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Home My Public Portal About080_041_14.055 City Hall Programming 2015 04 02 CITY HALL RENOVATIONS CITY OF TYBEE ISLAND k. _ C I S Y ..,AL 1,, ,z , ill 01 .: I\ A3E C. t . GREENLINE PROJECT NUMBER:14.055 CITY OF TYBEE ISLAND 403 BUTLER AVENUE r_ iii TYBEE ISLAND,GA GREEN ' A P C k I I C T u BUILDING PROGRAM APRIL 2,2015 LIST OF CONTRIBUTORS CITY OF TYBEE ISLAND—CITY OFFICIALS: Jason Buelterman, Mayor Paul Wolff, City Council Member, Chair of Infrastructure Committee Barry Brown, City Council Member, Infrastructure Committee Rob Callahan, City Council Member, Infrastructure Committee Wanda Doyle, City Council Member, Mayor pro tem CITY OF TYBEE ISLAND—CITY STAFF: Diane Schleicher, City Manager Sharon Shaver,Administrative Assistant to City Manager Jan Leviner, Clerk of Council Angela Hudson, Director of Finance Heather Brown, Finance Department Stephanie Hogan, Finance Department Melissa Freeman, Finance Department Claire Price, Finance Department Nalene Conway, Finance Department Denise Dubuque, Parking Services (retired) Pete Ryerson, Parking Services Janice Elliot, Human Resources Manager Dianne Otto, Planning and Zoning Manager(retired) Lisa Schaff,Administrative Assistant to Planning and Zoning Karen Reese, Facilities Coordinator Chantel Morton, Main Street Coordinator Todd Smith, IT Manager Michael Bodine, IT Support Specialist GREENLINE ARCHITECTURE: Monica Mastrianni, Principal Architect Douglas Roberts, Project Manager 2 TABLE OF CONTENTS I. EXECUTIVE SUMMARY 4 II. SPACE TABULATIONS 7 a. Existing Space Tabulation b. Program Space Tabulation c. Existing-to-Proposed Area Comparison Ill. FLOOR PLANS 16 a. Existing Floor Plan b. Proposed Floor Plan 3 EXECUTIVE SUMMARY INTRODUCTION The Tybee City Hall building is approximately 60 years old or more. Located on Central Avenue, in a central and prominent location on Tybee Island,the current 2015 City Council desires to renovate the building to take advantage of its character, its history as a City Hall and its familiar location to those in the community. The City Council's goals established for the renovation of this building include: • The City Hall shall be a comfortable and welcoming place for citizens of Tybee Island to conduct business with City staff and Council Members • The City Hall shall accommodate the work and business needs of the City staff • The City Hall shall serve symbolically as the center of the Mayor and Council's presence in the community PROJECT SCOPE The renovated Tybee City Hall will be a consolidated facility to accommodate most of the City of Tybee Island's functions with the major exceptions of Public Works and Public Safety functions. The building shall house administrative spaces—Finance, Parking, Facilities, Main Street and other related programs, Technology,the City Manager and service and support spaces. The building is approximately 6,000 square feet. Comprehensive site development should be considered to be included in the project, including: • Utility upgrades • Storm drainage • Pedestrian circulation and ADA accessibility • Site amenities (bike racks, outdoor break areas, etc.) The building shall be reworked to maximize the flexibility of spatial use: • Existing stage structure shall be removed • Current public meeting space floor shall be raised 13" so that the entire building will be on one continuous floor level • Exterior doors shall be reworked within the existing openings to accommodate these floor level improvements (new doors with no transoms) • Existing porches at those doors will be reworked to allow for landings, new steps and accessible ramps • Stairs to mezzanine will be rebuilt to work with the raised first floor, providing a safer landing at the top of the stairs • Load-bearing wall locations should be verified to determine relocation of existing walls • Offices shall rely on movable furnishings and flexible power and data configurations to ensure they can be rearranged with little effort • HVAC will be zoned to achieve flexibility and comfort in all offices 4 Other building concerns include: • Temporary relocation of City staff during renovation activities for seamless continuity of services • Asbestos surveying and possible abatement • Maintaining attic storage • Possible modification of foundations and floor framing in the event that high load file storage is desired FLOOD MANAGEMENT The existing finish floor elevation of the building is at approximately 