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HomeMy Public PortalAbout20150409CityCouncilPacket Table of Contents 000_000_20150409Agenda 1 040_010_20150320 Minutes 3 040_0210_20150326Minutes 4 070_010_4-9-15CCAR_RECTIFYSEA 14 4-9-15CCAR_RECTIFYSEA 14 4-9-15CCAR_RECTIFYSEA2 23 080_010_Agenda Request - Task Order 2014-01 - Beach Engineering for removal of the derelict structures 25 080_011_Derelict Structures - Engineering Task Order (amended) 26 080_012_Derelict Structures - Probable CTC_25Marchl5 30 080_013_Memo Style 31 080_013a_attachment 32 080_014_Memo Stylel 36 080_015_ 37 080_016_Probable CTC_25Marchl5 (2) 38 080_020_Agenda Request - North Beach Plaza Conceptual Plan 39 080_021_14056_1a Master Plan 2015 04 02 large 40 080_022_14056_2a Enlarged Plan_2015 04 02 large 41 080_030_Agenda Request - Draft Scope of Services for RFP for Planning Department Services 42 080_031_DRAFT PROPOSED SCOPE OF SERVICES TO BE PROVIDED 43 080_040_Agenda Request - City Hall Security and Space Needs Assessment 45 080_041_14.055 City Hall Programming 2015 04 02 46 14.055 Final.pdf 0 1 2 3 4 Final Sheets 54 14.055 Exist Floor Plan 2015 03 19 62 14.055 Proposed Floor Plan Color 2015 03 27 63 100_010_Varience Marsh Buffer-Iocovozzi 64 STAFF 64 IOCOVOZZI 67 100_020_Revisions to off street parking 77 100_030_Commercial Signage 86 U ntitled 20150402 095308 001 86 U ntitled 20150402 095308 002 96 100_040_20150316_PC_MIN UTES 102 PLANNING COMMISSION CITY MANAGER 102 Demery Bishop Diane Schleicher 102 Julie Livingston Ecological Planning Group 102 110_010_12-2015 Sec 12-1c enforcement of rules 03.05.15 EMH 104 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL APRIL 9, 2015 7:00pm Please silence all cell phones during Council Meetings Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Posting of the Colors Pledge of Allegiance Invocation IV. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 Special City Council Meeting, March 20, 2015 2 City Council Minutes, March 26, 2015 V. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. VI. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. VII. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 Special Event Consideration, TV Series Rectify: April 23: 7:00AM — 7:00PM and April 24: 7:00AM — 8:00PM: 19th Street beach/parking lots and (County) Pier. Stalwart Films, LLC VIII. Consideration of Bids, Contracts, Agreements and Expenditures 1 Derelict Structures on the Beach Task Order 2014-01 (Rev. 1): Revised Task Order is to address not only permitting but also tasks necessary to Solicit Cost Proposals and facilitate that process. Due to the unknowns regarding the extent and location of all structures, normal design documents cannot be formulated. Hence Olsen and Associates propose an RFP process similar to that attempted in 2008. Account Number: 340-00-11-2701 2 North Beach Plaza Conceptual Plan — Infrastructure Committee recommended approval 3-0. Account Number: 100-00-11-1903. 3 Requested Draft Proposed Scope of for a potential RFP for Community Development Services including Planning, Zoning, Building Services and Planning related engineering 20150409CityHallPacket Page 1 of 105 20150403/jrl tasks. The City of Tybee Island is seeking to contract with a professional firm to provide Planning and Zoning Department Services 4 City Hall Needs and Security Assessment with layout — Infrastructure Committee recommended approval 3-0. Account Number: 100-00-11-1903 IX. Consideration of Approval of Consent Agenda X. Public Hearings 1 Variance — 166 S. Campbell: Consideration of Marsh Buffer Encroachment Variance for proposed outdoor shower. Kim and Kevin Locovozzi. Zone R-2: PIN 4-0016-02-015 2 Text Amendment: Consideration of Revisions to Off Street Parking: Section 3-080(C) 3 Text Amendment: Consideration of revisions to Commercial Signage: Section 6-080(E) XI. Consideration of Ordinances, Resolutions 1 Second Reading, 12-2015; Sec 12-1(c), Enforcement of rules and regulations XII. Council, Officials and City Attorney Considerations & Comments XIII. City Managers Report XIV. Minutes of Boards and Committees XV. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVI. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XVII. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings,should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.c ityofty bee.o rq. it THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." ni THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 20150409CityHallPacket Page 2 of 105 20150403/jrl Special City Council Meeting Minutes 20150320 Mayor pro tern Doyle called the special city council meeting to order at 4:30PM on March 20, 2015. Those present were Paul Wolff, Rob Callahan, Barry Brown and Bill Garbett. Also attending were Angela Hudson, Finance Director and Janet LeViner, Clerk of Council. Mayor Buelterman, Monty Parks and Diane Schleicher were excused. Consideration of Bids, Contracts, Agreements and Expenditures Selection of Benefit Broker Services. Barry Brown made a motion to approve Mid-South Benefits. Bill Garbett seconded. Vote was unanimous, 5-0. Accept proposed Class/Comp Study. Bill Garbett made a motion to approve Evergreen Solutions. Paul Wolff seconded. Vote was unanimous, 5-0. Paul Wolff made a motion to adjourn. Rob Callahan seconded. Vote was unanimous, 5-0. Meeting adjourned at 4:45PM. Janet LeViner Clerk of Council 20150409CityHallPacket Page 3 of 105 20150403/jrl City Council Minutes 20150326 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on March 26, 2015. Those present were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • Georgia Cities Week Proclamation • March 12, 2015 City Council Meeting Minutes • Special Event Consideration: Labor Day Beach Bash 2015 (September 6): 7:00 — 11:00PM; Walter W. Parker Pier & Pavilion, Visit Tybee • Special Event Consideration: Tybee Beach Bum Parade (May 15): 6:30PM: North Beach parking lot — Meddin — Van Horne — Butler — Tybrisa, Tybee Beach Bums • Special Event Consideration: Coastal Arts Festival (September 26): 10:00AM — 6:00PM; Memorial Park, Tybee Arts Association. Discussion: Mayor pro tem Doyle would like to ensure that the vehicles used to move the wares do not leave ruts in Memorial Park. Sarah Bernzott approached mayor and council to reassure them that the committee has made arrangements for wagons and Mules to carry to wares so as not to leave ruts in the grass at Memorial Park. • Special Event Consideration: EVP Beach Bum Open Volleyball Tournament (May 9): 8:00AM — 6:00PM; beach area south side of Walter W. Parker Pier & Pavilion; EVP Tour Sports Endeavors • Special Event Consideration: Healthy Kids Day and Bicycle Rodeo (May 9): 12:00 — 4:00PM; Memorial Park, Old School parking lot, Cafeteria, Bike Parade (Lovell — 2nd — 5th — Streets); Tybee Island YMCA and Recreation Department • Special Event Consideration: 5th Annual Coastal Empire Beach Festival (September 12): 9:00AM — 4:00PM: beach area south side of the Walter W. Parker Pier & Pavilion and a portion of the 16th Street/Strand parking lot; Surfers for Autism • Special Event Consideration: New Year's Eve Fireworks (December 31 @ midnight); Walter W. Parker Pier & Pavilion; Visit Tybee • US Marine Corp — MARSOC Agreement • Budget amendment for the General Fund for $27,491 to re-allocate money from the Human Resources Department • Re-allocation $2,102 among departments in the Water and Sewer Fund 20150409CityHallPacket Page 4 of 105 20150403/jrl • Out of State Travel, Angela Hudson and a staff member to travel to Madison Wisconsin to attend a seminar on "Developing and Implementing Effective Municipal Capital Improvement Plans" • Approval for an $11,211 budget amendment and a grade change that will result in a salary increase of $1,567 for the rest of the year. Transferring the Facilities Coordinator position from the Public Works Department to the Finance Department. Discussion: Mayor pro tem Doyle expressed her concerns with the additional duties in regards to the finance department. Ms. Hudson confirmed that with the A/R, it will be on an "as needed basis" and the preparation of the Infrastructure Committee Minutes will revert to the Administrative Assistant, DPW. Ms. Schleicher confirmed. • GEFA Deep Well Project: Updated Well Protection Permit Requested Letter from City of Tybee Island. Infrastructure Committee recommended to city council 3-0. Discussion: Mayor Buelterman stated it was his understanding that once the well is completed the City would lease it from the State. Mr. Wolff responded that it would be $1.00 per year and the City would be responsible for permitting associated with withdrawal and discharge in terms of water quality and restrictions from the State. • Jones Avenue Waterline. Thomas and Hutton request for additional engineering funding due to the extended construction time line; therefore additional required engineering oversight of water line project. This is an increase of $5,000 in water line oversight. Discussion: Ms. Schleicher stated that the paving of Jones Avenue will commence the first week of April 2015. • WWTP Sludge Digester Recommended Bidder: BRW Construction Company is lowest responsible bidder at $1,049,449. Project is over initial budgeted estimate of $777,000 due to recommended upgrades to specifications to increase longevity of digester. Discussion: Chris Stovall, Thomas and Hutton, approached mayor and council. He explained the new equipment, budget increase, and personnel savings to the City. Mr. Stovall stated that staff is currently working overtime on the project and with the new equipment it will drastically reduce the need for overtime. Ms. Hudson discussed the funding options and will bring to the Finance Committee. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Posting of the Colors • Pledge of Allegiance • Invocation — Jessica Turberville, Tybee Island Youth Council 20150409CityHallPacket Page 5 of 105 20150403/jrl Report of Staff, Boards, Standing Committees and/or Invited Guests Members of the Tybee Island Youth Council approached mayor and council to give a short presentation on their activities since January 2015. Mayor Buelterman thanked them for their work on Tybee Island. Jim Kluttz, approached mayor and council to give an update on the Tybee Island Post Theater. Mr. Kluttz stated that the Post Theater contracted with JT Turner Construction Company of Savannah and the Theater will re-open in June. All the sub-contractors have been contacted and met with. He continued by stating that all sub-contractors are current, been paid, and want to continue with the construction of the Theater. Mr. Kluttz stated they are looking forward to the opening of the Theater in June 2015. Andrew Morris, GEFA, approached mayor and council to discuss the Deep Well Project. Mr. Morris explained that they are currently in the design and permitting phase of the project. He stated that the program, The Water Supply Program, was launched by Governor Deal in January 2011 and included funding for state direct investments in projects of state or regional significance. Mr. Morris stated that the well will be 4,000 feet deep which makes it a significantly bigger endeavor than a floridan well and the cost is approximately $5M which includes testing. The purpose from GEFA's perspective is to determine whether this aquifer is suitable for use as a water supply. Mr. Morris gave a brief overview to include maps, schedules, progress, and upcoming activities. There will be a thirty day test and the results will determine if the water is suitable for drinking. The City will then determine the use of the well. If the City decides to use the well, it will be responsible for the drinking water permitting; operation and maintenance; and protecting the well. Mr. Wolff thanked Mr. Morris and everyone at GEFA for their assistance in this project. There was a discussion regarding the quality and temperature of the water that will be drawn from the well. Mr. Morris stated that the goal of the Governor's Water Supply Program is to do things that individual communities may not have the financial means and risk to take. Ms. Schleicher asked Mr. Morris if the City could post his presentation to the City's website. He confirmed. Sara Lane, Visit Tybee, approached mayor and council to share the work of Visit Tybee for 2014. Ms. Lane encouraged mayor and council to review the 2014 Business Plan which she distributed. She stated that in 2014 collections for hotel/motel indicated that 2014 was the strongest year on record and continued to outline the 2014 Accolades received by Visit Tybee. Ms. Lane explained the statics of using social media in the promotion of the City as well as different campaigns such as "Fall in Love with Tybee". She thanked mayor and council or their continued support. Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. Pam O'Brien, approached mayor and council to address the Bid Request for North Beach Public Amusements. Ms. O'Brien made reference to the North-end Cultural Overlay District and urged mayor and council to locate commercial amusements in the C-1 District on the south-end or the C-1 property, mid-Island, as there is no commercially zoned property in the vicinity of north beach. She would ask mayor and 20150409CityHallPacket Page 6 of 105 20150403/jrl council not to pursue this amusement for the north end as what is really needed for the north beach area are improved bathrooms and showers. There are also crossovers that are in need of repair or replacement. Ms. O'Brien thanked mayor and council. Frank Hardeman, The Hardeman Company — Was not present Vicky Worden, Tybee Pool, approached mayor and council to give a presentation and rendering of the proposed Tybee Island Pool. Ms. Worden thanked mayor and council as well as the community for their support in their efforts to fund the proposed multipurpose salt water heated pool. She explained that the pool fits perfectly in Memorial Park where the volleyball courts are currently located. Ms. Worden would ask the community to host a Splash Party which will acquaint those in each neighborhood with the Tybee Pool issues. Mayor Buelterman thanked Ms. Worden for her presentation. Tim Arnold, approached mayor and council to support the need for a ban for Smoking on the Beach. Mr. Arnold outlined the his reasoning for banning smoking on the beach to include the toxins from butts thrown on the beach, harm to the fish and wildlife, and finally litter. He stated in closing, asking if the City should rely on enforcement alone to end the continuous assault of hundreds of thousands of butts on our newly re-nourished beach or do we simply add smoking to our existing and successful bans on dogs and glass. He asked mayor and council to do the right thing for our beach, marine life, children, visitors, residents, and those sensitive to second hand smoke by banning smoking on Tybee's beach. Dave Cornelius, approached mayor and council to speak against the proposed North Beach Amusements. Mr. Cornelius explained that the amusements would affect parking for the Tybee Lite Shrine Club and could be detrimental to their attempt to make money for the crippled and burned children. He further stated that it will be putting too much in too little of a space. Mr. Cornelius again asked mayor and council to not vote in favor of the proposed amusement. Mayor Buelterman thanked Mr. Cornelius. Renee DeRossett, approached mayor and council to speak on behalf of Smoking and Littering on the Beach. Ms. DeRossett stated although she does not smoke she has serious issues with making this a law. It is more important to educate the public much as with plastic bags. She further stated that beach goers need to be provided with receptacles for the cigarette butts which will also help with litter. Mayor Buelterman thanked Ms. DeRossett. Doug Grunwald, approached mayor and council to speak on the erosion on North Beach. Mr. Grunwald asked mayor and council to add that area to the Federal Project so sand can be added to the beach. Mayor Buelterman thanked Mr. Grunwald. Mayor pro tem Doyle stated that she has spoken with the Beach Task Force regarding that area and it has been included in their Action Item List. Ms. Schleicher stated that she has spoken with Erik Olsen and he has agreed to craft an action plan which will include 20150409CityHallPacket Page 7 of 105 20150403/jrl a DNR permit. Mayor Buelterman encouraged Mr. Grunwald to attend the upcoming Beach Task Force meetings and express his concerns. Sue Bentley, Chair, Historic Preservation Commission, approached mayor and council to speak on the item under Mr. Garbett's name regarding the creation of local historic districts. Ms. Bentley stated that the preparation of these items is imperative to allow the Historic Preservation Commission to move forward in establishing local historic districts. She explained that local historic districts are the best way to safeguard our historic resources. Ms. Bentley encouraged mayor and council to vote favorably. Sara Jones approached mayor and council stating this is a very important step in moving forward with safeguarding our historic resources. Ms. Jones explained that we have historic districts in place which are not local but national districts. The national districts do not safeguard anything and the local districts would provide the protection for our historic resources. Mayor pro tem Doyle expressed her concerns and would like to ensure there are sufficient meetings scheduled to keep the residents aware of the districts if they are set up. She explained that there are senior citizens that have lived on the Island all their life and if they want to do something to their home, they want to do it and not wait for approval. Ms. Jones responded that the Commission is not going to make a resident do anything they do not want to do. She continued that by drafting these ordinances it is a way to move forward and educate the public as it is in writing. It would define the local districts and let make everyone aware of what the Commission hopes to do. Ms. Jones explained that each person within the local district would be required to receive a piece of mail to their address stating when and where the public hearings will be held. Mr. Brown asked if there will be restrictions such as downtown Savannah. Ms. Jones stated no as it will not actually change from what is in place with the exception if it is a historic house it will need to go through the same process as it does now. Mayor pro tem Doyle relayed the concerns of the citizens on the Island as it should be their choice not someone telling them they need to meet with the Commission prior to replacing items such as a window. She is not against historic preservation but has concerns for the residents. Ms. Jones replied there are changes in regards to emergency repairs which are in the guidelines. She will be happy to reach out to them to open a dialogue. Mayor Buelterman thanked Ms. Jones for explaining the importance of the local historic districts. Pam O'Brien approached mayor and council to speak against any law or ordinance banning smoking on the beach. Ms. O'Brien would recommend education and voluntary compliance. Consideration of Bids, Contracts, Agreements and Expenditures North Beach Amusements: Mayor Buelterman explained that in speaking with the city attorney, the bid language was put in such a way that the highest bidder, i.e., whoever would can give the City the more for the use of that property would have to be chosen. He added that another option would be to choose neither and the process stop. Mr. Hughes confirmed and explained that if a bidder was chosen they would still be required to go through the site plan review process. Mayor Buelterman stated two proposals were received and a decision would need to be made today. Mayor pro tern Doyle stated that she has received numerous 20150409CityHallPacket Page 8 of 105 20150403/jrl emails and texts regarding the amusements. She stated that she appreciates all the input and emails as the residents do care about this Island. Mr. Wolff agreed and explained that it was originally thought the north beach area would have the least impact but after listening to residents he is convinced that neither of these uses is appropriate in that area. Mayor and council need to stick with the character of north beach as a cultural, educational and recreational facility with passive recreation such as swimming. Mr. Wolff also feels this would be a determent to the neighborhood. Mr. Parks agreed and explained that he only received one positive comment from the overwhelming consensus against this amusement. Barry Brown made a motion to deny. Rob Callahan second. Vote was unanimous to deny, 6-0. Paul Wolff made a motion to approve the consent agenda. Wanda Doyle seconded. Vote was unanimous, 6-0. Public Hearings Annual Review of Private Parking Business. Mayor Buelterman explained that this would be handled separately. He opened the public hearing for the Commercial Parking lots. • Commercial o Sunrise Parking o Ocean Plaza Beach Resort Wanda Doyle made a motion to approve. Barry Brown seconded. Vote was unanimous to approve, 6-0. Annual Review of Private Parking Business. Mayor Buelterman opened the public hearing for those parking lots that are in a residential zone. . • Residential o Renee G. Bridges o Bramble Family o Joyce Prescott o Jack Rosenberg Mayor Buelterman asked for clarification of the restrictions for the previous year. Ms. Schleicher stated that the operation of the parking lots was limited to Memorial Day, 4th of July and Labor Day weekends. Marianne Bramble approached mayor and council to speak in favor of the residential parking lots. She confirmed the previous year schedule which included 10 days. Ms. Bramble would ask mayor and council to approve 32 days of operation from Memorial Day through Labor Day weekend. Mr. Parks asked Ms. Schleicher if there have been any complaints against any of these parking lots. Ms. Schleicher stated no. Mayor pro tem Doyle asked for clarification with the ordinance if the days of operation were changed. Mr. Hughes responded no. Mr. Wolff stated that as long as these lots are not causing a problem and providing a service during the peak weekends of the summer, he does not have a problem with approval. Ms. Prichard, 1006 Lovell, approached mayor and council to request clarification of the Bridges parking lot as she has concerns regarding the proximity of the parking lot to her home. Ms. Schleicher explained that the parking plan is enclosed in the packets and there would be no additional construction at the site. Mr. Wolff stated that the way the private parking lots are structured, there are no structural changes, no paving, nothing is going to be changed as these lots have existed for several years. He then explained the operational hours and days. Ms. Prichard thanked mayor and council. Russell Bridges approached mayor and council explained the history of his private parking lot. He would also ask mayor and council for the consideration of expanded days of operation. Paul Wolff made a motion to approve the four residential parking lots and extend the days to 32 days between Memorial and Labor Day including the weekends and the 3rd and 4th of July and everything else remains the same as specified in the 20150409CityHallPacket Page 9 of 105 20150403/jrl ordinance. Rob Callahan seconded. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Vote was 5-1 to approve. Consideration of Ordinances, Resolutions First and Second Reading, 11-2015, Sec 2-36; Compensation of mayor and council members. Mayor Buelterman confirmed with Mr. Hughes, that as the ordinance is currently written, this is the first and second reading. Mr. Hughes confirmed. Mr. Garbett asked Mr. Hughes for an explanation of first and second reading in one meeting. Mr. Hughes responded that under the ordinance and Charter, mayor and council cannot adopt an ordinance the same day it is introduced. He continued by explaining that on March 12, 2015 the ordinance was introduced and due to the topic of the ordinance, must be advertised in a way where you advertise the date it is going to be acted upon. Mayor Buelterman asked Mr. Hughes, that due to the nature of the ordinance, would he recommend having second reading at another meeting. Mr. Hughes stated that it would have to be re-advertised due to the State law. He continued by explaining the State law and confirmed the City is in compliance. Rob Callahan made a motion to approve. Bill Garbett seconded. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Bill Garbett. Vote against was Barry Brown. Vote was 5-1 to approve both first and second reading. Mr. Hughes confirmed this was approved for first and second reading and will become effective January 1, 2016 when the increase will go into effect for those then in office. First Reading, 12-2015; Sec 12-1(c), Enforcement of rules and regulations. Mayor Buelterman confirmed the effective change of the proposed ordinance. Mr. Hughes stated this is to allow the designees of the City Marshall and/or the Tybee Island Police Department to enforce the beach rules instead of the City Marshall or the Tybee Island Police. Wanda Doyle made a motion to approve. Monty Parks seconded. Vote was unanimous, 6-0. First Reading, 13-2015; Sec 12-1(a) (19), Use of municipal beaches and facilities. Mr. Callahan stated that he would like to reiterate Mr. Arnold's comments earlier and ask for the support of mayor and council. He explained that almost 3/4 of the litter on the beach is cigarette related litter and there have been several attempts in the past to step up enforcement of the litter laws to no avail. He feels a ban of smoking on the beach will solve the litter problem along with designated smoking areas off the beach to include signage change to educate the public. Mr. Callahan recommended the effective date would be January 1, 2016 which will give the City opportunity to educate the public and have enforcement in place. Rob Callahan made a motion to approve. Bill Garbett seconded. Discussion: Mayor pro tem Doyle stated that she feels this is an enforcement nightmare as there is a limited budget 20150409CityHallPacket Page 10 of 105 20150403/jrl within the Tybee Island Police Department. With the certification and rules, it is becoming difficult to get a pool of 25 individuals to be part of the Litter Patrol. Mayor pro tem Doyle stated that it is her thought that by approving this ordinance it will be punishing the residents of the Island who pay taxes as it is not the residents who are littering but the day trippers. Tybee Island is a public beach and the City needs to promote a friendly atmosphere and is against the proposed ordinance. She explained that she is working with the City Manager as well as with DPW to procure containers for the cigarette butts that were available in previous years. Mayor pro tem Doyle stated it is about education and the City needs to continue to education the beach goers. She would encourage mayor and council to deny first reading. Mr. Callahan rebutted stating the beach communities he has been in contact with have reported absolutely no enforcement problems. Mr. Brown stated he would like to give the foot patrol an opportunity prior to adding another enforcement issue. Mr. Wolff recommended giving the Litter Patrol an opportunity and if it does not work then go forward with a ban of smoking on the beach if that is what it will take to have people stop littering on the beach. He recommended moving forward in phases by stepping up litter patrols with foot patrols with the authorized third parties other than the City Marshall and Tybee Island Police Department to enforce and if it is not successful then revisit in the fall. Mayor pro tem Doyle stated that the Litter Patrol was discussed at the recent Public Safety Committee meeting and Chief Bryson has recruited a pool of people that are police officers, certified officers, and will be patrolling the beach on foot and be dedicated to the enforcement of litter control. She explained that interns from Savannah State University are working with these officers who have written tickets. The interns are not writing tickets but are eyes and ears for the police department. With this in place, there will be a more stepped up enforcement to the litter on the beach. Mr. Parks agreed with Mr. Wolff and Mayor pro tem Doyle. He confirmed that the Litter Patrol needs to be post certified police officers. He would also recommend giving the Litter Patrol a season and then review the results. Mr. Garbett stated he does not feel this will be an enforcement problem. Mayor pro tem Doyle discussed the fine for littering and feels this will help with the littering issue. Mayor Buelterman stated that that there is a significant problem with ticketing someone that is smoking on the beach and when it is revisited to review the fines. He would challenge mayor and council to participate in a beach sweep during the summer. By doing this they can gauge if the Litter Patrol is working and he will schedule a date for the beach sweep. Voting in favor were Rob Callahan and Bill Garbett. Voting against were Paul Wolff, Monty Parks, Wanda Doyle and Barry Brown. Motion failed 2-4. 20150409CityHallPacket Page 11 of 105 20150403/jrl Council, Officials and City Attorney Considerations and Comments Mayor Buelterman expressed his concerns regarding Truck Traffic on north-end of Island and would like it redirected off Meddin. Ms. Schleicher stated she would check with the Historic Society as they had a plan around 2006. Mayor Buelterman clarified that it is not only truck traffic but all traffic and would like to make that area a more pedestrian and bike friendly area. A discussion ensued regarding the narrow streets, one way streets and various other challenges. Mayor Buelterman asked Ms. Schleicher to have the Tybee Island Bicycle Committee to look at this consideration and bring back to mayor and council. This would also include a possible sidewalk. Ms. Schleicher confirmed. Mayor Buelterman also asked Ms. Schleicher to have the Infrastructure Committee to look at the intersection of Hwy 80 and Campbell as there is no designated ingress and egress. Ms. Schleicher confirmed and will move forward. Mayor Buelterman discussed his desire to place an American Flag at entrance to Tybee Island. He would ask to move forward with the placement of a flag pole and large flag that would be laminated so as not to have to lower the flag down at night. Ms. Schleicher responded that due to the winds on the Island it would take an aggressive budget to complete the project. Mayor Buelterman confirmed. Mr. Wolff requested that the lighting be solar LED lights. Mayor Buelterman asked Ms. Schleicher to have the Infrastructure Committee review this project and move forward. Mayor and council confirmed. Bill Garbett as mayor and council to Request city attorney to prepare items to create local historic districts as recommended by the Historic Preservation Commission. Mr. Garbett stated that the Historic Planning Commission has been working for years to identify appropriate local historic districts. To have these prepared correctly, it is mandated by state law that two public hearings are required and notification of land owners and residents. Mr. Garbett requested that Mr. Hughes set this in motion so the proposed historic districts can be brought forth for discussion. Mayor Buelterman stated that the benefit would be for tax purposes and historic preservation purposes. Mr. Garbett confirmed and explained there would now be guidelines for historic properties in the districts. Mr. Hughes stated that (1) an ordinance has to be prepared that has a map of the area; (2) public hearings need to be advertised, which are advertised different than a typical zoning public hearing; and (3) all this completed prior to adopting any district. As he understands, the Commission has prepared maps to include the boundaries of the proposed districts which may have all the owners identified. Mayor pro tem Doyle stated she would like more than public hearings as residents need to see maps and be provided more information. Paul Wolff made a motion to have the city attorney move forward with the preparation of 20150409CityHallPacket Page 12 of 105 20150403/jrl documents to create historic districts. Monty Parks seconded. Vote was unanimous, 6-0. Mayor pro tern Doyle stated that she feels moving forward with the Litter Patrol is a positive move and feels she addressed all her concerns earlier in the meeting. Monty Parks stated that the Pool Update addressed by Vicky Worden earlier in the meeting. Paul Wolff made a motion to adjourn to Executive Session to discuss personnel. Wanda Doyle seconded. Vote was unanimous, 6-0. Paul Wolff made a motion to return to regular session. Rob Callahan seconded. Vote was unanimous, 6-0. Paul Wolff made a motion to adjourn. Rob Callahan seconded. Vote was unanimous, 6-0. Meeting adjourned at 10:40PM. Janet LeViner Clerk of Council 20150409CityHallPacket Page 13 of 105 20150403/jrl MAYOR Ifi CITY MANAGER Jason Buelterman O� y,, Diane Schleicher CITY COUNCIL � CITY CLERK Wanda Doyle,Mayor Pro Tem +,1 I- Janet LeViner Barry Brown Rob Callahan - CITY ATTORNEY Bill Garbett sf. Edward M. Hughes c Monty Parks octoso‘s.ctittio Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 4/9/15 Category: Special Event Consideration Item: TV SERIES RECTIFY: April 23: 7am—7pm &April 24: 7am—8pm; 19th Street beach/parking lots & (County) Pier Organization: Stalwart Films, LLC Explanation: Application is attached. Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to I leviner(d cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Development Authority/Main Street Executive Director Phone /Email: 912-844-9771 /cmorton(l1 cityoftybee.org Comments: Date given to Clerk of Council 3/27/15 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX (866) 786-5737 , City of d Ethics t? www.cityoftybee.org �►i�1 GL�L 20150409CityHallPacket Page 14 of 105 20T5UO3/jrl urtr,:: t.B TF. ..- 'r,_.; ni- y R y_a 4/24,1- 19TH RI l�,, 4: f Event Pe-nii i i f fur FP - . ?ENNUI!: cn n CK'CfEf!e 50 _0 1 C'Ffi_T CAR _. 5n:nn- C' N;r-_ -------.----- MAYOR gt.F:" CITY NIANAC;ER Jason Buctterman - ., .; _ �sf-if' Diane Schleicher �`-' `' te _. 3 r. CITY COUNCIL . • �; `` i1 CITY CLERK•Wanda Doyle,Mayor Pro cm I rh ,�j (low Janet le 'finer Barry Brown .; Rah Callahan ',i' �� �J'�� CITY ATTORNEY '. J Bill GJrl�ett 7' !;'r: Edward M.Hughes )fouti Park% 'ka:1o:.a:z.e.%.�. Paul Wolff CITY OF TYBEE ISLAND SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. it is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. by keeping the public's best interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee island. No more than one event per day will be permitted due to limited infrastructure and city resources. in order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of impacted departments. Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional f� meetings may be required. Today's Date: e ''F�ii I ✓- Application Fee Submitted: r5 'A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. i 4) Checks or money orders should be made payable to the City of Tybee island. ; p■gp a SECTION 3: EVENT INFORMATION-IQ I_cif d4'`Name of Event: el-11U Gr S - . A ri l z40-'\ • Ul L.°?. Date and time of nt: it) �QH(�r�1 ,. "�jd.�Y1 ,� v/ ., Setup: Date/Time period itti\,c art -U Can Breakdown: Date/Time period pp t E — h 4� 3. Location(s): t-i) SE b'C)(mil, [`& S i -r Pl-►" r• A site plan of the event area drawn to scale and depicting ail event structures is required at time of application submittal. 0 A Letter of Permission(LOP)from Georgia Department of Natural Resources(http://coastalgadnr.crajsenderraii) , • is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side 'S 1ipmi parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without an LOP as noted. c-' ', / ) �J d. Organization: v!mot' (11. r-4- f I IM.S ( LLl -r ,JCommercial? Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.) 5. Phone.number and/or website for public event information: rLB 11 YI rif... Pig 9egiggin t Gil r i_ J (�',.a,G. If location and/or activities impact merchants a d/or ree`sidentss,, ritten documentation is required as noted in Section 5. .n'.1"" '. Organizer,/Applicant: .1�L1 . . .-e9E �7 �� 1--iti ' I.f," Address: I Dp —rl City: fir} ) State: Zip: -O"-��,�y� Contact Ph e: r 9\,Iptl.' 1 - Email. Avv Y g t L i.l�11• Orgaruae Applicant listed above must be in attendance and readily available the duration of tWe event. P.O.Box 2749-403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)472-5071 -FAN(912)78/1-9539 u svw.citvoIts hee.nrg 20150409CityHallPacket Page 15 of 105 20150403/jrl d 'd 699Z-L£Z-t709 eanei 17 SECTION 2: EVENT DETAILS 3. Is this event.. ❑Open to the public Private Invitation only //'���� 2. Describe the event and its goals: - 1� !u i ' ��fl'tta OIL 3. Estimated number of people to attend and what this is based on: `-I 5 - (-75 ,y er Q-S 4. is there an admission fee far attendees? 0 No 0 Yes•Fee will be: .- A preliminary budget is due with application. (refer to Section 7: Financial) ` 5. have you ever done this event before? If yes,list dates and locations: Y46 9p r 3 444 6. ta t r 7 ong arra ements uevo detail: Lri V s th 6 L - ,Y-b, 4. Please attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event 7. list event sponsors and marketing plan; 8_ List any additional contact person(s)and their phone numbers involved in the planning of this event 3. What plans exist for clea up and recycling? isposal of grease,trash,etc.) tk 61 al g161 "' JO. Please list any entertainment,bands,emcees or onsite promoters attending this even Describe sound equipment; L SECTION S: REFERENCES 1. Please list your previous special event and/or hosting organization's experience in producing events. jF 2. Please list two(2)references excluding City Officials and Staff: a. Name: Address: Phone: b. Name: Address : Phone: Pag r 2 or 8 City Cna.u-r7.(nyrm•.td.•FrArvnrt•I4,201.4;updated'September 2!?.; 20150409CityHallPacket Page 16 of 105 20150403/jrl 'd 199Z-L£Z-1709 easel SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 1. 0 Vendors(Organizer must submit all Vendor Applications with payment no later than two(2]weeks prior to event. Chatham County Health Department must be contacted far approval of food vendors in accordance with their regulations.) 2. C Department of Public Works(DPW)Requests)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed I Total hours needed Traffic Cones I rd Barricades 1 JI•fr" Traffic Barrels 1 n Tran fy(�rr sh cans Recycling containers i() to,-- 4 - Xry 414 Port-a-lets e`e It ter '--io } Sweeper Vac Truck Fire ant treatment Dump Truck l , ete Back-hoe , l( List other services that are requested. Costs will be determined. 3. Fritreet Closures(Tybee Island Police Department(TIPDJ approval required.) sS,, I'� a. List requested streets: 161 tf#k -tAX �-€ V -19 Y1► f��4. 0 Special parking/parking pass requests)(Parking Service Division approval required.), i ) 1 �, (,,(� (bi.ü LLco j ) a. Please describe: in 1� y�` j'(l: �� '��1 ii I'& f-!i11 l03S 0L1 i,�( �� �(JtLs(),b 1 5. II 0 Commercial truck parking t I °/r -� � i - � i-rlpCS 1 a. Please describe: �,uik-1\ '-= f (Yp la 5; n C- . 6. 0 Police Detail(TIPO approval required;staffing/ecvunrnert fees may apply) a. Please describe: —at) (If off duty police officers are hired,organizer is responsible for contracting directly with the individuals]and paying fees direct as agreed upon.) 7. 0 Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) `ePC. 8. 0 Fire Detailflnspection(staffing/equipment fees may apply) a. Please describe: (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(s)and paying fees direct as agreed upon.) S1 9. 0 Fireworks(TIFD,Chatham County and U.5,Coast Guard notification/approval required. Special application from Applicant due to USCG at least 135 days prior.) 10. 0 Additional Security a. Please describe: 11. ❑ Petting Zoo \\I\ a. Please describe: Pegs;of 8 tar Council.4pprm rd:Fe brawn.14.70).?:updated.Seprcrnixr 201.? 20150409CityHallPacket Page 17 of 105 20150403/jrl Z'd 1,992-6£Z-1709 Ll nel �z SECTION 4; OTHER REQUESTS`CON'T.} (Check the boxes below and provide additional information if applicabile.) 12. 