HomeMy Public PortalAbout10-17-2011 PROCEEDINGS OF THE BOARD OF DIRECTORS
FOR RICHMOND POWER & LIGHT
OCTOBER 17, 2011
The Board of Directors for Richmond Power & Light Plant met in regular session at 7 p.m. October 17,
2011 in the Council Chambers in the Municipal Building in said City. Chairperson Wissel presided.
ROLL CALL:
Present were: Howard "Jack" Elstro, Kelley Cruse-Nicholson, Bruce Wissel, Clayton Miller, Larry Parker,
Diana Pappin, Bob Goodwin and Phil Quinn. Absent was Bing Welch.
Also present were: Misty Hollis; Jason Whitney; Beth Fields; Ron Oler; Walt Chidester, City Attorney;
Steve Saum, General Manager; Karen Chasteen, City Clerk.
APPROVAL OF MINUTES:
Mr. Parker moved to approve the minutes of the meeting held October 3, 2011, supported by Ms. Pappin.
Upon a vote viva voce, the motion passed.
APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS:
Upon recommendation of the Finance Committee, Ms. Pappin moved to approve the following bills for
payment, supported by Mr. Goodwin. Upon a vote viva voce, the motion passed.
Bills Already Paid:
Payroll and Deductions 320,666.25
•
80,801.39
Transfers from Cash Operating to:
Miscellaneous Prepaid Invoices 115,123.73
Telecom. Div. Misc. Pre Paid Invoices: 32,215.89
EFT/Direct Deposit of Payroll: 127,001.30
EFT Transfers: 3,965,238.87
Total Bills Not Paid: 225.413.18
Grand Total: $4,612,458.01
STREET LIGHT COMMITTEE: None
OLD BUSINESS:
• Award bid on a new Mini Derrick:
Mr. Saum recommended the bid be awarded to Altec in the amount of One Hundred Twenty Nine
Thousand Seven Hundred Eighty Five Dollars ($129,785). This is without a trade-in. Several
RP&L employees have expressed interest in purchasing the Mini Derricks so they will have the
opportunity to do so.
Mr. Miller moved to award this bid as recommended by Mr. Saum, supported by Mr. Parker.
Upon a vote viva voce,the motion passed.
• Award bid for store room building renovation:
Mr. Saum recommended the bid for the construction and remodeling of Richmond Power &
Light's building and offices be awarded to Smarrelli General Contractor, Inc. in the amount of One
Million Nine Hundred Seventy Thousand Dollars ($1,970,000.00). Smarrelli General Contractor,
Inc.'s bid is a combined bid that is approximately$29,000 higher than the combination of the bids
for four(4) separate aspects of the construction and remodeling of the Richmond Power& Light's
building and offices. Smarrelli General Contractor, Inc. was recommended because management
thought it was worth the cost to have Smarrelli General Contractor, Inc. have control over its work
crew and have control of the equipment and materials for the project. Mr. Saum stated that
Smarrelli Contractor, Inc.was using local sub-contractors for the project.
Ms. Pappin moved to award this bid as recommended by Mr. Saum, supported by Mr. Miller.
Upon a vote viva voce, the motion passed
NEW BUSINESS:
None
REPORT BY GENERAL MANAGER:
• No generation for the past couple of weeks.
RP&L—Board of Directors Minutes
October 17,2011
Page 2
• The exterior of the Whitewater Valley building is deteriorating. RP&L will be evaluating the best
remedy.
• The Street Light maintenance program will be tested in the Oak Park/Crestdale area and will
begin with 1000 lights. The cost of this is One Hundred Thirty Four Thousand Dollars
($134,000.).
• Mr. Saum toured the Prairie State facility. This tour included the mine. Pictures are available for
review.
MISCELLANEOUS BUSINESS:
None
ADJOURNMENT:
There being no further business and a motion duly made, the meeting was adjourned.
Bruce Wissel, Chairperson
ATTEST: Karen Chasteen, IAMC, MMC
City Clerk