9.75'. The building is located in an AE-12 flood zone. Since the existing floor elevation is below the required height for this flood zone, "substantial improvements"to the building (as defined by NFIP) normally trigger floodproofing measures to be implemented. Three strategies are commonly considered: 1) raising the building, 2) dry-flood proofing, or 3) wet-flood proofing. NFIP provides exceptions to floodproofing requirements when triggered by"substantial improvements" to "historic structures". The previous City Floodplain Administrator(Dianne Otto—retired) advised that the building will be administratively considered a "historic structure". Therefore,the building is being considered exempt from floodproofing requirements. Flood damage reduction measures shall still be implemented where possible. For example, new electrical and mechanical equipment should be raised above the BFE. BUILDING IMPROVEMENTS Exterior renovations will be minimal due to the desire to maintain the historic character of the building. To minimize the production of landfill waste and to maximize the use of existing materials, some materials such as existing wood flooring should be reused. Most of the partitions shall be new gypsum board on wood stud walls with commercial grade doors. Safety and security for their staff was one of the highest priorities that the City Council voiced in discussing improvements to the existing City Hall. A higher level of security will be achieved in the following ways: • Remove the highly public meeting spaces to the Public Safety Building (already completed) • Provide a highly visible lobby with service windows into the areas that require public interaction • Provide access control devices at all exterior doors except for the main entrance door • Provide access control devices at all interior doors between the Lobby and office functions • Provide a directory and phone at the Lobby so that all visitors can reach their intended appointment with escort • Relocate the building's toilets to the secure side of the building, prohibiting public beach or "walk-in" use 5 Mechanical, Electrical and Technology improvements include: • New electrical closet near the rear of the building • Relocated server room to the rear of the building • Reuse existing HVAC well system, but provide new air handlers, thermostats, ductwork and grills OPINION OF PROBABLE COST Considering the aforementioned improvements,the City Council is encouraged to consider setting aside a renovation/construction budget of$750,000-$825,000, and a total project budget of$950,000 to include testing, design fees, FF&E and contingencies. 6 SPACE TABULATIONS 7 EXISTING SPACE TABULATION 8 Existing Space Tabulation Project: 14.055 Tybee Island City Hall Renovation Space Name Total NSF 1 Clerk of Council 127 2 Mail/Copy/Work Room 174 3 Server Rm/IT Manager Office 156 4 Planning&Zoning 389 5 Main Street Coordinator 102 6 City Mngr Admin Asst/Parking Services 212 7 City Manager 117 8 Finance-Water Billing 90 9 Finance-Open Office 231 10 Finance-Vault 104 11 Finance- Payment 90 12 Finance- Department Manager(2nd floor) 150 13 Break Room 31 14 Auditorium 2,166 15 IT Support Specialist 77 16 IT Storage and Work Room 162 17 Facilities Manager 83 18 Human Resources Manager(2nd floor) 150 19 Mens Toilet 99 20 Womens Toilet 91 21 Storage (under stair N) 26 22 Storage (under stair 5) 26 23 Mechanical 94 24 Stair N 16 25 Stair S 16 26 Lobby 279 27 Corridor N 86 28 Corridor S 39 29 Corridor- Finance 31 BUILDING AREA- NSF SUBTOTAL 5,414 BUILDING AREA-GSF TOTAL INTERIOR * 5,694 BUILDING AREA-GSF TOTAL EXTERIOR ** 6,033 *Area shown calculated to inside face of exterior walls **Area shown calculated to outside face of exterior walls PROGRAM SPACE TABULATION 10 Program Space Tabulation Project: 14.055 Tybee Island City Hall Renovation Space Name Total NSF Group A- Finance 1 Department Manager 140 2 Office 1 90 3 Office 2 90 4 Office 3 90 5 Office 4 90 6 Office 5-Cashier 85 7 File Room/Storage 85 8 Counting/Vault 100 9 Copy/Workroom 75 Group Subtotal 845 Group B- Parking Services 1 Parking Open Office 185 2 Storage 25 Group Subtotal 210 Group C-Clerk of Council 1 Clerk of Council 145 2 Closet 10 Group Subtotal 155 Group D- Planning and Zoning 1 Planning and Zoning 400 Group Subtotal 400 Group E- Facilities 1 Facilities Coordinator 100 Group Subtotal 100 Group F- Main Street 1 Main Street Coordinator 100 2 Closet 15 Group Subtotal 115 Group G -City Manager Suite 1 Admin Assistant 