HomeMy Public PortalAbout05-03-2010 PROCEEDINGS OF THE BOARD OF DIRECTORS
FOR RICHMOND POWER & LIGHT
MAY 3, 2010
The Board of Directors for Richmond Power& Light Plant met in regular session at 7 p.m. May 3, 2010 in
the Council Chambers in the Municipal Building in said City. Chairperson Welch presided.
ROLL CALL:
Present were: Howard "Jack" Elstro, Kelley Cruse-Nicholson, Bruce Wissel, Clayton Miller, Bing Welch,
Larry Parker, Diana Pappin, Bob Goodwin and Phil Quinn.
Also present were: General Manager Steve Saum, City Attorney Walt Chidester and City Clerk Karen
Chasteen.
APPROVAL OF MINUTES:
Mr. Parker moved to approve the minutes of the meeting held April 19, supported by Ms. Pappin. Upon a
vote viva voce, the motion passed.
The minutes of the Special Meeting of April 26, 2010 were not distributed to the Board but will be
presented at the May 17, 2010 meeting.
APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS:
Upon recommendation of the Finance Committee, Ms. Pappin moved to approve the following bills for
payment, supported by Mr. Goodwin. Upon a vote viva voce, the motion passed.
Bills Already Paid:
Payroll and Deductions 342,171.08
Transfers from Cash Operating to:
Miscellaneous Prepaid Invoices 240,420.24
Telecom. Div. Misc. Pre Paid Invoices: 31,410.73
EFT/Direct Deposit of Payroll: 132,551.89
EFT Transfers: 618,239.66
Total Bills Not Paid: 1,099,689.82
Grand Total: $1,372,225.74
STREET LIGHT COMMITTEE: None
OLD BUSINESS:
■ AWARD BID for a 2010 4-wheel drive super cab pickup truck with Utility Service body for the
Meter Department to replace Unit#55, a 1994 van with 62,510 miles, as previously approved in
the budget:
Mr. Saum recommended awarding this bid to Wetzel—Ford/Mercury in the amount of Forty Three
Thousand Nine Hundred and Fifty Dollars and Zero Cents ($43,950.00).
Mr. Miller moved to award the bid as recommended, supported by Ms. Cruse-Nicholson. Upon a
vote viva yoce, the motion passed.
■ AWARD BID for the Hodgin Road transformer:
Mr. Saum recommended awarding this bid to Pennsylvania Transformer. This is not the lowest
bid, but after careful evaluation the recommendation was made based on service, quality and life
span of the equipment which made it the best bid. This bid was in the amount of Eight Hundred
Seventy Seven Thousand Four Hundred Sixty Eight Dollars and Zero Cents ($877,468.00).
Mr. Quinn moved to award the bid as recommended, supported by Mr. Parker. Upon a roll call
vote, the motion passed 9-0.
• OPEN BIDS for the Architectural Study for the Richmond Power and Light Business Center.
The Proof of Publication will be presented at the May 17 meeting.
Bids received were as follows:
Lorenz Williams (Richmond) _ $3,000.00
Ratio Architectural (Indianapolis) _ $4,000.00
SFA(Cincinnati) = no flat fee—expenses
RP&L—Board of Directors Minutes
May 3,2010
Page 2
reimbursed and if awarded
contract would receive 6-9% of
the construction costs
Maze Design (Richmond) _ $11,000.00
Reale Design Group (Carmel) = hourly charges
Claven & Faire (Columbus, OH) _ $17,100.00
Lewis Perry&Associates (Wadsworth, OH) _ $31,300.00 + reimbursable
expenses
Mr. Miller moved to refer the bids to the General Manager for tabulation, evaluation and
recommendation, supported by Mr. Parker. Upon a vote viva voce, the motion passed.
NEW BUSINESS: None
REPORT BY GENERAL MANAGER:
• Plans are being finalized for the trip to Kentucky on May 6
• Need RSVP's for the meeting at Prairie State on May 20 being hosted by the Indiana Municipal
Power Agency
• Reminded the Board of the education meeting at IMPA on May 14
• Cannot estimate when RP&L will be generating again
• The outage at the Shawnee Substation was caused by a raccoon. The outage lasted
approximately 75 minutes
MISCELLANEOUS BUSINESS:
Mr. Elstro requested all bids be listed on the agenda when a contract is being awarded for various
projects.
Mr. Saum reported there is $10 million in cash reserves. Four local banks have been asked to invest
these funds and all stated they are not in a position to do so at the present time.
ADJOURNMENT:
There being no further business and a motion duly made,the meeting was adjourned.
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g We c , Chairp son
ATTEST: Karen Chasteen, IAMC, MMC
City Clerk