0 Parade/Procession.(77PD approval required;staffing/equipment fees may apply) t a. List requested parade staging area and route: P< (*Parades ore required tasted on Saturdays no later than 3::&3pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) [[ 13. ❑ Amusement Rides(insurance from providing company is required no later than two j2j weeks prior to event.) ,[-e1 14. ❑ Temporary Structure(Le. tents,booths,stage,etc.) 1 � 1 (VP (�� a. Please describe: _ 1Q �4� q(�>� �4!.0 V 4)'L) (Application for permitting of structures exceeding 10'x 10;stages,booths and the like are required rough the Planning Zoning Department. Completed application with required documentation must be submitted no later than thirty 130J days prior to the event.Structures ore not permitted without approval from the Planning&Zoning Department. Fees apply.) 25. ❑ Electrical needs(fees may apply) p a. Please describe: lV 1� 16. 0 Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. ❑ Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 1 18 ❑ Csty Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)'IThe Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. SECTION 5: ADDITIONAL.REQUIREMENTS .I (;d f' A non-refundable Special Events application fee is required at time of application submittal. The application will J not be processed without the application fee of$50.0©. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application. The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event locations) and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of • al t merchants and/or residents prior to the event application being submitted for City Council approval. insurance,as indicated below,is required at least two(2]weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. PRIVATE PROPERTY PUBLIC PROPERTY. PRIVATE Organizer is responsible to obtain Signed Indemnification INVITATION Agreement insurance as deemed Agreement required. appropriate by the property owner. • Signed indemnification Agreement required. Signed Indemnification Agreement required and a Organizer is responsible to obtain necessary insurance as deemed $1 million certificate of insurance,with the City of Tybee Island listed as additional insured and OPEN TO appropriate by property owner. certificate holder. } THE PUBLIC *if use of the Walter W.Parker Pier and Pavilion is part If use of the Walter W.Parker Pier and Pavilion is of the event,a$1 million certificate of insurance,with part of the event,a 51 million certificate of insurance, Chatham County Parks&£recreation listed as an with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. 1 additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Pose 4 of 8 CIsr Coma.4ppmred:Fehraan'14,701.{:up:fared Se:memb r 2013 20150409CityHallPacket Page 18 of 105 20150403/jrl £'d 6992-6£Z-1702 elnel r SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPLICATION REQUIREMENTS • 1,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Type island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such toss or damage,incept for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way theCrty's rights,privileges,and i • unities as set fo it Georgia Statutes and/or the Constitution of the State of Georgia. . a � > Organizer/Applicant's Signature: Abt,111.at igo Date: INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are ` accepted as requested. All signatures are required prior to application being submitted for City Council consideration. !f/n Event application review with organizer and staff with impacted departm , �(/ent(s): P / O Fall meeting(s) n ted: ice---- - f;.21 1/1*/ ._ City Manager and/or Designee Date Finance ector and/or Designee Date Planning&Zoning Manager and/or Designee D to afar e ►-•- upervisor and/or Designee , Date Chief. olice a I �s nee Date f Campgrour•Q anager and I or Designee Date < ate/ ✓ �°' 37G//-5- C}�A CL, Chief of Fire Depa ment and/or Designee Date Department of Public Works Director and/or Designee Date COMMENTS: DATE APPROVED-13Y CITY COUNCIL ADMJNISTRATIVEAPPRQVAt!as appikablel: Main Street Coordinator: Date: City Manager: Date: Pa2eSof8 Car Coanes7-4o rvred:Febrn are 14.:Q73:andarrd.Seorenelur261i 20150409CityHallPacket Page 19 of 105 20150403/jrl 6'd X99 -1.£Z-b08 a.lnel i55 1 $ March 24, 2015 Mr. Spud Woodward Georgia Department of Natural Resources l Conservation Way Brunswick,GA 1520 RE: Letter of request, `Rectify TV series eason 3' filming near the state's shore jurisdiction at Tybee Island,Georgia on Fr' ay,April ,20I5 and sunrise on Sy ,f ay,April;.e51' 2015 Dear Mr.Woodward: 1'5 Z ` Stalwart Films,LLC is requesting permission to film in and around the state's shore jurisdiction at Tybee Island, Georgia. We have proposed three locations with the following activities at each. 1= location—beach located at 19-Street, parallel with Butler Avenue. The following activities are proposed for the scene entitled 'Ext.The Ocean—Day' and 'Ext. The Ocean—Day—Later'. The four script pages are attached. The scene first takes place on the sand and then moves to the water at the tide line. Our two main characters, `Daniel' and 'Janet' are walking up to the tide line,say their lines and eventually get into the water. Crew and talent will use beach access from the existing 19- Street existing Beach Access point. We estimate we will film for one day. approximately eight hours. The Company is requesting permission to have a 6500-watt Honda putt-putt generator on the beach. There will be cardboard and a mat placed under the generator at all times. There will be no refueling of the generator while it is on the beach_ Any refueling will take place in the parking lot at 19• Street. The Company does not plan to build any sets on the beach except for a sand castle or two. These potential sand castles will be built with the existing beach sand and will be torn down after filming is complete. Production will spread by hand and a hand rake and rake the sand over the area to make it consistent with the natural topography and fully restore the area to its natural state. The Company is also requesting permission to drive six 4-wheeled gators (and or golf carts) with small trailers attached for the purpose of hauling production equipment only_ These vehicles are i needed to efficiently move equipment from our trucks in the parking areas to the set location on the beach. Each vehicle will have only necessary equipment needed for that scene. Equipment consists of two vehicles for camera only,one for electric—heavy cables and lights,one vehicle for the grip department with pipes and drapes,one vehicle for props which carries multiple set dressings. Vehicles will not drive in or enter the sand dune area and will only access the beach at the 19-Street Beach Access location. The main generator for the above mentioned Iocation will be parked in the 19' Street parking lot. The Company is requesting permission to run cable across the existing 19^Street Crossover. While cables are down this crossover will be closed to the public. Public access to 20150409CityHallPacket Page 20 of 105 20150403/jrl Z'd 1.99Z-1. Z-t/08 a/nei vF . this area will be managed by crew and security. Cables are the size of a regular lawn hose. Approximate total of cables are six. Our tentative schedule is to shoot for one day between Sunday, April 11° and April 19th. These extended dates allow for inclement weather or unforeseen production changes. The Company will film in daylight hours with a tentative crew calf of I lam and will continue until approximately 8pm. 2"d location—beach located east of Tybrisa Street,parallel with Strand Avenue. The following activities are proposed for the same scene as above. The two actors are walking on the beach and will be filmed using a steadi-cam camera. The Company is requesting permission to have a 6540-watt Honda putt-putt generator on the beach. There will be cardboard and a mat placed under the generator at all timed re will be no refueling of the generator while it is on the beach. Any refueling will take place in the parking lot at 15th Street. Company is requesting permission to have the same 4-wheeled gators as above. 3rd location—Chatham County Pier,located at the end of Tybrisa Street. �Q �/1� (/`ti Our scene of the two actors `walking and talking' takes place on the Chatham County Pier. There will be temporary set dressing on the pier. Our tentative date of filming is Friday, April 2+,2015. All production vehicles will be parked in a designated parking lot. If weather is an issue during our proposed filming date,our schedule could change. Permission to allow the electric department crew to run temporary electrical cable under the pier. Crew will follow the pier's footprint and will lay cable on the sand. Cable is the size of a regular garden hose, approximately six cables total. For all Iocations,the Company is asking permission for the ability to erect a temporary fence for crowd control as needed by placing it at the ordinary low water mark to the high water mark. The fence can be put up and taken down within minutes and will be removed at the end of the filming day. The general public will always be able to access the beach by walking landward of he temporary fence. While filming,public access to the proposed filming area of the beach will be managed by crew,private security company and or off duty Tybee Island Police. Sincerely, Laura Bryant Locations Manager,Rectify TV series, Season 3 c/o personal address 459 Mall Blvd_, Unit 38 Savannah,GA 31406 20150409CityHallPacket Page 21 of 105 20150403/jrl c'd 1.99Z-1.CZ-709 eine] . -'•-:.. • ...-N „ . . ii 41.. ----/-4•,- 4" 111' 4!"7'- ' ' . ..... .. -•-,,_ - ti:- j 4 ' . ''''. ...- ^..r • i .• -lir • -1_, C.:4 '- : ------,4•41,- '.9•:-.. • 444. ., . . .,,, • , ._... . /-•01. •,... ' l'..,7.. . , 4...M•4114ftc- *.. . ..,2 ' Z i ..j.. . 7 • ':. , - . •7'. . --...._...__ ..4, , , , .... -,. It ------ Yr .-- .. , -:,." ..-!:- -. .•:V - 1 - ..,... .x._:,,........... -:, , N- - ' ------ *144,140.-- •N i .1k, ,t,,.---. qk - • i ' -..-., -..-...-- ..: ': 00 - - • . - ..,... 1 4, ,- . . 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'0 , tipiikoliVrfon 3Lfriik_ 20150409CityHallPacket Page 22 of 105 20150403/jr1 z.d 1.99Z-leZ- 09 ems] �2 4 A f•4L- 3Y l� ,+„fw •.' Y. .S. ` 1. .•/ `V�r ,1 'r ?-Lff�+j`" '` ' . Y �A.e• -1.f ':.�.y °Y p " -� N �3 T ':Ty.; Aor 4 Ai ,1. ' r� 1 _ �/ rte+- •.- • ...4; / �I 16.-Pr 'iv i; rY feet` ,160Q Go, 'gIe earth ureters' 300 • IaCdktt a i • 20150409CityHallPacket Page 23 of 105 20150403/jrl i'a 6992-l-�Z-'702 eane' March 25, 2015 Dear area neighbors, Good afternoon, my name is Laura Bryant and I am a location manager in the Savannah area. I am currently working on a one and a half day project that we will be filming in and around Tybee. The filming is for the Sundance channel and the TV series `Rectify". Our filming dates are scheduled for a full day on Friday,April 24th and sunrise on Saturday the 25th. We will be parking our production vehicles at the very end of Butler Avenue in the pay to park spots. We will also be parking some vehicles on 19th Street, south of Butler Ave. We will not block any driveways and will leave a lane open for resident traffic. Friday we will start our day of filming on Tybrisa Street and at the pier then move to the 19th Street beach. We intend to start our day around lam and will continue until approximately 8pm. Saturday we are wanting to get a sunrise shot and should be done by 11am. After filming the sunrise shot all vehicles will be leaving the parking areas. If you have any questions please feel free to give me a call on my cell, 912-667-4192, or you can email me at laurabryant2009 @gmail.com I will be around during the filming as well. We appreciate the opportunity to film in your area and I look forward to seeing you soon. Sincerely, Laura Bryant Location Manager, `Rectify- Season ` Savannah portion 20150409CityHallPacket Page 24 of 105 20150403/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 9, 2015 Item: Derelict Structures on the Beach Task Order 2014-01 (Rev. 1): Revised Task Order is to address not only permitting but also tasks necessary to Solicit Cost Proposals and facilitate that process. Due to the unknowns regarding the extent and location of all structures, normal design documents cannot be formulated. Hence Olson and Associates propose an RFP process similar to that attempted in 2008. One exception here is the availability of time since construction cannot take place until after 31 August 2015.This gives Olson and Associates the time they didn't have in 08 to more widely solicit and advertise for contractors, hold an on-island meeting etc. Accordingly, contractors will be given substantially more time to determine how to approach the project. Comment: On first agenda due to timing issues. Beach Task Force had questions/concerns about the scope of work. Beach Engineer has proved additional information for this agenda request. Account Number: 340-00-11-2701 Paper Work: _X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org 20150409CityHallPacket Page 25 of 105 20150403/jr1 CITY OF TYBEE ISLAND Task Order Memorandum To: Olsen Associates, Inc. Date: 13 March 2015 2618 Herschel Street Contract: Coastal Engineering Consultation Jacksonville, FL 32204 Request Made By: City of Tybee Island Request Received By: Erik J. Olsen, P.E. Task Order No. 2014-01 (Rev. 1) Task Order 2014-01 (Rev. 1)—Derelict Structure Removal—Permitting/Design/RFP This Task shall be revised to account for expanded federal interagency coordination sufficient to acquire a "Nationwide Permit" from the Savannah District, USACOE. Permit conditions will directly affect project timing. In addition, the SOW is expanded to allow for the formulation of "design" documents sufficient to solicit Proposals, the cost of a post-fill beach condition survey, the actual RFP solicitation process, analysis of same, and a recommendation to the Town. A breakdown of costs for this expanded scope is included as Exhibit A. The revised authorized budget is increased from$10K to $78K. Olsen Associates,Inc. City of Tybee Island Erik J. d e , President Diane Schleicher, City Manager Date: Date: 13 March 2015 Enc/Exhibit A - 1 - 20150409CityHallPacket Page 26 of 105 20150403/jrl 13 March 2015 Exhibit A T.O. 2014-01 (Rev.1) DISCUSSION Background — T.O. 2014-01 was authorized for purposes of seeking Letters-of-Permission (LOP's) to perform activities required to remove the derelict structure field lying seaward of Ft. Screven. The initial T&M budget was predicated upon little to no federal interagency coordination requirements related to ESA (piping plover; red knot; sea turtles). See Memo dated 10 November 2014 discussing the original T.O. (attached). Said coordination is now necessary due to in-depth site specific interagency concerns. It is proposed that the original T.O. be expanded to address the elevated level of project permitting involved, as well as several additional activities (not previously addressed) related to design, solicitation of proposals by marine contractors, etc. SUBTASKS • Permitting — It is proposed that this Task, which includes a meeting at the Savannah District, USACOE on 12 March 2015 be expanded from the original $10K budget to $21K. • Design — Utilizing the original survey data which located the subject derelict structures prior to burial by the 2008 federal beach fill, as well as updated beach survey info, aerials, etc., the consultant will formulate documents suitable for soliciting Proposals to perform the requisite removal activities (after 31 August 2015). Note — the documents formulated are not typical design documents but rather documents suitable for receiving Proposals which delineate Work Plans and Costs — from multiple qualified marine contractors. In addition, an updated beach survey in March or April will be required. The cost for this Subtask (including the beach profile survey by a subcontractor) is $35,000. 1 olsen associates, inc. 20150409CityHallPacket Page 27 of 105 20150403/jrl 13 March 2015 Exhibit A T.O. 2014-01 (Rev.!) • Request for Proposals (RFP) — The consultant shall advertise the subject project over a 30-60 day period, as well as directly solicit interest from an in-house list of known marine contractors throughout the Southeast. The consultant shall likewise facilitate a pre-proposal meeting with prospective Contractors on Tybee Island intended to view the site, answer questions, or provide additional information regarding the work, permit terms, etc. Subject to the Request for Proposals, the consultant will analyze the submittals and provide a written recommendation to the City. The cost of this subtask is $22,000. Not included in this revised scope are future services required for construction observation, contract management, etc. Also, not included are permit fees, costs of legal advertisements, etc. ATTACH. olsen associates, inc. 20150409CityHallPacket Page 2U of 105 20150403/jrl M r • MEMORANDUM �= • • TO: Diane Schleicher, City Manager—City of Tybee Island olsen FROM: Erik J. Olsen, P.E. Ga. 011051 E�� associates, inc. P.E., Coastal Engineering DATE: 10 November 2014 RE: Derelict Structure Removal (T.O. 2014-01) Pursuant to your request late last year, I forwarded to you a Time and Materials Task Order addressing this issue on 20 December 2013. A copy is attached again for your consideration. In executing this Task Order it must be understood that the level of effect only addresses the acquisition of a Letter-of-Permission from the State and USACOE. Should either agency require a"Biological Opinion" or other similar assessment(s) due to the timing of the proposed action, the level of effort will increase significantly. In the recent past, the two (2) issues of sensitivity have been sea turtles (in the summer) and Piping Plover (in the winter). Most of the area of interest is in federally designated Piping Plover habitat. Thank you. Enc/ olsen associates, inc. 1 2618 Herschel Street I Jacksonville, FL 32204 1 904.387.6114 I FAX 904.384.7368 www.olsen-associates.com. 20150409CityHallPacket Page 29 of 105 20150403/jrl CITY OF TYBEE ISLAND, GA DERELICT STRUCTURE REMOVAL PROJECT PROBABLE COST-TO-CONSTRUCT • CONTRACTOR COST (Documented Structure locations) $1,156,000 • CONTRACTOR COST (Undocumented Structure locations—TBD) $250,000. Subtotal(1) $1,405,883. • O.D.C.'s o Permitting/Agency Liaison $21K o Design/Doc. Prep $28.5K o Survey Update $6.5K o RFP Process $22K Subtotal $78,000. o Contract admin; Construction oversite; Project management $135K Subtotal $135,000. TOTAL $1,608,883. w/ 5% Contingency $1,689,327. (1)Actual costs to be determined by a Request For Proposals from qualified marine contractors. Olsen Associates, Inc. 1 25 March 2015 20150409CityHallPacket Page 30 of 105 20150403/jr1 Jan LeViner From: Erik Olsen <eolsen @olsen-associates.com> Sent: Friday, March 13, 2015 10:40 AM To: Diane Schleicher Cc: Bubba Hughes Subject: FW:Revised Task Order 2014-01---Derelict groin Removal Project Attachments: 2459_001.pdf Diane I 've revised this TO to address not only permitting but also tasks necessary to Solicit Cost Proposals and facilitate that process. Due to the unknowns here regarding the extent and location of all structures,normal design documents cannot be formulated. Hence we propose an RFP process similar to that attempted in 2008. One exception here is the availability of time since construction cannot take place until after 31 August 2015.This gives us the time we didn't have in 08 to more widely solicit and advertise for contractors, hold an on-island meeting etc. Accordingly, contractors will be give substantially more time to determine how to approach the project. Ultimately, because of the unknowns related to the removal of ALL structures, our firm will require some form of"Hold Harmless". Please call if you have questions.Thank you. ERIK From: device @olsen-associates.com [mailto:device @olsen-associates.com] Sent: Friday, March 13, 2015 11:28 AM To: Erik Olsen Subject: Attached Image 1 20150409CityHallPacket Page 31 of 105 20150403/jrl CITY OF TYBEE ISLAND Task Order Memorandum To: Olsen Associates, Inc. Date: 13 March 2015 2618 Herschel Street Contract: Coastal Engineering Consultation Jacksonville, FL 32204 Request Made By: City of Tybee Island Request Received By: Erik J. Olsen, P.E. Task Order No. 2014-01 (Rev. 1) Task Order 2014-01 (Rev. 1)—Derelict Structure Removal—Permitting/Design/RFP This Task shall be revised to account for expanded federal interagency coordination sufficient to acquire a "Nationwide Permit" from the Savannah District, USACOE. Permit conditions will directly affect project timing. In addition, the SOW is expanded to allow for the formulation of "design" documents sufficient to solicit Proposals, the cost of a post-fill beach condition survey, the actual RFP solicitation process, analysis of same, and a recommendation to the Town. A breakdown of costs for this expanded scope is included as Exhibit A. The revised authorized budget is increased from$10K to $78K. Olsen Associates,Inc. City of Tybee Island Erik J. d e , President Diane Schleicher, City Manager Date: Date: 13 March 2015 Enc/Exhibit A - 1 - 20150409CityHallPacket Page 32 of 105 20150403/jrl 13 March 2015 Exhibit A T.O. 2014-01 (Rev.1) DISCUSSION Background — T.O. 2014-01 was authorized for purposes of seeking Letters-of-Permission (LOP's) to perform activities required to remove the derelict structure field lying seaward of Ft. Screven. The initial T&M budget was predicated upon little to no federal interagency coordination requirements related to ESA (piping plover; red knot; sea turtles). See Memo dated 10 November 2014 discussing the original T.O. (attached). Said coordination is now necessary due to in-depth site specific interagency concerns. It is proposed that the original T.O. be expanded to address the elevated level of project permitting involved, as well as several additional activities (not previously addressed) related to design, solicitation of proposals by marine contractors, etc. SUBTASKS • Permitting — It is proposed that this Task, which includes a meeting at the Savannah District, USACOE on 12 March 2015 be expanded from the original $10K budget to $21K. • Design — Utilizing the original survey data which located the subject derelict structures prior to burial by the 2008 federal beach fill, as well as updated beach survey info, aerials, etc., the consultant will formulate documents suitable for soliciting Proposals to perform the requisite removal activities (after 31 August 2015). Note — the documents formulated are not typical design documents but rather documents suitable for receiving Proposals which delineate Work Plans and Costs — from multiple qualified marine contractors. In addition, an updated beach survey in March or April will be required. The cost for this Subtask (including the beach profile survey by a subcontractor) is $35,000. 1 olsen associates, inc. 20150409CityHallPacket Page 33 of 105 20150403/jrl 13 March 2015 Exhibit A T.O. 2014-01 (Rev.!) • Request for Proposals (RFP) — The consultant shall advertise the subject project over a 30-60 day period, as well as directly solicit interest from an in-house list of known marine contractors throughout the Southeast. The consultant shall likewise facilitate a pre-proposal meeting with prospective Contractors on Tybee Island intended to view the site, answer questions, or provide additional information regarding the work, permit terms, etc. Subject to the Request for Proposals, the consultant will analyze the submittals and provide a written recommendation to the City. The cost of this subtask is $22,000. Not included in this revised scope are future services required for construction observation, contract management, etc. Also, not included are permit fees, costs of legal advertisements, etc. ATTACH. olsen associates, inc. 20150409CityHallPacket Page 34 of 105 20150403/jrl M r • MEMORANDUM �= • • TO: Diane Schleicher, City Manager—City of Tybee Island olsen FROM: Erik J. Olsen, P.E. Ga. 011051 E�� associates, inc. P.E., Coastal Engineering DATE: 10 November 2014 RE: Derelict Structure Removal (T.O. 2014-01) Pursuant to your request late last year, I forwarded to you a Time and Materials Task Order addressing this issue on 20 December 2013. A copy is attached again for your consideration. In executing this Task Order it must be understood that the level of effect only addresses the acquisition of a Letter-of-Permission from the State and USACOE. Should either agency require a"Biological Opinion" or other similar assessment(s) due to the timing of the proposed action, the level of effort will increase significantly. In the recent past, the two (2) issues of sensitivity have been sea turtles (in the summer) and Piping Plover (in the winter). Most of the area of interest is in federally designated Piping Plover habitat. Thank you. Enc/ olsen associates, inc. 1 2618 Herschel Street I Jacksonville, FL 32204 1 904.387.6114 I FAX 904.384.7368 www.olsen-associates.com. 20150409CityHallPacket Page 35 of 105 20150403/jrl Jan LeViner From: Erik Olsen <eolsen @olsen-associates.com> Sent: Thursday, March 19, 2015 1:59 PM To: Diane Schleicher Cc: Jason Buelterman; bhughes @cbrhlaw.com Subject: RE: Derelict Structure Removal Task I specifically left contract mgt,supervision and daily observation during construction (which will be needed)out because it will be very expensive.lts best left for a new Cost Proposal... which can be the 2nd mod of this T.O. This Proposal only gets you through Bid(ie assessment of Proposals). E From: Diane Schleicher [mailto:dschleicher @cityoftybee.orq] Sent: Thursday, March 19, 2015 1:39 PM To: eolsen @olsen-associates.com Cc: Jason Buelterman; bhughes @cbrhlaw.com Subject: Derelict Structure Removal Task Erik, I looks like you have the bidding and contract process in the proposed Task Order. The BTF wanted you to clarify that the oversight of the selected contractor would be added to this scope such as reviewing pay requests from the contractor to let us know that that portion of the removal was completed,to review validate any change orders proposed by the contractor and to violate completion of the project and the release of the retainage. Thanks, Diane This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.If you are not the named addressee you should not disseminate,distribute or copy this e-mail.Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of The City of Tybee Island.The recipient should check this email and any attachments for the presence of viruses.The City of Tybee Island accepts no liability for any damage caused by any virus transmitted by this email.City of Tybee Island P.O.Box 2749 Tybee Island,GA 31328 1 20150409CityHallPacket Page 36 of 105 20150403/jrl Jan LeViner From: Erik Olsen <eolsen @olsen-associates.com> Sent: Wednesday, March 25, 2015 1:32 PM To: Diane Schleicher;Jason Buelterman Cc: Bubba Hughes Subject: FW: Tybee Island - Probable Cost-To-Construct Attachments: Probable CTC_25Marchl5.pdf Diane Pursuant to your request,l've attached an Est of the probable cost to construct. Please consider the following: 1. The est construction cost is the ay. Of the three quotes you rec'd in 08. 2. I've added in some level of cost for unknown but probable remnants to be removed on a per unit basis. 3. I've only considered a 5%contingency, You may want to consider something greater,(ie 10-15%). 4. The Contract admin.,observ,etc cost is based upon a construction period NTE 90 days. 5. No Legal or City costs are included. Let me know if you have questions or do not intend to execute my current TOI'm well over budget on my existing TO budget as it is.. Thank you. ERIK From: Heather Kalka [mailto:hkalka @ olsen-associates.com] Sent: Wednesday, March 25, 2015 10:39 AM To: eolsen @olsen-associates.com Subject: Tybee Island - Probable Cost-To-Construct 1 20150409CityHallPacket Page 37 of 105 20150403/jrl CITY OF TYBEE ISLAND, GA DERELICT STRUCTURE REMOVAL PROJECT PROBABLE COST-TO-CONSTRUCT • CONTRACTOR COST (Documented Structure locations) $1,156,000 • CONTRACTOR COST (Undocumented Structure locations—TBD) $250,000. Subtotal(1) $1,405,883. • O.D.C.'s o Permitting/Agency Liaison $21K o Design/Doc. Prep $28.5K o Survey Update $6.5K o RFP Process $22K Subtotal $78,000. o Contract admin; Construction oversite; Project management $135K Subtotal $135,000. TOTAL $1,608,883. w/ 5% Contingency $1,689,327. (1)Actual costs to be determined by a Request For Proposals from qualified marine contractors. Olsen Associates, Inc. 1 25 March 2015 20150409CityHallPacket Page 38 of 105 20150403/jr1 City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 9, 2015 Item: North Beach Plaza Conceptual Plan—Infrastructure Committee recommended approval 3-0. Comment: On first agenda in April to keep project moving forward. Account Number: 100-00-11-1903 Paper Work: X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org 20150409CityHallPacket Page 39 of 105 20150403/jr1 5 w , u 1 tcH L•::. . - Mr ' i. V e ilk{ y- ' ' Z• sir�. '.N - R=. - - r W = ' \ 4 4 W_ Ines CC U r lit 1. �a M, I r s . 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If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 9, 2015 Item: Requested Draft Proposed Scope of for a potential RFP for Community Development Services including Planning, Zoning, Building Services and Planning related engineering tasks. The City of Tybee Island is seeking to contract with a professional firm to provide Planning & Zoning Department Services. Paper Work: X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org 20150409CityHallPacket Page 42 of 105 20150403/jrl DRAFT PROPOSED SCOPE OF SERVICES TO BE PROVIDED The City of Tybee Island is seeking to contract with a professional firm to provide Planning & Zoning Department Services. The goal of the City is to contract with a professional services firm that can successfully provide the requested plan review, permitting, inspection, and department management services to the City on an ongoing and routine basis. The City of Tybee Island operates a very professional and high-paced local government operation. As such, firms submitting a proposal should be capable of being very responsive to the City's changing needs and be able to comprehensively address the complex projects that the City must address on a regular basis. The following services are specifically required: 1. Community Development Director: Provide a dedicated, full-time employee to function as the Community Development Director for the City of Tybee Island. The Director must be able to work well with fellow staff and be able to work with the public in a cooperative manner. This position deals directly with the City's upper management, Planning Commission and City Council, as such, it is essential that this individual be able to function in a professional manner in a political and public environment.This person must have experience working for a local governments in a planning department or related area, and must have at least a Bachelors in city planning or related field. A Masters degree, AICP certification, and CFM certification is preferred. If the proposed director does not have AICP or CFM certification, they must be qualified to take these exams and may be required to seek these certifications within the contract period. The Director will be responsible for overseeing the following functions: • Site plan review: The Director will be responsible for reviewing site plans for compliance with the Land Development Code. The Director must coordinate with the Building Official, Engineer and other City staff to ensure that Site Plans are adequately reviewed prior to approval. • Permitting: The Director will oversee the permitting process, including building permits, tree permits, land disturbing activity permits, and any other applicable development permits. The Director will also manage the City's Permit Administrator, who is currently an employee of the City. The Director must be able to effectively coordinate review and approval of permits and Certificates of Occupancy with the Permit Administrator and Building Inspector. • Building Inspections: The Director will oversee the Building Inspection services described below. • Planning Commission: The Director will act as staff and support the Planning Commission. This includes accepting applications for agenda items, preparing the Planning Commission Packets, coordinating with the City's Permit Administrator on required advertising and notification, and attendance at the planning commission meetings once per month. The Director will also be present at one City Council meeting per month to present any Planning Commission agenda items. • Land Development Code Updated, Implementation, and Enforcement: The Director will be responsible for accepting and reviewing applications for Special Review, Variances, and Text Amendments. The Director must work with the City code enforcement officer to address violations of this code and must also work with the City Attorney to update and revise this code as directed. • Tree Board: The Director will attend Tree Board Meetings and assist the Permit Administrator with facilitation of this group. 20150409CityHallPacket Page 43 of 105 20150403/jrl • Comprehensive and Community Planning. The Director will be responsible for overseeing updated to the City's Master Plan/Comprehensive Plan. The director will utilize the recommendations of the City's plan to make decision regarding Land Development Code Implementation. • NFIP/CRS compliance: The City participated in the National Flood Insurance Program and the Community Rating System program. The Director will be responsible for ensure that development with the City is compliant with this program. This will include, but not be limited to, FEMA inspections for COs, review of Elevation Certificates, providing educational information on flood insurance, and coordinating with the City's Emergency Management Director on the CRS annual report and five-year audits. • Department Administration and Finance: The Director will be responsible for overseeing the budget for the Community Development Department, approving time sheets, etc. 2. Building Official Services: Provide a dedicated Under this contract, the City Building Official will be expected to provide the following list of professional services on an ongoing and routine basis to the City of Tybee Island: • Provide a physical presence in the Tybee Island Building Department, conduct field inspections, plan review and code administration for at least (3) days a week. • Review residential and commercial building construction documents and development plans for compliance to the State Construction and Fire Codes and to City of Tybee Island Development Ordinances and State Amendments. • Perform construction site inspections for compliance to the State Construction and Fire Codes, Tybee Island Building and Flood Damage Control Ordinances. • Sign-off on all building permits (both residential and commercial), building inspections (residential and commercial), flood damage control inspections and certificates of occupancy. • Perform site inspections for compliance to the City of Tybee Island Land Development Code. The building official(s) proposed for this service must be able to demonstrate that he/she has all applicable certifications for the services provided above. 3. Engineering Review Services: The selected firm must be able to provide on-call engineering review services as listed below. Since Engineering services are on call, the proposal only need to include hourly rates for the various types of engineering services provided as well as the resume (s) of the engineer (s) that will be providing those services. • Provide site plan review, advice, comments, drainage review, erosion control review, vegetation and impact assessments, as well as construction observation or supervision, as requested. • Provide engineering consulting services to the City and consult with city staff, management, elected officials, and counsel as appropriate in connections with projects as identified by the City through its authorized agents. • Maintain the appropriate level of qualifications and licensure in the State of Georgia in order to perform all services requested or will notify the City of the absence of any appropriate license or authorization throughput the term of the contract. 20150409CityHallPacket Page 44 of 105 20150403/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 9, 2015 Item: City Hall Needs and Security Assessment with layout—Infrastructure Committee recommended approval 3-0. Comment: On first agenda in April to keep project moving forward. Account Number: 100-00-11-1903 Paper Work: _X_Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org 20150409CityHallPacket Page 45 of 105 20150403/jrl CITY HALL RENOVATIONS CITY OF TYBEE ISLAND I. a+ ,.. "`r "Tv tim., ..„ \ ' Iiflh',I. - . t, - ' '16 , , GREENLINE PROJECT NUMBER:14.055 CITY OF TYBEE ISLAND 403 BUTLER AVENUE TYBEE ISLAND,GA GREEN L I N E APCI-IITECTUPE BUILDING PROGRAM APRIL 2,2015 20150409CityHallPacket Page 46 of 105 20150403/jrl LIST OF CONTRIBUTORS CITY OF TYBEE ISLAND—CITY OFFICIALS: Jason Buelterman, Mayor Paul Wolff, City Council Member, Chair of Infrastructure Committee Barry Brown, City Council Member, Infrastructure Committee Rob Callahan, City Council Member, Infrastructure Committee Wanda Doyle, City Council Member, Mayor pro tem CITY OF TYBEE ISLAND—CITY STAFF: Diane Schleicher, City Manager Sharon Shaver,Administrative Assistant to City Manager Jan Leviner, Clerk of Council Angela Hudson, Director of Finance Heather Brown, Finance Department Stephanie Hogan, Finance Department Melissa Freeman, Finance Department Claire Price, Finance Department Nalene Conway, Finance Department Denise Dubuque, Parking Services (retired) Pete Ryerson, Parking Services Janice Elliot, Human Resources Manager Dianne Otto, Planning and Zoning Manager(retired) Lisa Schaff,Administrative Assistant to Planning and Zoning Karen Reese, Facilities Coordinator Chantel Morton, Main Street Coordinator Todd Smith, IT Manager Michael Bodine, IT Support Specialist GREENLINE ARCHITECTURE: Monica Mastrianni, Principal Architect Douglas Roberts, Project Manager 2 20150409CityHallPacket Page 47 of 105 20150403/jrl TABLE OF CONTENTS EXECUTIVE SUMMARY 4 II. SPACE TABULATIONS 7 a. Existing Space Tabulation b. Program Space Tabulation c. Existing-to-Proposed Area Comparison III. FLOOR PLANS 16 a. Existing Floor Plan b. Proposed Floor Plan 3 20150409CityHallPacket Page 48 of 105 20150403/jrl EXECUTIVE SUMMARY INTRODUCTION The Tybee City Hall building is approximately 60 years old or more. Located on Central Avenue, in a central and prominent location on Tybee Island,the current 2015 City Council desires to renovate the building to take advantage of its character, its history as a City Hall and its familiar location to those in the community. The City Council's goals established for the renovation of this building include: • The City Hall shall be a comfortable and welcoming place for citizens of Tybee Island to conduct business with City staff and Council Members • The City Hall shall accommodate the work and business needs of the City staff • The City Hall shall serve symbolically as the center of the Mayor and Council's presence in the community PROJECT SCOPE The renovated Tybee City Hall will be a consolidated facility to accommodate most of the City of Tybee Island's functions with the major exceptions of Public Works and Public Safety functions. The building shall house administrative spaces—Finance, Parking, Facilities, Main Street and other related programs, Technology,the City Manager and service and support spaces. The building is approximately 6,000 square feet. Comprehensive site development should be considered to be included in the project, including: • Utility upgrades • Storm drainage • Pedestrian circulation and ADA accessibility • Site amenities (bike racks, outdoor break areas, etc.) The building shall be reworked to maximize the flexibility of spatial use: • Existing stage structure shall be removed • Current public meeting space floor shall be raised 13" so that the entire building will be on one continuous floor level • Exterior doors shall be reworked within the existing openings to accommodate these floor level improvements (new doors with no transoms) • Existing porches at those doors will be reworked to allow for landings, new steps and accessible ramps • Stairs to mezzanine will be rebuilt to work with the raised first floor, providing a safer landing at the top of the stairs • Load-bearing wall locations should be verified to determine relocation of existing walls • Offices shall rely on movable furnishings and flexible power and data configurations to ensure they can be rearranged with little effort • HVAC will be zoned to achieve flexibility and comfort in all offices 4 20150409CityHallPacket Page 49 of 105 20150403/jrl Other building concerns include: • Temporary relocation of City staff during renovation activities for seamless continuity of services • Asbestos surveying and possible abatement • Maintaining attic storage • Possible modification of foundations and floor framing in the event that high load file storage is desired FLOOD MANAGEMENT The existing finish floor elevation of the building is at approximately 9.75'. The building is located in an AE-12 flood zone. Since the existing floor elevation is below the required height for this flood zone, "substantial improvements"to the building (as defined by NFIP) normally trigger floodproofing measures to be implemented. Three strategies are commonly considered: 1) raising the building, 2) dry-floodproofing, or 3) wet-flood proofing. NFIP provides exceptions to floodproofing requirements when triggered by"substantial improvements" to "historic structures". The previous City Floodplain Administrator (Dianne Otto—retired) advised that the building will be administratively considered a "historic structure". Therefore, the building is being considered exempt from floodproofing requirements. Flood damage reduction measures shall still be implemented where possible. For example, new electrical and mechanical equipment should be raised above the BFE. BUILDING IMPROVEMENTS Exterior renovations will be minimal due to the desire to maintain the historic character of the building. To minimize the production of landfill waste and to maximize the use of existing materials, some materials such as existing wood flooring should be reused. Most of the partitions shall be new gypsum board on wood stud walls with commercial grade doors. Safety and security for their staff was one of the highest priorities that the City Council voiced in discussing improvements to the existing City Hall. A higher level of security will be achieved in the following ways: • Remove the highly public meeting spaces to the Public Safety Building (already completed) • Provide a highly visible lobby with service windows into the areas that require public interaction • Provide access control devices at all exterior doors except for the main entrance door • Provide access control devices at all interior doors between the Lobby and office functions • Provide a directory and phone at the Lobby so that all visitors can reach their intended appointment with escort • Relocate the building's toilets to the secure side of the building, prohibiting public beach or "walk-in" use 5 20150409CityHallPacket Page 50 of 105 20150403/jrl Mechanical, Electrical and Technology improvements include: • New electrical closet near the rear of the building • Relocated server room to the rear of the building • Reuse existing HVAC well system, but provide new air handlers, thermostats, ductwork and grills OPINION OF PROBABLE COST Considering the aforementioned improvements,the City Council is encouraged to consider setting aside a renovation/construction budget of$750,000-$825,000, and a total project budget of$950,000 to include testing, design fees, FF&E and contingencies. 6 20150409CityHallPacket Page 51 of 105 20150403/jrl SPACE TABULATIONS 7 20150409CityHallPacket Page 52 of 105 20150403/jrl EXISTING SPACE TABULATION 8 20150409CityHallPacket Page 53 of 105 20150403/jrl Existing Space Tabulation Project: 14.055 Tybee Island City Hall Renovation Space Name Total NSF 1 Clerk of Council 127 2 Mail/Copy/Work Room 174 3 Server Rm/IT Manager Office 156 4 Planning&Zoning 389 5 Main Street Coordinator 102 6 City Mngr Admin Asst/Parking Services 212 7 City Manager 117 8 Finance-Water Billing 90 9 Finance-Open Office 231 10 Finance-Vault 104 11 Finance- Payment 90 12 Finance- Department Manager(2nd floor) 150 13 Break Room 31 14 Auditorium 2,166 15 IT Support Specialist 77 16 IT Storage and Work Room 162 17 Facilities Manager 83 18 Human Resources Manager(2nd floor) 150 19 Mens Toilet 99 20 Womens Toilet 91 21 Storage (under stair N) 26 22 Storage (under stair S) 26 23 Mechanical 94 24 Stair N 16 25 Stair S 16 26 Lobby 279 27 Corridor N 86 28 Corridor S 39 29 Corridor- Finance 31 BUILDING AREA- NSF SUBTOTAL 5,414 BUILDING AREA-GSF TOTAL INTERIOR * 5,694 BUILDING AREA-GSF TOTAL EXTERIOR ** 6,033 *Area shown calculated to inside face of exterior walls **Area shown calculated to outside face of exterior walls 20150409CityHallPacket Page 54 of 105 20150403/jrl PROGRAM SPACE TABULATION 10 20150409CityHallPacket Page 55 of 105 20150403/jrl Program Space Tabulation Project: 14.055 Tybee Island City Hall Renovation Space Name Total NSF Group A- Finance 1 Department Manager 140 2 Office 1 90 3 Office 2 90 4 Office 3 90 5 Office 4 90 6 Office 5 -Cashier 85 7 File Room/Storage 85 8 Counting/Vault 100 9 Copy/Workroom 75 Group Subtotal 845 Group B- Parking Services 1 Parking Open Office 185 2 Storage 25 Group Subtotal 210 Group C-Clerk of Council 1 Clerk of Council 145 2 Closet 10 Group Subtotal 155 Group D- Planning and Zoning 1 Planning and Zoning 400 Group Subtotal 400 Group E- Facilities 1 Facilities Coordinator 100 Group Subtotal 100 Group F- Main Street 1 Main Street Coordinator 100 2 Closet 15 Group Subtotal 115 Group G -City Manager Suite 1 Admin Assistant 120 2 City Manager 220 Group Subtotal 340 Group H- Human Resources 1 Human Resources Manager 150 Group Subtotal 150 20150409CityHallPacket Page 56 of 105 20150403/jrl Group J - IT Department 1 File Server Room 80 2 Storage/Workroom 280 3 IT Distribution Closet 25 Group Subtotal 385 Group K-City Hall Common Spaces 1 Lobby 385 2 Mail/Copy/Workroom 130 3 File Room 90 4 Coffee Bar 10 5 Large Conference Room 320 6 Delivery Area 50 7 Flex/Break 190 8 Flex/Council Workroom 125 Group Subtotal 1,300 Group L- Building Service 1 Janitor Closet 25 2 Electrical 45 3 Mechanical 95 4 Womens Toilet 120 5 Mens Toilet 120 6 EDF Niche 10 Group Subtotal 415 PROGRAM AREA- NSF SUBTOTAL 4,415 BUILDING AREA-GSF RANGE With Burden Factor* of: 1.20 5,298 1.25 5,519 1.30 5,740 *Burden factors accommodate circulation + interior wall thicknesses ACTUAL GSF TOTAL INTERIOR 5,694 ACTUAL GSF TOTAL EXTERIOR 6,033 20150409CityHallPacket Page 57 of 105 20150403/jrl EXISTING-TO-PROPOSED AREA COMPARISON 13 20150409CityHallPacket Page 58 of 105 20150403/jrl Existing-to-Proposed Area Comparison Project: 14.055 Tybee Island City Hall Renovation Space Name Proposed Existing Delta Comments Group A- Finance 1 Department Manager 142 150 (8) 2 Office 1 90 90 0 3 Office 2 90 65 25 See Comment 1 4 Office 3 90 65 25 See Comment 1 5 Office 4 91 65 26 See Comment 1 6 Office 5 -Cashier 83 90 (7) 7 File Room/Storage 83 0 83 8 Counting/Vault 104 104 0 9 Copy/Workroom 72 36 36 See Comment 1 Group Subtotal 845 665 180 See Comment 3 Group B- Parking Services 1 Parking Open Office 183 112 71 See Comment 1 2 Storage 26 0 26 Group Subtotal 209 112 97 Group C-Clerk of Council 1 Clerk of Council 144 127 17 2 Closet 9 0 9 Group Subtotal 153 127 26 Group D- Planning and Zoning 1 Planning and Zoning 403 389 14 Group Subtotal 403 389 14 Group E- Facilities 1 Facilities Coordinator 102 83 19 Group Subtotal 102 83 19 Group F- Main Street 1 Main Street Coordinator 99 102 (3) 2 Closet 15 0 15 Group Subtotal 114 102 12 Group G -City Manager Suite 1 Admin Assistant 119 100 19 See Comment 1 2 City Manager 224 117 107 Group Subtotal 343 217 126 Group H- Human Resources 1 Human Resources Manager 150 150 0 Group Subtotal 150 150 0 Comments: 1 Exist space is shared open office;Exist area shown is approximate 2 Space is shared with others in Proposed Plan 3 Additional 239 sf included in suite circulation in Proposed Plan-total suite area is 1,084 sf 4 Proposed Plan includes separate Mail/Copy/Workroom and File Room;combined proposed area is 224 sf 20150409CityHallPacket Page 59 of 105 20150403/jrl Group J - IT Department 1 File Server Room 81 78 3 See Comment 1 2 IT Manager 45 78 (33) See Comments 1 and 2 3 IT Support Specialist 45 77 (32) See Comment 2 4 Storage/Workroom 187 162 25 See Comment 2 5 IT Distribution Closet 24 0 24 Group Subtotal 382 395 (13) Group K-City Hall Common Spaces 1 Lobby 388 279 109 2 Mail/Copy/Workroom 131 174 (43) See Comment 4 3 File Room 93 0 93 4 Coffee Bar 8 0 8 5 Large Conference Room 314 0 314 6 Delivery Area 54 0 54 7 Flex/Break 191 31 160 8 Flex/Council Workroom 123 0 123 Group Subtotal 1,302 484 818 Group L- Building Service 1 Janitor Closet 25 0 25 2 Electrical 43 0 43 3 Mechanical 94 94 0 4 Womens Toilet 120 91 29 5 Mens Toilet 120 99 21 6 EDF Niche 8 0 8 Group Subtotal 410 284 126 PROGRAM AREA- NSF SUBTOTAL 4,413 3,008 1,405 Comments: 1 Exist space is shared open office;Exist area shown is approximate 2 Space is shared with others in Proposed Plan 3 Additional 239 sf included in suite circulation in Proposed Plan-total suite area is 1,084 sf 4 Proposed Plan includes separate Mail/Copy/Workroom and File Room;combined proposed area is 224 sf 20150409CityHallPacket Page 60 of 105 20150403/jr1 FLOOR PLANS 16 20150409CityHallPacket Page 61 of 105 20150403/jrl 20150409CityHallPacket Page 63 of 105 20150403/jr1 STAFF REPORT r FOR THE PLANNING COMMISSION MEETING OF: March 16, 2015 FOR THE CITY COUNCIL MEETING OF: April 9, 2015 LOCATION: 166 S. Campell Ave. PIN: 4-0016-02-016 APPLICANT: Kevin Iocovozzi OWNER: same EXISTING USE: Single Family Residential PROPOSED USE: same ZONING: R-2 USE PERMITTED BY RIGHT: Yes COMMUNITY CHARACTER MAP: Marshfront Neighborhood APPLICATION: Marsh Buffer Variance PROPOSAL: The applicant is requesting a marsh buffer variance from to allow for construction of a boardwalk, extension of their deck and construction of an outdoor shower within the 25-foot marsh buffer required by Section 3-090.1.The total disturbed footprint of the proposed project would be 96.5 square feet. The outdoor shower would be connected to sanitary sewer and would not drain to the marsh. ANALYSIS: The general character of the 166 S. Campbell Avenue area is developed residential.The property was purchased by Kevin and Kim Iocovozzi in 2014. Permits issued since his ownership are listed in the table below. DATE PERMIT VALUE DETAILS STATUS 10/01/14 14-0669 $2,500 Replace pier footer foundation at rear of structure complete 01/22/15 15-0022 $1,200 Screen in covered deck open There is one habitable structure at 166 S. Campbell Avenue. It was constructed in approximately 1940 and is classified as pre-FIRM. The costs of improvements to the structures are being tracked. Work to date on the dwellings has not exceeded the 5-year cumulative limits of 50% of the market value of $32,800 per the 2014 Chatham County Tax Digest property card. The parcel is bisected by the S. Campbell Right-of-Way (ROW) and the house is located on the eastern side of S. Campbell Ave.The property on the eastern side of S. Campbell Ave has approximately 2,800 Sq. Ft. of uplands. The majority of the upland area of the eastern portion of the lot and the rear of the house lie within the 25 foot marsh buffer.Accordingly, the following provisions of Sec. 3-090.1. -Streams,lakes, coastal marshlands and freshwater wetlands buffer/setback apply to this proposed project: Section 3-090.1(C)(2)Exemptions: g. Such minor land disturbing activities as home gardens and individual home landscaping, repairs, maintenance work,fences, and other related activities which do not result in any soil erosion as defined in the current version of the minor land disturbing guidelines issued by the state department of natural resources. Such minor land disturbing activities may not result in total disturbance of more than cumulative 100 square feet per parcel 1. Creation of an access path to water-dependent uses through the buffer when designed, constructed, and maintained pursuant to applicable best management practices. Section 3-090.1(D) Standards and Regulations 1 20150409CityHallPacket Page 64 of 105 20150403/jrl (2) A buffer shall be maintained for a minimum of 25 feet along all coastal marshlands, measured horizontally from the estuarine area. All land disturbing activity is prohibited within the 25 foot buffer unless a variance or buffer encroachment permit is granted. Section 3-090.1(E)(1)Buffer encroachment permit. (1) General. a. No person shall conduct any land disturbing activity within the coastal riparian buffer without first obtaining a buffer encroachment permit from the city to perform such activity. b. Buffer encroachment permits may be issued by the city if the land disturbing activity constitutes construction of a porch, deck, boardwalk, or similar structure that is an accessory use to a residential dwelling, constructed and designed in accordance with applicable best management practices. In the case of construction of a structure to be located outside the buffer, an encroachment permit of no more than ten feet may be granted for construction purposes. All disturbed areas must be restored to a natural state. c. The following factors will be considered in determining whether to issue a permit: 1. Whether the buffer encroachment will result in a reduction of the quality of the water exiting the parcel, or a diminishment of a uniform coastal marshland scenic vista; 2. Whether the proposed development in the buffer will be conducted in accordance with all design guidelines, low impact development techniques, and other applicable best management practices; 3. Whether the proposed intrusion into the buffer is the minimum intrusion necessary to accomplish the purpose of the intrusion; 4. Whether a feasible alternative design exists that would result in no intrusion into the buffer. The Marshfront Neighborhood is described in the Comprehensive Plan as follows: These neighborhoods are fronted by coastal marshlands and contain a wide mix of new and old residential development and a sporadic mix of commercial properties. Coastal marshlands surround these areas and many lots contain access to the water via tidal creeks. The surrounding marsh provides scenic views, natural resources, a recreational amenity, and dock access to the water. Due to the close proximity of marshland and local waterways, land use and protection of natural resources requires special consideration in these neighborhoods. The nature of existing zoning classifications has preserved some undeveloped land within these areas. Staff determinations for this variance request as related to the Recommended Development Strategies for the Marshfront Neighborhood Character Area of the Comprehensive Plan are provided below. Comprehensive Plan—Community Character Area Marshfront Neighborhood—Section 1.2.8 Meets Recommended Development Strategies Strategy YIN or N/A 1. New development, redevelopment and restoration should be consistent with existing character I, of the area in terms of mass, scale,use and density. 2. Permit only uses compatible with the character of the area. Y 3. Permit only uses that will not adversely impact the marsh environment. Y 4. Establish and enforce marsh buffer standards within this area,and identify uses that will be allowed within the buffer and those that will be prohibited. 5. Tree preservation should be prioritized to protect the scenic and habitat value of this area. N/A 6. Encourage land uses, through clearly defined guidelines, that protect against stormwater Y 2 20150409CityHallPacket Page 65 of 105 20150403/jrl pollution including: xeriscape landscaping,pervious surfaces,and erosion and sedimentation control. 7. Limit housing density, size,and height within this area through zoning. N/A STAFF FINDING: The total disturbance proposed within the buffer is less than 100 square feet, which is the threshold for minor land disturbing activities,which are exempted from the requirement to apply for a marsh buffer variance, as outlined in Section 3-090.1(C)(2)g. The proposed walkway could also be considered an "access path" and exempted under-Section 3-090.1(C)(2)1. The reason the applicant was required to apply for a marsh buffer variance for the proposed project was due to the construction of an outdoor shower in the marsh buffer. Due to the limited amount of uplands of the property in question, the location of the house primarily within the marsh buffer, the limited amount of disturbance within the buffer, and the connection of the shower to the sanitary sewer, the staff find that this project satisfies the four factors to be considered when issuing a marsh buffer variance. Furthermore, staff finds the location of a walkway, extension of the deck and construction of an outdoor shower is in keeping with the character of the neighborhood. This Staff Report was prepared by Courtney Reich. ATTACHMENTS A. Application(3 pages) B. Survey, narrative and site plan from the applicant(3 pages) C. GIS map(1 page) D. Permit application(1 page) E. Photographs of existing conditions (3 pages) 3 20150409CityHallPacket Page 66 of 105 20150403/jr1 ``` k6... gl ' i1 ,,, PLANNING COMMISSION NOTICE OF DETERMINATION Meeting date: March 16, 2015 Petitioner: Kevin&Kim Iocovozzi Project Name/Description: 166 S. Campbell/Section 3-090.1(E)(1)b Action Requested: consideration of marsh Buffer encroachment variance for proposed outdoor shower. Special Review Subdivision: Site Plan Approval Sketch Plan Approval_ Conceptual Variance X Preliminary Plan Approval Map Amendment Final Plat Approval Text Amendment Minor Subdivision_ Major Subdivision Petitioner has met all documentation requirements, all external approval requirements, and all code requirements, except for the following: COMMISSIONER FOR AGAINST COMMENTS Bishop X Bossick X Motion to approve Bramble X Seconded Livingston X Major Recuse Marion Chair McNaughton Absent The Planning Commission recom - ds: ® App oval ❑ Denial ❑ Continued Planning Commission Chair: / Date: 1 _ ' �" -1 r ff Planning& Zoning Manager: / «.�/�, / __ Date: -/e--/s- Planning 20150409CityHallPacket Page 67 of 105 20150403/jrl CITY OF TYBEE ISLAND Fee ZONING VARIANCE APPLICATION commercial $500 Residential $200 Applicant's Name Ktm �- I L 2 v L►� I p�rp V ) l..'Z Address and location of subject property I 'S f b 4v-t. PIN -00/G v 1 01.5 Applicant's Telephone Number /1 A" 3/3 " S-20(' Applicant's Mailing Address I 3-1 y.a , e"".'t', S 4✓ - Cr4 3 Brief description of the land development activity and use of the land thereafter to take place on the property: Steil e. Property Owner's Name di M-f /Z4J0.... 2-07-46-0Z3-4' Telephone Number /)- 3/.1 c / o U Property Owner's Address 4. (��- S r4v - 6-0- 3 • 'y/t..) Is Applicant the Property Owner? t/Tes No If Applicant is the Property Owner, Proof of Ownership is attached: Yes If Applicant is other than the Property Owner, a signed affidavit from the Property Owner granting the Applicant permission to conduct such land development is attached hereto. Yes Current Zoning of Property t2 Current Use Sr e L M r l 4N 610,441-�- Names and addresses of all adjacent property owners are attached: '-"'Yes If within two (2) years immediately preceding the filing of the Applicant's application for a zoning action, the Applicant has made campaign contributions aggregating to more than $250 to the Mayor and any member of Council or any member of the Planning Commission, the Applicant and the Attorney representing the Applicant must disclose the following: a. The name of the local government official to whom the campaign contribution or gift was made; b. The dollar amount of each campaign contribution made by the applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action, and the date of each contribution; c. An enumeration and description of each gift having a value of $250 or more made by the Applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action. Disclosure of Campai n Contributions form attachment hereto: ✓ Yes 3 /-1--it S Signature of Applicant Date NOTE: Other specific data is required for each type of Variance. Fee Amount$.2 S-D Check Number 16-1-1-41 Date 3 - S/ City Official 20150409CityHallPacket Page 68 of 105 20150403/jr1 NOTE: This application must be accompanied by additional documentation, including drawings that include or illustrate the information outlined below. REFERENCE DESCRIPTION 5-040 (D) (1) Site plan and/or architectural rendering of the proposed development depicting the location of lot restrictions. 5-040 (D) (2) Narrative describing the hardship and the reason for the variance request. Explain the hardship: V rb eo s e %torn.- 5 ko w-., I, 111- ('1,rtes 5-040 (D) (3) A survey of the property signed and stamped by a State of Georgia certified land surveyor. 5-090 (A) (1) That there are unique physical circumstances or conditions beyond that of surrounding properties, including: irregularity, narrowness, or, 6.— shallowness of the lot size or shape, or, exceptional topographical or other physical conditions peculiar to the particular property. 5-090 (A) (2) That because of such physical circumstances or conditions, the property cannot be developed in strict conformity with the provisions of the Land Development Code, without undue hardship to the property. NOTE: Provide attachments illustrating conditions on surrounding properties and on the subject property, indicating uniqueness, etc. 5-090 (B) If this variance application is for a Height Variance, in addition to other requirements, the petitioner shall be required to: Add two feet to each side yard setback for each one foot above 35 feet in height, and, Have safeguards consisting of sprinkler systems, smoke detectors and other fire protection equipment deemed necessary at the time by the Mayor and Council; and, Where a rear yard abuts a side yard of the adjacent lot, the petitioner shall be required to add two feet to the rear setback for each foot above 35 feet height. The Applicant certifies that he/she has read the requirements for Variances and has provided the required information to the best of his/her ability in a truthful and honest manner. Signature of Applicant Date 5-090(C) Variance longevity. After a variance has been granted by the mayor and council it shall be valid for a period of 12 months from date of approval. Such approval is based on information provided in the application. Building permits may only be granted for plans consistent with the approved application. Any deviation from the information submitted will require separate approval by the mayor and council. 20150409CityHallPacket Page 69 of 105 20150403/jrl s-(k }may ht7 �k��il<M Zl1NtP� / CITY OF TYBEE ISLAND CONFLICT OF INTEREST IN ZONING ACTIONS • DISCLOSURE OF CAMPAIGN CONTRIBUTIONS Have you within the past two (2)years made campaign contributions or gave gifts having an aggregate value of$250.00 or more to a member of the City of Tybee Island Planning Commission, or Mayor and Council or any local government official who will be considering the rezoning application? YES NO _1,›C IF YES, PLEASE COMPLETE THE FOLLOWING SECTION: NAME OF CONTRIBUTIONS GIFTS DATE OF GOVERNMENT OF $250.00 OF $250.00 CONTRIBUTION OFFICIAL OR MORE OR MORE IF YOU WISH TO SPEAK CONCERNING THE ATTACHED REZONING APPLICATION, THIS FORM MUST BE FILED WITH THE ZONING ADMINISTRATOR FIVE (5)DAYS PRIOR TO PLANNING COMMISSION MEETING IF CAMPAIGN CONTRIBUTIONS OR GIFTS IN EXCESS OF $250.00 HAVE BEEN MADE TO ANY MEMBER OF THE PLANNING COMMISSION OR MAYOR AND COUNCIL. Signature � � W Printed Name t`Z v Le-. L. 0 vO ZZ-I Date I 20150409CityHallPacket Page 70 of 105 20150403/jr1 . . ., . . , ".',. Cu • ,...„.9,1.. . •5. .1 . P.I. `1 1 ea rs • .-.;11 g • ., • -tr., • , . / S I , -A.. s, ..-4iryr.--,.. ,,,,•itt'a,'". Rt,,.. ;get, 9 1 .•, I / ., .41, '•-79• • '' / • ; 2 2 g EcE3E / ,- e, 1 $ o . ---7.-Z..:„.,4.. ct 3. $9_1 -E,L ■F. g& i; /7 , 4 /4. / oimg / A t-, 0 / • g 0-3 / 1 I / 1-• .- . - 0 - .,. / . ._ 1. .. - 1 , / --;., . 5 ' s I • . . .-- . - . •• I t,' - kf • 1 -.„, , , 1 / . .. , . 3 77"1,1•2,1..-- ,..-7--,. ....,„ ,_ . .._ , . . . . . ' • •- — .•''' ' 2' - , Fu.ler------ • 8 • 0 i . 0 ....,.. . . 8-i s ' 4•-+ 0 - a8.90. -7- +.34...............,. •-.......j.....,_..._._ `.. CAMp ZLI.AvplAtut ---..N m.n.... • .. 2 . ue- .. .„.. s RR, .... -- ■...4......0.00- 0• . If --.1 - Co 0 ill ' ' ..,.. ct. . fij'i 1 ° g - . v.... , .. _ r. 11011,...... P E.51 3 t.s1 1 0 - - .e.# ” E'•m to C/3 - '' 7, - • ' ...0 til tV. • $I. 1.1 0 te I - - . . , . - Z • ' 0° - • M el P>tri , 4-3 . . . . a 6.4• . .._ -... .- -_e- • I - c-3'4-•- I Project description for 166 S Campbell Ave Tybee Island, GA 1. Construct an outside shower within the 25'marsh buffer. The shower will be raised 4" off the ground with a base dimension of 5'x 5' (25 square feet). The shower's construction will meet or exceed Tybee's building codes. The base will consist of 4 treated 4"x 4"5' posts placed upon 8"x 8"x12" footings. The four posts will support Four 2"x 4"x5'treated rim joists which will support 15 1"x 4"x 5's installed as shower decking. The shower walls will be 5'tall &5'wide and consist of corrugated sheet metal walls,cut to fit and trimmed and capped in treated lumber. The shower will be located two feet away from the existing house as shown in the site plan. A prefabricated fiberglass 5'x 5'shower pan will be located below the showers decking to collect all shower water and drain into the house's existing septic tank. Hot and cold water will be plumbed to code and originate from the existing house. 2. Construct a raised wooden walkway within the 25' marsh buffer from the back porch steps to the new landing attached to the wood existing deck. The walkway will be located as shown in the site plan. The walkway will be 23'x 30" (57.5 square feet) and will be connected to a new 20"x 8" (14 square feet) landing which will be built and attached to the existing deck. The deck will sit on 4"x 4" posts sitting on 8"x 8"x12" footings with 2"x 4"treated rim joists and treated 1"x 6 "decking will be utilized. Total square feet of fixed walkway,landing and shower base will be less than 100 square feet(25 shower+ 57.5 walkway+ 14 landing= 96.5) 20150409CityHallPacket Page 72 of 105 20150403/jrl liii8otoil: vs es S. V Np C+______ ""■,__16 „ i 68. • � 0 . ' r b lie w 1 . ir: , ' . Q tr.:kJ ! i . ... , O sissai. a O O / 0 te - a -�a- --- - ts1 6.8. - • z 0 i J 5 min / ,IwI4III/,IIiIIiiI anci71 . 1-q"/, LOT 3 /4 2 /.b f'-1 , I. / 41 34 . .. 2 ! / .k• • I fi of Ihc- 4) ,S3_ ca cr �m 014444:".. 2 9CityHall keF Page 73 of 105 20150403/jrl °� - j r II y. - .- 0 CI • .....-'— "^-,,,_,..„....___ r''''''--\ 4V4 t : _,, '' „.., P _ /J.:. .::: N\ :CCI 107, L ..., ...)56\ . .. ,,„... ..„ f 1 . .., '....„...___ _,.............„...t,- ..,14L-4.....,:. . tti ,, ..,• ar, ' . 111 •\--"'/- • '_`^-•-a._` ! FTC+ 4• • .. ~ Al _ , ' s * � " • • f # -� '4t fir_y �. - .77 -a f) •••• / mot.' ' 1\,i : \\4. L. 20150409CityHallPacket Page 74 of 105 20150403/Y1 4 D City of Tybee Island, Georgia 912-472-5030' Fax 912-786-9539 APPLICATION FOR BUILDING PERMIT Property Address: jt ( S CCcMPCl/ Ave- PIN: Name Mailing Address Telephone Owner Key 0) 6(' Nom' c+ Home: UGoVaZ21 SgvAAA...46h Gk) 2iylG Cell: 912-313"S7w Architect or Engineer Office: Cell: Contractor ke.,y.`\ cc. Office: �� ` i Cell: 6312—30?-35'5— ma Check all that apply Single Family ❑ Discovery/Tearout ❑ Demolition or Relocati n ❑ Duplex ❑ Footprint Changes \ Other S,de. WgtIK f S c I ❑ Multi-Family units ❑ additional square s k61•� ❑ * Commercial unit(s) feet heated/cooled * A commercial project requires 2 sets of sealed drawings by a design professional and construction by a contractor with the appropriate State of Georgia professional license. A commercial project may require Site Plan Approval. Details of Project: SC.r-C<1tJ (N E�( ' COU`tr ,e c K eft),ttG ( 'J NctAi £X*-crtar Sheadtor i'� <' Qu r� 2voo� Ord e. 2t�kll. Estimated Cost of Construction: $ )UOQ, (materials + labor+ profit/overhead) If-applicable, attach a copy of the certified elevation certificate and/or survey of the property. Depending upon the scope of the work, two sets of construction drawings and/or a site plan may be required. Year Built: Listed on National Historic Register or located within a National Historic District? Y / N • Buildings older than 50 years may be eligible to be listed on the State/National Register. With this designation, you may be eligible to take advantage of various tax incentive programs while preserving the heritage of Tybee Island. • Also see the Tybee Island Land Development Code Article 14: Historic Preservation During construction: On-site restroom facilities will be provided through . Construction debris will be disposed by by means of , I understand that I must comply with zoning, flood damage control, building, fire, shore protection and wetland ordinances, FEMA regulations and all applicable codes and regulations. I realize that I must ensure the adequacy of drainage of this property so that surrounding property is in no way adversely affected as required by Article 16, Stormwater Management. I accept responsibility for any corrective actions that may be necessary to restore drainage impaired by this permitted construction. Date: Signature: FEES Printed Name of Applicant: Permit Inspections Note: A permit normally takes 7 to 10 days to process. Processing time for a Cap. Cost Rec. historic structure may be longer. Water Tap Sewer Stub Approvals: Signature Date Eng. Fees Planning &Zoning Manager Aid to Const. Building Official Water/Sewer Storm/Drainage City Manager TOTAL 20150409CityHaIIPacket Page 75 of 105 20150403/jrl ^ g • 'fir. ' i ` .,„ iV: I / I1 � '/ '*y, ter: Ir • 4110111415*. - . + .• -.. _�`_ - • • t .t 1 - •- is z ^4" ' . r r 4it . ....44,,, ;.... : --r . 4-.1 .rve All ..:1111",..'.‘ OVA,ri Vie . •••fr —.■■•'""401. I i: 'tit__ 'Z' i?"- . "• ,':. '.se...roditi g4.,... . .__ - ' mac. .. ` - i - A.1. . 'v _ .. + - 20150409CityHallPacket Page 76 of 105 20150403/jrl MAYOR CITY MANAGER Jason Buelterman ♦ Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown . Rob Callahan CITY ATTORNEY Bill Garbett '1; tip. Edward M. Hughes Monty Parks I °� .. Paul Wolff CITY OF TYBEE ISLAND Planning Commission Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Planning and Zoning Department by 4:00PM on the first day of the month. If this form is received after the deadline,the item will be listed on the next month's agenda. Planning Commission Date for Request: March 16, 2015 Item: Section 3-080(C)- Consideration of Driveway Width Explanation: This recommended text amendment was requested by City Council in response to the Variance Request for 173 Lewis Ave that was rejected by City Council. Council requested that the City Attorney prepare this text amendment to allow for the improvement in the ROW associated with the 173 Lewis AveVariance Request. Does this request include a change/revision to the City's Land Development Code? Yes X No Has the requested item been presented to or reviewed by the City Council? Yes X No Has the requested item been proposed by City Council? Yes X No Purpose/Requested Action: Consider the recommended text amendment and approve or deny. Supporting Documentation: X_Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to lshaaf @cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the first day of the month. Submitted by: City Attorney at the request of City Council Date received by Planning and Zoning Department: February 26, 2015 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5832 City of Ethics www.cityoftybee.org '�� 4/11' ' 20150409CityHallPacket Page 77 of 105 2�50105/jrl O . \ / PLANNING COMMISSION NOTICE OF DETERMINATION Meeting date: March 16, 2015 Project Name/Description: Text Amendment Sec. 3-080(C) Action Requested: Consideration of revisions to Off street Parking Special Review Subdivision: Site Plan Approval Sketch Plan Approval Conceptual Variance Preliminary Plan Approval Map Amendment Final Plat Approval Text Amendment X Minor Subdivision_ Major Subdivision Petitioner has met all documentation requirements, all external approval requirements, and all code requirements, except for the following: COMMISSIONER FOR AGAINST COMMENTS Bishop X Motion to approve Bossick X Seconded Bramble X Livingston X Major X Marion Chair McNaughton Absent The Planning Commission recomme s: ® Approval n Denial ❑ Continued Planning Commission Chair: Date: °3 -I °- 13 Planning& Zoning Manager: / Date: 3'/i -/..r 20150409CityHallPacket Page 78 of 105 20150403/jrl LAW OFFICES CALLAWAY, BRAUN, RIDDLE &HUGHES P.C. A PROFESSIONAL CORPORATION 301 WEST CONGRESS STREET REPLY TO: DANA F.BRAUN SAVANNAH,GEORGIA 31401 POST OFFICE BOX 9150 R.KRANNERT RIDDLE ---- SAVANNAH,GEORGIA31412 EDWARD M.HUGHES TELEPHONE(912)238-2750 THOMAS E.BRANCH,III FACSIMILE(912)238 2767 Voice Mail Extension-108 March 23,2015 E-Mail-Bhughes(acbrhlaw.com VIA EMAIL ONLY Mayor and Council Ms. Courtney Reich Mr. Ed DiTommaso Ms. Diane Schleicher Ms. Jan LeViner City of Tybee Island P.O. Box 2749 Tybee Island, GA 31328 RE: Ordinance No. 07-A-2015—Off-street parking— Section 3-080(C) Dear All: In follow up to the discussion at the workshop, I am attaching another revision to the proposed changes to Section 3-080(C)dealing with driveways. If this is more in line with what council desires, we can initiate the process for an amendment of the ordinance. If, on the other hand, changes are thought to be necessary,please just let me know. I hope we have made progress and I appreciate everyone's patience. With kindest regards, I am Very truly yours, Edward M. Hughes EMH/md Attachments 20150409CityHallPacket Page 79 of 105 20150403/jrl (C) Control of access to structures used for residential purposes including but not limited to single family,duplex,triplex,two family,multifamily,townhomes,apartments,time shares,and condominiums whether owner occupied or held for rental. In order to promote the safety of motorists and pedestrians,the following regulations shall apply to all newly constructed driveways: -- Formatted:incrO,Indent:Left: -0.25",Outline (1) A driveway opening which connects a lot with a public street shall not be greater than 25 numbered+Level:1+Numbering Style:Bullet feet in width at the property line.Driveways that serve duplex lots shall not have a width greater than +Aligned at: 0.25"+Tab after: 0.5"+Indent at: 0.5" 15 feet per unit measured at the property line.This section is not intended to prevent the installation of flared driveway ends.These flared ends,when constructed in accordance with adopted standards and Formatted:incrO,Indent:Left: 0.25" specifications,shall not count towards the width of the driveway. (2) There shall be no more than two driveway openings on any lot of any width.The total of the widths at the property line of two driveway openings shall not be greater than 25 feet. (3) No driveway opening shall be constructed within 25 feet of an intersection,measuring from the nearest improved portion of the right-of-way.However,in any instance where there is not adequate space available and other access is not feasible,staff may permit a reduction in the distance to an intersection from a driveway in order to permit safe access to the property provided the speed limit on abutting or adjacent roads is 30 miles per hour or less. (4) No curb on any city street or right-of-way shall be cut or otherwise altered without prior written approval of the designated city official. Driveway requirements specified in this Section, notwithstanding, staff may issue a permit to a residential property owner to place approved materials in the city right of way,provided the owner is informed and acknowledges that the city will maintain the right to initiate any required action within the right of way and that permitting materials in the right of way shall not create any vested rights in the property owner and such permission may be terminated at any time. In addition,such permit by staff may only be made in the event the improvement does not create a safety issue or interfere with city metered parking and does not violate any city ordinance including,but not limited to,the requirements of Section 3-165 to maintain 65%of the property setback area as greenspace. If the staff of the building and zoning department finds that a request under this section needs or should have additional review for any reason,it may request review by the mayor and council or,if the staff of the building and zoning department declines the applicant's request,the applicant may apply for the granting of the permit which will result in the application going to the mayor and council. However,before the mayor and council,a public hearing is not required but action may only be taken at a public meeting of the mayor and council. (5) For water quality purposes,all newly constructed driveways and replacements of more than 50 percent of existing driveways serving residential uses shall be constructed of materials designed to allow retention of the first one inch of stormwater.A new driveway includes the initial placement of any material on bare soil.Such new driveways and replacements of more than 50 percent of an existing driveway are subject to permitting and inspection(s).A permit and inspection(s)are also required for repair of less than 50 percent of an improved driveway.The retention requirement is based on a 24-hour,25-year Tybee III SCS storm.A permit is required for installation of a new or replacement driveway.An inspection is required of each layer prior to the next layer being installed. The permit applicant shall be responsible for all engineering fees incurred by the city for review of materials,even when a material is not approved.Acceptable materials include: a. Stone must be either AASHTO#57,#67,#78,or#89 open graded with no fines,or pea gravel with no fines,or a combination of two or more.Graded aggregate base(also known as "crusher run"or"crush and run")is not allowed. b. Standard brick pavers are four-inch by eight-inch with minimum five-sixty-fourths-inch average continuous joints/borders with eight one-eighth-inch wide spacers per paver filled with 20150409CityHallPacket Page 80 of 105 20150403/jr1 masonry sand.See item(c)for base and header requirements.If larger bricks are used,thereby creating less linear joint and surface area joint,calculations by a state licensed design professional must be reviewed and approved by the city.See engineering fee information in subsection(1). c. Permeable interlocking concrete pavers(PICP)are solid structural units installed with openings as described in the coastal stormwater supplement(CSS)through which stormwater runoff can rapidly pass into the underlying reservoir of a four-inch minimum depth open-graded stone,no fines.Openings may be filled only with pea gravel or larger stone,or with masonry sand.A concrete header curb or paver/concrete block ribbon with a maximum width of eight inches must be installed around the perimeter of the pavers.Building foundations and garage floors may serve as a portion of the perimeter.The edge of a paved road may not serve as a perimeter.Flush headers and ribbons are included in the driveway measurements.To not be included in the driveway measurements a header or ribbon must be installed lower than the driveway pavers,covered with adequate top soil,and seeded or sodded to facilitate vegetation. d. Ribbon driveway designs are normally constructed of concrete but other materials may be considered.The ribbons are to be a maximum of 18 inches wide with a one to two percent cross slope to route runoff to adjacent pervious areas rather than down the strips to the street.The area between the strips may be either grass or stone as described in subsection(a).The area between the drive strips is to be flush or one-eighth-inch below the driving strip to encourage the percolation of stormwater runoff between the driving strips. e. Concrete grid pavers(CGP)are precast concrete units that allow rainfall and stormwater runoff to pass through large openings that are filled with pea gravel,sand or topsoil and turf.A concrete header curb or brick/concrete block ribbon with a maximum width of 12 inches(flush or one-eighth-inch higher than the contained permeable pavement)must be installed around the perimeter of the permeable pavement.Building foundations and garage floors may serve as a portion of the perimeter.The edge of a paved road may not serve as a perimeter.Header and ribbons are included in the driveway measurements.To not be included in the driveway measurements a header or ribbon must be installed lower than the driveway pavers,covered with adequate top soil,and seeded or sodded to facilitate vegetation. f. Plastic grid pavers(PGP)consist of flexible,interlocking plastic units that allow rainfall and stormwater runoff to pass through large openings that are filled with gravel,sand or topsoil and turf.A header curb is required and is included in the driveway measurement. g. Pervious concrete(also known as porous concrete)is similar to conventional concrete in structure and form,but consists of a special open-graded surface course,typically four to eight inches thick,that is bound together with Portland cement. h. Porous asphalt is similar to pervious concrete,and consists of a special open-graded surface course bound together by asphalt cement. For all other proposed materials,calculations are required from a state licensed design professional demonstrating compliance with the retention requirement of this section. 