120 2 City Manager 220 Group Subtotal 340 Group H - Human Resources 1 Human Resources Manager 150 Group Subtotal 150 Group J - IT Department 1 File Server Room 80 2 Storage/Workroom 280 3 IT Distribution Closet 25 Group Subtotal 385 Group K-City Hall Common Spaces 1 Lobby 385 2 Mail/Copy/Workroom 130 3 File Room 90 4 Coffee Bar 10 5 Large Conference Room 320 6 Delivery Area 50 7 Flex/Break 190 8 Flex/Council Workroom 125 Group Subtotal 1,300 Group L- Building Service 1 Janitor Closet 25 2 Electrical 45 3 Mechanical 95 4 Womens Toilet 120 5 Mens Toilet 120 6 EDF Niche 10 Group Subtotal 415 PROGRAM AREA- NSF SUBTOTAL 4,415 BUILDING AREA-GSF RANGE With Burden Factor* of: 1.20 5,298 1.25 5,519 1.30 5,740 *Burden factors accommodate circulation + interior wall thicknesses ACTUAL GSF TOTAL INTERIOR 5,694 ACTUAL GSF TOTAL EXTERIOR 6,033 EXISTING-TO-PROPOSED AREA COMPARISON 13 Existing-to-Proposed Area Comparison Project: 14.055 Tybee Island City Hall Renovation Space Name Proposed Existing Delta Comments Group A- Finance 1 Department Manager 142 150 (8) 2 Office 1 90 90 0 3 Office 2 90 65 25 See Comment 1 4 Office 3 90 65 25 See Comment 1 5 Office 4 91 65 26 See Comment 1 6 Office 5 -Cashier _ 83 90 (7) 7 File Room/Storage _ 83 0 83 8 Counting/Vault 104 104 0 9 Copy/Workroom 72 36 36 See Comment 1 Group Subtotal 845 665 180 See Comment 3 Group B- Parking Services 1 Parking Open Office _ 183 112 71 See Comment 1 2 Storage 26 0 26 Group Subtotal 209 112 97 Group C-Clerk of Council 1 Clerk of Council 144 127 17 2 Closet 9 0 9 Group Subtotal 153 127 26 Group D- Planning and Zoning 1 Planning and Zoning 403 389 14 Group Subtotal 403 389 14 Group E- Facilities 1 Facilities Coordinator 102 83 19 Group Subtotal 102 83 19 Group F- Main Street 1 Main Street Coordinator _ 99 102 (3) 2 Closet 15 0 15 Group Subtotal 114 102 12 Group G -City Manager Suite 1 Admin Assistant 119 100 19 See Comment 1 2 City Manager 224 117 107 Group Subtotal 343 217 126 Group H - Human Resources 1 Human Resources Manager 150 150 0 Group Subtotal 150 150 0 Comments: 1 Exist space is shared open office;Exist area shown is approximate 2 Space is shared with others in Proposed Plan 3 Additional 239 sf included in suite circulation in Proposed Plan-total suite area is 1,084 sf 4 Proposed Plan includes separate Mail/Copy/Workroom and File Room;combined proposed area is 224 sf Group J - IT Department 1 File Server Room 81 78 3 See Comment 1 2 IT Manager 45 78 (33) See Comments 1 and 2 3 IT Support Specialist 45 77 (32) See Comment 2 4 Storage/Workroom 187 162 25 See Comment 2 5 IT Distribution Closet 24 0 24 Group Subtotal 382 395 (13) Group K-City Hall Common Spaces 1 Lobby 388 279 109 2 Mail/Copy/Workroom 131 174 (43) See Comment 4 3 File Room 93 0 93 4 Coffee Bar 8 0 8 5 Large Conference Room 314 0 314 6 Delivery Area 54 0 54 7 Flex/Break 191 31 160 8 Flex/Council Workroom 123 0 123 Group Subtotal 1,302 484 818 Group L- Building Service 1 Janitor Closet 25 0 25 2 Electrical 43 0 43 3 Mechanical 94 94 0 4 Womens Toilet 120 91 29 5 Mens Toilet 120 99 21 6 EDF Niche 8 0 8 Group Subtotal 410 284 126 PROGRAM AREA- NSF SUBTOTAL 4,413 3,008 1,405 Comments: 1 Exist space is shared open office;Exist area shown is approximate 2 Space is shared with others in Proposed Plan 3 Additional 239 sf included in suite circulation in Proposed Plan-total suite area is 1,084 sf 4 Proposed Plan includes separate Mail/Copy/Workroom and File Room;combined proposed area is 224 sf FLOOR PLANS 16 II DEPARTMENT DEPARTMEN GREEN REGEPT/ADMIN MANAGER - ARCHITECTURE II COORDINATOR II ------ PLANNING lb AMP ONING II I NSPECTOR I MEN'S r II o - TO LET RISERS: II®9 _I r RISERS:3®8" �I MAIL/COPY/ II RISERS: I®'" r I - WORK ROOM 1' -H SERVER RM RISERS: II 0-,"NP TO L4NDIN6) I- l; T RISERS:4•YS° I 8" NO N6 TO TOP) STOR SUPPOR ®M0 1 [ RISERS:2 8 6.5" N CLERK OF II [� I= HUMAN r COUNCIL RESOURCES II MANAGER IT 1 _ MANAGER z I(TT� IT STOR / AUDITORIUM CI I BREAK WORK ROOM RM rr I T K.,,___.+108"I 1+50"J I+O^I �� +13"I FINANCE LOBBY PARKING I PARKING 2 DEPT MANAGER L L 1 _ ( OPEN OFF ICE -i -� i CITY _ EAGILITIE - MANAGER'S COORDINA OR ADMIN ':=21 ====4 STOR ASSIST F I NANGE = !ice _ 4. DEPT L I PAYMENT __A .-- ■■I E I NANCE �I DEPT - _ WOMEN' WATER MEGHANIGAL TOILET ,_1 7 BILLING p SEOND FLOOR FIRST FLOOR p = // I Ii i PAYROLL L FINANCE DEPT It) OPEN OFFICE CITY aw . VAULT j MANAGER ` REPORTING/ ACCOUNTS BANK 1 2 4 8 16 PAYABLE RECONCIL ■N�• r EXISTING FLOOR ELAN � �I PROJECT ri.' FEET l� [ NORTH