#7 ORDINANCE -REZONING F SWEETWO D PROPERTY
J. Heimerdinger moved to adopt ORDINANCE NO. 1648 REZONING PROPERTY OWNED
BY MAF DEVELOPMENTS to R-1, Low Density Single-Family Residence District.
Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, no; Smolich, yes; Stalzer, yes. 5 yes, 1 no. Motion carried.
#$ DISCUSSION - SWEETWOOD PRELIMINARY PLAT APPROVAL
Staff recommends approval of the Preliminary Plat far Sweetwood Subdivision, subject to
the fallowing stipulations: 1) Compliance with the requirements of the Village Engineer; 2)
Compliance with provisions of the Plainfield Park and Fire District; 3) Provide land
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 22, 1996
PAGE FIVE
contributions as proposed on the Plat and cash contributions to the Plainfield Consolidated
School District in accordance with the Annexation Agreement associated with this project;
4) Planted cul~e-sac medians must be maintained by the adjoining property owners, it is
suggested that this be accomplished via covenants for the subdivision; 5) Landscape Plans
for the 143rd Street and Rt. 126 right-of-way planting area should be provided at the time
of Final Plat for Units fronting along those street sections; 6) All stipulations must be in
compliance before the case goes to the Village Board..
J. Heimerdinger moved to approve the Preliminary Plat for Sweetwood Development subject
to the six (6) stipulations of the Planning Commission. Seconded by R. Smolich. Vote by
roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer,
yes. 5 yes, 1 no. Motion carried.
#9 DISCUSSION - RESUBDIVISION OF SANDHURST SUBDIVISION
Planner Durbin spoke regarding the applicants are requesting a resubdivision of lots 10,11,
and 12 of Sandhurst Subdivision. Lot 12 is adjacent to The new Mega Sports facility located
on lots 13 and 14. The resubdivision proposes to eliminate lot 11, by splitting it between
lot 1 and lot 2 of the resubdivision. Staff has no objection to this resubdivision. We have
seen that the market tends to desire larger lots than those currently provided in the
Sandhurst Subdivision. The resubdivision also provides greater frontage on and access to
Joliet Road for lot 1 which may make it a more attractive site for commercial construction.
All easements established by the Sandhurst Subdivision will remain unchanged. Staff
recommends approval subject to the following stipulations: 1) Compliance with the
requirements of the Village Engineer; 2) Compliance with the provisions of the Plainfield
Fire Protection District.
J. Dement moved to approve the Resubdivisian of tats 10, 11, and 12 of Sandhurst
Subdivision subject to the two (2) stipulations of the Planning Commission. Seconded by
K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, abstain; Rock, yes;
Smolich, yes; Stalzer, yes. 5 yes, 1 abstain. Motion carried.
#10 DISCUSSION - KELLER ANNEXATION AGREEMENT
Planner Waldock spoke regarding the Keller Annexation Agreement which has been
amended and now acknowledges existence of recapture agreements pertaining to Van Dyke
Road and the Whispering Creek sanitary sewer line extension, per Ordinance Na. 883. The
.Planning Commission and Village Staff recommend approval of the Annexation Agreement
for the Keller Farm, located along the east side of U.S. Rt. 30 approximately 600 ft. north
of Lockport Street. Staff summarized the total dollar value of waivers associated with the
. Annexation Agreement and the annexation of the subject property, based upon a subject site
of 27.5 acres in area to be $9,462.50.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 22, 1996
PAGE SIX
Planning Commission has recommended approval and the agreement has been drafted in
accordance with Village Board discussions and Staff negotiations.
K. Stalzer moved to authorize Village attorney to prepare Ordinances appropriate for the
execution of the Annexation Agreement, Annexation of the subject property and the zoning
of the site to B-3. Seconded by R. Smolich. Vote by roll call. Dement, yes, Heimerdinger,
yes; Lambert, yes; Rock, no; Smolich, yes; Stalzer, yes. 5 yes, 1 no. Motion carried.
#11 ORDINANCE -AMENDING ELECTRICAL CODE
J. Dement moved to adopt ORDINANCE NO. 1649 AMENDING ELECTRICAL CODE
effective February 3, 1996. Seconded by K. Stalzer. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion
carried.
#12 ORDINANCE -AMENDING THE ZONING RDINANCE
J. Dement moved to adopt ORDINANCE NO. 1650 AMENDING THE VILLAGE OF
PLAINFIELD ZONING ORDINANCE. Seconded by M. Lambert. Vote by roll call. Dement,
yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no.
Motion carried.