20150409CityHallPacket Page 81 of 105 20150403/jr1 ORDINANCE NO. 07-A-2015 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, SO AS TO REVISE THE PROVISIONS OF SECTION 3-080(C), OFF STREET PARKING REQUIREMENTS, RELATING TO ESTABLISHING SPECIFICATIONS FOR DRIVEWAYS, TO REPEAL CONFLICTING ORDINANCES, TO ESTABLISH AN EFFECTIVE DATE AND FOR OTHER PURPOSES WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code to provide in Section 3- 080(C) relating to specifications for driveways, to repeal conflicting ordinances, to establish an effective date, and for other purposes. NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that the Code of Ordinances, Section 3-080(C), Off street parking, be hereby amended so that hereafter the ordinance shall read as hereinafter provided. SECTION 1 The Code of Ordinances is hereby amended so as amend Section 3-080(C) regarding driveway specifications which shall read as follows: Sec. 3-080. Off-street parking requirements. (C) Control of access to structures used for residential purposes including but not limited to single family, duplex, triplex, two family, multifamily, townhomes, apartments, time shares, and condominiums whether owner occupied or held for rental. In order to promote the safety of motorists and pedestrians, the following regulations shall apply to all newly constructed driveways: (1) A driveway opening which connects a lot with a public street shall not be greater than 25 feet in width at the property line. Driveways that serve duplex lots shall not have a width greater than 15 feet per unit measured at the property line. This section is not intended to prevent the installation of flared driveway ends.These flared ends,when constructed in accordance with adopted standards and specifications, shall not count towards the width of the driveway. 20150409CityHallPacket Page 82 of 105 20150403/jrl (2) There shall be no more than two driveway openings on any lot of any width.The total of the widths at the property line of two driveway openings shall not be greater than 25 feet. (3) No driveway opening shall be constructed within 25 feet of an intersection,measuring from the nearest improved portion of the right-of-way.However,in any instance where there is not adequate space available and other access is not feasible,staff may permit a reduction in the distance to an intersection from a driveway in order to permit safe access to the property provided the speed limit on abutting or adjacent roads is 30 miles per hour or less. (4) No curb on any city street or right-of-way shall be cut or otherwise altered without prior written approval of the designated city official. Driveway requirements specified in this Section, notwithstanding, staff may issue a permit to a residential property owner to place approved materials in the city right of way,provided the owner is informed and acknowledges that the city will maintain the right to initiate any required action within the right of way and that permitting materials in the right of way shall not create any vested rights in the property owner and such permission may be terminated at any time. In addition,such permit by staff may only be made in the event the improvement does not create a safety issue or interfere with city metered parking and does not violate any city ordinance including,but not limited to,the requirements of Section 3-165 to maintain 65% of the property setback area as greenspace. If the staff of the building and zoning department finds that a request under this section needs or should have additional review for any reason,it may request review by the mayor and council or,if the staff of the building and zoning department declines the applicant's request,the applicant may apply for the granting of the permit which will result in the application going to the mayor and council. However,before the mayor and council,a public hearing is not required but action may only be taken at a public meeting of the mayor and council. (5) For water quality purposes,all newly constructed driveways and replacements of more than 50 percent of existing driveways serving residential uses shall be constructed of materials designed to allow retention of the first one inch of stormwater.A new driveway includes the initial placement of any material on bare soil. Such new driveways and replacements of more than 50 percent of an existing driveway are subject to permitting and inspection(s).A permit and inspection(s)are also required for repair of less than 50 percent of an improved driveway. The retention requirement is based on a 24-hour,25-year Tybee III SCS storm.A permit is required for installation of a new or replacement driveway.An inspection is required of each layer prior to the next layer being installed. The permit applicant shall be responsible for all engineering fees incurred by the city for review of materials,even when a material is not approved.Acceptable materials include: a. Stone must be either AASHTO#57,#67,#78,or#89 open graded with no fines,or pea gravel with no fines,or a combination of two or more. Graded aggregate base(also known as "crusher run" or "crush and run")is not allowed. b. Standard brick pavers are four-inch by eight-inch with minimum five-sixty-fourths-inch average continuous joints/borders with eight one-eighth-inch wide spacers per paver filled with masonry sand. See item(c)for base and header requirements. If larger bricks are used,thereby creating less linear joint and surface area joint, calculations by a state licensed design professional must be reviewed and approved by the city. See engineering fee information in subsection(1). c. Permeable interlocking concrete pavers(PICP)are solid structural units installed with openings as described in the coastal stormwater supplement(CSS)through which stormwater runoff can rapidly pass into the underlying reservoir of a four-inch minimum depth open-graded stone,no fines. Openings may be filled only with pea gravel or larger stone, or with masonry sand.A concrete header curb or paver/concrete block ribbon with a maximum width of eight inches must be installed around the perimeter of the pavers.Building foundations and garage floors may serve as a portion of the perimeter.The edge of a paved road may not serve as a 2 20150409CityHallPacket Page 83 of 105 20150403/jrl perimeter.Flush headers and ribbons are included in the driveway measurements.To not be included in the driveway measurements a header or ribbon must be installed lower than the driveway pavers, covered with adequate top soil,and seeded or sodded to facilitate vegetation. d. Ribbon driveway designs are normally constructed of concrete but other materials may be considered.The ribbons are to be a maximum of 18 inches wide with a one to two percent cross slope to route runoff to adjacent pervious areas rather than down the strips to the street.The area between the strips may be either grass or stone as described in subsection(a).The area between the drive strips is to be flush or one-eighth-inch below the driving strip to encourage the percolation of stormwater runoff between the driving strips. e. Concrete grid pavers(CGP)are precast concrete units that allow rainfall and stormwater runoff to pass through large openings that are filled with pea gravel,sand or topsoil and turf.A concrete header curb or brick/concrete block ribbon with a maximum width of 12 inches(flush or one-eighth-inch higher than the contained permeable pavement)must be installed around the perimeter of the permeable pavement.Building foundations and garage floors may serve as a portion of the perimeter.The edge of a paved road may not serve as a perimeter.Header and ribbons are included in the driveway measurements.To not be included in the driveway measurements a header or ribbon must be installed lower than the driveway pavers, covered with adequate top soil,and seeded or sodded to facilitate vegetation. f. Plastic grid pavers(PGP)consist of flexible,interlocking plastic units that allow rainfall and stormwater runoff to pass through large openings that are filled with gravel,sand or topsoil and turf.A header curb is required and is included in the driveway measurement. g. Pervious concrete(also known as porous concrete)is similar to conventional concrete in structure and form, but consists of a special open-graded surface course,typically four to eight inches thick, that is bound together with Portland cement. h. Porous asphalt is similar to pervious concrete,and consists of a special open-graded surface course bound together by asphalt cement. For all other proposed materials,calculations are required from a state licensed design professional demonstrating compliance with the retention requirement of this section. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 3 20150409CityHallPacket Page 84 of 105 20150403/jrl It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2015. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/07-2015 Sec 3-080(C)off-street parking requirements 02.16.15—EMH Tybee/Ordinances/07-A-2015 Sec 3-080(C)off-street parking requirements 03.23.15 -EMH 4 20150409CityHallPacket Page 85 of 105 20150403/jrl z Ire I m,o ,S „olO PLANNING COMMISSION NOTICE OF DETERMINATION Meeting date: March 16, 2015 Project Name/Description: Text Amendment—Section 6-080(E) Action Requested: Consideration of revisions to Commercial Signage Special Review Subdivision: Site Plan Approval Sketch Plan Approval Conceptual Variance Preliminary Plan Approval Map Amendment Final Plat Approval Text Amendment X Minor Subdivision_ Major Subdivision Petitioner has met all documentation requirements, all external approval requirements, and all code requirements, except for the following: COMMISSIONER FOR AGAINST COMMENTS Bishop X Motion to deny Bossick X Bramble X Seconded Livingston X Major X Marion Chair McNaughton Abses The Planning Commission recomme a s: Ill Approval ® Denial ❑ Continued /; f Planning Commission Chair: ,J Date: 7 --> - 1,s Planning& Zoning Manager: ,/ Date: 3 l 1W --/-5- 20150409CityHallPacket Page 86 of 105 20150403/jrl j' CITY OF TYBEE ISLAND Page 1 of 3 �� `, LAND DEVELOPMENT CODE �-it. ../ TEXT AMENDMENT APPLICATION Fee$500 t'ib1X,Fro,04 516N5,11/4)4As 445E T g S Applicant's Name VI+1T T Pwr/V1oTQVANt LI ,;-i Applicant's Telephone Number 912.g44.mQQ iou4 aim Applicant's Mailing Address 1149 PIRI Fo. T 120, SAV1sA 311.0$ If within two (2) years immediately preceding the filing of the Applicant's application for a zoning action, the Applicant has made campaign contributions aggregating to more than $250 to the Mayor and any member of Council or any member of the Planning Commission, the Applicant and the Attorney representing the Applicant must disclose the following: a. The name of the local government official to whom the campaign contribution or gift was made; b. The dollar amount of each campaign contribution made by the applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action, and the date of each contribution; c. An enumeration and description of each gift having a value of $250 or more made by the Applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action. Disclosure of Campaign Contributions form attachment hereto: Yes .,,, mot.. AS�Ehl raz MITTYSEL L f� liC Signature • <<�plicant Date NOTE: Other specific data is required for each proposed Text Amendment. City Official el-6 f ,� .` Date " - / S, 20150409CityHallPacket Page 87 of 105 20150403/jrl Page 2 of 3 NOTE: This application must be accompanied by additional documentation, including drawings and/or text that include or illustrate the information outlined below. Indicate in the spaces provided whether or not the required information is provided. YES or NO REFERENCE DESCRIPTION 5-020 (E) An amendment to the text of the Land Development Code requires a hearing by the Planning Commission and approval by the Mayor and Council at a scheduled public hearing. 5-040 (E) (1) In the case of a text amendment, the application shall set forth the new text to be added and the existing text to be deleted. 5-110 Section 5-110, Standards for Land Development Code or Zoning Map Amendment Approval, identifies standards and other factors to be considered by the Mayor and Council in making any zoning decision. The Applicant should provide written data addressing each of the below listed standards and factors to assure consideration of applicable information. 5-110 (A) The existing land use pattern; 5-110 (B) The possible creation of an isolated district unrelated to adjacent and nearby districts; 5-110 (C) The existing population density pattern and the possible increase or overtaxing of the load on public facilities; 5-110 (D) Whether changed or changing conditions make the passage of the proposed amendment reasonable; WO 5-110 (E) Whether the proposed change will adversely influence existing conditions in the neighborhood or the city at large; 5-110 (F) Potential impact on the environment, including but not limited to drainage, soil erosion and sedimentation, flooding, air quality, and water quality and quantity; 5-110 (G) The reasonableness of the costs required of the public in providing, improving, increasing or maintaining public utilities, schools, streets and public safety NO necessities when considering the proposed changes; 5-110 (H) Whether the proposed change will be detrimental to the value or improvement or development of adjacent or nearby property in accordance with existing requirements; NO 5-110 (I) Whether the proposed change is out of scale with the needs of the neighborhood or entire city; NO 5-110 (3) Whether the proposed change will constitute a grant of special privilege to the individual owner as contrasted with the adjacent or nearby neighborhood or Y with the general public; and, 5-110 (K) The extent to which the zoning decision is consistent with the current city master plan or other local planning efforts, if any, of the city. The Applicant certifies that he/she has read the requirements for Land Development Code Text Amendments and has provide• t quires •,'for ,,tion to the best of his/her ability in a truthful and honest manner. . - .27-606-- Signature of Applic.' Da e 20150409CityHallPacket Page 88 of 105 20150403/jrl Page 3 of 3 � I f."1 4/I,J „'LUMIOH%`/ CITY OF TYBEE ISLAND CONFLICT OF INTEREST IN ZONING ACTIONS DISCLOSURE OF CAMPAIGN CONTRIBUTIONS Have you within the past two (2) years made campaign contributions or gave gifts having an aggregate value of$250.00 or more to a member of the City of Tybee Island Planning Commission, or Mayor and Council or any local government official who will be considering the rezoning application? YES NO IF YES, PLEASE COMPLETE THE FOLLOWING SECTION: NAME OF CONTRIBUTIONS GIFTS DATE OF GOVERNMENT OF $250.00 OF $250.00 CONTRIBUTION OFFICIAL OR MORE OR MORE IF YOU WISH TO SPEAK CONCERNING THE ATTACHED REZONING APPLICATION, THIS FORM MUST BE FILED WITH THE ZONING ADMINISTRATOR FIVE (5) DAYS PRIOR TO PLANNING COMMISSION MEETING IF CAMPAIGN CONTRIBUTIONS OR GIFTS IN EXCESS OF $250.00 HAVE BEEN MADE TO ANY MEMBER OF THE PLANNING COMMISSIO OR MAYOR AND COUNCIL. � ,G\S�tJTFDl2 Signature '/ `(� •1��%� • Printed Name %0L)'` ft,FA I Date 2 24115 . 20150409CityHallPacket Page 89 of 105 20150403/jrl ORDINANCE NO, 09-2015 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO SECTION 6-080, SIGNS, FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City desires to provide for exemptions and exceptions to the freestanding sign limitations for commercial uses, and NOW, THEREFORE, it is ordained by the governing authority of the City of Tybee Island that the code of ordinances Appendix A of the Land Development Code of the City of Tybee shall be amended. SECTION 1 Section 6-080(E)will be amended and will read as follows: 6-080 Commercial signs. For all commercial uses, only the following signs are hereby permitted. (1) Wall sign. a. Number. There shall be not more than one wall sign for each principal building except where the building abuts two or more streets, one wall sign oriented to each abutting street shall be permitted. b. Area. The gross surface of a wall sign shall not exceed ten percent of the area of the building wall, including doors and windows, to which the sign is to be affixed or 200 square feet, whichever is smaller. c. Height. A wall sign shall not project higher than the wall to which the sign is to be affixed or 20 feet, as measured from the base of the building wall to which the sign is to be affixed, whichever is lower. d. Special conditions. Where a principal building is devoted to two or more permitted uses, the operator of each such use may install a wall sign upon his/her proportionate share of the building wall to which the sign is to be affixed. The maximum gross surface area of each such wall sign shall be determined by calculating the proportionate share of the area of the building wall, including 20150409CityHallPacket Page 90 of 105 20150403/jrl doors and windows, to which the sign is to be affixed and applying such proportion to the total permitted wall sign aggregate gross surface area for the building. (2) Freestanding signs. a. Number. There shall not be more than one freestanding sign for each principal building. (i) Exception. Notwithstanding the limitation on one freestanding sign for each principal building, where the principal building is occupied by a "[d]estination marketing organization" as defined in Title 48 of the Official Code of Georgia or a non-profit promotion and marketing organization funded by or through a destination marketing organization, there may be permitted an additional freestanding sign, provided that the additional sign, viewed as a single freestanding sign, is in accordance with the prescribed conditions and all other applicable codes and regulations, and after special review and approval my Mayor and Council. b. More than one principal use. In the event that there is more than one principal use, the sum total for each sign shall not exceed the maximum size allowed per building. Where the exception in subsection (2)(a) of 6-080 is applicable, regarding the limitation on one freestanding sign for each principal building, the sum total of the two freestanding signs shall be evaluated independently, and the maximum size allowed per building shall be applicable to each sign independently, so that the total sum will be double what it would otherwise be if only one sign were permitted. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, 20150409CityHallPacket Page 91 of 105 20150403/jrl City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. SECTION 5 This Ordinance shall become effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2015. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: 20150409CityHallPacket Page 92 of 105 20150403/jrl r S' ,} COIIT4 ( iSf CD .--,.,,; c-7--- - , La id -- a, ` walk : T,, / -r Grave' - c : (--..„1 rt j 1 r r i 0,0, tk , . 1 �� -, .w o • 29 1. - 2.8 .. 18 woof 1 6.$ Vi ., N '2_ i‘fi Is ,.:71 % f, . 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' i 1 \ —, . ,1 4/tsje if • • 4 \ a i,:A - : '- - , City of Tybee Island, Georgia 912-472-5033 or 912-472-5031 -Fax 912-786-9539 APPLICATION FOR BUILDING PERMIT Property Address: Oa 1 red-- Name Mailing Address Telephone Owner 30107n al shddorl, act. Cell: �P O."Pc�1C 30218 50,x• 3141 p Cell: Architect or Engineer Contractor Touu ?XOYl Si 9116 1(000 1 n Forest Rd.&V. &x. Office: 5"7. 1 50 Cell: ;,5"7.Of 50 (Check all that apply)l 31408 E] Sin❑ Su gle Family p Discovery/l earout ❑ Demolition of Structure p ❑ Footprint Changes— Other (Ig VI ❑ Multi-Family units new square feet ❑ Commercial units heated/cooled Details of Project Kiev/ z- sided sand blasted t-fI LU siSn Th5ts 4- xivn( (cx, dirm f1oaria' - as Ryst Nth ci - n fi 'Kraut OS -04)6 Estimated Cost of Construction:$ _ (materials+labor+profit/overhead) If applicable, attach a copy of the certified elevation certificate and/or survey of the property. Depending upon the scope of the work,two sets of construction drawings and/or a site plan may be required. Year Built: Listed on National Historic Register or located within a National Historic District? Y I N *Buildings older than 50 years may be eligible to be listed orethe State/National Register. .With this designation, you may be eligible to take advantage of various tax incentive programs while preserving the heritage of Tybee Island. *Also see the Tybee Island Land Development Code Article 14: Historic Preservation During construction: On-site restroom facilities will be provided through . Construction debris will be disposed by by means of . I understand that I must comply with zoning.flood damage control, building,fire,shore protection and wetland ordinances, FEMA regulations and all applicable codes and regulations.i realize that I must ensure the adequacy of drainage of this property so that surrounding property is in no way adversely affected as required by Article 16, Stormwater Management I accept responsibility for any corrective action that may be necessary to restore drainage impaired by this permitted construction. Date: Signature offApplicant: FEES Printed Name - Permit Inspections Note:A permit normally takes 7 to 10 days to process Cap Cost Rec Water Tap Approvals: Si sj,.ture Date Sewer Stub Planning &Zoning Manager ( —- Eng. Fees Building Official ► Aid to Const. Water/Sewer Storm/Drainage City Manager TOTAL (' I - ;V- to- c Cs_.; & 20150409CityHaIIPacket Page 97 of 105 20150403/jrl LEAD-BASED PAINT RRP RULES Ordinary renovation and maintenance activities can create dust that contains lead. Contractors who perform renovation, repairs, and painting jobs in pre-1978 housing and child-occupied facilities must, before beginning work, provide owners, tenants, and child-care facilities with a copy of EPA's lead hazard information pamphlet Renovate Right:Important Lead Hazard information for Families, Child Care Providers, and Schools. Contractors must document compliance with this requirement. After April 22, 2010,federal law will require you to be certified and to use lead-safe work practices. Georgia Environmental Protection Division Lead-Based Paint and Asbestos Program (404) 363-7026. Projects must be done by a Certified Lead Renovation Firm AND a Certified Renovator When disturbing lead-based painted or coated surfaces or components more than 6 ft2 per interior room or 20 ft2 of exterior surfaces AND all window replacements and partial demolitions of any size. ******* * ****** * *** *** Asbestos/Environmental Notification to Georgia EPD for Projects Involving Demolition,Wrecking, or Renovation The undersigned hereby acknowledges that the issuance of this permit does not in any way grant permission to the owner, owner's representative, or permit holder to proceed with demolition, wrecking, or renovation of a structure prior to the filing of any required ten (10) day "Project Notification for Asbestos Renovation Encapsulation or Demolition" form in accordance with the Georgia Asbestos Rules. The Georgia Environmental Protection Division administers the rules. In most cases, the rules require both the owner and the involved contractors to assure the portion of the building involved in the project is thoroughly inspected by an Accredited Asbestos Inspector for materials that contain asbestos; and the removal of the asbestos before renovation, wrecking, or demolition begins almost without exemption. Georgia EPD requires a completed demolition notification from be submitted 10 workings days in advance even if no asbestos is present in the building. Further guidance for regulatory compliance and contact telephone numbers are provided by the brochures entitled Asbestos &Renovation and Asbestos and Demolition. Other environmental issues such as asbestos removal techniques, lead abatement, ground contamination, or unusual site conditions may have EPD regulations that could affect the project. BMPs While BMP deficiencies are not necessarily the fault of the owner or his agent, BMPs are their responsibility. Two areas of deficiencies are in the most basic and common BMPs; Co — Construction Exit and SO — Sediment Barrier. Correct installation information can be found in the Field Manual for Erosion and Sediment Control in Georgia, . Fourth Edition 2002, Georgia Soil and Water Conservation Commission; http://www.gaswcc.org/docs/field_manual_4ed.pdf. Problems with the Co is not limited to the installation, but to material. The stone will be a representation of 1.5"-3.5" stone or larger. Type A sediment barriers have been installed where Type C is required and shown on the permit drawings. Where two rows are called for they will be installed with a separation that allows for the first one to fail (fall over) without impacting the second one. The complete assembly and installation must be compliant; steel or wood pi.ts, post sp ing,Type C or A. 17--M14 Signature or receipt of Lead Paint, Asbestos, and BMP notices. Date Printed \.Name J�Z 20150409CityHallPacket Page 98 of 105 20150403/jrl 1 I \ 1--;,..,,, t) %..3 = I = '''''- • -, "....., "•■•• v 1 I 1 ) 601 III ..- ''' belt , ..,_ :,i_.> c_:: c caylip V 1st. „reef) g1 o ' : »E to 9 '3 °' 'n o 0 o t o 0 v.o1 Gravel Walk I N 4 N c-..= `�� • '� '� 10.0' •1 , o.�`) o h �,c(1 $ T� o 0 t j 6.8' m s m x N]• rf a m 15.7' 3 m J � ,` (N1 ZS til I:3�r l m 0 0 �+ )y-- _.. Ct- C) (1., C-) O O �p M M oUba a0 Io 3- W— A,--t' ° i �� k1 Q,7.7' L Witnt o I� w 46.7' N 24.7' w Q L csi: O y o 12 Q n 66 1 t1 v Ramp Wooden 0 ot 394 l b '^ N 1,, N, N ",rte 3 . . I z • ^v Vl : Q�i vV p �I m 0 0 co N / I I p icb Cs \ 31 o W ' ''''....""... 11:3: Ls (r) 3 aoa �5 an fig dre ticip 1 • Rita K. moo g °SC Q Pete stun Pin# 9_p2�053 z "' 0.,,_ king 52 a0 ' </bo Pin# 19��2�� 4' o 0 0 -iv 4-00 20150409CityHallPacket Page 99 of 105 20150403/jrl I .. . ''\\ , l'\) N....t.,,, . ... ---1 • -.>] „ - I . - • l'. )t,,. - k . . e; •-;..N '..7...x\ -.., „ - , 1.. "• I .......1 (..11 •,-... ).'1 ., !, N 1 . st: r , -al m 1 1 2 FL" I , ' I rit -.._ . ., c1,1 i . .-',. viit„,7 1,4- - i ' rri VI R \Y III . 11 N. . . X C) 1 11 NW • ..... I `‘ -- ,....f.,., / i gf. _ a.1' ... Is'.' ..„,„ ,,,, (\\ _______\.... m • ,\I T..4- g_. 2 @a I.Z , tINE ' .\ .x._ .25.. t"- , tv:.._ •,,,t\I '-..•;-;2 . fa' c-g P 4,11 onoo 8 1,1e,74 ull - ,.. . ,, 1.t.V.i1E-FZ. 1-• r iz ix ._ T. i . -.1 . willow ii. , • 1 . D__0 ,pm Wo0.6 g $ rah Z13(IT PrJEN' M i,.. . 1 iirA.E.ttl °' n- "IkN1/4 .,, 20'5024(19'001M ilrdc<et Pa e10 of10 ,,,. t,. FNI,i 02'0 7 Ns \ _ 11r-CB—NB VCR GT Order#: WEB Project: 4x8 Blasted sign on posts Address: Signbox on Two Tybee Island,GA 31328 Poles Sign Dimensions and Misc. Parameters Signbox Height,H: 4.00 ft Signbox Width,W: 8.00 ft Pole Spacing,Sp: 7.00 ft Overall Height,Hoa: 7.00 ft w Soil Cover Depth,Ds: 0.00 in Base Connection Type: Direct Burial Sign- -mite H Wind Pressure and Soil Pressure Assumptions �= r f; Basic Wind Speed: 120 mph Hoa !� . Exposure Category: C • Soil Bearing Pressure: 2000 psf 1 Sp Soil Unit Lateral Bearing Pressure: 150 psf/ft Computed Design Parameters Ds Total Signbox Area: 32.00 sq ft Design Wind Pressure on Main Signbox: 40.30 psf - Design Wind Pressure on Poles*: 29.06 psf •l slue displayed as calculated for a TS 3 s 3 s 0.1875 Sq. Tube. The actual wind pressure used is computed separately for each section analyzed. • Caisson Foundation (per footing-2 required) Depth: 4.25 ft Diameter: 3.00 ft Depth to Bottom: 4.25 ft Volume of Concrete: 1.11 cu yards ' 1&imeter J Depth Feasible Structural Members Deflection Member Wt/ft(lb) Safety Factor Ratio(%) TS 3 x 3 x 0.1875 Sq.Tube 6.87 1.44 1.51% TS 2.5 x 2.5 x 0.25 Sq.Tube 7.11 1.13 2.30% Substitute: TA 5 x 5 x 0.25 Sq. Tube Disclaimer-For Estimating Purposes Only,Not Intended for Final Engineering Design Information used in generating these results has been obtained from sources believed to be reliable.However,Sign Management Consultants,Inc.does not guarantee the accuracy or completeness of any information presented herein. Furthermore,Sign Management Consultants has no control over how this material is applied and therefore,can in no way guarantee that the results are correct and safe for the situation to which it is applied. Sign Management Consultants,Inc.shall not be responsible for any errors,omissions,or damages arising out of the use of this document The information presented herein is intended only for providing preliminary estimates for structural requirements for signs,and is not intended to be a substitute for responsible engineering design and analysis procedures which carefully consider specific circumstances,site conditions and manufacturing and installation capabilities and limitations.Neither Sign Management Consultants,Inc.,nor any other person or entity associated with this work is hereby rendering engineering or other professional services. If such services are required,the assistance of an appropriate professional should be sought. 12/3112014 7:49:58 AM Eastern Time ©2003 Sign Management Consultants,Inc. All rights reserved.-Page 1 of 1 20150409CityHallPacket Page 101 of 105 20150403/jrl PLANNING COMMISSION CITY MANAGER Demery Bishop , Diane Schleicher Ron Bossick Marianne Bramble PLANNING &ZONING MANAGER Julie Livingston Ecological Planning Group John Major Tyler Marion CITY ATTORNEY David McNaughton 4434.4 , Edward M. Hughes MINUTES Planning Commission Meeting March 16, 2015 Chair Marion called the March 16, 2015 Tybee Island Planning Commission meeting to order. Commissioners present were Tyler Marion, Demery Bishop, Ron Bossick, Julie Livingston and Marianne Bramble. David McNaughton was absent and excused. Chair Marion asked Mr. DiTommaso if we could do the variance first so the applicants that were present did not have to wait till the end of the meeting to be heard. Mr. DiTommaso approved. Chair Marion asked for consideration of February 17, 2015 meeting Minutes. A motion to approve was made by Commissioner Demery and seconded by Commissioner Livingston, vote to approve was unanimous. Chair Marion asked if there were any disclosures or recusals. Commissioner Major recused himself for the variance on Campbell Avenue. Old Business Chair Marion asked if anyone had any Old Business they would like to bring up. No one came forward with any Old Business. New Business Variance—consideration of marsh buffer encroachment variance application for outdoor shower- Section 3-090.1(E)(1)b - 166 S. Campbell/Iocovozzi Mr. DiTommaso approached the Commission to explain the variance request for the outdoor shower. Mr. DiTommaso then gave a short presentation with pictures of the proposed area for the shower and eventually a walkway from the existing deck to the area of the property for the shower. Chair Marion asked that since there were four Commissioners on the panel did he need to vote. Mr. DiTommaso answered no. Chair Marion stated are there any concerns with the walkway being added on the property. Mr. DiTommaso explained that the walkway is allowed and there are no concerns with adding it. Commissioner Bossick asked is there a reason why the shower would be hooked to City Water &Sewer and not to the sceptic tank that is shown on the plat. Mr. DiTommaso stated that he believes there is a Septic tank that is in use that does tie into the City System, and Mr. Iocovozzi could explain that better. Mr. Iocovozzi approached the Commission and addressed that there is an old 100 gallon tank with a pump that takes the sewer up to the city sewer system. It was installed by the previous owner of the property and it works great so rather than damage anything on the property or marsh we thought we would tie right into that tank its very close to where we are putting in the shower and we thought that would be the best method. Commissioner Bossick made the motion to approve and was seconded by Commissioner Bramble with the comment that we are really protective of our marsh area and she just wants the applicant to be very aware of it and not to encroach in it any further. The vote to approve was unanimous. 20150409CityHallPacket Page 102 of 105 20150403/jrl Text Amendment—considerations of revisions to Off Street Parking Section 3-080(C) Mr. DiTommaso approached the Commission to explain that the text amendment had been amended by the city attorney and now it is back for the Planning Commission to look at and then bring back to Council with recommendations if any. Mr. DiTommaso stated that the proposed wording for the first section starts to impact all the items below it. Because as soon as you change the top paragraph then all of a sudden item one where it says can't be greater than 25 feet now is impacted by the first paragraph. It looks like this whole section would have to be discussed and have some recommendations to take back to council. Commissioner Major stated that the text is dealing with everything else but driveways and he thought it needs to be worded differently. Commissioner Bossick explained the way it is now it just creates one big driveway. Mr. DiTommaso stated that it should have its own bulleted item beneath that and have the language pulled from the beginning. And we should leave the beginning how it used to be and move this language down to 4 and create one specific to right-away. Commissioner Major stated that there are a number of driveways that pertain to this. Chair Marion asked do we need to vote on this or do we need to tell you to move this to there. Mr. DiTommaso stated we do need to vote on this. Commissioner Bossick stated that it gets confusing between off street parking and driveways. Commissioner Major stated in looking at this I looked at our ordinance on green space and 65% of the designated set-back area of a lot shall remain in a vegetative state so what do we define as the set- backs. Commissioner Bishop asked we are not perusing any changes for the water quality purposes in any of this rewrite. Mr. DiTommaso answered correct. Chair Marion asked are we taking our intro and replacing it with item 4. Ed DiTommaso explained he will leave the language up to the City Attorney. A motion was made by Commissioner Bishop for approval and to incorporate Commissioner Majors proposed language and relocation of those phrases into the appropriate area of Sec 3-080 entitled off street parking requirements and Commissioner Bossick seconded the motion the vote to approve was unanimous. Text Amendment—consideration of revisions to Commercial Signage Section 6-080(E) Mr. DiTommaso approached the Commission and stated that the change to this text amendment for commercial signage section 6-080(E) under section 2 that would allow for certain types of tourism based uses to have 2 principle signs on their property. He then explained and showed a short presentation of where the visitor center wanted a second proposed sign. Commissioner Major explained that last year the Marine Science Center came before us and Council with a signage issue and it seems that would be a similar situation and he is not sure that the Marine Science Center would fall under this definition as well. Commissioner Major also asked if they were currently in compliance with our current sign ordinance with the other 3 signs on the property. Mr. DiTommaso answered as far as he can tell they are in compliant with what they have now. Chair Marion asked if the applicant was the owner. Mr. DiTommaso stated that Mr. Solomon is the applicant and he is not sure who the owner of the property is. Chair Marion stated that there are more than enough signs for the visitor center and this might start more business wanting more signs. Mr. DiTommaso agreed. Commissioner Bishop stated that he is concerned with the wording and that it will give to many other businesses a chance to put more signage on Tybee. Chair Marion asked Commissioner Bishop if we leave out the exception would that be better. Commissioner Bishop stated I don't feel we need exceptions at all. Commissioner Bramble explained that there are already a good amount of Banners on the Island and she agrees that is will open a flood gate for more signs. Commissioner Julie stated that the changing of the text would be across the board variance which we don't do and it would be some for profits. Commissioner Bossick added that the location of the proposed sign that's 32 square feet that is at a very busy intersection and visibility will be a safety hazard. Mr. DiTommaso stated that the location did meet the visibility requirement for that corner, but that doesn't mean it won't be a visibility problem. Commissioner Major asked why no one here is here representing petitioner. Mr. DiTommaso stated he is not sure why no one showed up on behalf of the petitioner. Commissioner Bishop made a motion to deny the text amendment application with regards to commercial signage section 6-080(E) for reasons stated Commissioner Bramble seconded the motion the vote to deny was unanimous. Commissioner Livingston made a motion to adjourn Commissioner Bramble seconded the motion the vote was unanimous. Meeting adjourned at 7:54pm 20150409CityHallPacket Page 103 of 105 20150403/jrl ORDINANCE NO. 12-2015 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, AS TO SECTION 12-1, RELATING TO USE OF MUNICIPAL BEACHES AND FACILITIES TO PROVIDE AN EFFECTIVE DATE, TO REPEAL CONFLICTING ORDINANCES AND FOR OTHER PURPOSES WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, including the environment thereof, and therefore the need to increase the regulation of activities on the beaches of the City; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend Section 12-1(c) so as to provide an effective date, to repeal conflicting ordinances and for other purposes. NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that the Code of Ordinances, Section 12-1(C), Enforcement of rules and regulations, is amended so that hereafter the section shall read as hereinafter provided. SECTION 1 The Code of Ordinances is hereby amended so as to amend Section 12-1(c) which shall read as follows: (c) Enforcement of rules and regulations. Enforcement of these rules and regulations shall be by employees of the city police department or the city marshal and/or the designees of either the police department or the city marshal. The police department employees and the city marshal and the designees of either are authorized to require persons using the beach or structures erected thereon to obey reasonable commands designed to protect the public and public property, and the failure to obey any lawful command of those individuals shall be a violation of this section. SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared 20150409CityHallPacket Page 104 of 105 20150403/jr1 illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2015. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/12-2015 Sec 12-1c enforcement of rules 03.05.15 EMH 20150409CityHallPacket Page 105 of 105 20150403/jrl