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Home My Public Portal About08-01-2011 PROCEEDINGS OF THE BOARD OF DIRECTORS FOR RICHMOND POWER & LIGHT AUGUST 1, 2011 The Board of Directors for Richmond Power& Light Plant met in regular session at 7 p.m. August 1, 2011 in the Council Chambers in the Municipal Building in said City. Chairperson Wissel presided. ROLL CALL: Present were: Howard "Jack" Elstro, Kelley Cruse-Nicholson, Bruce Wissel, Clayton Miller, Bing Welch, Larry Parker, Diana Pappin, Bob Goodwin and Phil Quinn. Also present were: Walt Chidester, City Attorney; Steve Saum, General Manager; Karen Chasteen, City Clerk, contingent of Richmond Power and Light employees including Randy Baker, Corporate Services Manager. APPROVAL OF MINUTES: Mr. Parker moved to approve the minutes of the meeting held July 18, 2011, supported by Mr. Goodwin. Upon a vote viva voce, the motion passed. APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS:-` Upon recommendation of the Finance Committee, Ms. Pappin moved to approve the following bills for payment, supported by Mr. Goodwin. Upon a vote viva voce, the motion passed. Payroll: $ 317,651.41 Miscellaneous Pre Paid Invoices: $ 184,142.96 Telecom. Div. Misc. Pre Paid Invoices: $ 6,762.58 Total Prepaid Invoices: $ 508,556.95 Less EFT/Direct Deposit of Payroll: $ 128,810.20 Total Prepaid Invoices: $ 379,746.75 Total EFT Transfers: $3,838,012.80 Total Prepaids plus EFT Transfers: $4,217,759.55 Total Bills Not Paid: 287,122.74 Grand Total of Bills to be Approved: $2,209,112.25 STREET LIGHT COMMITTEE: None OLD BUSINESS: • Open bids on a 2011/2012 Mini Excavator 4-5 Ton unit to replace a 1993 JCB 210S Loader/backhoe with 5454 hours as approved in the budget. Mr. Welch moved to accept the Proof of Publication as presented, supported by Mr. Parker. Upon a vote viva voce, the motion passed. Rogan Equipment, Inc. submitted a bid in the amount of$50,824 (no trade in). Mr. Miller moved to refer bids on a new Mini Excavator to the General Manager for tabulation, evaluation and recommendation, supported by Ms. Cruse-Nicholson. Upon a vote viva voce, the motion passed. • Resolution No. 3-2011 Authorizing Execution of Refuse Fueled Gasification Facility Construction and Operating Agreement: Speaking in favor of this Resolution was Stephanie Hayes-Mussoni, Director of Cope Environmental Center. Mr, Quinn moved to approve Resolution No. 3-2011 as presented, supported by Ms. Cruse- Nicholson. Resolution No. 3-2011 was approved with a 9-0 roll call vote. • LED traffic light replacement: Mr. Baker reviewed the L.E.D. conversion project which included converting 21 city-owned and maintained traffic light intersections. The project also converted associated "Walk/Wait" signals to the same technology. As of June, 2011, the RP&L financials for traffic light power costs already show a 23.5% savings and are expected to save the City an estimated $17,000 annually. As well as Kwh usage savings, the conversion will provide modest savings in associated greenhouse gas emissions. Mr. Baker extended a special thank you to Mayor Hutton, Sharon Palmer, Mike Estro and Eddie Wagers for their part in this project. NEW BUSINESS: None RP&L—Board of Directors Minutes August 1,2011 Page 2 REPORT BY GENERAL MANAGER: • There was an outage on the east side (Hodgin Road)—possible error in new equipment • Generation has been at full capacity MISCELLANEOUS BUSINESS: None ADJOURNMENT: There being no further business and a motion duly made, the meeting was adjourned. ruce Wissel, Chairperson ATTEST: Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk.