HomeMy Public PortalAbout01.08.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: JANUARY 8, 1996 AT: PLAINFIELD PUBLIC LIBRARY
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, J. HEIMERDINGER,
R. ROCK, M. LAMBERT, J. DEMENT,
R. SMOLICH, K. STALZER.
OTHERS PRESENT: D. VAN VOOREN -ADMINISTRATOR
S. JANIK -CLERK
P. MCDONALD -INTERIM ADMINISTRATOR
D. BENNETT -CHIEF
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK -DEVELOPMENT/ZONING
J. DURBIN -PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were
present. Pat McDonald then led the pledge to the flag. Administrator Van Vooren talked
briefly accounting his experiences as Village Administrator and that he will miss working
with the Trustees and residents of Plainfield. Mr. Pat McDonald, who will become the
Interim Administrator was welcomed to Plainfield.
President Peterson announced that Sigurd Hjemvick has informed him that he will be
resigning as Chairman of the Plainfield Police Commission, so he will be nominating Tom
Fitzgerald to take his place as Police Commissioner.
President Peterson addressed the Board for a few brief minutes talking about Plainfield's
future, where it will go, and how it will grow. He looks forward to a very interesting and
creative year.
There was a short discussion regarding an item placed on Cable TV regarding the formation
of a Coalition Group against the Utility Tax.
Public Comments: Debra Vandernet addressed the Board with comments representing the
Coalition against the Utility Tax. This group was concerned that the tax was not passed
with a referendum and did not get public comments. Their group would like to see a
specified need for the tax. Gerry Clark also questioned the Board with reference to the
Boundary Agreement with Bolingbrook, and was told that they would give him an
appropriate amount of time to speak during the discussion item on the Agenda.
Trustee Dement stated that he had no abjection to placing an item on our Community Cable
Channel in regards to the formation of a group against the Utility Tax.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY $, 1996
PAGE TWO
President Peterson requested an Executive Session on real estate, personnel and to review
the Executive Session minutes to reconvene.
J. Heimerdinger moved to approve the Agenda. Seconded by J. Dement. Voice vote. 5
yes, 0 no. 1 absent. Motion carried.
K. Stalzer requested that Item (h) Letter of Credit Reduction/Regganie Subdivision be stricken
from the Consent Agenda.
J. Heimerdinger moved to approve the Consent Agenda with Item (h) stricken, and include
the following:
a)Minutes of Regular Meeting, Dec. 18, 1995; b)Minutes of Public Hearing, Dec. 1$, 1995;
c)Minutes of Public Workshop, Dec. 11, 1995; d)Minutes of Planning & Dev., Dec. 20,
1995; e)Treasurer's Report, Nov. 30, 1995; flExpenditure's Report, Dec. 31, 1995; g)Bills
Payable Report, Jan. 8, 1996; i)Letter of Credit Reduction, Spangler Farm Unit #1, j)Letter
of Credit Reduction, Walkers Grove Unit #3, k)Letter of Credit Reduction, Walkers Grave
Unit #4, I)Letter of Credit Reduction, Winding Creek Sub, Unit #1, m)K-Five Construction
Payout Request #1 for 1995 Summer Street Maintenance Contract; n)Resolution No. 1137
Temporary Liquor License for St. Mary's June 2, 1996; o)Minutes of Public Works
Workshop, Dec. 21, 1995. Seconded by K. Stalzer. Vote by roll call. Dement, yes;
Heimerdinger, yes; Lambert, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 absent. Motion
carried.
#3 ORDINANCE -BOUNDARY AGREEMENT WITH BOLINGBROOK
President Peterson explained to the Board and members of the audience the Jurisdictional
Boundary Line Agreement between the Village of Bolingbrook, and the Village of Plainfield.
Special provisions were talked about in which if the Clarkson/Steigle Farm is not annexed
to Bolingbrook within 7 years or developed within that time, it would be possible for
Plainfield to re-acquire that property. The Clarkson/Steigle Farm will be limited in not being
able to gravel mine in the same way the Weinhold property is by agreement. The
jurisdiction for the maintenance of Essington Road and 127th Street will transfer to
Bolingbrook. The FPA's will be adjusted accordingly and the Agreement will have a
duration of 20 years.
Gerry Clark, President of Lakelands Corporation spoke to the Board in reference to a
concern regarding the neglect that Plainfield has shown to them. They now will be
bounded on the north and east by Bolingbrook. Both President Peterson and Trustee Stalzer
spoke regarding the advantages of this Boundary Agreement.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 8, 1996
PAGE THREE
Discussions then continued between Trustees Stalzer, Smolich and Lambert when Gerry
Clark stated that he thought property owners north and east of his property should have
been asked to annex to Plainfield. M. Lambert stated that he did not believe that this Board
went out to actively solicit property into the Village of Plainfield.
Resident, Mike Kinileye asked the Board, and the Planning Department, if they knew what
impact this agreement will have on the school districts Response was provided by
Administrator Van Vooren in that this agreement is vital to the Village in meeting the goals
that were needed.
J. Heimerdinger moved to adapt ORDINANCE NO. 1645 AUTHORIZING THE EXECUTION
OF A JURISDICTIONAL BOUNDARY LINE AGREEMENT BETWEEN THE VILLAGE OF
BOLINGBROOK, WILL AND DUPAGE COUNTIES, ILLINOIS, AND THE VILLAGE OF
PLAINFIELD, WILL COUNTY, ILLINOIS. Seconded by K. Stalzer. Vote by roll call.
Dement, yes; Heimerdinger, yes; Lambert, no; Smolich, yes; Stalzer, yes. ~ yes, 1 no, 1
absent. Motion carried.
#4 DISCUSSION - IIM'S FARMSTAND
Planner Durbin spoke to the Board regarding the development and adoption of farmstand
regulations and that Mr. Jim Ostrowski was notified that his permission to operate will
expire this winter. Mr. Ostrowski has been working to bring his operations into compliance
through discussions with his current landlord regarding purchase of the property and looking
at additional sites in the Village. Staff would recommend approval of a six month time
extension.
J. Heimerdinger moved to grant an extension to Jim's Farmstand to operate until September
of 1996. Seconded by R. Smolich. Voice vote. 5 yes, 1 absent, 0 no. Motion carried.
#5 DISCUSSION -DUPLEX REGISTRATION R-1 OVERLAY DISTRICT
Planner Durbin spoke regarding the Registration of two-family dwelling units in the R-1
Overlay District. As a result of the duplex registration process, 45 properties were registered
with the Planning and Building Department. This number is at the low end of what staff
had estimated as the number of duplex properties in the downtown area, staff had estimated
the registration would result in 40 to 90 properties.
A request from Mr. Overman wha did receive notice regarding the duplex registration, but
did not follow through with the actual registration of his properties, in which he desires to
complete the registration of his properties. Staff could support the registration of these
properties in the following manner: 1) Provide proof that the property was a duplex on
~"" March 30, 1995; 2) A proper application and registration fee shall be filed with the Building
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 8, 1996
PAGE FOUR
and Planning Department; 3) The duplex inspection must be scheduled and passed within
one month; 4) The registration process shall be re-opened far a short period (two weeks) and
open to anyone in the district who can meet the above conditions and those required by
the Zoning Ordinance. Staff would recommend publication in the Enterprise.
M. Lambert moved to support the Staff's four (4) points and the period for re-opening the
registration process should be for two weeks, and stated in the Notice published in the
Enterprise that this will be the final opportunity. Seconded by R. Smolich. Voice vote. 5
yes, 0 no, 1 absent. Motion carried.
#6 DISCUSSION -UTILITY TAX
Administrator Van Vooren told the Board that the Ordinance establishing a Utility Tax did
not stipulate if the funds were to be deposited in a separate fund or commingled with the
General Corporate Fund. I suggest that the Village Board direct Village attorney, James
Harvey, to prepare an Ordinance to create a Utility Tax Fund and that all tax receipts be
deposited into said fund. Additionally, Staff initially discussed the idea of a Utility Tax to
assist in road projects, we also considered repealing the Vehicle License Fee.
. J. Heimerdinger maved that the idea of repealing the Vehicle License Fee be referred to the
Ways and Means Committee far discussion and recommendation at their next meeting.
Seconded by K. Stalzer. Voice vote. 4 yes, 1 no (Trustee Lambert) 1 absent. Motion
carried.