#13 DISCUSSION -WELL #5 PAYOUT RE UEST TO LAYNE-WESTERN
Administrator McDonald explained to the Baard that Layne-Western was hired to complete
needed well pump repair and sand removal work at Well #5 and that they have submitted
their pay requests for work completed at the well._Staff recommends that the Village
President and Board of Trustees authorize payout #1 and #2 totaling $79,703.72 to Layne-
Western. The funds to be expended from Account No. 12-03-91-0501.
K. Stalzer moved to authorize payout #1 and #2 totaling $79,703.72 from account Na. 12-
03-91-0501 to Layne_Western for work completed on Well #5. Seconded by J. Dement.
Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
#14 DISCUSSION - RE UEST FOR SUPPORT FOR THE SENIOR SERVICES CENTER
J. Heimerdinger moved to approve an expenditure in the amount of $2,000 to help support
the Senior Services Center of Will County. Seconded by R. Smolich. Voice vote. 6 yes,
0 no. Motion carried.
r:
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• JANUARY 22, 1996
PAGE SEVEN
#15 RESOLUTI N - DESI NATE REPRES NTATIVES F R SWARM
J. Dement moved to adopt RESOLUTION NO. 1139 APPOINTMENT OF JOHN
MCDONALD AS REPRESENTATIVE AND BARB KUJATH, AS ALTERNATE
REPRESENTATIVES FOR SWARM AND SWAHM. Seconded by J. Lambert.
Vote by roll calf. Dement, yes; Heimerdinger, yes; Lambert, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 6 yes, 0 no. Motion carried.
#16 DISC SSI N - S UAD CA E UIPMENT PURCHASE
Chief Bennett told the Board that three (3) new 1996 Ford Crown Victoria squad cars arrived
ahead of schedule, and in an effort to get the vehicles on the road, we need $16,802.34 far
equipment needed to put the cars into service. The Public Safety Committee felt that a
discussion on the purchase of the vehicles should be done at a later date, and that we
should just address the equipment purchase at this time.
J. Dement moved to approve the amount of $16,802.34 for equipment needed for squad
cars. Seconded by R. Rock. Voice vote. 6 yes, 0 no. Motion carried.
#17 ROAD REPAIRS SURVEY
Trustee Heimerdinger requested that we have the Public Works Committee work with the
Village Staff to conduct a survey of the general conditions of roads, alleyways, sidewalk,
curbs and gutters that need repair and an estimate of haw much work has to be done an
specific portions of them.
J. Heimerdinger moved to charge the Public Works Committee to work with Village Staff
and the Village Engineer to survey the conditions of roads, sidewalks and alleyways of the
Village, and to make a report to the Village Board about their conditions and the amount
of funds necessary to repair them over a three (3) year period. Seconded by R. Smolich.
Voice vote. 6 yes, 0 no. Motion carried.
Trustee Stalzer spoke regarding some additional Phase I STP projects that need to be
authorized by the Board at this time, due to the cut off date of February 10, 1996. The
following roads are included in this project: Van Dyke Road at Rt. 30 to 143rd Street;
Lockport Street (Fall 1997); Lockport Street Bridge (Spring 1998). Engineer Hamilton spoke
in reference to the above projects to the Board. Administrator McDonald made a suggestion
to go into an Engineering Contract with Hamilton & Associates for engineering services on
the Lockport Street Bridge, Lockport Street reconstruction and Van Dyke Raad for
engineering services unspecific at this point in an amount not to exceed $10,000.00.
. Trustee Dement questioned the fact that are all the Trustees in agreeance that these are
priority items that we should be spending preliminary engineering dollars on.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
„~ JANUARY 22, 1996
PAGE EIGHT
K. Stalzer moved to approve Hamilton Engineers to go ahead with preliminary work on the
STP Grant Applications for Phase I Engineering for Lockport Street, Lockport Street Bridge
and Van Dyke Road for services unspecified at this point in an amount not to exceed
$10,000.00. Seconded by R. Smolich. Vote by roll call. Dement, no; Heimerdinger, yes;
Lambert, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 no. Motion carried.
ENGINEER'S REPORT
K. Stalzer moved to approve STANDARD DRAWINGS FOR SUBDIVISION
IMPROVEMENTS and that it become a permanent addendum to the Subdivision
Improvement Code as Village policy. Seconded by R. Smolich. Voice vote. 6 yes, 0 no.
Motion carried.
R. Smolich moved to go into Executive Session after a five minute brea~and to reconvene.
Seconded by M. Lambert. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
Rock, yes; Smolich, yes; Stalzer, yes. Motion carried.
9:50 p.m. Adjourned.
~~ 10:23 p.m. Reconvene the regular meeting. All Trustees were present.
R. Rock moved to adjourn the meeting. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
10:25 p.m. Meeting adjourned.
..
'SUSAN JANIK, VI1; GE CLERK
CJ