#7 DISCUSSION -REPLACEMENT OF COPY MACHINE
Staff recommends that the Village Board authorize the Village Administrator to enter into
a rental agreement fora 9650 Savin Copier with McGrath Office Equipment at a cast of
$500.00 per month and includes trading in the old Savin 7640.
J. Dement moved to approve the rental agreement fora 9650 Savin Copier with McGrath
Office Equipment at a cost of $500.00 per month and includes trading in the old Savin
7640. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes;
Lambert, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 absent. Motion carried.
#8 DISCUSSION -COMPUTER NETWORK SYSTEM
Staff recommends that the Village Board authorize the Village Administrator to purchase the
necessary equipment and software to setup a computer network far the Village of Plainfield
at a cost not to exceed $14,500. Said service supplier will be NBS, Inc. based upon their
proposal of November 20, 1995.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 8, 1996
PAGE FIVE
Administrator Van Vooren explained to the Board the benefits of networking not only the
Planning Departments computers, but all Administrative computers. There was discussion
on the need for this computer network system.
J. Heimerdinger moved to table this request and acquire a work flow and task analysis to
show the benefits and gather more information regarding the need for establishing this
network system. Seconded by K. Stalzer. Voice vote. 3 yes, 2 no (Dement, Lambert) 1
absent. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Van Vooren passed out copies of the draft of the proposed Budget so that Mr.
McDonald and Department Heads can work diligently towards resolving the final Budget
for 1996-97. In summary the proposed Budget maintains the existing programs and adds
no new personnel in the General Funds, so that Staff can determine if their exists a surplus
of new revenues over expenditures, and that what we can potentially use those surplus
dollars for?
Administrator Van Vooren spoke regarding items that should be discussed on the Workshop
scheduled for January 15, 1996. The Library Board has requested a meeting with this
Village Board relative to growth related issues. The Budget should also be talked about
during a Workshop before sending to Committee.
President Peterson requested that he would like to wait until the February meeting to discuss
growth issues related to the Library Board. The issues of a new Administrator, Bond issues
connected with the Utility Tax, and the capital projects selected, and the Budget for 1996-97
should be put on the Agenda for Workshop February 15, 1996.
POLICE CHIEF'S REPORT
The Police Commission appointed David D. 5choltes as replacement Officer for Holly
Beard. David Scholtes started at the Police Academy today, and has requested that the
Board authorize the Mayor to sign a Police Officer Employment Agreement with David
Scholtes.
J. Dement moved to authorize the Mayor to sign the Police Officer Employment Agreement
with David D. 5choltes. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no, 1 absent. Motion
Carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 8, 1996
PAGE SIX
Attorney Harvey is reviewing a Traffic Agreement between the Sheriff's office of Will County
and the Plainfield Police Department for reimbursement of overtime for our officers far
selective enforcement because of the high incident of traffic fatalities within Will County.
Chief Bennet is looking for authorization to execute this Agreement.
J. Dement moved to authorize the execution of this Agreement. Seconded by K. Stalzer.
Voice vote 5, yes, 0 no, 1 absent. Motion carried.
CLERK'S REPORT
Clerk Janik told the Board that we need to reschedule February 12th Workshop because of
a holiday, to February 26th, 1996. There were no objection from the Board members.
President Peterson told the Board that we would be holding an Executive Session on real
estate, personnel, and review of closed minutes to reconvene.
M. Lambert moved to go into Executive Session after a five minute break and to reconvene.
Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Lambert, yes;
• Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motian carried.
8:30 p.m. Adjourned.
Trustee M. Lambert left after the regular meeting and did not attend the Executive Session.
9:20 p.m. Reconvene the regular meeting. Trustees Dement, Heimerdinger, Smolich, Stalzer
were present. M. Lambert and D. Rock were absent.
K. Stalzer moved to determine that minutes for December 4, 1995 and July 17, 1995 will
be released to the Public, all other minutes will remain confidential. Seconded by R.
Smolich. Voice vote. 4 yes, 0 no, 2 absent. Motion carried.
K. Stalzer moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 4 yes, 0
no, 2 absent. Motion carried.
9:27 p.m. Meeting adjourned.
SUSAN JANIK, VILLAIGE CLERK
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